Tender announcement on procurement of project implementation
service of Akhalkalaki railway station
Marabda - Kartsakhi Railway LTD (hereafter referred to as "purchaser")
announces a double-stage international tender on the procurement of project
implementation service of Akhalkalaki railway station and invites all legal
entities and individuals to participate in the tender.
1. Purchaser’s details
Purchaser's location is: 150 David Agmashenebeli Avenue, 6 floor, room
#606, Tbilisi, Georgia, phone: (+995 32) 565 891
2. Technical Task (List of services to be conducted)
1.
2.
3.
4.
5.
Name of the object and construction Construction
of
Akhalkalaki
station,
site
arrangement of wagon relocating and
reloading point. Marabda - Kartsakhi railway"
Ltd (Georgia)
Project basis
Trilateral agreement between presidents of
Georgia and Azerbaijan's and prime minister of
Turkey;
Trilateral agreement between the governments
of Georgia, Azerbaijan and Turkey
Construction type
New construction in accordance with the
international standards: UIC and СНиП-32-0195
Appraisal of prospects
• Possibility of continuing the 1435 mm gauge
railway from Akhalkalaki freight terminals in
Gardabani direction;
• Reserving the territory for the development of
station infrastructure considering estimated
growth of routing volume - up to 15 million tons
(in both directions);
Cargo traffic and traffic capacity
– Cargo transportation – 1st stage - 5 million
tons per year (in both directions); in prospect 15 million tons per year (in both directions)
including:
• Cargo containers - 30%
• Sawing raw materials -10%
• Coal - 12%
• Liquid petroleum gas - 5%
• Oil products - 10%
• Metal and metalware - 15%
• Fertilizers - 5%
• Food - 2%
• Construction assemblies - 3%
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• Other - 8%
– Train traffic volume:
• Passenger -1st stage - 1-2 pairs per twentyfour hours; in prospect - 3-5 pairs per twentyfour hours
• Freight - 1st stage - 5-6 pairs
– Wagon relocating and reload volume:
• Relocating - 65-70%
• Reloading - 35-30%
6.
Principal
versions
of
project – Working conditions - round-the-clock during
resolution and projecting station's whole year
general parameters
– Building area seismic intensity - 9 points
(MSK-Scale)
– Buildings approach clearance • 1520 mm gauge parks and rails - clearance C
• 1435 mm gauge parks and rails - UIC
standards, adapted for 1520 mm gauge of
moving set of wagons
– Quantity of neighboring main railroads:
• From Marabda station direction - 1 (1520mm)
• From Kartsakhi station direction - the first
stage - 1, in prospect - 2 (1435 mm)
– Gauge - 1520 mm and 1435 mm for parks
and railroads corresponding systems:
– Traction type:
• Marabda-Akhalkalaki - freight piece of line electric, DC 3.3 kW power;
• Akhalkalaki - Kartsakhi piece of line - electric,
AC 27.5 kW power;
– Locomotive type in passenger and freight
transportations:
• Marabda-Akhalkalaki - freight piece of line –
ВЛ-10 (double traction) or with similar power of
different type
• Akhalkalaki-Kartsakhi piece of line - must be
additionally coordinated with Georgian and
Turkish sides.
– Locomotive type in maneuvering works - for
1520 mm and 1435 mm railroad - ЧМЭ-3 or
with similar power of different type
2
– Train's gross weight;
• Passenger - 600 T;
• Freight - 1800 T;
– Receiving-sending railroads usable length 720 m
– Development type on the railroad – main
railroads must be arranged with new rails: for
1520 mm gauge - P-65 and for 1435 mm
gauge - P-50 type rails.
To be used: less serviceable (screwless) type
holders and jointless railroad splice with
corresponding documentation.
Following options are acceptable for the
receiving-sending railroads:
For 1520 mm gauge and for 1435 mm gauge P-50 type (including used ones provided by
procuring organization).
1520 mm gauge passenger train receivingsending railroads must be foreseeing 1/11 type
railway pointers from P-65 type rails and for
the other - 1/9-type railway pointers from the
same type rails, which will be used in the
railway.
