For Vendors
New Vendor Setup
1) Complete the Vendor Profile Form, sign Bealls Confidentiality Agreement for private label only,
and email the buyer
a) Vendor Profile Form
b) Bealls Confidentiality Agreement for private label only
2) Review Bealls Vendor Partnership Guide. This is published twice a year, February and August.
Changes to the Store Listing may not coincide with the twice a year publication schedule. Be sure
to continually check for store listing updates.
a) Bealls Vendor Partnership Guide. Important to review and understand all sections, and
specifically the following:
i) Bealls PO Terms and Conditions – Appendix
ii) Floor Ready Requirements
iii) Store Listing
iv) Transportation Routing Guide
v) Bealls Expense Offset Policies – Appendix
for Imports:
vi) C-TPAT Compliance – Appendix
vii) 10+2 Regulation – Appendix
3) Complete the Bealls UPC/Ticketing Request for Information and Vendor Services forms, and
return to the Buyer
a) Bealls UPC/Ticketing Request for Information Form – Appendix
b) Vendor Services Form
The vendor is responsible for communicating to the Buyer any changes in the information
initially supplied by the vendor in these forms as changes occur.
Existing Vendor
1) Update the Vendor Profile Form and/or Bealls Confidentiality Agreement for private label only, if
any changes in these areas have occurred with your company, and return to the Buyer
a) Vendor Profile Form
b) Bealls Confidentiality Agreement for private label only
2) Review Bealls Vendor Partnership Guide. This is published twice a year, February and August.
Changes to the Store Listing may not coincide with the twice a year publication schedule. Be sure
to continually check for store listing updates.
a) Bealls Vendor Partnership Guide
b) Store Listing
3) Update the Vendor Services Form and/or Bealls UPC/Ticketing Request for Information Form, if
any changes in these areas have occurred with your company, and return to the Buyer
a) Bealls UPC/Ticketing Request for Information Form – Appendix
b) Vendor Services Form
Beall's Department Stores,
Beall's Inc
VENDOR PARTNERSHIP GUIDE
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
I.
Introduction ..................................................................................................................................................... 4
Summary ............................................................................................................................................................. 4
Purchase Order Verification ............................................................................................................................... 5
How to Use this Manual ..................................................................................................................................... 5
II. Purchase Order Requirements......................................................................................................................... 6
Purchase Order Types ......................................................................................................................................... 6
Store Cross-dock PO ....................................................................................................................................... 6
Complex Case-pack PO .................................................................................................................................. 8
Simple Case-pack PO ................................................................................................................................... 10
Bulk PO ......................................................................................................................................................... 11
III.
Floor Ready Requirements ....................................................................................................................... 12
Hanging Merchandise ....................................................................................................................................... 12
Folded Merchandise .......................................................................................................................................... 12
Retail Price Marking & Ticketing..................................................................................................................... 12
Vendor UPC barcode ticket .......................................................................................................................... 13
Vendor ticket with Beall’s SKU and retail price .......................................................................................... 14
Beall’s tickets ................................................................................................................................................ 14
Registered Identification Number (RN#).......................................................................................................... 15
IV.
Packing and Marking Requirements ......................................................................................................... 16
Unnecessary Materials Guidelines .................................................................................................................... 16
Store Cross-dock Packing/Label Requirements................................................................................................ 16
Complex Case-pack Packing/Label Requirements ........................................................................................... 17
Simple Case-pack Packing/Label Requirements .............................................................................................. 17
Bulk Packing/Label Requirements ................................................................................................................... 18
Direct to Store Packing/Label Requirements .................................................................................................... 18
Beall’s Import Inc. PO Packing/Label Requirements ....................................................................................... 19
V. Transportation Routing Guide ...................................................................................................................... 20
VI.
