Account Mapping Document
Last Updated: September 2015
Overview:
The State of Connecticut will use an Account Mapping process within the Core-CT PeopleSoft HRMS
system to map certain earnings, deductions, and taxes to expenditure accounts as defined by the
requirements gathering of the Core-CT Financials team. Due to the fixed criteria defined by the State of
Connecticut for distributing its payroll expenditures, the Account Mapping process will allow for a
standard and less complex payroll distribution process that will be easily understandable and maintainable
now and in future years.
Funding sources for all payroll expenditures will be made up of chartfield combinations, which will then
be stored in the Core-CT HRMS system as account codes. One component of the account code is the
Account chartfield. Core-CT HRMS has been configured to have each position tied to at least one
account code, which will be used to fund any payroll expenditures associated with that position. Every
account code that will be used in the HRMS system will have a default value defined for the Account
chartfield. This configuration of the account codes will ultimately reduce the burden Agencies will have
to bear when choosing the proper funding source for each position, as it can be assumed that the Core-CT
HRMS system will always map the correct account to the assigned account code based on the Account
Mapping rules that will be discussed in this document.
This document will detail the Account Mapping process for earnings, deductions, and taxes. As accounts
are added or deleted from the overall account structure, updates will need to be made to the configuration
to properly reflect the State of Connecticut’s business needs for payroll expenditure distribution.
Earnings:
Earnings paid by the State of Connecticut will be distributed to an account code / funding source as
designated by their position unless the account code is overridden in the payroll process. Since an
employee’s earnings can constitute a variety of different payment types, the State wishes to track each
payroll expense independently of each other by automatically assigning them to a distinct account through
the Account Mapping process. See Appendix 2 for a complete listing of deduction codes that map to a
specific account.
The Account Mapping process will be based on the following logic:
Page 1 of 7
Account Mapping Document
Last Updated: September 2015
1. In the first step, the mapping process
will evaluate whether the earn code
that was reported has been configured
to map directly to an account. If it has
been configured, then the account it is
mapped to will be used to overwrite
the default account in the employee’s
account code combination when
payroll expenditures are distributed for
those earnings. If it has not been
configured, then the process will
proceed to step 2.
50160 - Longevity Payments
50170 - Overtime Payments
Does the Earn
Code map directly
to an account?
Yes
50180 - Differential Payments
50190 - Accumulated Leave
50210 - Meal Allowance
50710 - Employee Allow & Reportable Payments
50720 - Employee Non-Reportable Payments
50730 - Fees Paid To Employees
50740 - Interest Penalty - Payroll Awards
50750 - Education & Training For Employees
No
50760 - Tuition Reimbursement
50780 - Employee Travel In-State Travel
50790 - Employee Travel Out-State Travel
50800 - Employee Travel Mileage Reimbursement
2. If their JobCode has been
configured, the appropriate account is
selected, which will apply to all
earnings for the employee. If it has not
been configured, then the process will
proceed to step 3.
3. If an employee is classified with an
Employee Class that has been
configured, then the corresponding
account will be mapped to all earnings.
Else, the mapping process will proceed
to Step 4
*See Appendix 2 for a complete listing of earn
codes and their corresponding accounts.
50200 - Graduate Assistants
Does the Job
Code map directly
to an account?
Yes
50220 - Cooperative Ed (Co-op) Students
* JobCode = '2552V1'
No
* JobCode
= '2552VR'
50120
- Salaries
& Wages - Temporary
* Employee Class = 'Judicial Temporary'
Does the
Employee Class
map directly to an
account?
* Employee Class = 'Legislative Temporary'
Yes
5. Finally, if the earnings paid to an
employee have not been mapped to an
account, this final step will map the
earnings based on whether the
employee is full or part time.
50140 - Salaries & Wages - Student Labor
* Employee Class = 'Student Laborer'
Is the
employee Regular
or Temporary?
Temporary
50120 - Salaries & Wages - Temporary
Regular
50110 - Salaries & Wages - Full Time
Is the employee
Full / Part Time?
*Note: All earnings will be mapped to an account.