1435 mm gauge passenger and freight train
receiving-sending railroads must be foreseeing
1/11-type railway pointers from P-50 type rails.
– Alarm, centralization and blocking means:
• Electric centralization - ECI type industrial
installation
• Rail circles – tonal
• In the receiving routes approaching pieces of
lines and the main railway coding must be
foreseen
• Railway points ruling scheme - with five
conductor AC engines
• Traffic lights - with assembling light signal
heads, double spiral lamps, small signal posts
and metal fundaments
• Control panel - LEDs, with stabilized power
pack
• Signal cables - pair waterproof cable
• Power supply - from two independent feed
sources
3
• Power and alarm cabling in electric
centralization post
• Diesel-generators for power supply reserving
for electric centralization and communication
devices
• Local control of railway points by inclined
control panel In the shunting points
– Communication means - all types of
operative-technological
and
basic
communication means, including: selection
communication for train and electronic tram
and shunting radio-communication, two-side
speaking communication, loudspeaker devices
for passengers etc
In Akhalkalaki freight station - automatic digital
phone station on 500 numbers, with
distribution of numbers to Tsalka-Akhalkalaki
and Akhalkalaki-Kartsakhi district subscribers.
IP phone setup.
Radio communication between engineer and
station duty officer (for proper functioning), in
the station limits, setup of the wave conductor
(by using the contact net or pillars of power
supply lines).
Setup of reserve communication between train
radio-dispatcher and station duty officer by
GSM operator, using necessary radio devises.
Dislocation of communication devises, in
specially equipped premises (anti-vandal
security, appropriate climate condition control
etc.)
Setup of repair and maintenance workshop for
radio communication devises (KRP) and
locomotive alarm system (ALC)
– Power supply – construction of the following
buildings in Akhalkalaki station:
• Separate traction AC substation on
110/35/27.5 kW power, with 2 reducing
transformer and its own railroad track
(1435mm) for suction circle
• Separate traction DC substation on 35/3.3
kW power, with its own railroad track
(1520mm)
4
Power supply for substations to be conducted
in accordance with technical terms issued by
JSC ENERGO-PRO Georgia
• For contact network hanger - amplifying
feeder (M-120), contacting device (МФ-100)
amplifying feeder (А-185) or similar.
The following contact hanger:
• For DC-on the main rails – semicompensated, with easy holder strings М120+2МФ-100, on the rest railroads - the
same, but М-95+МФ-85 or similar.
• For AC-on the main rails – semicompensated, with easy holder strings М120+2МФ-100, on the rest railways - the same,
but М-95+МФ-85 or similar.
Individual protecting ground connection for the
holder device must be foreseen.
Protecting devise against sparkles providing on
the rails during the pouring (overflow) of liquid
petroleum gas, oil-products and other
flammable materials must be foreseen.
For the railway station electric supply, usage of
KTP type corresponding power closed type
complex transformer substation or analogical
with 10/0.4 kW power, with setup of earth
grounding and their bordering must be
foreseen.
The power supply of all operational divisions,
lighting of the railroad parks, passenger bays,
platforms and other objects, in accordance to
their categories, from the traction and
transformer substations must be foreseen.
Calculation of electricity usage by the modern
active energy meters must be provided.
Until Akhalkalaki - calculation of electricity
usage on the traction side up to Turkish border
must be organized.
The
electrification
and
telemetry
by
broadcasting the information to the dispatch
point in the central office of Marabda-Kartsakhi
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railway Ltd, Tbilisi must be foreseen.
– Freight transpiration economy - the building
of freight yard with production-utility building
and transit cargo loading facilities, for loading
wagon from wagon and via storehouse, also
domestic and import-export cargo loading and
reloading facilities.
Cargo type and its amount must be additionally
negotiated with the customer.
Organization of special customs zone with all
the necessary facilities for processing cargos
in accordance with customs legislature.
Modern schemes of mechanization of loading
and reloading works must be foreseen.
– Locomotive economy - the locomotives
turning point must be setup - for Georgian
(1520 mm gauge) and Turkish (1435 mm
gauge) electric locomotives and maneuver
diesel locomotives, technical service and
equipping (TO-2) depot setup with 4 repairing
boxes (2 for 1520 mm gauge electric
locomotives and 2 for 1435 mm gauge electric
locomotives) and 1 box for 1520 mm gauge
and 1 box for 1435 mm gauge diesel
locomotives.