Store Listing (see separate attachment) .................................................................................................... 51
VII. Private Brand / Branded Direct Import Testing Requirements (see separate attachment) ....................... 51
VIII. Appendix ................................................................................................................................................... 51
A. Contact List ............................................................................................................................................... 51
B. Purchase Order Terms and Conditions (see separate attachment) ............................................................ 52
C. UPC/Ticketing Request for Information Form (see separate attachment)................................................ 53
D. EDI ............................................................................................................................................................ 54
Cross-dock Letter .......................................................................................................................................... 54
EDI Trading Partner Agreement ................................................................................................................... 55
EDI Mapping Specifications ......................................................................................................................... 56
E. Bealls Sample Ticket Types and Placement Requirements (see separate attachment) ............................ 88
F. Carton Label Samples ............................................................................................................................... 88
UCC128 Label Samples ................................................................................................................................ 88
UCC128 Label Placement............................................................................................................................. 89
Complex Case-pack Label Sample ............................................................................................................... 89
G. Expense Offset Policies ............................................................................................................................ 90
H. Bealls Import Vendor Chargeback Violation Key (see separate attachment) ......................................... 93
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 3 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
I. Introduction
Summary
This Vendor Partnership Guide is valid for purchase orders issued by Beall’s Department Stores,
Beall’s Inc. only. The instructions contained in this guide are only valid for shipments made February
15, 2016 through July 31, 2016. This guide supersedes all previous guides and exception routing
issued by Beall’s. It is the responsibility of the vendor to obtain the current Transportation Routing
Guide in this Vendor Partnership Guide in effect at the time of shipment. Beall’s does not mail
guides.
All instructions in this Vendor Partnership Guide are terms and conditions of our purchase orders and
must be carefully checked before forwarding any shipments to our Distribution Center / Stores. If the
instructions in the Transportation Routing Guide section cannot be strictly followed, you must contact
Beall’s Transportation Office prior to shipment. It is the responsibility of the vendor / shipper to
access and comply with any changes to the Transportation Routing Guide.
Beall’s Transportation Office cannot give out routing instructions if the Purchase Order is:
a. not updated in Beall’s system,
or
b. cancelled,
or
c. past the cancellation date
or
d. prior to the start ship date
The vendor will be instructed to contact the buyer in any of these cases.
Any changes to routing instructions can only be authorized by Beall’s Transportation Office. Buyers
should not be contacted for routing instructions.
Every routing exception expires on the effective date of each new guide. It is the vendor’s
responsibility to re-negotiate the exception with Beall’s Transportation Office.
Our next update to the Vendor Partnership Guide will be August 1, 2016. The Beall’s Department
Stores Vendor Partnership Guide is available on our web site at www.beallsinc.com.
Here’s a summary of the Vendor Partnership Guide and Routing Guide updates (appear in red
throughout the guides):
 Effective Dates, Vendor Partnership Guide & Routing Guide – Changed
 Routing Guides – Changed
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 4 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
Purchase Order Verification
You must verify that you have a duly approved PO from our buyer before you ship merchandise to
Beall’s. Always ship merchandise quoting a valid 7-digit Beall’s PO number. You must ensure that
you review the PO and verify that the details match your records, paying close attention to quantities,
unit cost, discount terms, ship and cancel dates, and FOB point (city and state). Do not ship before
the ship date. You may ship up to and including our cancel date. The FOB Point (city and state), if
“SEE GUIDE” is not indicated, should be the actual point of origin for all shipments made to Beall's
Department Stores. Failure to ship from the FOB point specified in the PO can result in a noncompliance penalty. Our Buyers must be made aware of any changes to normal shipping points as
soon as they are known to your company.
If our buyer agrees to substitutions, or any other PO change, you must verify that our PO has been
updated accordingly by requesting a buyer copy of the change. If our PO does not match your
records, or is incomplete, notify the buyer and request an updated copy of the corrected order before
shipment is made.
How to Use this Manual
First, review the Purchase Order Requirements section to determine the type of PO you received.