Page 2 of 7
50130 - Salaries & Wages - Contractual
* Employee Class = 'Contractor - No Benefits'
No
4. If an employee is classified as
Temporary, then all earnings will be
mapped to the corresponding account.
Else, the mapping process will proceed
to Step 5.
*See Appendix 2 for a complete listing of
jobcodes and their corresponding accounts.
Full Time
Part Time
50150 - Salaries & Wages - Part Time
Account Mapping Document
Last Updated: September 2015
Deductions:
Fringe benefits provided by the State of Connecticut will be distributed to the same account code /
funding source as an employee’s earnings unless otherwise overridden in the payroll process. As a way to
differentiate each class of deduction from other deductions and from earning payments, the Account
Mapping functionality will again be utilized. See Appendix 3 for a complete listing of deduction codes
that map to a specific account.






Group Life Insurance – Account 50410
Medical / Dental Insurance – Account 50420
Unemployment Compensation – Account 50430
Retirement – Account 50470
o SERS – Account 50471
o ARP – Account 50472
o Teacher’s Retirement System – Account 50473
o Judges & Comp Commissioners – Account 50474
o Other Statutory – Account 50475
Employee Death Benefits – Account 50500
Buy Back Option – Account 50510
Taxes:
Taxes will follow the same process of mapping an account to the account code / funding source as the
earnings and deduction mapping. Only employer paid taxes will be included in the distribution of funds.

Social Security – Account 50440
o FICA / OASDI (ER) – Account 50441
o FICA / MED (ER) – Account 50442
Page 3 of 7
Account Mapping Document
Last Updated: September 2015
Appendix 1 - Distribution properties of a regular employee’s check.
Regular Employee with the following account code / funding source:
Account Code
Account
Deptid
Project_Id
Fund
Program
SID /
Budget_Ref
Class
DCP3950011000100100000001
50600
DCP39500
11000 00000
10010 2003
*Note: The Account Code for this employee is the default funding source for their position. It does not contain all chartfields available for
configuration.
Employee’s Paycheck
Earnings:
Regular Pay (REG) – 80 hours @ $10/hour
= $800.00
Overtime Pay (OT1) – 10 hours @ $15/hour = $150.00
Longevity Pay (LNG) – Flat Amount
= $100.00
Differential Pay (SD1) – 10 hours @ $.50/hour = $5.00
Total Gross Pay
= $1155.00
Taxes:
Federal Withholding
State Withholding
FICA / OASDI (EE)
FICA / OASDI (ER)
FICA / MED (EE)
FICA / MED (ER)
Total Taxes
= $146.62
= $51.98
= $71.61
= $71.61
= $16.75
= $16.75
= $286.96
Deductions:
Medical (ANTM01 – EE)
Medical (ANTM01 – ER)
Dental (CIGDEN – EE)
Dental (CIGDEN – ER)
Life (LIFBAS – ER)
Savings Bond (SAVBND)
Total Deductions
= $15.00
= $100.00
= $10.00
= $50.00
= $5.00
= $100.00
= $125.00
Net Pay
= $743.04
*Numbers are not based on true tax calculations.
