DATE BOUND
MOST IMMEDIATE
From
The Principal,
Chandigarh College of Architecture,
PEC Campus, Sector 12,
Chandigarh
To
The Director,
Public Relations, Cultural Affairs,
Hospitality and Tourism,
Chandigarh Administration.
Memo.No. LCDAY -Arch-College-2015/
Dated, Chandigarh the
Subject: Advertisement for Short Term Tender Notice for Temporary
Illumination & Lighting of the Capitol Complex Buildings at
Chandigarh from 9 October to 12 October 2015.
Enclosed please find tender notice and CD of the tender regarding
Short Term Tender Notice for the Temporary Illumination & Lighting of the
Capitol Complex Buildings at Chandigarh from 9 October to 12 October 2015
for Chandigarh College of Architecture.
You are requested to get the notice published in the local
newspapers on 29.9.2015 (Tuesday) at the appropriate place/page.
The bill may be sent to us duly verified for payment.
Encl: CD
Principal,
Chandigarh College of Architecture
CHANDIGARH COLLEGE OF ARCHITECTURE: CHANDIGARH
SHORT TERM TENDER NOTICE
Sealed tenders are invited for the Temporary illumination/lighting of the Capitol Complex
buildings for Chandigarh College of Architecture, Chandigarh.
Sr. No.
1
Name of the Work & Time of Completion
Temporary illumination & Lighting of the
Capitol Complex Buildings and
Monuments at Chandigarh
EMD -Rs 10,000/
Tender Cost
Rs 500/-
Eligibility
Contractor should
have carried out
similar
work
of
temporary lighting
of
Govt./Semi
Govt/municipal
Buildings of value
of Rs. 5 Lacs
minimum
CAPITOL COMPLEX, CHANDIGARH
Date and time for sale of tender:
Details can be had from:
3 Oct, 2015, 3.00 p.m.
Principal,
Chandigarh College of Architecture
Sector – 12, PEC Campus,
Chandigarh. 160012.India.
Ph.: +91-172-2740685,2740558
Fax: +91-172-2740686
Tender Documents can be downloaded from the web-site of O/o Principal/CCA. i.e.
www.cca.nic.in
The undersigned reserves the right to rejct any or all the tenders without assigning any
reason.
Principal
Chandigarh College of Architecture
CHECK LIST DULY FILLED IN TO BE ATTACHED WITH THE TENDER
1
Whether Earnest Money is enclosed.
Yes/No
2
Whether Technical specifications of material/equipment Yes/No
attached?
3
Whether tender document duly signed by authorized Yes/No
signatory Attached?
4
Whether affidavit duly attested by Notary/Executive Yes/No
Magistrate regarding non-black listing of firm attached?
5
Whether a list of institutions/organizations where your firm Yes/No
has worked on temporary structure recently, is attached.
6
Whether you are an authorized agent/dealer/distributor of Yes/No
the firm/company/manufacturer and whether authority
letter as issued by them in your favour attached?
7
Either Owner or Representative of the firm, who will Yes/No
present at the time of opening of tender. The authorization
letter is required, for Owner of the firm or Representative
of the firm.
Signature of authorized signatory
With seal of the firm
DOCUMENTS TO BE ATTACHED WITH THE TENDER
1
Tender document duly signed with the covering letter.
2
Photocopy of Earnest Money attached.
3
A list of institutions/organizations where your firm has worked
for.
4
Technical specifications of the material used for temporary
structure.
5
Affidavit duly attested by Notary/Executive Magistrate regarding
non-black listing of firm.
6
Self attested copy of PAN, TIN and Service Tax.
Signature of authorized signatory
With seal of the firm
CHECK LIST DULY FILLED IN TO BE ATTACHED WITH THE TENDER
1
Whether Earnest Money is enclosed.
2
Total cost of temporary structure.
Draft to be
attached.
Rs.
Signature of authorized signatory
With seal of the firm
IMPORANTS NOTE AND DATE
1. All the instructions contained in the Tender Form are important and
required to be complied with.
2. Please ensure that Bid Guarantee submitted in envelops and should be
put in an outer envelope, super scribing, name of the items, due date and
time.
