Origination Date:
October 7, 2011
Revision Date:
Release Authorized by:
Danny Trahan, Safety Director
June
2012
Manual Rev 4
HEALTH SAFETY & ENVIRONMENTAL MANAGEMENT - DESCRIPTION
HEALTH SAFETY & ENVIRONMENTAL MANAGEMENT - DESCRIPTION
TABLE OF CONTENTS
[Alt + Right/Left = Page Forward/Back]
PURPOSE ..................................................................................................................................................................... 2
SCOPE .......................................................................................................................................................................... 2
APPLICATION ............................................................................................................................................................ 2
DEFINITIONS ............................................................................................................................................................. 2
1.0 STRUCTURE .................................................................................................................................................... 3
1.1
1.2
1.3
1.4
1.5
2.0
3.0
3.1
3.2
3.3
3.4
3.5
4.0
5.0
6.0
7.0
7.1
7.2
7.3
7.4
7.5
7.6
7.7
7.8
7.9
8.0
9.0
Policy .............................................................................................................................................4
Principles ........................................................................................................................................4
Practices .........................................................................................................................................4
Procedures and Plans......................................................................................................................4
Office, Engineering, and Field Execution ......................................................................................4
COMMUNICATION ......................................................................................................................................... 4
Continual Performance Improvement ................................................................................................................ 5
Commitment and Policy.................................................................................................................5
Planning .........................................................................................................................................5
Implementation ..............................................................................................................................5
Measurement and Evaluation .........................................................................................................6
Review and Improvement ..............................................................................................................6
EXECUTION..................................................................................................................................................... 6
PRACTICES ...................................................................................................................................................... 7
CONTROL......................................................................................................................................................... 7
ROLES AND RESPONSIBILITIES ................................................................................................................. 7
Chief Executive Officer of P2S .....................................................................................................8
P2S Executives ...............................................................................................................................8
HSE Board .....................................................................................................................................8
HSE Management Team ................................................................................................................9
Sales and Marketing Employees ....................................................................................................9
Office Managers and Project/Site Managers................................................................................10
P2S Employees ............................................................................................................................10
Procurement and Contracts Employees .......................................................................................11
Contractors ...................................................................................................................................11
REFERENCES ................................................................................................................................................ 12
ATTACHMENTS ............................................................................................................................................ 12
P2S Health, Safety & Environmental
Copyright © 2012, P2S. All Rights Reserved.
Page 1 of 12
Origination Date:
October 7, 2011
Revision Date:
Release Authorized by:
Danny Trahan, Safety Director
June
2012
Manual Rev 4
HEALTH SAFETY & ENVIRONMENTAL MANAGEMENT - DESCRIPTION
PURPOSE
This practice provides a detailed description of structure of the P2S corporate Health, Safety, and Environmental
(HSE) Management System. The Management System provides the framework for how HSE aspects in P2S’s
offices and on P2S-managed projects will be addressed, beginning with a philosophy and commitment detailed in
the HSE Policy and Principles and cascading to corporate practices and project/site-specific procedures and plans.
P2S’s corporate culture, supported by the HSE Management System, gives priority to HSE for its employees and its
stakeholders, and is fundamental for achieving profitability. The management system provides an integrated tool
for implementing the company’s commitment to continually improving HSE performance.
SCOPE
This practice includes the following major sections:







Structure
Communications
Continual Performance Improvement
Execution
Practices
Control
Roles and Responsibilities
APPLICATION
This practice applies to all work activities and employees under the control of P2S and its contractors.
DEFINITIONS
ANSI Z-10 – American National Standards Institute standard for Occupational Health and Safety management
systems.
OHSAS 18002:2000 – Occupational health and safety management systems – Guidelines for the implementation of
OHSAS 18001.
ISO 14001:2004 – International Standards Organization standard designed to produce globally accepted systems
for environmental management.
Sustainable Development – Development that meets the needs of the present generation without compromising
the ability of future generations to meet their own needs (Brundtland Commission, 1987).
ZERO ACCIDENTS Program – 12 high-impact injury reduction techniques that have consistently shown
exceptional results when fully embraced, implemented, and audited by projects and offices. The 12 techniques are:
-
Contractor Management
Pre-Project HSE
HSE Education and Orientation
New Employee Development
HSE Awareness Program
Substance Abuse Program
Recognition and Rewards
P2S Health, Safety & Environmental
Copyright © 2012, P2S. All Rights Reserved.
Page 2 of 12
Origination Date:
October 7, 2011
Revision Date:
Release Authorized by:
Danny Trahan, Safety Director
June
2012
Manual Rev 4
HEALTH SAFETY & ENVIRONMENTAL MANAGEMENT - DESCRIPTION
1.0
Incident Reporting and Investigation
Pre-Task Planning
Management in Action
Audit/Assessments
Use of Networking and Resources
STRUCTURE
The structure of P2S’s HSE Management System incorporates several levels of control documents as shown in
Figure 1.
Figure 1
P2S HSEHSE
Management
System
Management System
The HSE Management System includes consideration of:
 Sustainable development
 Risk management
 Accountability to community
 Cross-discipline cooperation
 Best practices
Requirements applicable to the scope of work (such as regulatory requirements, in-country
standards, and contract requirements)
P2S Health, Safety & Environmental
Copyright © 2012, P2S. All Rights Reserved.
Page 3 of 12
Origination Date:
October 7, 2011
Revision Date:
Release Authorized by:
Danny Trahan, Safety Director
June
2012
Manual Rev 4
HEALTH SAFETY & ENVIRONMENTAL MANAGEMENT - DESCRIPTION
1.1
Policy
The HSE Policy outlines P2S’s commitment and position on HSE management. The HSE Management System has
been developed in response to this policy.
1.2
Principles
The HSE Principles provide the fundamental precepts upon which the HSE Management System is based and
executed. The Principles are contained in Attachment 02.
1.3
Practices
Practices establish the performance requirements to be met by offices, engineering, and projects. HSE practices are
available through KOL (Practice 000.653.0010, Health, Safety, and Environmental Management System – Table of
Contents).
1.4
Procedures and Plans
Procedures and plans are the implementation documents developed at the project level. Client procedures and plans
may be substituted or tailored for a particular project if these meet or exceed P2S requirements and are required by
the client. Where new or improved procedures have been developed, these should be forwarded to the P2S HSE
Board to be considered for future inclusion in the corporate HSE Management System practices.
A site-specific HSE “plan” is an overview of how the HSE program and procedures will be implemented. HSE
plans are typically 50 pages or less. Modification of Practice 000.653.0020, Health, Safety, and Environmental
Management System – Execution, is the preferred method to develop the site-specific HSE plan. However, the
HSE section of the Project Execution Plan (PEP) can be considered the site-specific HSE plan.
The site-specific HSE procedures supplement the PPM and describe in detail the HSE and security requirements to
be implemented at the project site.
Together, these 2 documents comprise the site HSE manual.
1.5
Office, Engineering, and Field Execution
While it is recognized that there are different, but related, requirements and responsibilities for office, engineering,
and field execution activities, the HSE Management System is designed to integrate these functions.
2.0
COMMUNICATION
HSE management will communicate the HSE Management System to P2S employees and other stakeholders
through training, KOL, printed documents, and other forms of communication. These communications will
facilitate the effective use of the HSE Management System and promote a high level of awareness regarding HSE
issues.
P2S Health, Safety & Environmental
Copyright © 2012, P2S. All Rights Reserved.
Page 4 of 12
Origination Date:
October 7, 2011
Revision Date:
Release Authorized by:
Danny Trahan, Safety Director
June
2012
Manual Rev 4
HEALTH SAFETY & ENVIRONMENTAL MANAGEMENT - DESCRIPTION
3.0
Continual Performance Improvement
The HSE Management System is based on a continual improvement model, as contained in international standards
such as ANSI Z 10:2005, OHSAS 18002:2000, and ISO 14001:2004. This model is shown in Figure 2. The basic
elements in the model are described below.
Figure 2
3.1
Continual Improvement Model for HSE Management
Commitment and Policy
This element establishes the P2S commitment to the process by providing a documented company HSE policy.
The HSE policy is appropriate to the company’s business strategy and the P2S culture, and sets the direction of the
HSE Management System.
P2S is committed to providing a healthy and safe workplace for all people at each of its offices and projects, and to
protecting the environment in accordance with applicable laws and our HSE Policy. P2S’s commitment is based on
the principle that all accidents are preventable and risks will be controlled to a level that is “as low as reasonably
practicable.” The unequivocal commitment to HSE by P2S management is a basic foundation of P2S Corporate
values and culture and is reflected in the HSE Vision (refer to Attachment 03).
3.2
Planning
This element provides strategic direction, objectives, goals, and execution strategies in order to plan how the policy
should be implemented.
3.3
Implementation
This element describes the use of the HSE Management System by P2S employees and contractors.
P2S Health, Safety & Environmental
Copyright © 2012, P2S. All Rights Reserved.
Page 5 of 12
Origination Date:
October 7, 2011
Revision Date:
Release Authorized by:
Danny Trahan, Safety Director
June
2012
Manual Rev 4
HEALTH SAFETY & ENVIRONMENTAL MANAGEMENT - DESCRIPTION
3.4
Measurement and Evaluation
Measurement tools are used to confirm that the HSE Management System is being executed and implemented
correctly. They also measure performance, monitor effectiveness, and evaluate changes to the system. Evaluation
and feedback loops are an integral part of the HSE Management System.
Measurement and evaluation tools include:





3.5
Audit – Auditing is the primary tool for measuring performance. The following audit
protocols will be developed and executed:
 Systems audit – to measure implementation and effectiveness of the HSE
Management System
 Compliance audit – to measure compliance with the HSE practices and projectspecific procedures
 Performance audit – to measure whether the expected performance level is being
met
Measurement Process – Performance measurement processes will be implemented to
assess the overall effectiveness of the HSE Management System. These processes
will include setting and measuring of strategies, objectives and goals, collation of
statistics, recording of HSE initiatives, and skill base identification.
Client Review – An evaluation process will be developed at the project or business
line level to gain feedback from P2S clients.
P2S Projects and Offices – Projects and offices will be given the opportunity to
evaluate the effectiveness of the HSE Management System and to provide suggestions
on continued improvements.
HSE Alignment Process – HSE professionals involved in the alignment process before
and during project startup have the opportunity to identify key areas of the project/site
that require particular attention, and identify the need to adopt or create procedures
that are tailored to the project/site. A feedback loop will be developed to capture such
instances.
Review and Improvement
The HSE Management System will be reviewed at least annually to accommodate factors such as changing
expectations, new objectives, new legislation, organizational changes, and results from continual improvement
elements.
4.0
EXECUTION
People at P2S workplaces are responsible, empowered, and accountable to work together as a team to execute HSE
systems and processes.
P2S will facilitate execution of the HSE Policy by:

Adopting recognized standards, applicable codes of practice, and relevant statutory
provisions as the foundation upon which P2S develops its own high standards
P2S Health, Safety & Environmental
Copyright © 2012, P2S. All Rights Reserved.
Page 6 of 12
Origination Date:
October 7, 2011
Revision Date:
Release Authorized by:
Danny Trahan, Safety Director
June
2012
Manual Rev 4
HEALTH SAFETY & ENVIRONMENTAL MANAGEMENT - DESCRIPTION