Distribution:
Default
After
After
After
After
After
After
After
After
After
Payment /
Deduction / Tax
Monetary
Amount
Regular
Overtime
Longevity
Differential
Medical
Dental
Life
FICA/OASDI(ER)
FICA/MED (ER)
$800.00
$150.00
$100.00
$ 5.00
$100.00
$ 50.00
$ 5.00
$ 71.61
$ 16.75
Page 4 of 7
Account Code
Account
Deptid
DCP3950011000100100000001
DCP3950011000100100000001
DCP3950011000100100000001
DCP3950011000100100000001
DCP3950011000100100000001
DCP3950011000100100000001
DCP3950011000100100000001
DCP3950011000100100000001
DCP3950011000100100000001
DCP3950011000100100000001
50600
50110
50170
50160
50180
50420
50420
50410
50441
50442
DCP39500
DCP39500
DCP39500
DCP39500
DCP39500
DCP39500
DCP39500
DCP39500
DCP39500
DCP39500
Project
Id
Fund
Program
11000
11000
11000
11000
11000
11000
11000
11000
11000
11000
00000
00000
00000
00000
00000
00000
00000
00000
00000
00000
SID /
Class
10010
10010
10010
10010
10010
10010
10010
10010
10010
10010
Budget
Ref
2003
2003
2003
2003
2003
2003
2003
2003
2003
2003
Account Mapping Document
Last Updated: September 2015
Appendix 2
Job Codes
Account
50200
50200
50200
50200
50200
50200
50200
50200
50200
50200
50200
Setid
UNIVS
UNIVS
UNIVS
UNIVS
UNIVS
UNIVS
UNIVS
UNIVS
UNIVS
UNIVS
UNIVS
JobCode
4185V1
4185VR
045C1
2178C1
2178C2
2178C3
2178C4
2178C5
2178CE
2178V1
2178M1
Description
GraduateAssistant
GraduateAssistant
CCEducAsst
CCEducAsst
CCEducAsst
CCEducAsst
CCEducAsst
CCEducAsst
CCEducAsst
CCEducAsst
CCEducAsst
50170
50170
50170
50170
50170
50170
50170
50170
50180
50180
50180
50180
50180
50180
50180
50180
Y07
Y08
Z02
Z07
Z08
HOP
HPR
HPA
CD2
CD3
CD4
CD5
CD6
DCV
DF1
DF2
OT Dbl NRA Inc Code 19
OT 1 1/2 NRA Inc Code 19
OT Straight NRA Inc Code 50
OT Dbl NRA Inc Code 50
OT 1 1/2 NRA Inc Code 50
Holiday Paid
Holiday Premium
Holiday Premium Paid Additionl
Certificate Diff. Level 2 .50
Certificate Diff. Level 3 .70
Certificate Diff. Level 4 .90
Certificate Diff. Levl 5 1.30
Certificate Diff. Levl 6 1.60
Skill Diff. Driver Crash Vhcl
Pay Differential Freezer .60x
Pay Differentl Freezr .60 1.5
Earn Codes
Account
50140
50140
50150
50160
50160
50160
50160
50160
50160
50160
50160
50160
50170
50170
50170
50170
50170
50170
50170
50170
50170
50170
50170
50170
50170
50170
50170
50170
50170
50170
50170
50170
50170
50170
50170
50170
50170
50170
50170
50170
50170
50170
50170
50170
50170
Earn Code Description
SL1
Student Labor Reg Pay Sub FICA
SL2
Student Labor Reg Pay No FICA
SUB
SDE Inhouse Substitute Pay
LNA
Longevity Adjustment
LNG
Longevity
T03
Longevity NRA Inc Code 12
U03
Longevity NRA Inc Code 15
V03
Longevity NRA Inc Code 16
W03
Longevity NRA Inc Code 17
X03
Longevity NRA Inc Code 18
Y03
Longevity NRA Inc Code 19
Z03
Longevity NRA Inc Code 50
OFO
Time and a Half OT FLSA
OT1
Time and a Half OT
OT2
Double Time OT Amounts
OT3
Time and a Half OT Amounts
OT4
Straight Time OT Amounts
OT5
Time and a Qtr OT
OTA
OT Adjustment
OTD
