UNIVERSITI PUTRA MALAYSIA
GRADUATION INFORMATION GUIDE
---------------------------------------------------------------1.
Date of Convocation Ceremony
1.1
The 36th UPM Convocation Ceremony will be held at the Sultan Salahuddin Abdul Aziz Shah
Cultural and Arts Centre, Universiti Putra Malaysia on:
Date: 13th – 15th October 2012
Days: Saturday, Sunday and Monday
(6 sessions)
For the latest information on the Convocation Ceremony including arrangement of graduands
according to sessions and programmes (refer to Attachment 1), please refer to our website
http://www.akademik.upm.edu.my.
2.
3.
Attendance
2.1
As specified in UPM Convocation Event, Degrees and Diplomas will normally be conferred
only to graduands who attend the convocation. The Senate, however, in extremely rare
cases, may allow a Degree or Diploma to be conferred in absentia.
2.2
Graduands must obey the attendance instructions that have been prescribed according to
each session of the convocation.
2.3
Graduands are not allowed to defer the Convocation Ceremony or nominate
others to attend the Convocation Ceremony on their behalf.
Fees
3.1
Graduands, whether or not they are attending the Convocation Ceremony, are
required to pay the graduation fees as follows:
Diploma of Education @ graduands : RM100.00
Bachelor Degree Graduands
: RM100.00
Diploma Graduands
: RM 75.00
3.2
UPM/PJJ/EKSEKUTIF graduands who are attending the Convocation Ceremony Second Sitting
are advised to pay the graduation fee (not later than 12th October 2012) by any one of
the following methods:
(a) by using the CIMB Bank BANK SLIP that is attached with this letter. Please make your
payment to “BENDAHARI, UNIVERSITI PUTRA MALAYSIA”; OR
(b) by using CIMBClicks, the online personal internet banking facility provided by CIMB
Bank. (For further information please visit the following websites:
http://www.cimbclicks.com.my); OR
(c) by using MasterCard, Visa or American Express credit cards. Payments by credit card
can be done either by:-
1
(i)
filling in the Direct Debit Authorisation Form and faxing it to 03-89472048. The
form can be downloaded from http://www.bursar.upm.edu.my/ or
http://www.bursar.upm.edu.my/skp/directdebit.pdf; OR
(ii)
visiting the Bursar III Customer Service Counter, Ground Floor, Administration
Building, UPM. If you are sending a representative to make the payment please
ensure that the representative has your student identity card number (nombor
matrik) for the benefit of our counter staff.
(NOTE: The minimum amount for credit card payment at the counter is
RM100.00).
3.3
For graduands who are not attending the Convocation Ceremony, they can make the
payment anytime during office hours at the Bursar III Customer Service Counter, Ground
Floor, Administration Building, UPM. Scrolls/Transcripts for graduands will only be released
after the convocation and after all the necessary fees including the graduation fee and other
debts (if any) are paid.
3.4
For graduands who are paying using:(a) BANK SLIP, the graduand/representative will need to bring a copy of the bank slip as
proof of payment (Bendahari UPM copy) when collecting your academic regalia. (NOTE:
DO NOT POST THE BANK SLIP TO UPM); OR
(b) To use CIMBClicks services, graduates or their representatives should bring along a
copy of the cash transactions with the reference number. (The 8 digit that has been
credited to Universiti Putra Malaysia’s account (Serdang Campus).
3.5
4.
Graduands/ representatives who do not bring any of the above proof of transaction may only
be allowed to collect the academic regalia a day after the payment using CIMBClicks is
made (for verification purposes).
Academic Regalia: Loan and Return
4.1
The fee has to be paid prior by the graduates before borrowing the graduation robe. A proof
of payment receipt must be provided before borrowing the robe.
4.2
Graduands conferred with Bachelor degrees during the Convocation Ceremony will be attired
in a maroon robe, a hood (coloured according to official faculty colours), and a mortar board.
Diploma graduands will be attired in a grey robe with a mortar board. All of the above will be
loaned by the university.
4.3
Graduands are to ensure that:
(a) the academic regalia received is in good condition; and
(b) the correct regalia is received i.e. post-graduate, Bachelor or Diploma.
4.4
Graduands are not allowed to alter or amend any part of the academic regalia
received.