Date and Time for sale of tender
from 3.10.2015 at 10:00 AM onwards
To 4.10.2015 till 10:00 a.m
Last Date and Time for Receiving of Tender
4.10.2015 at 10.00 AM
Date & Time of Opening of
Tender by Committee
4.10.2015 at 11.00 AM
Place of Opening of Tender
Committee Room
Chandigarh College of Architecture,
Chandigarh
CHANDIGARH COLLEGE OF ARCHITECTURE, SECTOR 12, CHANDIGARH
TENDER DOCUMENT
1.
All the instructions contained in the Tender Form are important and
required to be complied with.
2.
Please ensure that Bid Guarantee submitted in envelops and should
be put in an outer envelope, super scribing, name of the items, due
date and time.
Date and Time for sale of tender
from 3.10.2015 at 9:00 AM onwards
To 4.10.2015 till 5:00 PM
Last Date and Time for Receiving of Tender
4.10.2015 at 10.00 AM
Date & Time of Opening of
Tender by Committee
4.10.2015 at 11.00 AM
Place of Opening of Tender
Committee Room
Chandigarh College of Architecture,
Chandigarh
ANNEXURE - II
From
To
The Principal,
Chandigarh College of Architecture,
Chandigarh
Offer No.
Dated :
Subject:
Submission of Tender for temporary Illumination & Lighting of Capitol Complex
buildings and Monuments.
Dear Sir,
With reference to your above-mentioned notice inviting tenders, I/We hereby offer
to execute the temporary lighting work of Capitol Complex buildings & Monuments and submit the
tender document to the Principal, Chandigarh College of Architecture, Chandigarh.
I/We shall supply the temporary lighting truly and faithfully as set forth in the terms
and conditions of the tender document. I/We shall be responsible for all complaints as regards to
the quality of product and in case of any dispute; the decision of the Principal, Chandigarh
College of Architecture, Chandigarh shall be final and binding on me/us.
A
Demand
Draft
_____________________________
No.
intended
__________Dated
for
the
________drawn
prescribed
amount
of
on
Rs.
____________________(Rupees ______________________ Only) in favour of Principal,
Chandigarh College of Architecture, Chandigarh, payable at Chandigarh is enclosed as earnest
money as desired.
I/WE shall have no claim to the refund of earnest money prescribed against this
tender in the event of my/our non-compliance of the contract, provided such contract is
implemented within the period of validity of my/our tender.
I/We further understand that my/our earnest money shall stand forfeited in case of
unsatisfactory construction of the work, or if I/We withdraw my/our tender at any stage during the
period of validity. My/Our tender along with terms and conditions with relevant columns and
annexure duly filled in under my/our attestation and with each page of the tender paper including
the enclosed terms and conditions signed by me/us (in the capacity of sole owner/general or
special attorney attached) is submitted for your favorable consideration.
I/We have read the terms and conditions carefully and have signed the same in token
of our absolute and unqualified acceptance. My/Our tender constitutes a firm offer under the
Indian Contract Act, 1872 and is open to an acceptance in whole/my/our offer, if accepted on the
attached terms and conditions will constitute a legal binding of Contract Act 1872.
Thanking you,
Yours faithfully,
INSTRUCTIONS/GUIDELINES TO BE TENDERER/BIDDER
The tenderer is required to go through the instructions before submission
of tender document.
1.
A copy of Tender Notice is enclosed as Annexure-I.
2.
Tenders duly sealed in envelope and clearly super scribed as tender to
execute the temporary lighting work of Capitol Complex Buildings &
Monuments. Due on 4.10.2015 at 10:00 a.m. should be submitted with
tender documents, Affidavit, Bid and Guarantee (in Envelop No.1)
3.
Unsealed tender(s) will be rejected.
4.
Offer should be preferably typed or written in neat/legible hand.
5.
The tenderer(s) will be responsible to ensure that the tender is
received on or before the due date and time in the office of Principal,
Chandigarh College of Architecture, Chandigarh.
6.
Each page of tender document should be signed by the tender(s) with
stamp of the firm duly affixed on each page.
7.
The tenderer, preferably, should fill the rates and amount in the price
schedule and submit the bid to avoid any kind of mistake. However,
the tenderer is free to submit the bids in his own format giving detailed
specifications of the material he/she intends to used for construction. In
case of any mistake in the specifications given by the tenderer in his
own format, the specifications given in tender document shall be
treated correct and final.