Maximally cooperative usage of 1520 mm and
1435 mm gauge uniform devises must be
foreseen.
Construction of traction railroads for putting of
six 1520 mm gauge locomotives and six 1435
mm locomotives at the same time. If needed,
traction railroads can be dislocated in
locomotive turning point area.
Construction of resting house for 40 persons,
with double rooms, for Georgian and Turkish
locomotive staff must also be foreseen.
Construction of sand dryer with wet and dry
sand storehouses, also the fuel and oil
storehouses for the electric locomotives and
maneuver diesel locomotives must be also
foreseen.
– Wagon economy - in Akhalkalaki freight
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station - wagons repair closed workshop with
all necessary equipments for 1520 mm and
1435 mm gauge wagons, for their
repositioning,
parking
and
necessary
requalification railroad parks (capacity of
needed equipment has to be determined by
calculations), also repairing workshops for
1520 mm and 1435 mm gauges freight and
passenger wagons cart workshops.
Maximal cooperation of uniform 1520 mm and
1435 mm gauge equipments.
Construction of freight wagon carts changing
closed point with the necessary producingtechnical and housing units, technological
equipments and necessary railroad parks for
storing 1520 mm and 1435 mm gauge wagon
carts. Carts changing positions quantity and
capacity of necessary devices and equipments
has to be determined by calculations.
The point of technical checkup with heating
room for wagon production staff.
Freight train auto brakes centralized testing
point.
– Freight transportation economy - the waiting
room for the local (50 persons) and
international (100 persons) passengers in
Akhalkalaki freight station. Installation of
information boards, broadcasting radio center
and ticket office, with the corresponding
computing and communication facilities in the
terminal must be foreseen. Setup of low
passenger platform (at least 200 meters) must
be foreseen as well. Platforms quantity has to
be determined by calculations.
Construction of 10-position changing closed
depot for passenger wagons carts with
necessary production-technical and dwelling
units, technological equipment, railroad parks
for storing 1520 mm and 1435 mm gauge
wagon carts. Capacity necessary devises and
equipment to be determined by calculations.
– Traffic security - setup of united base for the
1520 mm and 1435 mm gauge reconstructive
and firefighting train must be foreseen with
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appropriate units, equipment and necessary
railroad parks (capacity must be determined by
calculations).
Setup of video control in station's important
zones (cameras installation areas has to be
negotiated with customer).
- Information Technology usage — Setup of
main-line communication junction unit in
Akhalkalaki, equipped with communication
cases, modern routing equipment, ups and
fiber-optic devices for data transfer.
Setup of communication links between
Marabda-Akhalkalaki
and
AkhalkalakiKartsakhi district communication systems and
the central office of Marabda-Kartsakhi
Railway Ltd in Tbilisi.
The automation of station's main technological
sections switched in LAN (creating of
automation work places).
7.
Setup of data transfer in local area
infrastructure, which will be connected to the
data transfer backbone.
Request for new equipment and Usage of special dischargers containing
advanced experience adoption
polymer elements on the contact network must
be foreseen.
Usage of potential methods for protective
grounding devises for contact network holders.
Usage of circuit breaker, voltage automatic
regulation AC hi-effect transformers and closed
type accumulator batteries with jelly electrolyte
on the project traction.
8.
Special demands
Usage of modern construction and profile
anticorrosive cover hard beam for contact
network, and for air hi-voltage lines - "DO" type
or similar arm support, made from modern
isolation materials.
Projecting must be realized in accordance with
the Georgian legislation.
This project must be linked with the projects of
the new Marabda-Akhalkalaki (1520 mm
gauge) (157+837.6 km) piece of line and
Akhalkalaki - Kartsakhi (1435 mm gauge)
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(101+600 km) piece of line railroad line
constructions.
Creation and presentation to the purchaser of
necessary
documentation
for
project
coordination and for receiving construction
license in accordance with the law "on licenses
and permissions" and Georgian government's
other regulatory acts.