Second, review the Floor Ready Requirements section as all merchandise shipped to Beall’s
Department Stores must be ticketed with a scan-able barcode and correct retail price.
Third, review the Packing and Marking Requirements section and find the type of PO you received to
pack the goods according to the PO.
Finally, review the Transportation Routing Guide section for appropriate routing instructions.
The Appendix contains a contact list, forms, expense offset policies, and other documentation
referenced in the above sections.
If you have any questions on this manual, contact Jonny Ortiz, Director of EDI/Merchandise Support,
at 941-744-4366 or via email at JonnyOrtiz@beallsinc.com.
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 5 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
II. Purchase Order Requirements
Purchase Order Types
Beall’s provides four types of POs, listed in order of preference as follows:
1. Store Cross-dock PO
2. Complex Case-pack PO
3. Simple Case-pack PO
4. Bulk PO
These PO types apply to all orders, domestic and import (POE, Direct Import, and Bealls Import).
Store Cross-dock PO
This type of PO has pre-defined store assortments to be packed / marked by store and is only sent
via EDI to certified Store Cross-Dock vendors.
The TD505 element in the header of the EDI PO will have “Store Xdock PO- See Guide” to indicate
that the PO is a Store Cross-dock PO. This type of PO will also have an ST qualified N1 segment at
the header level with “050”, Beall’s Distribution Center, and SDQ segment(s) at the detail level with
Beall’s 3 digit store number and quantity per store – sample of EDI PO data follows:
ST*850*1980001
BEG*00*SA*0683722**20060713
REF*DP*470
FOB*DF*AC*SEE GUIDE
SAC*N**VI*TC09***********Ticketing Service
ITD*05*3*****30*****NET 30
DTM*001*20060721
DTM*010*20060710
TD5*****Store Xdock PO-See Guide
N1*ST**92*050
PO1*001*..
CTP*RS*RES*..
SDQ*EA*92*004*1*008*1*010*2*011*1*012*1*013*1*014*1*015*2*016*1*017*2
SDQ*EA*92*022*1*025*1*026*1*029*1*030*2*032*2*037*1*038*1*039*2*040*2
Store Cross-dock Vendor Requirements:
 Mark 100% of goods with a scan-able UPC barcode ticket and either the manufacturer’s
suggested retail price or Beall’s retail price as transmitted on EDI PO
 Make UPCs available on the GXS (formerly Inovis) UPC Catalog
 Receive an EDI PO (850) with:
o ST qualified N1 segment at the header level with ‘050’, Beall’s Distribution Center
o SDQ segment(s) at the detail level with Beall’s 3 digit store number and quantity per
store
 Transmit an EDI Advance Ship Notice-(856) per BOL, for example 1 ASN with an order level
for each store shipped in advance of merchandise receipt at the Beall’s DC. The ASN must
include the UCC-128 SSCC that’s on the physical UCC1828 label as well as carton content
details. If merchandise is shipped using a small package carrier like Fedex or UPS, transmit
one 856-per carton. The tracking number should be the number used in the BM qualified REF
segment at the shipment level of ASN.
 Transmit an EDI Invoice-(810) for each store
 Package goods for only one PO and one store destination
 Do not under pack cartons. Ideally, each store’s assortment should be contained in the least
number of cartons possible.