8.
The tenderer should indicate specifically the sales tax, duties and
levies chargeable against each item.
9.
The tenderer must indicate the list of eminent institutions/organization
particularly in Chandigarh and out of station, where the same
temporary construction has been constructed during the last three
years along with rates and specifications
10.
The tender must be submitted alongwith the copies of

11.
Sales Tax Registration Certificate
The Tender Bid should be submitted in a single envelop.
TERMS & CONDITIONS OF THE TENDER
1.
Sealed Tenders are invited from reputed contractors for execution of temporary
Lighting work of Capitol Complex buildings and Monuments as per specification
for the proposed project, namely Lighting & Illumination of Capitol Complex
buildings & Monuments, Chandigarh from 9th – 12th October, 2015.
2.
The actual site will be handed over to the contractor only on 5 Oct., 2015 after
5.00pm and execution of Lighting & Illumination in all respects by 8 Oct., 2015
by 5.00pm.
3.
The last date and time for submission of tender is 4.10.2015 closing on 10:00
a.m. tender received after the due date and time shall not be considered.
4.
The contractor should have carried out minimum one project of similar nature to
qualify for the bid.
5.
After scrutiny of the information received in tender clarifications, if any, where
ever necessary, will be obtained from the party. After necessary appraisal of the
party’s experience and other details, technical short-listing will be done.
6.
The Principal, Chandigarh College of Architecture, Chandigarh reserves all rights
to accept or reject any tender without assigning any reason. This tender form is
not transferable.
7.
Tender Security (Earnest Money)
Tender security (Earnest Money) amounting for Rs.10,000/- (Rupees Ten
thousand only) in the form of Bank Draft, any of the financial banks, in the name
of Principal, Chandigarh College of Architecture, Chandigarh.
8.
The tender security (Earnest Money) shall be valid for a period of 1 (one months
from the date of opening of the tender by the college. No interest on any account
will be payable by Principal, Chandigarh College of Architecture, Chandigarh on
this amount.
9.
The tender security (Earnest Money)/ performance guarantee will be forfeited;
a)
If a tenderer withdraws his tender during the period of tender validity or
b)
In the case of the finally selected tender, if the tenderer fails:
i.
If at any stage any of the information/ declaration is found false.
iii. In case of failure of the tenderer/supplier to execute the order as per the
terms and conditions and to the full satisfaction of the Principal, Chandigarh
College of Architecture, Chandigarh, the performance security deposited by
the firms shall be forfeited.
11.
The Earnest money of successful tenderer will be retained as security for
successful completion of the contract and shall be returned only after work is
over and is handed back to the Authorities within the stipulated time.
12.
Period of validity of tenders:
Tender shall remain valid for one month from the date of tender opening. A tender
valid for a shorter period may be rejected by the Principal, Chandigarh College of
Architecture, Chandigarh as non-responsive.
i.
The earnest money security shall be valid upto one month/beyond the completion
of the mockup and the same will be released after exhibition period is over.
ii.
Tenderer must submit a list of their owners, partners etc and a undertaking in
the shape of affidavit duly attested by Executive Magistrate/ Notary Public to
the effect that the firm is not blacklisted by any Government Department/ Semi
Govt. Deptt/ Corporation. In case of name of Tenderer finds mention in the list
of blacklisted firms by any Government Department/ Semi Govt. Deptt/
Corporation said firm shall not be considered for this tender.
iii.
13.
Tenders received without Earnest Money will be rejected out rightly.
No part of the contract will be sub-let by the successful tenderer without proper
written permission of the Principal / CCA.
14. It shall be the responsibility of contractor to obtain requisite permission for electricity
and all other essential connections at the premises for the duration of the lighting
i.e. from the date/time the site is handed over to the contractor for lighting &
illumination till the date/time the site is handed back to the local authority from
whom it has been taken for the said use.
15.
The specified work is to be carried out with strict adherence to the drawings
enclosed with document.
16. The temporary electricity connection will be provided by the Electricity Department,
UT Administration. All the security and site access will be taken on behalf of
contractor by Principal, CCA.
17.
The Principal/CCA reserves the right to alter any specification/details/finishes of
the material/design at any time, and the contractor shall have to abide by the
decision of the exhibition authority.