9.
The project must be presented as a typed
document,
in
Georgian
and
Russian
languages, five copies in each language plus
electronic version.
Construction of service-technical In accordance with the requirements of
and dwelling units
standards, for exploitation and maintenance of
station and adjoining area infrastructure,
construction of the new service-technical and
dwelling-utility units must be foreseen,
including:
• Station office building
• Railroad distance district building, with
access of 1520 mm gauge and 1435 mm
gauge railroad for parking of tracked
locomotion vehicles and machinery, premises
for railway foreman and crew chief (with
calculations)
• Contact network and power supply
compatible service-utility units, with access of
1520 mm gauge and 1435 mm gauge railroad
for parking of tracked locomotion vehicles and
machinery
• Joint box of electrical centralization, which
must include:
>
Central
equipment
of
alarm,
communication and data transfer systems
> The branch of alarm and communication
controlling-measuring point, with its staff
> Station shunting dispatcher
> Station Information and Technology
center
• Shunting towers in the shunting areas
• Garage for special wheeled vehicles, with
washing and gas station, also repairing base
for 1435 mm gauge tracked locomotion
vehicles and machinery
9
10.
• Other buildings and units for station
functioning
Exploitation readiness maintenance For the projected station's running service
arrangements
maintenance and for different economic needs,
for maintaining its exploitation, estimated cost
of the construction must foresee (negotiated
with customer): various expanses covering
1520 mm gauge and 1435 mm gauge tracked,
wheeled and track-type heavy vehicles and
machinery, restoring and firefighting trains, low
mechanization means, vehicles, measuring
techniques and other procurement activities
Setup of a special railroad park for installation
of clearing and snow-removing equipment (1520 mm gauge and 1435 mm gauge) in
Akhalkalaki station, (with calculations)
Setup of the local motorways for approaching
to the station's main technological divisions.
11.
Labor and environment protection
The estimation of all staff necessary for all
economies must be realized.
Every working site must meet work conditions
sanitary and hygienic norms and rules
(continuous water supply, sanitary and
hygienic units, sewerage, heating, waste-water
treatment facility etc)
During the building process ground cultivation
works must be foreseen.
All the objects must be projected in
accordance with the environmental protection
legislation acting in Georgia.
12.
Necessity of research works
13.
Design stage
14.
Division of
construction
stages,
design
It's necessary to conduct survey, geological,
and ecological researches on the station
construction area, also detection of cultural
heritage existence on the area
Two stages:
Stage project-with total cost accounting
calculation on 15 million tons and 10 million
tons per year an stage working documentation
- on 5 million tons per year - with each
construction stage cost accounting
and 1st stage - 5 million tons per year on both
directions
2nd stage (in prospect) - 15 million tons per
year on both directions
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15.
Construction terms
Years 2009-2011
3. Terms of service delivery
Service delivery must be conducted not later than in course of 15 (fifteen)
months after the service procurement contract is signed; 1st stage – project
design should be concluded not later than in course of 5 (five) months.
4. Tender participation guidelines
4.1 Tender documentation and submission requirements
Full information on service delivery, tender procedures and terms, tender
commission requirements (including: list of documents to be presented in
order to participate in the tender, address and dates where and when the
documents should be presented), information on tender proposal evaluation
criteria, tender proposal form and terms, general contract terms for tender
winners, and additional information provided by the purchaser drawn up in
Georgian and Russian languages.
Taking out of electronic version of tender documentation will be possible
according to terms indicated in the article 4.1, upon presentation of a
document from the bank asserting tender fee settlement.
Candidates will have to pay 200 (two hundred) GEL tender fee on the
following account: International Bank of Azerbaijan-Georgia, bank code:
20101912, account #3607000001, ID code: 204522436; Marabda - Kartsakhi
Railway LTD, tender fee (200 GEL) must be indicated.
Tender documentation taking out will be possible every working day - from
10:00, September 15, 2009 till - 17:00 October 19, 2009 on the address: 150
David Agmashenebeli Avenue, 6 floor, room #606, Tbilisi, Georgia, Tender
commission staff.