Incorporating recognized HSE standards into engineering and design processes, and
into the work methods executed at P2S workplaces
Embracing, implementing, and auditing conformance to the ZERO ACCIDENTSSM
Program (refer to Practices 000.653.0020, .0100, and .1305).
Providing effective training, efficient communication, and continual performance
review inherent in the HSE Management System
Establishing realistic and challenging tasks for employees and performance targets for
P2S workplaces
Setting company objectives and targets on an annual basis and assigning
accountability for meeting these objectives and targets
Preparing and implementing HSE documentation for every project/site in accordance
with HSE Management System and client requirements
Regularly auditing implementation of the HSE Management System in offices and on
projects/sites, as well as project/site HSE plans and procedures developed to execute
the HSE Management System
Working with clients and contractors to continually improve HSE performance
Developing communication and control networks
Monitoring, measuring, and reporting of HSE performance
Conducting training to help management, employees, contractors , and others to
understand their responsibility with respect to HSE management, and to empower
them to suggest improvements to their work processes
Refer to Practice 000.653.0020, for a detailed discussion on executing the HSE
Management System in offices, engineering disciplines, and on projects.
5.0
PRACTICES
A complete list of HSE practices is provided in Practice 000.653.0010. P2S’s HSE practices reflect the activities,
roles and responsibilities put into place to support the long term Vision for HSE within the company (refer to
Attachment 03), the Objectives required in the shorter term (refer to Attachment 04), and the clear, measurable
Goals that have been set to meet those Objectives (refer to Attachment 05).
6.0
CONTROL
The P2S HSE Board has overall responsibility for drafting, reviewing, requesting/resolving comments, and issuing
the P2S HSE Management System.
The most current and official revision of the HSE Management System is the electronic copy, which is available to
employees through the P2S KOL.
7.0
ROLES AND RESPONSIBILITIES
This section describes the roles and responsibilities of employees with regard to the HSE Management System.
P2S Health, Safety & Environmental
Copyright © 2012, P2S. All Rights Reserved.
Page 7 of 12
Origination Date:
October 7, 2011
Revision Date:
Release Authorized by:
Danny Trahan, Safety Director
June
2012
Manual Rev 4
HEALTH SAFETY & ENVIRONMENTAL MANAGEMENT - DESCRIPTION
7.1
Chief Executive Officer of P2S
The Chief Executive Officer is ultimately responsible for all HSE issues within P2S. This responsibility is
communicated with the corporate commitment to maintain an appropriate HSE Management System and affect P2S
HSE culture from the highest level.
Roles
 Direct and endorse the HSE Policy, Principles, Vision, Objectives and Goals.
 Maintain P2S culture of high HSE standards.
 Endorse the HSE Management System.
 Review HSE performance.
Issue the P2S HSE Annual Report.
Responsibilities





7.2
Review HSE Policy.
Foster a culture that encourages a high standard of HSE management.
Direct that the HSE Management System be executed companywide.
Commission reports as necessary to verify that the expected level of HSE
performance is achieved.
Review and approve the P2S HSE Annual Report.
P2S Executives
P2S executives have the responsibility to evaluate the HSE Management System and integrate into all areas of
P2S’s business within their area of authority.
Roles



Direct, endorse, and execute the HSE Policy, Principles, Vision, Objectives, and
Goals.
Evaluate, promote, and execute the HSE Management System.
Promote HSE culture.
Responsibilities
 Promote employee feedback loops and provide management level feedback.
 Execute the HSE Management System in each business line.
Allocate sufficient resources to allow implementation of the HSE Management System to
meet the HSE Policy, Principles, and Objectives.
7.3
HSE Board
The P2S HSE Board is the global leader of Corporate HSE. The Board provides leadership and support to P2S’s
HSE professionals, projects/sites, and clients worldwide. P2S’s organization charts are maintained on the P2S
P2S Health, Safety & Environmental
Copyright © 2012, P2S. All Rights Reserved.
Page 8 of 12
Origination Date:
October 7, 2011
Revision Date:
Release Authorized by:
Danny Trahan, Safety Director
June
2012
Manual Rev 4
HEALTH SAFETY & ENVIRONMENTAL MANAGEMENT - DESCRIPTION
News Online Home Page, including the organization chart for the HSE Board. The HSE Board Charter is included
as Attachment 06.
Roles
 Represent P2S on HSE issues companywide.
 Represent Corporate HSE at executive management level.
Direct the HSE Management System.
Responsibilities



