ROLE DESCRIPTION
1.
ROLE DETAILS
Role Title
Senior Project Officer
Classification Level
ASO-5
Role No
F00034, F00004
Discipline
Administrative Services
Division
Procurement and Grants
Date Created
February 2010
Branch/Unit
Grants Unit
Date Approved
March 2010
Reports To
Manager, Grants Unit
Review Date
2.
ROLE CONTEXT
Role Summary
Reporting/Working
Relationships
Special Conditions
3.
The Senior Project Officer is a role within the Grants Unit and is accountable to the Manager of the unit
for:

the delivery of comprehensive grants and funding for the community services sector by leading the
development, implementation and management of policies in relation to grants and funds
management across DFC.

efficient and effective allocation practices for the funding of community services across the
Department.

managing all facets of grants and funds including the policy development, consultation,
communication, documentation and distribution.

providing expert advice and managing processes with both internal and external stakeholders on
funds management.

Manager, Grants Unit (direct manager)

Chief Executive

Directors and Senior Managers across DFC

Staff of the Grants Unit

Non-government organisations

Local Government

Other government departments involved in management of service agreements for community
funding

Successful applicant will be required to satisfactorily complete a National Criminal History Record
Check (NCHRC) prior to being employed and every three years.
QUALIFICATIONS
Essential
Not Applicable
4.
PRIMARY OUTCOMES AND ACCOUNTABILITIES
KEY
RESPONSIBILITIES
RELATED TASKS
Policy Development

Develop consultation processes with both internal and external stakeholders.

Prepare policy and process documentation that meets legislative, regulatory and audit requirements.

Consult with Legal Services on relevant issues.

Monitor compliance with the grant and funding policy process throughout the Department.

Analyse, review and update existing policies and procedures.

Initiate and manage key grant management projects as required.

Provide advice upon appropriate funding allocation processes which are consistent with
Departmental and Government strategic directions.

Identify risks associated with the process in allocating funding to the community services sector.

Provide analysis on value for money checks associated with funding allocated to the community
services sector.

Prepare written reports, including recommendations, on the funding allocation documentation with
respect to requirements regarding priority and Government audit and other legislative and regulative
requirements.

Provide expert advice on the documentation required to support a funding allocation process.

Consult and negotiate with relevant stakeholders.

Draft, in collaboration with Legal Services when necessary, pro-forma documentation for the
establishment of documents or other appropriate accountability arrangements with funded
organisations.

Provide expert advice on the preparation of service agreements specific to the funds being allocated.

Provide expert advice on the application and interpretation of grants management policies and
procedure.

Prepare documentation for Cabinet submissions.

Undertake high quality research and identify relevant sensitive issues.

Develop high quality briefing papers for the Executive and the Minister.

Understand and follow workplace safety initiatives, identify hazards and contribute to a safe working
environment, as well as follow procedures to manage and minimise risks within the DFC.

Follow the principles of a sustainable working environment by following departmental greening
initiatives.

Model ethical behaviour and practices consistent with SA Government Code of Ethics for Public
Sector Employees and DFC stated values.
Funding Advise &
Analysis
Grant Documentation
& Advise
Organisational
Contribution
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5.
DFC CAPABILITIES (C)
Relating &
Communicating
Client Focus
Achieving Objectives
Personal Drive &
Professionalism
Continuous
Improvement
Respect Cultural
Diversity
6.

Identify networking opportunities to facilitate knowledge transfer.

Adapt communication style and identify strategies to improve communication effectiveness.

Consider others’ perspectives when communicating, negotiating or presenting arguments to build
rapport.

Listen to client feedback to gain insight for continuous improvement of services.

Utilise a variety of information sources to gain insight to understand client enquiries and devise
practical solutions.

Identify areas where client support is required and discuss situation or concerns with key
stakeholders.

Recognise and utilise resources to achieve organisational goals.

Take responsibility for delivering business unit outcomes and performance.

Assess progress toward team goals and identify the actions required to achieve objectives.

Follow safe work practices and contribute to the well-being and safety of team/unit.

Motivate team members and encourage them to achieve organisational targets.

Investigate own personal and professional development opportunities.

Analyse trends internally and externally to identify opportunities to enhance departmental operations.

Work with ambiguous information and draw on previous experience to develop innovative solutions to
problems.

Seek opportunities to improve departmental processes by contributing to improvement initiatives.

Take action and provide services that are inclusive of Aboriginal people and people from culturally
and linguistically diverse backgrounds as well as engaging in learning about other cultures to better
establish relationships and improve services.
ROLE SPECIFIC CAPABILITIES
1
Policy Development Experience - utilise experience in the development, management and review of policy.
2
Audit Experience - utilise experience in responding to and addressing audit issues, particularly in governance and business
process.
3
Financial and Contract Management Knowledge - demonstrate knowledge in contract management, including the
development of contracts, financial analysis and management reporting techniques.
4
Research and Present Information - undertake research, analyse and integrate information from a variety of sources, and
present complex issues and findings in writing, such as reports, recommendations and briefing notes.
5
Interacting with Technology - interact with a range of software applications, including Microsoft Office suite, efficiently and
adapt to changes in technology and/or systems.
7.
DELEGATES APPROVAL
ASSESSED BY:
Date:
Signature:
APPROVED BY:
Date:
Signature:
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