4.2 Documents for tender participation, terms of submission, language,
address
Candidates should present the following documents to the purchaser:
1. Tender proposal including the total cost of the service. The tender
proposal cost should be indicated in US dollars and should cover all
fees and taxes required in accordance with the Georgina legislature.
Candidates have the right to present only one tender proposal
(alternative tender proposals will not be considered);
2. Timeframe and schedule of the 1st stage (design stage) and 2nd stage
(working documentation) of service delivery to be prepared and
presented to the purchaser, focusing on diversity of steps of the 2 nd
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stage (working documentation) and terms of submission, which will be
later specified with the winner candidate in the process of signing the
contract. The preparation of the timeframe should envision possibility of
providing continuity of construction process determined by construction
organization technology.
3. Payment terms, by foreseeing, that for fulfilling 1 st stage (design stage)
– not more than 40% of the contract cost will be paid to "deliverer", and
the remaining funds will be paid after fulfilling the 2 nd stage (working
documentation). Furthermore, in case of advance payment (see the
item 5.5 for additional details), the payment terms should utilize
advance payment deduction mechanism;
4. Cost sheet of service delivery – 1st and 2nd stages specifying each step
of the 2nd stage. In addition, the cost sheet should be estimated in US
dollars and should correspond the cost of tender proposal;
5. License for activities related to state secrets (#4), which in accordance
with the existing legislation is issued by the Intelligence Department of
Ministry of Internal Affairs of Georgia;
6. Banking guarantee for fulfillment of the tender proposal – 1% of the
total cost of the tender proposal exceeding the tender proposal
timeframe by 30 days. Banking guarantee should be issued by the
local banking institution: JSC TBC Bank, JSC Procredit Bank, JSC
Bank Republic, JSC Bank of Georgia, JSC VTB Bank, JSC
Corstandard Bank or JSC International Bank of Azerbaijan-Georgia. In
addition, guarantees from other banks authorized by JSC International
Bank of Azerbaijan-Georgia are also acceptable. Guarantees for
fulfillment of the tender proposal issued by insurance companies will
not be considered and will be followed by candidate’s disqualification;
7. For legal entities – registration asserting document issued by a rightful
registration body; an abstract from entrepreneur’s register or similar
document (in case of its existence) issued after the publishing dated of
the tender announcement; plural regulations (or a similar document)
and a copy of ID document of a person authorized to be present;
8. For individuals - entrepreneur’s registration license (issued by a rightful
registration body) and a copy of an ID document;
9. Authorization asserting document and a copy of an ID document of an
individual (in case of his existence) authorized with a power of attorney
by a participant candidate;
10. A certificate from a rightful body asserting that candidate’s property is
not sequestrated;
11. VAT payment asserting certificate (in case candidate is obliged to pay
VAT) or a certificate fro a tax inspectorate asserting that candidate is
not obliged to pay VAT (the above-mentioned requirement concerns
only Georgian residents);
12. Certificate asserting the existing of a bank account in Georgian banking
institutions;
13. Legal details (address, phone, fax, banking details), email and webpage addresses in case of their existence;
14. Qualification documents (copies of deeds of reception and
conveyance, client’s letters and recommendations etc.) asserting
experiences and qualification of a candidate or/and his
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subcontractor(s) in a complex railway station construction project
related activities – meeting requirements indicated in the article 5.1 of
the given tender announcement;
15. Documents (copies of diplomas or certificates, information on
experience etc. authorized by rightful bodies and organizations)
asserting experiences and qualification of the staff of a candidate
or/and his subcontractor(s) in a complex railway station construction
project related activities – meeting requirements indicated in the article
5.2 of the given tender announcement;
16. List of material and technical facilities – available to a candidate or/and
his subcontractor(s) - necessary for service delivery.
For tender participation, candidates have the right to present tender
proposal, documents asserting qualification data, and additional
information and documents in any language. However, the indicated
documentation should be presented in Georgian and Russian languages
(if original copies) and/or as notarized translation copies in accordance
with the Georgian legislature. The documents (in a sealed envelope(s)) – 3
copies (1 original and 2 photocopies) must be presented to the tender
commission on the following address: 150 David Agmashenebeli Avenue,
6 floor, room #606, Tbilisi, Georgia. Tender proposal must be signed by a
manager of the participant legal entity or individual, or by a person bearing
the manager’s power of attorney. Proposals without signature will not be
considered.