4.5
The collection of the academic regalia may be done at the Central Academic Complex
(Kompleks Akademik Pusat), UPM according to the schedule below:From 06th until 11th October 2012
2
Date
06 – 11 October 2012
(Saturday)
Time
8.30 am – 4.30 pm
All sessions
07 October 2012 (Sunday)
08 October 2012 (Monday)
09 October 2012 (Tuesday)
4.6
8.30 am – 12.30 am
2.15 pm – 4.30 pm
12.30 am – 2.15 pm
10 October 2012 (Wednesday)
2.15 pm – 4.30 pm
The counter will be
temporarily closed
in the morning for
the Briefing and
Rehearsal
Ceremony (for
graduands 1, 2 and
3 Session)
11 October 2012 (Thursday)
2.15 pm to 4.30 pm
The counter will be
temporarily closed
in the morning for
the Briefing and
Rehearsal
Ceremony (for
graduands 4, 5 and
6 Session)
All academic regalia borrowed must be returned on or before 20th October 2012 at the
Central Academic Complex (Kompleks Akademik Pusat) before 4.15 p.m.
(Please refer to the times and dates for the returning of the academic regalia stated in the
album or scroll presented during the Convocation Ceremony)
The University will charge a late fee penalty for any late returns starting 22nd
October 2012 (RM10.00 for the first day after the last date for returning the items and
RM5.00 for each additional day). The penalty fee can be paid at the Customer Service
Counter (Bendahari III) located at the ground floor of the Administrative Building, UPM, and
the receipt must be presented upon returning the academic regalia.
4.7
Graduates are also required to complete the 2012 Tracer Study ‘On-line’ from 17th
September 2012 (Monday) through the study as follows:
(a) Graduates Tracer Study (Ministry of Higher Education)
(Website: http://graduat.mohe.gov.my)
4.8
*Please print the confirmation slip on the last page survey form for verification by the
Career Placement Center Counter and bring the slip when you collect your academic robe.
Failure to complete the survey, will cause inconvenience to both parties at the
counter.
The University will not be responsible for any lost or damaged items.
3
4.9
In the event of lost or damaged items, a charge will be incurred and no academic scroll or
transcript would be released until after all payments have been made.
Robes
RM280.00
RM150.00
RM400.00
RM750.00
Bachelor
Diploma
Master
Ph.D
5.
Mortar Board
RM50.00
RM50.00
RM50.00
-
Bonnet
RM70.00
Recommended Attire for The Convocation Ceremony
5.1
Bachelor and Diploma graduands attending the ceremony are to be suitably attired. The
suggested attire are as follows (refer to Diagram 1) :Ladies
-
Men
5.2
6.
Hood
RM35.00
RM35.00
RM35.00
long dresses which cover until the ankles/maxi skirts, long sleeved
shirts/blouses/suit and wearing the academic regalia.
Colour (no restrictions)
For those wearing the hijab, it should be light in colour so that it
matches the faculty colours incorporated in the hood (Bachelor
programme).
Shoes must be dark coloured and covered at the front and back.
Sport shoes/Slippers/Open back shoes/Shoes with bright or white in
colour are NOT ALLOWED.
Short skirts are NOT ALLOWED.
Th a attire of Pantsuits is allowed.
Face-covering attire or the ‘niqab’ is prohibited.
Long sleeve with collar, necktie and coat, dark trousers or dark lounge suit,
dark shoes with stocking and wearing the academic regalia.
Jeans and shorts are NOT ALLOWED.
Sport shoes/Slippers/Shoes with bright or white in colour are NOT
ALLOWED.
Hair styles should be short and neat.
The Convocation Ceremony is an official event. Graduands are reminded to abide to the
dress code as stated above. Graduands not adhering to the dress code will NOT BE
ALLOWED to enter in or join in the convocation parade or go up on stage for the
Bachelor and Diploma Degree presentation ceremony.
Invitation Cards
6.1
Invitation cards and other instructions will only be disseminated when graduands or their
representatives arrive to pick up the academic regalia.
6.2
The University is not responsible for lost invitation cards and they will not be replaced.
6.3
Each graduand is given one (1) invitation cards for two guests to the attend the Convocation
Ceremony at the Sultan Salahudin Abdul Aziz Shah Cultural and Arts Centre Hall (PKKSSAAS).
