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Lifetime Records (LTR)
Issue DRAFT
Requirements and Certification Record
Effective date mm/yyyy
Page 1 of 9
Part 1 LTR Requirement Identification
Contractor:
Project/Task:
Area:
Description of Work:
Agreement No:
Contract / PO No:
icePAC EO No:
EO/
LTR Agreement Signatures (as required * Mandatory)
Contractor *
Signature
Name
Date
Contractors
Quality Check
Signature
Name
Date
SL Inspection
Authority
Signature
Name
Date
Signature
Name
Date
Signature
Name
Date
Signature
Name
Date
(if applicable)
SL Quality Check
SL Demander /
nominee *
Responsible
Engineers
Endorsement
(if applicable)
Distribution
(Original)
(Copy)
SLF 2.15.05.01
Sellafield Ltd, Registered in England number 1002607
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1.
2.
Contractor
Project Records
Issue 1
Effective date: 02/2014
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Section No
1
2
3
4
5
6
7
8
9
10
11
Effective date: mm/yyyy
Contents / Title
Page 2 of 9
Applicable Yes
or No
General
Design
Civil
Mechanical (inc HVAC)
CE&I
Coatings
Testing / Commissioning
Demolition
Software/Hardware
Other
Final Acceptance Section (completed on submission of certificate and
associated LTRs)
Notes on completion
1
LTR Requirement specification
1.1
SL shall identify all applicable categories of records required through the completion of page/part
1, in accordance with the scope of work detailed in the Tender/Works Information/Purchase
Order (PO), and in accordance of the requirements as set out in SLP 2.15.05 and SLSP
2.15.05.01.
1.2
At the opening up meeting (or via email if required) the details of the underpinning records as
identified indicatively in the SLSP shall be entered onto part 2 of the SLF by SL and the main
contractor, If extra lines are required per section, just insert required lines and number
accordingly If other sections / sub-sections are not applicable, then the corresponding lines /
sections shall be deleted from the remainder of this certificate. Once agreed all parties shall sign
Part 1
2
LTR Compilation and Submission
2.1
Contractor shall compile the LTRs concurrently with programme as identified within the LTR
Information Handover Strategy. The LTR package, shall demonstrate that the workscope
detailed in the PO (including amendments) and supporting SWOs (SLF 1.03.103 ‘if applicable’)
have been completed to the requirements specified in Section 1.1. This shall be demonstrated
by the provision of all the objective documentary evidence produced during the works e.g.:

Quality Plans, Design documentation, Specialist process procedures / operator
qualifications, As Built drawings, ICLs, Technical Query (TQs) and equivalent
documentation generated by sub-contractors / suppliers.
Any certificate / LTR package received partially completed will be returned to the Contractor as
“incomplete” and classified as such for KPI reporting purposes where identified in the contract
Terms & Conditions.
3
Requirements for LTR Packages
3.1
All documentation shall be categorised in such a way, as to enable the re-assemble of the LTR
package, if it were to be disassembled (accidental or on purpose) with the result that it would be
obvious, if a document was missing or in the wrong location.
3.2
Documentation, including that of the sub-contractors/ suppliers, shall be the “original” (unless SL
already has them e.g. completed TQ). Where the original documents are not available, such as
Sellafield Ltd, Registered in England number 1002607
SLF 2.15.05.01
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material certificates, welder/NDT qualifications and procedures the copies shall be stamped up,
signed and dated by the relevant authorised person within the Contractors organisation as being
a 'true verified copy of the original'.
3.3
Where documents such as Purchase Orders (POs) / Engineers Order (EOs) / TQs / welding /
NDT documentation are referenced numerous times, it is permissible, with the Commercial &
Contract Management function endorsement, to identify them in a register in the LTR pack,
which identifies the relevant documents and into which file they have been submitted.
3.4
All documents shall be of an adequate quality i.e. such that after scanning all information is
readable on the scanned image.
3.5
Use the “Miscellaneous Documents” for documents which reflect the finished state of the work
and where there is limited benefit in creating extra lines in the corresponding table.
4
As Built Status
The status of drawings/ schedules which have been issued as part of the PO shall be provided
identifying the following:
Drawing Register / schedule
Drawing No
Version
Updated to
“As Built “
(Yes / No)
Comments
Where a drawing / schedule does not accurately reflect the “As Built” status then the applicable
drawing / schedule shall be marked up in RED with the following information:

Applicable TQs, Concession, dimensional information and any other relevant information
which accurately reflects the completed work and stamped in RED “As Built”.
5
Completion of works
At completion of the works this document including Part 3 shall be completed and be presented
to the SL for acceptance
Sellafield Ltd, Registered in England number 1002607
SLF 2.15.05.01
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The following sections shall identify the records to be generated adding extra lines as required.
Refer to SLSP 2.15.05.01 where a section is not required, this shall be deleted and the index (on
page 1) updated to reflect this.