Double Time OT
OTH
Half Time OT
OTP
Time and a Half OT HCP
OTS
Straight Time OT
QFL
Q104 FLSA Overtime
QHZ
Q StraightTime OT and HazDuty
QOF
Q FLSA Overtime
QOH
Q 1.5 Overtime and Haz Duty
QOT
Q 1.5 Overtime
QST
Q Straight Time OT
T02
OT Straight NRA Inc Code 12
T07
OT Dbl NRA Inc Code 12
T08
OT 1 1/2 NRA Inc Code 12
U02
OT Straight NRA Inc Code 15
U07
OT Dbl NRA Inc Code 15
U08
OT 1 1/2 NRA Inc Code 15
V02
OT Straight NRA Inc Code 16
V07
OT Dbl NRA Inc Code 16
V08
OT 1 1/2 NRA Inc Code 16
W02
OT Straight NRA Inc Code 17
W07
OT Dbl NRA Inc Code 17
W08
OT 1 1/2 NRA Inc Code 17
X02
OT Straight NRA Inc Code 18
X07
OT Dbl NRA Inc Code 18
X08
OT 1 1/2 NRA Inc Code 18
Y02
OT Straight NRA Inc Code 19
Page 5 of 7
Account
50180
50180
50180
50180
50180
50180
50180
50180
50180
50180
50180
50180
50180
50180
50180
50180
50180
50180
50180
50180
50180
50180
50180
50180
50180
50180
50180
50180
50180
50180
50180
50180
50180
50180
50180
50180
50180
50180
50180
50180
50180
Earn Code Description
DI1
Pay Differential Inmate .60 1x
DI2
Pay Differentl Inmate .60 1.5
DOF
Duty Officer 10%
F11
Shift Diff .49 1x FLSA
F12
Shift Diff .49 1.5 FLSA
F21
Shift Diff .65 1x FLSA
F22
Shiff Diff .65 1.5 FLSA
F31
Shift Diff .75 1x FLSA
F32
Shift Diff. 75 1.5 FLSA
F41
Shift Diff 2.00 Tmp Night FLSA
F51
1199 Shift Diff 1 x FLSA
F52
1199 Shift Diff 1.5 x FLSA
HD1
Hazardous Duty .50 1x
HD2
Hazardous Duty .50 1.5
HD3
Hazardous Duty .55 1x
HD4
Hazardous Duty .55 1.5
HD5
Hazardous Duty .45 1x
HDA
Hazardous Duty Amount
HDP
Hazardous Duty 25%
HDS
Hazardous Duty Saw .40
K9H
K9 Daily Home Care 10.41
LDF
Lane Differential .25
N11
Shift Diff .49 1x No FLSA
N21
Shift Diff .65 1x No FLSA
N31
Shift Diff .75 1x No FLSA
N41
1199 Shift Diff 1 x No FLSA
OC1
On Call/Standby 1.00
OC2
On Call/Standby 1.50
OC3
On Call/Standby 3.00
OCA
On Call/Standby Amount
OCF
On Call/Standby Fire/Crash .70
PD1
Pay Differential .55
PD2
Pay Differential .60
SD1
Shift Diff I
SD2
Shift Diff 2 Time and a Half
SD3
Shift Diff 3
SDA
Skill Differential Amount
SE2
Selective Duty Shift Diff
SE3
Selective Duty Shift Weekend
SIR
Snow & Ice Removal 1.40
SKP
Skill Premium Amount
Account Mapping Document
Last Updated: September 2015
50180
50180
50180
50180
50190
50190
50190
50190
50190
50190
50210
50210
50210
50210
50210
50210
50210
50210
50210
50210
50210
50210
50210
50710
50710
SPF
WD1
WD2
WD3
DT2
DT4
PPH
RSP
VPA
VPH
EXP
ML0
ML1
ML2
ML3
ML4
ML5
ML6
ML7
ML8
ML9
MLA
MLP
ATT
AUT
Page 6 of 7
Skill Premium FireFighter .75
Week End Differential .40
Week End Differential .50
1199 Week End Differential
Year of Death Sick
Year After Death Sick
Personal Leave Payout Hours
Retirement Sick Pay
Vacation Payout Amounts
Vacation Payout Hours
Lodge/Meal Expense
Meal - DOC 6.00
Meal - DPS 8.75
Meal - DPS 13.21
Meal - DPS 15.45
Meal - DPS 18.78
Meal - DOC 7.00
Meal - HCP 8.75
Meal - HCP 13.21
Meal - HCP 15.45
Meal - HCP 18.78
Meal Allowance