4
7.
Briefing and Rehearsals
7.1
A Convocation Briefing and Rehearsals Ceremony will be held at the Sultan Salahuddin Abdul
Aziz Shah Cultural as information below:
7.1.1 10th October 2012 (Wednesday) at 9.00 a.m for graduands 1st, 2nd and 3rd
Sessions (refer to Attachment 1);
8.
7.1.2
10th October 2012 (Wednesday) at 2.00 pm for International graduands 1st, 2nd,
3rd, 4th, 5th, and 6th Sessions (refer to Attachment 1);
7.1.3
11th October 2012 (Thursday) at 9.00 a.m for graduands 4th, 5th and 6th
Sessions (refer to Attachment 1)
7.2
All graduands are required to attend this session to familiarise themselves with the events
that have been planned for the actual Convocation Ceremony.
7.3
Failure to attend the briefing and rehearsal session may result in the University
barring graduands from attending the 36th UPM Convocation Ceremony.
Parade of Graduands on Convocation Day
Parents and graduates who are involved in the Convocation Ceremony are reminded to park their
vehicles at the parking area designated by the Security Division of UPM (refer Attachment 2).
8.1
Morning Session
All graduands for the morning session are advised to convene at the car park of the Sultan
Salahuddin Abdul Aziz Shah Cultural and Arts Centre, UPM by 7.30 a.m. The parade will
commence at 8.00 a.m.
8.2
Afternoon Session
All graduands for the afternoon session are advised to convene at the car park of the Sultan
Salahuddin Abdul Aziz Shah Cultural and Arts Centre, UPM by 1.45 p.m. The parade will
commence at 2.10 p.m.
For Zohor prayer, Muslim graduands may choose to perform their prayer at several places
such as the Administration Building, the left or the right alcoves of the Sultan Salahuddin
Abdul Aziz Shah Cultural and Arts Centre itself or the UPM Mosque.
8.3
Graduands are reminded to congregate at the stipulated time and place. In order to avoid
traffic congestion into the campus, graduands are encouraged to obey the instructions from
the officers on duty that day.
8.4
Graduands are reminded not to bring their bags or other personal and valuable possessions
during the graduation ceremony. This is to avoid missing personal items and other mishaps
during the actual commemoration.
8.5
Graduands who are late will not be allowed in and be a part of the Convocation
Ceremony.
5
8.6
Parents and guests are advised to have breakfast or lunch before entering the hall to ensure
their health and wellbeing are taken care of during the proceedings of the Convocation
Ceremony.
8.7
Parents and guests are prohibited from bringing bouquets of flowers or souvenirs
into the hall as they maydisrupt the seating arrangement of other guests.
8.8
Graudands with special needs (pregnant, disabled or injured) requiring equipment such as a
wheel chair or an assistant need to inform the University during the rehearsal or call 0389466026/0389466250.
8.9
During the ceremony, graduands are required to follow all the rules and instructions from the
officers in charge.
8.10 Graduands and/or guests are not allowed to leave the hall until the ceremony is
over.
9.
Rules for Graduands’ Guests when Entering the Hall
9.1
10.
Attire
– Men
: National Dress / Lounge Suit / Batik / respectful.
: Songkok for 1st Session and 3rd Session.
– Ladies
: National Dress / respectful.
9.2
Graduands’ guests may enter the Sultan Salahuddin Abdul Aziz Shah Cultural and Arts Centre
hall through the doors that have been identified by the officers on duty.
9.3
Children under 12, cameras, video recorders and handphones are not allowed to be brought
into the Sultan Salahuddin Abdul Aziz Shah Cultural and Arts Centre hall during the
Convocation Ceremony.
9.4
Please follow the instructions on movement upon entering and leaving the PKKSSAAS hall as
well as whilst in PKKSSAAS hall to avoid congestion and ease the flow of movement at the
hall (refer Appendix 3).
Conferral Arrangement
10.1 The designation of rows and arrangement for seating for graduands during the ceremony will
be decided by the Committee/Secretariat/Officers in charge.
10.2 Graduands will receive their albums/scrolls individually on the stage from the Chancellor or
the Pro Chancellor or the Vice Chancellor.
11.