18.
The specifications
mentioned in the list enclosed are tentative and can be
modified as per P/CCA orders.
19.
In the event of date of receipt or opening of tender being declared a holiday in
the office of the Principal, Chandigarh College of Architecture, Chandigarh
tenders will be opened on next working day at the same time.
20.
21.
An Affidavit is essential, showing proprietorship of the Firm.
TIN (Taxpayer Identification Number) of the firm and certificate of registration from
Sales department are mandatory.
22.
The tender(s) shall be opened in the presence of intending tenderer(s) or their
authorized representative(S) present at that time of opening.
23.
Conditional offer shall be rejected.
24.
Any attempt direct or indirect, to cast influence, negotiation on the part of the
tender with the officials/authority to whom he will submit the tender or the tender
accepting official/authority before the finalization of tenders will render the
tenderer liable for exclusion from consideration.
25.
No advance payment or payment against performa invoice will be made. Payment
will be made after the final completion of mockup, its inspection, installation and
erection to the satisfaction of the authorized representative(s) of the Principal,
Chandigarh College of Architecture, Chandigarh.
26.
All damaged or unapproved material shall be returned at the risk and cost of the
tenderer and the incidental expenditure thereupon shall be borne by the
concerned party.
27.
The quoted prices must be mentioned showing Excise Duty and sales tax
separately.
28.
Rates should be quoted F.O.R. Principal, Chandigarh College of Architecture,
Chandigarh including packing forwarding postage and freight charges etc.
29.
Principal, Chandigarh College of Architecture, Chandigarh reserves all rights to
reject the goods if the same are not found in accordance with the required
description/specifications.
30.
The defective equipment material from the store of Principal, Chandigarh College
of Architecture, Chandigarh will be lifted at the entire cost and risk of the firm.
Principal, Chandigarh College of Architecture, Chandigarh will not bear any
expenses on this account and the material will be lying in the Chandigarh College
of Architecture premises at tenderers risk and cost.
Rates quoted in Indian Currency only shall be accepted irrespective of Foreign
make of equipment/material which includes all kinds of charges, taxes, duties
etc.
31.
Period for which the offer will remain open. The tendering firms should keep their
offers valid for start on 14.9.2015 at 9:00 a.m. and closing on 21.9.2015 at 10:00
a.m.. if the firms are unable to keep their offers open for the above said period,
they should specifically state the period for which their offer would remain open
but they must realize that such a provision may result in the rejection of their
offers, provided, however, that in the event that the day upto which the offer is to
remain open is declared holiday for the Chandigarh College of Architecture the
offer shall remain open for the following day.
32.
Any conditional tender or any deviation from the terms and conditions of the
tender document shall render the tender liable to rejection.
33.
Any quantity discounts must be specifically indicted in the price bid.
JURISDICTION: - The courts of Chandigarh along will have the jurisdiction to try
any matter, dispute or reference between the parties arising out of this purchase.
It is specifically agree that no court outside and other than Chandigarh Court
shall have jurisdiction in the matter.
Clause 1:
Works to be open to Inspection
The progress of the work will be checked and supervised by the Authority
appointed by the PCCA, regularly.
Clause 2:
Contractor to be liable for bad work
The contractor shall be liable for damage if found that the work has not been
carried out as per the specifications. The decision of the PCCA or the officer duly
nominated by the Authority regarding this shall be final.
Clause 3:
Observation of Labor Laws
The contractor is responsible for observing all the relevant labor laws in force
during the execution of the contract. The contractor shall be responsible and
liable during the execution of the contract and through the Raj Bhawan (Mockup)
to make arrangements for the safety of men and material brought to the site.
Clause 4:
Adjudication of Dispute and differences
Except where otherwise provided in the contract all questions and disputes
relating to the meaning of the specifications, designs drawings and instructions
herein before mentioned and as to the quality of workmanship or materials used
on the work or as to any way arising out of or relating to the contract designs,
drawings, specifications, estimates, instructions orders or these conditions or
otherwise concerning the works, or the execution or failure to execute the same
whether arising during the progress of the work or after the completion or
abandonment there of shall be referred to the sole arbitration of the person
appointed by the PCCA.