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 6 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
Store Cross-dock Vendor Certification Process Overview:
1. Vendor signs and returns Cross-dock Letter and EDI Trading Partner Agreement in the Appendix,
section name EDI
2. Vendor gets Beall’s Store Listing to setup in your system(s)
3. Vendor gets Beall’s EDI Mapping Specifications in the Appendix, section name EDI, to setup in your
system(s)
4. Vendor receives a test blanket and release (store distro) PO but doesn’t ship PO
5. Vendor sends a test ASN against the release (store distro) PO, or for a past PO that has already
shipped
6. Vendor submits a UCC-128 Carton Label Sample (see UCC128 Label Samples for specifications in
Appendix) for Beall’s approval
Once steps 1-6 have been completed successfully, then:
7. Vendor receives an stand-alone, "Live" test PO to actually ship to Bealls DC with goods marked/packed
by store and UCC128 labels on all cartons
8. Vendor sends a test ASN for this "Live" test PO shipment
9. Beall’s receives and inspects the shipment to match it to the ASN
Please note if any errors are found (including ticketing errors), the test fails and another PO is created
to test again
10. Vendor sends a test Invoice for this test PO for Beall’s approval
Please note if you are sending invoices for our live test, you will not be paid against the test invoices.
Paper invoices will need to be mailed, emailed or faxed to our Accounts Payable Department.
Once steps 7-10 have been completed successfully, then:
11. Bealls will notify the vendor to move the EDI partnership to production for all transactions tested
Please note the first production invoice transmission must also have either fax/e-mail paper copies of at least
20-25 individual store invoices for Beall’s to match against the EDI. If no issues are found, then paper invoices
are no longer needed.
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 7 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
Complex Case-pack PO
This type of PO has pre-defined A,B,C… assortment groups with multiple style/colors/sizes and is not
sent via EDI, only sent via fax/print copy – sample of fax follows:
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
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Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
The Complex Case-pack PO information describes the assortment and quantities by case-pack type
as seen above.
In the body of the document, the first line identifies the quantity of case-pack A’s, B’s, etc. to be
shipped to Beall’s. The vendor will ship 10 case-pack A’s (#1), and 6 case-pack B’s (#2).
Each line item is listed by manufacturer style, color, size description, unit description, cost, unit of
measure, SKU number, total quantity, quantity per case-pack, and UPC number.
Case-pack A’s will include two size small, (#3) and B’s zero size small (#4). This logic applies to all
line items within the PO.
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 9 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
Simple Case-pack PO
This type of PO requires goods to be packed by individual style/color with an assortment of sizes if
applicable. For Store Cross-dock certified vendors, it will be sent via EDI. The TD505 element in the
header of the EDI PO will have “Simple Casepack PO- See Guide” to indicate that the PO is a Simple
Case-pack PO. This type of PO will also have an ST qualified N1 segment at the header level with
“050”, Beall’s Distribution Center and no SDQ segment(s).
For non-Store Cross-dock vendors, it may be sent via fax/print copy – sample of EDI follows:
ST*850*3760002
BEG*00*SA*0685129**20060713
REF*DP*100
FOB*DF*AC*SEE GUIDE
SAC*N**VI*TC09***********Ticketing Service
ITD*05*15*****30*****NET 30
DTM*001*20060925
DTM*010*20060825
TD5*****Simple Casepack PO-See Guide
N1*ST*050*92*050
PO1*001*..
CTP*RS*RES*..
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 10 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
Bulk PO
This is a traditional PO type with bulk quantities for each style/color/size. For Store Cross-dock
certified vendors, it will be sent via EDI. The TD505 element in the header of the EDI PO will have
“Bulk PO- See Guide” to indicate that the PO is a Bulk PO. This type of PO will also have an ST
qualified N1 segment at the header level and an SDQ segment at the detail level with “050”, Beall’s
Distribution Center.
For non-Store Cross-dock vendors, it may be sent via fax/print copy – sample of print copy follows:
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 11 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
III. Floor Ready Requirements
Hanging Merchandise
All merchandise that is displayed on hangers in our stores must be shipped on a VICS Floor-ready hanger.
Bealls has adopted the VICS change from clear to black plastic apparel “Department Store” hangers. The
change does not impact infants, girls, boys, or intimates apparel. Bealls expects all deliveries to have these
hangers. Click here for a sample list of approved hangers.
Please note:
 ALL TOPS must be shipped on the black VICS-approved hanger with a CS1Q crown sizer.