Collection of Scroll/Transcript for Bachelor’s Degree and Diploma
11.1 Graduands may collect their Bachelor Degree and Diploma scrolls/transcripts as soon as the
convocation session is over. However, this depends on the followings:(a) Graduands must be able to produce the receipt for the payment of graduation fee as a
proof that the fee has been paid;
6
(b) Graduands need to return the academic regalia to the University as the application form
for scroll/transcript will only be distributed to those who have returned their academic
regalia.
(c) For UPM Serdang graduands, their scrolls/transcripts may be collected from the Central
Academic Complex, UPM on the dates that have been decided earlier. Please refer to the
information in the album and scroll after the conferral of the Bachelor Degree and
Diploma ceremony.
(d) For graduands of PJJ/EKSEKUTIF programmes, their scrolls/transcripts may be collected
from the UPM Education & Training Sdn. Bhd./Executive Programme Unit of their
respective faculty.
(e) Graduands who still owe the UPM/PPL/ Executive Programme Unit will need to clear
their debt before they can receive their scrolls/transcripts. Please attach the
receipt/confirmation letter from the necessary establishment that states that the debt has
been paid in full.
(f) In the case of a graduand facing problems in collecting the scroll/transcript in person, the
graduand may send his /her representative to collect it on his/her behalf. An
authorisation letter will need to be written and signed by the graduand and
addressed to Registrar, Academic Division, UPM stating the name and the
identity card number of the representative. The above requirements (a to f)
still need to be fulfilled before the Bachelor Degree and Diploma
scroll/transcript is given to the representative.
For graduands of EXECUTIVE programmes, an authorisation letter stating the name and
the identity card number of the representative and addressed to The Director of the
Executive Programme Unit of their respective Faculty will need to prepared.
(g) The University is not responsible for lost or damaged scrolls/transcripts after they have
been collected.
Graduands cooperation in adhering to the specified rules and regulations of the 36th UPM
Convocation Ceremony is deeply appreciated. For further enquiries please contact 03-8946
6060/6250/6054/6026.
Academic Division
Universiti Putra Malaysia
7
Attachment 1
ACADEMIC DIVISION
UNIVERSITI PUTRA MALAYSIA
GRADUANDS ARRANGEMENT 36TH UPM’s CONVOCATION 2012
13 OCTOBER – 15 OCTOBER 2012
Session 1 (Saturday) 13 October 2012 – Morning
Name of Programme
Session 2 (Saturday) 13 October 2012 – Afternoon
Name of Programme
Doctor of Philosophy(Graduand’s name A to L )-SGS
Doctor of Philosophy
-GSM
Master of Education
-SGS
Master of Agricultural Science
Master of Malay Language
Master of Environmental Technology Management
Doctor of Veterinary Medicine
Bac. of Wood Science Technology
Bac. of Science (Agribusiness)
Bac. of Science (Hon)
-FS
Bac. of Engineering (Chemical)
Bac. of Sc. (Nutrition And Community Health)
Bac. of Business Administration
Bac. of Education (Physical Education)
Bac. of Sc.(Food Studies)
Bac. of Sc. (Human Development)
Bac. of Arts (English Literature)
Bac. of Computer Science
Bac. of Environmental Management
Bac. of Sc.(Biotechnology)
Diploma In Forestry
-UPMKB
Session 3 (Sunday) 14 October 2012 – Morning
Name of Programme
Master of Environment
-SGS
Master of Economics
Master of Computer Science
Master of Engineering Management
Master of Plantation Management
Master of Tropical Forest Resource Management
Master of Science
-GSM
Bac. Of Forestry Science
Bac. of Agriculture (Aquaculture)
Bac. of Education (Home Science)
Bac. of Education (Moral Education)
Bac. of Education (Guidance And Counselling)
Bac. of Communication
Bac. of Arts (Malay Literature)
Bac. of Engineering (Process And Food)
Bac. of Engineering (Civil)
Bac. of Engineering (Electrical And Electronics)
Bac. of Science (Environmental and Occupational Health)
Bac. of Science (Dietetic)
Bac. of Science (Hon)