Part 2 LTR Index
Section
No
Applicable
or X
Contents / Title
1.2*
1.3*
1.4*
1.5*
1.6*
1.7*
1.8*
1.9*
Note: Include within this section, records for items marked with an
asterix (*) which are common across the workscope and are not
specific to individual work areas.
General
Instruction to carry out the work
e.g. Purchase Order/Task Order/Engineers Order
i.e. the instructing document covering work scope, referenced
drawings/ specifications and other applicable documentation
Quality Plans
Technical Queries / Application for Concessions / Production Permits
Defect Notices / Non Conformances (SL issued)
Drawing Schedule/Register (including As built information/drawings)
Schedule of Relevant Technical Documentation
Sub contractor Approvals (SLF 1.03.107) and Orders (price deleted)
Audits / Surveillances of sub-contractors / suppliers
Miscellaneous Documents
2
2.1
2.2
2.3
2.4
2.5
2.6
2.7
2.8
2.9
Design
Instruction to carry out work / Purchase Order / Engineers Order
Schedule of Design Information
Quality Plans
Technical Queries / Application for Concessions / Production Permits
Defect Notices / Non Conformances (Main Contractor / SL issued)
Drawing Schedule / Register
Design Reviews
Design Changes
Sub contractor documentation
1
1.1*
(as a minimum, cross-reference to the sub-contractors LTR pack with
evidence LTR packs have been reviewed and accepted by the main
contractor)
2.10
2.11
Records SQEP reviews of designers
Discipline specific Inspection Check Lists (ICLs)/Inspection
Reports/Test Results
(as identified by the controlling document / QP)
2.12
Miscellaneous Documents
3
3.1
3.2
3.3
3.4
Civil
Instruction to carry out work / Engineers Order
Quality Plans
Technical Queries / Application for Concessions / Production Permits
Defect Notices / Non Conformances (Main Contractor / SL issued)
Sellafield Ltd, Registered in England number 1002607
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3.5
3.6
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Applicable
or X
Contents / Title
Drawing Schedule / Register (including As built information/ drawings
and meeting as a minimum the requirements outlined on page 2)
Sub contractor documentation
(as a minimum, cross-reference to the sub-contractors LTR pack with
evidence LTR packs have been reviewed and accepted by the main
contractor)
3.7
3.8
Miscellaneous Documents
Discipline specific Inspection Check Lists (ICLs)/Inspection
Reports/Test Results
(as identified by the controlling document / QP)
3.9
3.10
3.11
3.12
3.13
Material traceability
Certificates of Conformity
Calibration Certificates
Concrete Cube Test Results
Bar Schedules
4
4.1
4.2
4.3
4.4
4.5
Mechanical (inc. HVAC)
Instruction to carry out work / Engineers Order
Quality Plans
Technical Queries / Application for Concessions / Production Permits
Defect Notices / Non Conformances (Main Contractor / SL issued)
Drawing Schedule / Register (including As built information/ drawings
and meeting as a minimum the requirements outlined on page 2)
Sub contractor documentation
4.6
(as a minimum, cross-reference to the sub-contractors LTR pack with
evidence LTR packs have been reviewed and accepted by the main
contractor)
4.7
4.8
Miscellaneous Documents
Discipline specific Inspection Check Lists (ICLs)/Inspection
Reports/Test Results
(as identified by the controlling document / QP)
4.9
4.10
4.11
4.12
4.13
4.14
Material traceability
Certificates of Conformity
Calibration Certificates
Specialist processes - Procedure approvals i.e. Jointing/ Welding
Specialist processes - Operator approvals i.e. Jointing/ Welding
Specialist processes - Inspector approvals i.e. Jointing/ Welding
5
5.1
5.2
5.3
5.4
5.5
CE&I
Instruction to carry out work / Engineers Order
Quality Plans
Technical Queries / Application for Concessions / Production Permits
Defect Notices / Non Conformances (Main Contractor / SL issued)
Drawing Schedule / Register (including As built information/ drawings
and meeting as a minimum the requirements outlined on page 2)
Sub contractor documentation
5.6
Sellafield Ltd, Registered in England number 1002607
SLF 2.15.05.01
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No
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Applicable
or X
Contents / Title
(as a minimum, cross-reference to the sub-contractors LTR pack with
evidence LTR packs have been reviewed and accepted by the main
contractor)
5.7
5.8
Miscellaneous Documents
Discipline specific Inspection Check Lists (ICLs)/Inspection
Reports/Test Results
(as identified by the controlling document / QP)
5.9
5.10
5.11
5.12
5.13
5.14
Material traceability
Certificates of Conformity
Calibration Certificates
Specialist processes - Procedure approvals i.e. Jointing/ Welding
Specialist processes - Operator approvals i.e. Jointing/ Welding
Specialist processes – Inspector approvals i.e. Jointing/ Welding
6
6.1
6.2
6.3
6.4
6.5
Coatings
Instruction to carry out work / Engineers Order
Quality Plans
Technical Queries / Application for Concessions / Production Permits