 ALL BOTTOMS must be shipped on the black VICS-approved “pincher type” grip hanger with a CS1Q
crown sizer.
 ALL BRAS, PANTS, & SLIPS must be shipped on the clear VICS-approved “intimate apparel” hanger
or Vendor hanger.
 ALL LADIES SWIMWEAR must be shipped on a VICS Style# 6212 Hanger (black 12” Soft Pinch
Bottom Hanger) with a CS1Q crown sizer.
 ALL INFANT TOPS merchandise (sizes up to 24 months) must be shipped on a VICS Style# 495
Hanger with appropriate VICS Size Color sizer.
 ALL INFANT BOTTOMS merchandise (sizes up to 24 months) must be shipped on either a VICS
Style# 9408 Hanger or VICS Style# 6108 Hanger with appropriate VICS Size Color sizer.
 ALL GIRLS/BOYS merchandise must be shipped on the following VICS-approved hangers:
Girls/Boys 2T-4T TOPS, VICS Style# 495 Hanger with appropriate VICS Size Color sizer
Girls/Boys 2T-4T BOTTOMS, VICS Style# 6108 Hanger with appropriate VICS Size Color sizer
Girls 4-6x/Boys 4-7 TOPS, VICS Style# 496 Hanger with appropriate VICS Size Color sizer
Girls 4-6x/Boys 4-7 BOTTOMS, VICS Style# 6110 Hanger with appropriate VICS Size Color sizer
Girls 7-16/Boys 8-18 TOPS, VICS Style# 485 Hanger with CS1Q sizer
Girls 7-16/Boys 8-18 BOTTOMS, VICS Style# 6010 Hanger with with CS1Q sizer
 ALL MEN’S SUITS AND SPORTSCOATS must be shipped on a wishbone-style hanger (pant bar if
needed) with a CS1Q crown sizer.
Hanging merchandise will be identified through the buyer and the PO.
Folded Merchandise
All folded tops must meet Bealls standard requirements as follows:
Category
Finished Neck Measurement
Mens
11 inches
Young Mens
11 inches
Juniors
8 ½ inches
Missy
9 ½ inches
Plus
11 inches
Youth
8 ½ inches
Finished Bottom Measurement
10 inches
10 inches
7 ½ inches
8 ½ inches
9 ½ inches
7 ½ inches
Retail Price Marking & Ticketing
All merchandise shipped to Beall’s Department Stores must be pre-ticketed with a scan-able UPC-A
formatted barcode and correct retail, at a minimum. Here’s a sample UPC-A formatted barcode:
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 12 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
The ticket must be visible and easily accessible for scanning. Here’s a general vendor-produced
label/hangtag sample that’s standard in the industry to use as a guideline:
{
Merchandise
Brand/Label Name
{
PO#: [Bealls 7 digit PO#]
Vdr Style#:
Dept#: [Bealls 3 digit dept#]
Zone 1
Zone 2
Zone 3
{
{
Zone 5{
Zone 6{
Zone 7{
Zone 4
SIZE
Retail price
Vendors must use one of the 3 following options to comply with Beall’s Department Stores retail price
marking and ticketing requirements.
Vendor UPC barcode ticket
This option is required for Store Cross-dock and Complex Case-pack orders – vendors must:
 Assign UPC at the product ID / color / size level
 Mark 100% of your merchandise with a UPC
 Make UPCs available on the GXS (formerly Inovis) UPC Catalog
note: for vendors with less than 100 UPCs, a paper UPC catalog may be faxed to 941-745-2813
and must include UPC,PID, description, color and color description, size and size description
 Use the National Retail Federation (NRF) Color and Size codes.