- FBSB
Diploma In Animal Health And Production
-UPMKB
Session 4 (Sunday) 14 October 2012 – Afternoon
Name of Programme
Doctor of Philosophy (Graduand’s name M to Z)
Master of Applied Statistics
Master of Malay Literature
Master of Landscape Architechture
Master of Management
Doctor of Medicine
Bac. of Horticultural Science
Bac.of Economics
Bac. of Accountancy
Bac. of Education (Agricultural Science)
Bac. of Sc. (Human Resource Development)
Bac. of Sc. (Biomedical Science)
Bac. of Engineering (Agricultural and Biosystem)
Bac. of Science and Food Technology
Diploma in Youth in Development Work
Master of Environmental Engineering
- SGS
Master of Innovation And Engineering Design
Master of Arts
Master of Water Engineering
Master of Structural Engineering And Constructions
Master of. Manufacturing Systems Engineering
- UPMET
Master of Malay Language-UPMET
Bac. of Agricultural Science
Bac. of Agriculture (Animal Science)
Bac. of Engineering (Mechanical)
Bac. of Engineering (Computer And Communication Systems)
Bac. of Engineering (Aero Space)
Bac. of Education (The Teaching of Malay Language As A First
Language)
Bac. of Nursing
Bac. of Sc. (Human Development And Management)
Bac. of Music (Music Performance)
Bac. of Consumer Studies
Bac. of Sc. (Human Development And Information Technology)
Bac. of Arts (Language And Malay Linguistics)
Bac. of Arts (English Language)
Bac. of Arts (Foreign Language)
Bac. of Sc. (Environment)
Bac. of Education (The Teaching English Language As A Second
Language)
Bac. of Education (The Teaching English Language As A Second
Language)
-SANDWICH
Diploma In Agriculture
-UPMKB
-SGS
-GSM
8
Session 5 (Monday) 15 October 2012 – Morning
Session 6 (Monday) 15 October 2012 – Afternoon
Name of Programme
Name of Programme
Master of Business Administration
Master of Highway And Transportation Engineering
Master of Manufacturing Systems Engineering
Master of Land Resource Management
Master of Corporate Communication
Bac. of Sc. with Education (Hon.)
Bac. of Landscape Architechture
Bac. of Design (Architechture)
Bac. of Design (Industrial Design)
Bac. of Architechture
Bac. of Arts (Language And Malay Linguistics)Bac. of Communication
Bac. of Business Administration
Bac. of Sc. (Human Resource Development)
Diploma of Food Estate Management
-GSM
-SGS
- UPMET
-UPMET
-UPMET
-UPMET
-UPMKB
Master of Science
-SGS
Master of Veterinary Science
Master of World Literature
Master of Applied Linguistics
Master of Human Resource Development
Master of Remote Sensing And GIS
Master of Water Management
Master of Education (Educational Administration) -UPMET
Master of Corporate Communication
-UPMET
Master of Education (The Teaching of Malay Language As A
First Language)
-UPMET
Master of Human Resource Development
-UPMET
Bac. of Arts (English Language)
-UPMET
Bac. of Sc. (Human Development)
-UPMET
Bac. of Education (The Teaching of English Language As A
Second Language)
-UPMET
Bac. of Business Administration
-UPEFEP
Bac. of Accountancy-UPEFEP
Bac. of Arts (Malay Language And Linguistics)
-UPEFBMK
Bac. of Arts (English Language)
-UPEFBMK
Bac. of Arts (Foreign Language)
-UPEFBMK
Bac. of Communication
-UPEFBMK
Diploma in Fisheries
-UPMKB
Short Forms:
SGS
GSM
UPEFEP
UPEFBMK
UPMKB
Sandwich
FS
FBSB
- School of Graduate Studies
-Graduate School of Management
- Executive Programme Unit, Faculty of Economics and Management
- Executive Programme Unit, Faculty of Modern Language and Communication
- Universiti Putra Malaysia Bintulu Campus
-Twinning Programme UPM- KPM
- Faculty of Science
- Faculty of Biotechnology dan Biomolecular Sciences
9
Diagram 1
SUITABLY ATTIRED
Mortar
Board
Hair styles
should be
short and
neat
Hood
Robes
Long dresses
which cover
until the
ankles/maxi
skirts
Sport shoes/slippers/open back
shoes are NOT ALLOWED
LADIES GRADUANDS
MEN GRADUANDS
10
THE 36TH UPM CONVOCATION CEREMONY
IMPORTANT DATES
06 – 20 October 2012
Date
Activity
06 – 11 October 2012
(Saturday – Thursday)
Dates for the collection of the academic regalia for Bachelor’s Degree
and Diploma from the Central Academic Complex, UPM.