ANNEXURE - III
(To be furnished on non-judicial stamp paper duly attested by the 1st Class Magistrate).
AFFIDAVIT
I/We/M/s________________________________________________ having registered
office
at
_________________________________
______________
and
manufacturing/supply base at ________________________________________ do
hereby declare and solemnly affirm that I/We have not been Black-listed, by any
State/UT/Central Government or any partner or shareholder either directly or indirectly
connected with or has any subsisting interest in the business of my/our firm nor any legal
proceedings have ever been initiated/pending or any penalty has ever been levied due
to delay of non completion of work/catering service/supply order by any State/UT/Central
Government or by any authority.
Place :_______________________
DEPONENT
Dated :______________________
Verification
I/We do hereby solemnly declare and affirm that the above declarations are true and
correct to the best of my knowledge and beliefs. No part of it is false and nothing has
been concealed therein.
Place :_______________________
Dated :______________________
DEPONENT
SCHEDULE A
Details of General/Standard Specification for the Lighting & Illumination of the
Capitol Complex buildings and Monuments, Chandigarh.
Sr.
No.
1.
2.
3.
Description of Items
Qty.
100 Nos.
(25 green
different colours to be installed at Secretariat building as per the
+ 25 blue
+ 20
directions of Lighting Consultant.
sodium/
orange +
30 white)
Providing and fixing of 150 Watt/250Watt Metal Halide fitting 60 Nos.
(30 Nos.
on hire basis of warm/warm white colour to be installed at
150 Watts
& 30
Secretariat building as per the direction of Lighting Consultant.
Nos. 250
Watts)
Providing and fixing of Computerized Fixture light L.E.D based 08 Nos.
Providing and fixing of MH fitting of 400 Watts on hire basis of
High Range of Double apartment in RGB colour upto 500 Watt
each. The light is to be installed as per the directions of Lighting
Consultant.
4.
Providing and fixing of Computerized Colour changing light 02 Nos.
with timer setting of different colours on hire basis to be
installed on Secretariat building as per the direction of Lighting
Consultant.
5.
Providing and fixing of L.E.D. High Glow warm light strip 2500
Running
minimum I.P. 67 Dimension Circuit 1 mtr. each of 12.0 Watt
Feet
minimum on hire basis.
6.
Providing and fixing of L.E.D. Larri of pure white colour having 100 Nos.
length 50 ft. each on Secretariat building on hire basis as per
directions of Lighting Consultant.
7.
Providing and fixing of par 64 lights with imported gel paper of 50 Nos.
different colours as per requirement of Lighting Consultant.
8.
Providing and fixing of tube light fittings with copper choke and 120 Nos.
fatti of reputed make on hire basis at Secretariat building on
balconies/recesses as per directions of Lighting Consultant.
9.
Providing and fixing of Halogens lights of 500 watt on hire basis 150 Nos.
to be installed on the different areas of the buildings i.e.
Secretariat, High Court, Assembly Hall, etc. as per directions of
Lighting Consultant.
10.
Providing and fixing of halogen lights of warm colour of 150 75 Nos.
watt on hire basis at different buildings i.e. Secretariat, High
Court, Assembly Hall etc. as per the directions given.
11.
Providing and fixing of L.E.D. par lights 3x54 watts with proper 50 Nos.
settings in same colours changing at different buildings i.e. High
Court, Secretariat, Assembly Hall, Open Hand Monument, etc.
CONDITIONS
1.
The illumination required is of the Capitol Complex Buildings in Chandigarh
from 09 October to 12 October 2015, namely, the Punjab & Haryana Secretariat,
Vidhan Sabha, Punjab & Haryana High Court and structures like the Open Hand
Monument, Martyrs’ Memorial, Tower of Shadows, Geometric Hills, and select
landscape area of the Capitol Complex for tree/shrub lighting, etc.
2.
The work shall be done on site as per complete directions given by the Lighting
Consultant, Prof. Pradeep Kumar Bhagat, Principal, Chandigarh College of
Architecture.
3.
The quantity can be increased or decreased as per actual quantity required
at site.
4.
All the wires are to be of high quality and fire-retardent and should be taped
properly to avoid any accident.
5.
The work should be done by the contractor taking necessary safety precautions
including fire safety measures.