 Do not re-use UPCs or Product IDs prematurely (industry standards require a 30 month
retention period for fashion goods and a 48 month retention period for non-fashion goods
before re-using a UPC)
For Store Cross-dock certified vendors, Beall’s will transmit the retail price in the EDI PO in order for
a vendor to:
a) print Beall’s retail price directly in “Zone 6” of the standard UPC ticket,
or
b) apply a plain, white, pressure-sensitive sticker with Beall’s retail price in “Zone 6” of the
standard UPC ticket (the sticker should not be removable once the adhesive has set)
“Zone 6” is the space reserved on the standard UPC ticket for an item's retail price. (Refer to the
“Apparel Guidelines: Format and Placement.”). “Zone 6” dimensions are 1” high by 1.25” wide.
The retail price must be printed in black ink in a minimum 10-point, bold font. If you cannot
print/apply Beall’s retail price, we would prefer no retail instead of the wrong retail.
Complete the UPC/Ticketing Request for Information Form in the Appendix to be setup for this option.
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 13 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
Vendor ticket with Beall’s SKU and retail price
Beall’s requires the following Beall’s-generated information on each ticket (for vendors that cannot
generate/apply UPC barcode ticket):
 Department number
 Vendor number
 Style number
 SKU number and barcode
 Retail price
Multi-pricing or “Compare At” pricing will be required at the buyer’s discretion.
This information will be communicated to you on the PO.
More specific guidelines for this ticketing information along with examples of each ticket type can be
found in attachment “Beall’s Ticket Types”.
Beall’s requires specific placement of these tickets, based on merchandise type. Diagrams and
examples can be found in attachment “Ticket Placement Guidelines”.
Beall’s must approve the ticket to ensure the data and ticket type are correct and to confirm that the
tickets scan properly.
NOTE: If you are a vendor who provides Beall’s Private Brand Merchandise, and apply a price label
to our Brand ID hang tag or joker tag, then:
 the label must be white
 the label should be placed on the back of the hang tag
 the label must not cover any name brand, picture, or item information
 the swiftach for all tag tickets should be 3" long
Beall’s tickets
This is the least desirable option. If you must choose this option, see the attachment “Beall’s Ticket
Types” for information on how to read our tickets so you are able to match the correct tickets with the
correct garments.
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 14 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
Also refer to “Beall’s Ticket Placement Guidelines” to see the acceptable location on each item to
place the ticket. Please contact the Buyer if:
a) insufficient quantities of tickets are received, or
b) discrepancies are found when comparing the tickets to the PO, or
c) tickets are not received prior to the ship date of a PO
Registered Identification Number (RN#)
RN# is a number issued by the Federal Trade Commission, upon request, to a business residing in
the U.S. that is engaged in the manufacture, importing, distribution, or sale of textile, wool, or fur
products.
When Bealls is the Importer of Record:
 all apparel products that Bealls orders must have Bealls RN# on either the packaging or the
product. The RN# must be clearly and legibly identified on the care label or the heat transfer.
 all other products that Bealls orders must have either Bealls RN# or Bealls legal line on the
product itself or on the packaging/hangtag. If the product is in the vendor’s existing packaging,
a sticker with Bealls RN# must be applied to cover the vendor’s RN#.
Please note that this does not apply to POE orders since Bealls is not the Importer of Record for POE
orders.
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
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Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
IV. Packing and Marking Requirements
Unnecessary Materials Guidelines
Beall’s recognizes the need to include certain packing or protective material on products. However a
considerable amount of waste and labor is incurred to remove materials considered “unnecessary”.




No safety pins, straight pins, or pins of any type, in any category of merchandise, for any reason,
except Boy’s and Men’s folded dress shirts.
No tiebacks or clips of any type, in any category of merchandise.
No tissue or paper or other materials placed inside garments, in pockets or sleeves, or folds, or
wrapped around hangers that will fall off while garment is on display on our selling floor or that requires
removal at point of receipt. Plastic and cardboard collar inserts in Boy’s and Men’s folding dress shirts
are OK.
Use protective packing that can easily be removed in one motion. Example: poly bags covering
garments should easily pull away; plastic and cardboard protecting handbags or luggage etc. must not
require scissors or knives to remove. If protective plastic is necessary, wherever possible bundle
multiple items NOT singles.