Necessary documentation can be submitted to the purchaser every
working day - from 10:00, October 20, 2009 till 17:00, October 22, 2009.
Tender proposals submitted after the indicated submission date will not be
accepted.
Qualification data and tender proposals submitted by candidates will be
unsealed on the address mentioned above at 17:00 October 22, 2009.
Candidates have the right to attend unsealing.
4.3 Tender proposal evaluation criteria




Tender proposal cost;
Candidate’s experience;
Experience and qualification of candidate’s staff;
Payment terms.
Tender will include only one lot and only one candidate will be chosen as a
winner.
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5. Additional information
1. Experiences of a candidate or/and his subcontractor(s) in a complex
railway station construction project related activities should cover
design and utilization of project for functioning of a railway station
including: works on land surface and artificial premises, constructioninstallation of various railroad parks, AC/DC substations and contact
networks, centralized electric management systems of railway points
and traffic lights, efficient technological links and data transferring
networks, locomotive and wagon depots, turning points, wagon repair
and maintenance boxes, station equipment for border and customs
procedures, cargo loading/offloading and wagon-to-wagon reloading
equipment;
2. Experiences of the staff of the candidate or/and his subcontractor(s) in
a complex railway station construction project related activities should
cover design and utilization of project for functioning of a railway station
including: works on land surface and artificial premises, constructioninstallation of various railroad parks, AC/DC substations and contact
networks, centralized electric management systems of railway points
and traffic lights, efficient technological links and data transferring
networks, locomotive and wagon depots, turning points, wagon repair
and maintenance boxes, station equipment for border and customs
procedures, cargo loading/offloading and wagon-to-wagon reloading
equipment, diverse clearance railways linkage and shifting station
points, units for changing and reloading wagon carts;
3. In case of existence of sub-contractor(s) in course of fulfillment of the
procurement agreement, together with tender proposal, candidate
should also present agreement(s) with his sub-contractor(s) concerning
services the subcontractor(s) is(are) responsible to conduct. In
addition, all document indicated in article 4.2, items: 7, 8, 13, 14, 15
and 16, in respective reference to the sub-contractor(s) should be
presented as well.
4. Banking guarantee for fulfillment of the agreement – 5% of the total
cost of the tender proposal exceeding the tender agreement timeframe
by 30 days. Banking guarantee should be issued by JSC International
Bank of Azerbaijan-Georgia. In addition, guarantees from other banks
authorized by JSC International Bank of Azerbaijan-Georgia are also
acceptable. The banking guarantee should be presented not later than
in course of 7 days after the procurement agreement is concluded. In
other case, the purchaser has the right to cancel the agreement.
Guarantees for fulfillment of the agreement issued by insurance
companies will not be considered.
5. In case of utilization of advance payment, the candidate is obliged to
present to the purchaser the banking guarantee exceeding the tender
agreement timeframe by 30 days. Top amount of advance payment
should not be greater than 30% of total cost of the agreement. Banking
guarantee should be issued by JSC International Bank of AzerbaijanGeorgia. Guarantees from other banks authorized by JSC International
Bank of Azerbaijan-Georgia are also acceptable. Guarantees for
advance payment issued by insurance companies will not be
14
considered.
In addition, candidate’s request for the advance payment will be
granted by the purchaser only if concrete directions and targets of the
requested funds will be negotiated and agreed.
6. State procurements are regulated in accordance with regulations supported LEPL Enterprise Management Agency (23.01.2009. #3337/6-9) - "on state procurement realization rules" that will be handed
out to the candidates along with tender documentation.
For additional information contact the tender commission on the following
address: Marabda - Kartsakhi Railway LTD,150 David Agmashenebeli
Avenue, 6 floor, room #606, Tbilisi, Georgia.
Contact persons:
David Rtskhiladze, phone: (+995 32) 565 891 (extension #131), (895) 957905;
Mirian Mdivani, phone: (+995 32) 565 891 (extension #131), (895) 957-907
Tender Commission
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