Job Description – ESF Administrator
Post
ESF Administrator
Job Purpose
To provide accounting, clerical and administrative support services to
the ESF Contract Manager
Salary Scale
£21,000
Location
Loughborough
Line Manager
ESF Contract Manager
CRB Disclosure
Enhanced
Job Description
1.
Maintaining computerised accounting systems and other records and inputting
information as required.
2.
Input orders, invoices and code invoices for agreement by the ESF Contract Manager.
3.
Prepare monthly claims for sub-contractors based on reports from MI system
4.
Liaise with Head Office finance team regarding monthly accounts and payroll queries as
required.
5.
Preparing monthly claims to funding bodies for agreement by the ESF Contract Manager.
6.
Administrate, attend and record ESF/IAG Steering Group and ESF IAG staff meetings and
produce minutes
7.
To collect, collate and disseminate management information
8.
To produce, instructions, guidelines and procedures and monitoring systems for staff
and sub-contractors on management information
9.
To interrogate the management information system to provide bespoke management
information for the project
10.
To provide practical support and training to sub- contractors in providing timely
management information
11.
To ensure the management information meets the contractual obligations with the SFA
and is auditable
12.
To contribute to the administration of training activities and events, including booking
venues and refreshments
13.
Undertake a variety of clerical, administrative and other duties commensurate with the
nature and level of the post to ensure the smooth operation of the Company.
Personal Specification
Essential:
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Job Description – ESF Administrator
1. Experience and competence in Excel Spreadsheets and other MS Office applications
2. Understanding and experience of working with Management Accounts
3. Ability to work logically and on own initiative
4. Good organisational Skills
5. Able to communicate effectively with colleagues and partner organisations
6. Good interpersonal skills
7. Analytical skills, able to interrogate database
8. Able to travel within the region.
Desirable:
1. Qualification in administration or IT to NVQ 2 or above
2. Experience of working with Management Information systems and databases.
3. Evidence of commitment to continued learning and personal development.
The person specification for the enclosed job description will be used to assist the company to
recruit the best person for the job as it outlines the abilities, skills, knowledge and experience
necessary to carry out the job. So please note:



Read it carefully and address your application to the criteria mentioned in it.
Your selection for interview will depend on this and it will also form the basis of the
selection process.
So please fill in your form to show how you match the requirements.
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