Store Cross-dock Packing/Label Requirements
Packing Requirements
1. Store Cross-dock merchandise is to be packed by store with the quantity assortment, style,
color, and size as stated in the PO.
2. Pack each PO in separate cartons. Do not combine multiple POs in one carton.
3. Pack each store assortment in separate cartons.
4. Do not under pack cartons. Ideally, each store’s assortment should be contained in the least
number of cartons possible.
5. Seal with distinctive tape, i.e. company name / logo or security tape. Do not use clear tape.
6. Do not use metal, plastic bands, or straps. Cartons must be of a construction that will
withstand transportation handling.
7. Individual carton dimensions cannot be less than 9”L x 7”W or 4”H or exceed 351/2”L x 23”W x
22”H unless an individual item exceeds these dimensions.
8. Individual cartons cannot weigh less than 2 lbs or more than 50 lbs unless an individual item
exceeds this weight.
9. Packing slips are not required for Store Cross-dock POs.
Label Requirements
1. All Store Cross-dock shipments to Beall’s Distribution Centers require a UCC128 label (see
UCC128 Label Samples in Appendix).
2. UCC128 information must be included in the ASN.
3. Do not cover your UCC-128 label with tape of any type. Covering the label with clear tape
creates “reflection” which causes your label to be unreadable.
4. UCC128 label must be placed on longest, shortest side of the carton, 1¼ inches from the
natural bottom of the carton and 1¼ inches from the side of the carton. No labels can be on
the top of the carton (see UCC128 Label Placement in Appendix).
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
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Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
Complex Case-pack Packing/Label Requirements
Packing Requirements
1. Complex Case-pack merchandise is to be packed by the style, color, size, and quantity
assortment as stated in the PO.
2. Pack each case-pack assortment in separate cartons.
3. Pack each PO in separate cartons. Do not combine POs in the same carton.
4. Seal with distinctive tape, i.e. company name / logo or security tape. Do not use clear tape.
5. Do not use metal, plastic bands, or straps. Cartons must be of a construction that will
withstand transportation handling.
6. Individual carton dimensions cannot be less than 9”L x 7”W or 4”H or exceed 351/2”L x 23”W x
22”H unless an individual item exceeds these dimensions.
7. Individual cartons cannot weigh less than 2 lbs or more than 50 lbs unless an individual item
exceeds this weight.
Carton Marking / Label Requirements
Label each carton on at least one side with the following (see Complex Case-pack Label Sample in
Appendix):
1. Vendor name and address
2. Beall’s Company name
3. PO number
4. Department number
5. Complex Case pack quantity (per carton)
6. Complex Case-pack assortment type i.e. “A, B, C” as defined on the PO
7. Carton count by assortment type, for example for Assortment Type A use A1 of 2, A2 of 2.
8. Total cartons in shipment
Simple Case-pack Packing/Label Requirements
Packing Requirements
1. Merchandise must be packed with only one style, one color per carton.
2. If the carton is a Master Carton with inner-packs of one style/color, then each inner-pack must
be bundled (banded or poly-bagged in a sustainable pack).
3. Pack each PO in separate cartons. Do not combine POs in the same carton.
4. Seal with distinctive tape, i.e. company name / logo or security tape. Do not use clear tape.
5. Do not use metal, plastic bands, or straps. Cartons must be of a construction that will
withstand transportation handling.
6. Individual carton dimensions cannot be less than 9”L x 7”W or 4”H or exceed 351/2”L x 23”W x
22”H unless an individual item exceeds these dimensions.
7. Individual cartons cannot weigh less than 2 lbs or more than 50 lbs unless an individual item
exceeds this weight.