Defect Notices / Non Conformances (Main Contractor / SL issued)
Drawing Schedule / Register (including As built information/ drawings
and meeting as a minimum the requirements outlined on page 2)
Sub contractor documentation
6.6
(as a minimum, cross-reference to the sub-contractors LTR pack with
evidence LTR packs have been reviewed and accepted by the main
contractor)
6.7
6.8
6.9
6.10
6.11
6.12
6.13
Miscellaneous Documents
Painting Specification
Painting Method Statement
Daily Inspection Reports
Paint Batch Records
Paint Data Sheets
Discipline specific Inspection Check Lists (ICLs)/Inspection
Reports/Test Results
(as identified by the controlling document / QP)e.g. Special Finishes
Inspection Certificate
Note: For galvanising a Certificate of Conformity in meeting the
requirements of the BS is required
6.14
6.15
Calibration Certificates of Inspection Equipment
Paint Inspector Certification (CSWIP)
7
7.1
7.2
7.3
7.4
7.5
Testing / Commissioning
Instruction to carry out work / Engineers Order
Quality Plans
Technical Queries / Application for Concessions / Production Permits
Defect Notices / Non Conformances (Main Contractor / SL issued)
Drawing Schedule / Register (including As built information/ drawings
Sellafield Ltd, Registered in England number 1002607
SLF 2.15.05.01
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Section
No
7.6
Issue 0
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Applicable
or X
Contents / Title
and meeting as a minimum the requirements outlined on page 2)
Sub contractor documentation
(as a minimum, cross-reference to the sub-contractors LTR pack with
evidence LTR packs have been reviewed and accepted by the main
contractor)
7.7
7.8
Miscellaneous Documents
Discipline specific Inspection Check Lists (ICLs)/Inspection
Reports/Test Results
(as identified by the controlling document / QP)
7.9
7.10
7.11
7.12
7.13
7.14
Material traceability
Certificates of Conformity
Calibration Certificates
Specialist processes - Procedure approvals i.e. Jointing/ Welding
Specialist processes - Operator approvals i.e. Jointing/ Welding
Specialist processes - Inspector approvals i.e. Jointing/ Welding
8
8.1
8.2
8.3
8.4
8.5
Demolishing
Instruction to carry out work / Engineers Order
Quality Plans
Technical Queries / Application for Concessions / Production Permits
Defect Notices / Non Conformances (Main Contractor / SL issued)
Drawing Schedule / Register (including As built information/ drawings
and meeting as a minimum the requirements outlined on page 2)
Sub contractor documentation
8.6
(as a minimum, cross-reference to the sub-contractors LTR pack with
evidence LTR packs have been reviewed and accepted by the main
contractor)
8.7
8.8
Miscellaneous Documents
Discipline specific Inspection Check Lists (ICLs)/Inspection
Reports/Test Results
(as identified by the controlling document / QP)
8.9
8.10
8.11
8.12
8.13
Material traceability
Waste Transfer Certificates
Calibration Certificates
Specialist processes - Procedure approvals i.e. Cutting
Specialist processes - Operator approvals i.e. Cutting
9
9.1
9.2
9.3
9.4
9.5
9.6
9.7
9.8
Software/Hardware
Instruction to carry out work / Engineers Order
Schedule of Design Information
Quality Plans
Technical Queries / Application for Concessions / Production Permits
Defect Notices / Non Conformances (Main Contractor / SL issued)
Drawing Schedule / Register
Design Reviews
Design Changes
Sellafield Ltd, Registered in England number 1002607
SLF 2.15.05.01
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Section
No
9.9
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Effective date: mm/yyyy
Applicable
or X
Contents / Title
Sub contractor documentation
(as a minimum, cross-reference to the sub-contractors LTR pack with
evidence LTR packs have been reviewed and accepted by the main
contractor)
9.10
9.11
9.12
9.13
9.14
9.15
9.16
9.17
9.18
9.19
Records SQEP reviews of Designers
Miscellaneous Documents
Software Systems Specification (SSS)
User Requirement Specification (URS)
System Definition Document (SSD)
Works Acceptance Test (WAT)
Customer Acceptance Test (CAT)
Site Acceptance Test (SAT)
Obsolescence Plan
Discipline specific Inspection Check Lists (ICLs)/Inspection
Reports/Test Results
(as identified by the controlling document / QP)
10
10.1
10.2
10.3
Other
Comments / Notes
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Part 3 - Final Acceptance Signatures (as required) add lines as necessary to cover SME’s
Contractor
Signature
Name
Date
Contractors
Quality Check
Signature
Name
Date
SL Inspection
Authority
Signature
Name
Date
Signature
Name
Date
Signature
Name
Date
Signature
Name
Date
(if applicable)
SL Quality Check
SL Demander /
nominee
Responsible
Engineers
Endorsement
(if applicable)
Distribution
(Copy)
(Original)
Additional copies as per Project requirements
1.
2.
Contractor
Project Records
Sellafield Ltd, Registered in England number 1002607
SLF 2.15.05.01
Security Marking
Issue 1
Effective date: 02/2014