JOB PROFILE
ADMINISTRATIVE DETAILS
POST NO:
CURRENT POST TITLE
TUTOR
NAME OF INCUMBENT:
STAFF NUMBER:
SCHOOL/ DEPARTMENT/
SECTION:
CAMPUS:
REPORTING STRUCTURES
LINE MANAGER OF THIS POST:
NUMBER OF SUBORDINATES:
NB: AN ORGANISATIONAL CHART (ORGANOGRAM) CLEARLY SHOWING THE REPORTING STRUCTURE OF THE FACULTY/
DIVISION/ DEPARTMENT/ SCHOOL/ SECTION, INCLUDING THE CURRENT TITLES OF POSTS, MUST BE ATTACHED.
INTERACTION – NATURE AND FREQUENCY OF INTERNAL AND EXTERNAL INTERACTION. AVERAGE HOURS PER WEEK.
OUTSIDE UKZN :
W ITHIN UKZN :
PURPOSE OF THE JOB (M AXIMUM OF 6 LINES)
The main purpose of this post is the training and education of undergraduate students in (INSERT DISCIPLINE).
Administration of certain teaching activities within the discipline is also required. Tutors are seen as having only a
teaching function, and not having a research or community service function. If tutors are interested in a
permanent academic career, they have to improve their credentials.
KEY RESPONSIBILITY AREAS (KRA’s) (M AXIMUM OF 5 KRA’S)
1
2
% OF JOB
Teaching
80
Administration
20
TOTAL
Post Number:
Post Title: TUTOR
100
1
DUTIES AND RESPONSIBILITIES RELATED TO KRA’s
If one of the KRA’s includes financial responsibilities, then explain the nature and extent below.
1. Teaching










Develop teaching materials such as module guides, test papers, examination papers, assessment
instruments, and workbooks.
Facilitate learning using different teaching methodologies.
Assess student performance in a reliable and valid manner, appropriate to the outcomes.
Plan and implement the offering of modules alone or in a team.
Provide opportunities for individual student interaction.
Establish and maintain supportive and professional relationships with student for whose teaching s/he is
responsible.
Seek ways of improving performance by reflecting on teaching design and delivery, and obtaining and
analysing feedback from students, the line manager, and peers.
Deal professionally and positively with student concerns, problems and challenges.
Recognise areas where current provision may be in need of revision or improvement.
To act as a mentor for students in the capacity of personal tutor, giving first line support.
2. Administration





Become acquainted with all relevant University policies and to implement these appropriately.
Responsible for the preparation and co-ordination of various teaching and examination schedules within
the Discipline.
Manage own teaching programme efficiently, keeping adequate records of teaching, student
performance and other aspects of functioning.
Other administrative duties as designated by the Head of the School/ Department.
Maintain own professional registration, if applicable.
3. General


Show a willingness to embrace the ethos and philosophy of the School and the University.
Any other responsibilities and functions that may be delegated by the Head of Discipline, Head of School
or Dean within the scope of the competencies of this profile.
Post Number:
Post Title: TUTOR
2
MINIMUM QUALIFICATION AND EXPEREINCE
EDUCATIONAL REQUIREMENTS
Honours in (Insert Relevant Discipline) or 4 year Bachelors Degree

IN YEARS
EXPERIENCE
KNOWLEDGE


Two years experience in either teaching/lecturing/research or industry
experience in the relevant field or discipline
A four (4) year Bachelor or Honours level degree
Other specific qualifications may be required






Understanding of departmental functioning
Good Knowledge of the academic discipline environment
Involvement in professional activities where applicable
Computer proficiency
Knowledge of Research Methodology
Understanding of Higher Education environment
IN ADDITION TO THE ABOVE – FOR ADVERT PURPOSES ONLY
PERSONAL ATTRIBUTES
REQUIRED FOR THE POST






Ability to communicate to a variety of audiences through various media
Ability to supervise student projects
Ability to manage students
Ability to manage & analyse information
Ability to synthesise information to design learning experiences
Valid Drivers License if applicable
ADVANTAGES
IN THE ABSENCE OF A FORMAL
QUALIFICATION
Post Number:
Post Title: TUTOR
3
RECORD OF APPROVAL
This job profile is a true reflection of the tasks, functions and responsibilities of the position.
NAME
SIGNATURE
DATE
1ST LINE
M ANAGER
2ND LINE
M ANAGER
INCUMBENT
DATE
EVALUATED
Post Number:
Post Title: TUTOR
4
PLEASE DO NOT COMPLETE. This is merely an example of the format. Competency Profiles
are in the process of being developed for all positions in the University as part of the
Performance Management rollout.
COMPETENCY PROFILE
Competency / Outcome
Administration: Perform office computing, Manage appointments, Communicate
verbally & electronically, Honor deadlines
 Communicate verbally & electronically: Communicate verbally &
electronically in a professional manner; Afford respect to clients and senior staff
in the organisation;
Category
N/A
Awareness Knowledge
Skilled
Mastery
Innovative

.
.
.
.
.
.

.
.
.
.
.
.

 Honor Deadlines & Timelines: Honor project and task deadlines; Respect
meeting times; Communicate performance delays to line management and
affected colleagues;
.
.
.
 Manage appointments: Arrange and manage own appointments; Organize
own diary in a professional manner; Honor appointments and scheduled
arrangements;
.
.
.
 Perform office computing: Adequate implementation and use of MS Word, MS
Excel, MS Powerpoint, Groupwise, ITS
.
.
.

.
.
.
.
.

.
.
.
.

.
.
.
.

.
.
 Conduct training: Conduct training of subordinates and clients, identifies
training needs by peers, subordinates and clients, requests training of self
where needed
.
.
.

.
.
 Maintain discipline: Maintain discipline within the division, ensures that
subordinates are within the discipline code, acts appropriately to staff
grievances and special needs
.
.
.

.
.
.
.
Staff Management & Development: Conduct staff mentoring, Supervise
subordinates, Conduct training, Perform leadership, Maintain discipline, Conduct
performance appraisal, Perform conflict management
 Conduct performance appraisal: Conduct performance appraisal of peers and
subordinates, maintains adequate knowledge of the performance system
 Conduct staff mentoring: Act as a mentor to peers and subordinates,
promotes a healthy and friendly work place, encourages peers and subordinates
in their tasks
 Perform conflict management: Perform conflict management within the
division;
 Practice proper meeting procedures: Respect proper meeting procedure in
terms of the role of the Chair and the Agenda; Conduct meetings in a proper
and professional manner;
 Supervise subordinates: Supervise subordinates appropriately and promotes
a good working relationship with divisional and contract staff
Policy, Procedure & Process Management: Implement policy, Update & monitor
process & procedure, Apply confidentiality & discretion, Implement legislation





.
.
.
 Apply confidentiality & discretion: Apply confidentiality & discretion in the
implementation of policy & procedure; Respect the divisional equity plan;
.

.
.
.
 Implement policy: Implement university policy appropriately; Is aware of
university policy; Knows where to find university policy; makes reference to
university policy;
.
.
.

.
 Update & monitor process & procedure: Contributes to the updating &
monitoring of university process & procedure;
.
.
.
.
.
.
.
.

.
 Act strategically within the division: Perform strategically, apply strategic
leadership; Contribute to the formulation of the divisional strategic plan; Act
appropriately in the implementation of the plan.
.
.
.

.
 Identify new initiatives within the division: Identify new initiatives to improve
service delivery to clients by members of the division;
.
.
.
Strategic Development: Identify new initiatives, Act strategically
Post Number:
Post Title: TUTOR
.


5