09 October 2012
(Tuesday, 8.00 am)
Convocation Briefing and Rehearsal
10 October 2012
(Wednesday, 9.00 am)
Convocation Briefing and Rehearsal Session at the Sultan Salahuddin
Abdul Aziz Shah Cultural and Arts Centre, UPM for graduands 1st, 2nd,
3rd Sessions.
(The academic regalia collection counter will be closed
temporarily in the morning during the Convocation Briefing
and Rehearsal Ceremony and will only be opened again at 2.15
p.m. until 4.30 p.m.)
10 October 2012
(Wednesday, 2.00 pm)
Convocation Briefing and Rehearsal Session at the Sultan Salahuddin
Abdul Aziz Shah Cultural and Arts Centre, UPM for all International
Graduands 1st, 2nd,3rd,4th 5th and 6th sessions
11 October 2012
(Thursday, 9.00 am)
Convocation Briefing and Rehearsal Session at the Sultan Salahuddin
Abdul Aziz Shah Cultural and Arts Centre, UPM for graduands 4th, 5th
and 6th Sessions.
(The academic regalia collection counter will be closed
temporarily in the morning during the Convocation Briefing
and Rehearsal Ceremony and will only be opened again at 2.15
p.m. until 4.30 p.m.)
11 October 2012
(Thursday, 2.00 pm)
Convocation Briefing and Rehearsal Session at the Sultan Salahuddin
Abdul Aziz Shah Cultural and Arts Centre for UPM-IPTS.
13 – 15 October 2012
(Saturday – Monday)
Convocation Ceremony at the Sultan Salahuddin Abdul Aziz Shah
Cultural and Arts Centre, UPM. (Graduands congregate at the carpark
of the Sultan Salahuddin Abdul Aziz Shah Cultural and Arts Centre, UPM
in accordance with the session and time that have been
predetermined).
13 – 20 October 2012
(Saturday – Saturday)
Dates to return the academic regalia and to collect the scroll/transcript
(Bachelor Degree and Diploma) at the Central Academic Complex
(Kompleks Akademik Pusat), UPM before 4.15 p.m.
11
THE 36TH UPM CONVOCATION CEREMONY
GRADUANDS’ CHECKLIST
Graduands are reminded to ensure that:
1.
(
)
they have received, read and understood the Information on the 36th UPM
Convocation Ceremony booklet.
2.
(
)
Complete the Graduates Tracer Study 2012 and print out the survey slips.
3.
(
)
they have checked for any outstanding arrears which may include tuition fees and/or
penalties.
4.
(
)
they have submitted all graduation fees using a bank slip under the name
“BENDAHARI, UNIVERSITI PUTRA MALAYSIA” or via CIMBClicks or credit card
by 12th October 2012.
5.
(
)
they present the bank Slip or a copy of the printed CIMBClicks transaction or
credit card receipt when they or their representatives pick up the academic regalia at
the Central Academic Complex (Kompleks Akademik Pusat) on the stated dates.
6.
(
)
they bring Academic Regalia Form (attached with this letter) when they or their
representatives pick up the academic regalia at the Central Academic Complex
(Kompleks Akademik Pusat) on the stated dates.
7.
(
)
the correct academic regalia is taken and that it is in good condition.
8.
(
)
they attend the Briefing and Rehearsal Ceremony for the 36th Convocation on 10th
October 2012, 9.00 a.m or 2.00 pm ( International Graduands) and 11th
October 2012, 9.00 a.m. (which one is applicable – refer paragraph 7).
9.
(
)
they bring their name cards(for graduands) and invitation cards (for their guests) along
for the Convocation Ceremony.
10.
(
)
they arrive early before the ceremony begins.
11.
(
)
they and their guests are attired according to the stated dress code.
12.
(
)
the academic regalia is returned on or before 20th October 2012 before 4.15 p.m.
Failure to do so (starting 22nd October 2012) will result in a late fee penalty
charged according to the prior stated rate.
13.
(
)
they receive a confirmation document indicating that the borrowed academic regalia has
been returned.
14.
(
)
the said document is brought along when collecting the academic scroll or transcript.
12