7.4
Report company HSE performance.
Develop, approve, and communicate HSE initiatives.
Review and comment on revisions to the HSE Management System.
HSE Management Team
The HSE Management Team acts under the leadership of the HSE Board. The team advises and assists offices and
projects in the implementation and monitoring of the HSE Management System.
Roles
Provide high-quality HSE management services to P2S.
Responsibilities
 Provide HSE advice and assistance.
 Maintain and continually improve the HSE Management System.
 Advise P2S employees and contractors of their HSE responsibilities.
 Provide audit protocols and audit staff.
 Conduct audits.
 Identify HSE training needs and provide appropriate training.
 Prepare and review HSE documentation, as required.
 Monitor the effectiveness of the HSE Management System.
 Report office and project HSE performance.
Liaise with client representatives and regulatory bodies on HSE issues as required.
7.5
Sales and Marketing Employees
Sales and Marketing employees have a role in communicating the HSE Management System to clients in order to
show P2S excellence in HSE management.
Roles
 Promote P2S’s HSE Management System.
Liaise with the HSE Management Team on HSE issues.
Responsibilities
P2S Health, Safety & Environmental
Copyright © 2012, P2S. All Rights Reserved.
Page 9 of 12
Origination Date:
October 7, 2011
Revision Date:
Release Authorized by:
Danny Trahan, Safety Director
June
2012
Manual Rev 4
HEALTH SAFETY & ENVIRONMENTAL MANAGEMENT - DESCRIPTION
 Communicate information about the HSE Management System effectively to clients.
Consult with Corporate HSE for information and assistance in preparation of applicable
documentation, such as tender bids.
7.6
Office Managers and Project/Site Managers
Managers are responsible for HSE management within their area of authority.
Roles
 Ensure project team members are trained on the HSE Management System.
 Ensure implementation of the HSE Management System.
 Liaise with HSE professionals for advice and assistance.
Manage HSE in project/site or office groups with assistance from dedicated HSE
professionals.
Responsibilities
Oversee the production and implementation of an HSE Management Plan and projectspecific HSE procedures for each office or project/site using the HSE Management
System as the “template.”
Identify and manage HSE risk.
Report and be accountable for HSE performance.
Promote and support personal stop-work authority.
7.7
P2S Employees
HSE demands individual participation at all levels of the P2S organization and on projects/sites. Employees are
expected to engage in HSE activities in their workplace.
Roles
Comply with the requirements of the HSE Management System, or project-specific HSE
procedures, as applicable.
Contribute to a P2S culture of high HSE management principles.
Responsibilities

Maintain a high degree of professional competency, personal initiative, and
communication effectiveness.

Assist with HSE Management System execution and provide feedback where
appropriate.

Perform work in the safest manner practicable.
 Assist in identifying training needs and undertake training as required.
Exercise personal stop-work authority when appropriate.
P2S Health, Safety & Environmental
Copyright © 2012, P2S. All Rights Reserved.
Page 10 of 12
Origination Date:
October 7, 2011
Revision Date:
Release Authorized by:
Danny Trahan, Safety Director
June
2012
Manual Rev 4
HEALTH SAFETY & ENVIRONMENTAL MANAGEMENT - DESCRIPTION
7.8
Procurement and Contracts Employees
Roles
Uphold the requirements of the P2S HSE Management System.
Responsibilities
 Communicate HSE requirements to suppliers.
Flow down requisite HSE requirements to suppliers in contractual documentation; refer to
Practice 000.653.1003, Contractor Selection and Alignment.
7.9
Contractors
Roles
Uphold the requisite HSE requirements as flowed down in contract documents.
Responsibilities



Maintain high standards of HSE management.
Communicate and cooperate with P2S on HSE issues.
Refer to P2S HSE professionals where clarification of practices, procedures, or plans
is required.

Adopt P2S project-specific HSE procedures, or develop and submit their own system
for review and comment.

Perform work in the safest manner practicable.
 Assist in identifying training needs and undertake training as required.
Exercise personal stop-work authority when appropriate.
P2S Health, Safety & Environmental
Copyright © 2012, P2S. All Rights Reserved.
Page 11 of 12
Origination Date:
October 7, 2011
Revision Date:
Release Authorized by:
Danny Trahan, Safety Director
June
2012
Manual Rev 4
HEALTH SAFETY & ENVIRONMENTAL MANAGEMENT - DESCRIPTION
8.0
9.0
REFERENCES
Document ID
Document Title
000.653.0020
Health, Safety, and Environmental Management
System – Execution
000.653.1003
Contractor Selection and Alignment
000.653.1305
Inspections/Assessments and Audits
ATTACHMENTS
Attachment No.
Attachment Title
Attachment 02
Health, Safety, and Environmental Principles
Attachment 03
Health, Safety, and Environmental Vision
Attachment 04
Health, Safety, and Environmental Objectives
Attachment 05
Health, Safety, and Environmental Goals
Attachment 06
Health, Safety, and Environmental Board Charter
P2S Health, Safety & Environmental
Copyright © 2012, P2S. All Rights Reserved.
Page 12 of 12