Meal - HCP
Attendance Award
Auto Usage Fee
50710
50710
50710
50710
50710
50710
50710
50710
50710
50710
50710
50710
50710
50710
50710
50710
50720
50730
50730
50740
50760
50780
50790
50800
CER
CHI
CLN
COM
GRA
HOM
INO
KEN
LTE
MIL
RER
SHU
TRP
UNF
UNT
UNV
NRL
PDJ
CTR
INT
TU1
NRI
NRO
NRM
Certification Fee
Child Care
Clothing/Cleaning
Commutation Pay
Grant
Home/Office
Innovation Award
Kennel Allowance
Legislative Travel Exp
Reportable Mileage
Reportable Reimbursements
Safety Shoe
Res Troopers
Uniform
Union Tuition and Training
Unvouchered Expense
Non Reportable Reimbursement - LEG
Per Diem Payment Judicial
Court Transcribers
Interest Arb Award
Tuition Reim - No Tax
Non Rpt Reimburse In State
Non Rpt Reimburse Out of State
Non Reportable Mileage
Account Mapping Document
Last Updated: September 2015
Appendix 3
Deduction Codes
Account
50410
50410
50420
50420
50420
50420
50420
50420
50420
50420
50420
50420
50420
50420
50420
50420
50420
50420
50420
50420
50420
50420
50420
50420
50420
Dedcd
Ded_Class
LIFBAS N
LIFSUP N
ANDPD1 T
ANDPD2 T
ANDPM1 T
ANDPM2 T
ANDPM3 T
ANDPM4 T
ANDPM5 T
ANQDD1 N
ANQDD2 N
ANQDM1 N
ANQDM2 N
ANQDM3 N
ANQDM4 N
ANQDM5 N
ANTD01 N
ANTD02 N
ANTM01 N
ANTM02 N
ANTM03 N
ANTM04 N
ANTM05 N
CCDPM1 T
CCDPM2 T
* N – Nontaxable Deduction
* T – Taxable Deduction
Page 7 of 7
Description
Life Ins. - Basic
Life Ins. - Supplemental
Anthem Dental A & C
Anthem Dental A, B & C
Anthem State BlueCare POS
Anthem State BlueCare POE
Anthem State BlueCare POE Plus
Anthem State Preferred
Anthem Out of Area
Anthem Dental A & C
Anthem Dental A, B & C
Anthem State BlueCare POS
Anthem State BlueCare POE
Anthem State BlueCare POE Plus
Anthem State Preferred
Anthem Out of Area
Anthem Dental A & C
Anthem Dental A, B & C
Anthem State BlueCare POS
Anthem State BlueCare POE
Anthem State BlueCare POE Plus
Anthem State Preferred
Anthem Out of Area
ConnectiCare POS
ConnectiCare POE
Account
50420
50420
50420
50420
50420
50420
50420
50420
50420
50420
50420
50420
50420
50420
50420
50420
50420
50420
50420
50430
50471
50471
50471
50472
50473
50474
Dedcd
Ded_Class
CCDPM3 T
CCQDM1 N
CCQDM2 N
CCQDM3 N
CIGDEN N
CIGDPD T
CIGQDD N
CTCM01 N
CTCM02 N
CTCM03 N
HNDPM1 T
HNDPM2 T
HNDPM3 T
HNQDM1 N
HNQDM2 N
HNQDM3 N
HNTM01 N
HNTM02 N
HNTM03 N
UNCER N
RHAZER N
RSERER N
RSUCON N
RALTER N
RTRER N
RJUDER N
Description
ConnectiCare HMO PC
ConnectiCare POS
ConnectiCare POE
ConnectiCare HMO PC
CIGNA Dental
CIGNA Dental
CIGNA Dental
ConnectiCare POS
ConnectiCare POE
ConnectiCare HMO PC
Health Net Charter POS
Health Net Charter HMO
Health Net Passport HMO
Health Net Charter POS
Health Net Charter HMO
Health Net Passport HMO
Health Net Charter POS
Health Net Charter HMO
Health Net Passport HMO
Employer Unemployment Comp
Employer SERS Hazardous Duty
Employer SERS Ret Employee
Employer UCONN Retirement
Employer Alternate Retirement
Employer Teachers Retirement
Employer Judges Retirement