Carton Marking / Label Requirements
Label each carton on at least one side with the following information:
1. Beall’s Distribution Center address
2. PO number
3. Department number
4. Beall’s Style number or Manufacturer’s Style number
5. Color
6. Pack size breakdown, for example 1sm, 2med, 2lge, 1xl
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
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7. If a Master Carton is applicable (i.e. inner-packs within an outer Master Carton), you must
indicate on the carton label.
a. “MASTERCARTON”
b. Number of inner-packs per carton
c. Any carton with a pack quantity that is inconsistent with the rest of the cartons for that
style or pack type must be labeled as “ODD CARTON”.
8. Carton count by PO, for example PO# 123456 1 of 3, 2 of 3, 3 of 3.
9. If shipped from outside the USA, “Made in:” (Country of Origin of Merchandise).
10. Attach packing slip to outside of lead carton for each PO.
Bulk Packing/Label Requirements
Packing Requirements
1. Merchandise must be packed with only one style, one color, and one size per carton.
(Exception: less than 24 units per color by style.)
2. Pack each PO in separate cartons. Do not combine POs in the same carton.
3. Seal with distinctive tape, i.e. company name / logo or security tape. Do not use clear tape.
4. Do not use metal, plastic bands, or straps. Cartons must be of a construction that will
withstand transportation handling.
5. Individual carton dimensions cannot be less than 9”L x 7”W or 4”H or exceed 351/2”L x 23”W x
22”H unless an individual item exceeds these dimensions.
6. Individual cartons cannot weigh less than 2 lbs or more than 50 lbs unless an individual item
exceeds this weight.
Carton Marking / Label Requirements
Label each carton on at least one side with the following information:
1. Beall’s Distribution Center address
2. PO number
3. Department number
4. Beall’s Style number or Manufacturer’s Style number
5. Color
6. Size
7. Carton count by PO, for example PO# 123456 1 of 3, 2 of 3, 3 of 3.
8. If shipped from outside the USA, “Made in:” (Country of Origin of Merchandise).
9. Attach packing slip to outside of lead carton for each PO.
10. Attach packing slip to outside of lead carton for each PO and include the following information:
a. PO number
b. Department number
c. Carton count
d. Style number and description
e. Carton count per style
f. Total quantity of units per style / color / size.
Direct to Store Packing/Label Requirements
Packing Requirements
1. Pack each PO in separate cartons. Do not combine POs in the same carton.
2. Carton must not exceed 50 pounds gross weight unless one individual item exceeds 50 lbs.
3. Seal with distinctive tape, i.e. company name / logo or security tape. Do not use clear tape.
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
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Carton Marking / Label Requirements
Label each carton on at least one (1) side with the following information:
1. “Beall’s Department Stores” Store Name, Address and Store number
2. PO number
3. Department number
4. Carton count by PO, for example PO# 123456 1of 3, 2 of 3, 3 of 3
Beall’s Import Inc. PO Packing/Label Requirements
Note: This supersedes all other carton marking instructions
Carton Marking / Label Requirements
Shipping Mark:
 Inner Carton: Color/Size assortment to be printed on front side of box.
 Export Carton: Carton Mark Front side/Back side
Beall’s Imports Inc.
PO #________________
Release #_____ of______
Dept #______________
Style #______________
Color_______________
Inner Pack Size Scale ________________
_______________________=____
Units Per Master Carton ___________
Master Carton #_________of_________
Country of Origin_______________
Destination: Beall’s Bradenton, Florida USA 34208
Release # only applies to Li & Fung orders so mark “Release # 1 of 1” when not a Li & Fung order.
If goods are not sized, mark “Inner Pack Size Scale N/A”.

Side Mark: (one side only)
G.W._________
N.W._________
Measurement:____________
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
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Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
V. Transportation Routing Guide
Beall’s Department Stores
Domestic Transportation Routing Guide
For international shipments in which Beall’s is not the Importer of Record, please reference POE Shipments in Beall’s International
Routing Guide.
Issued February 1, 2016
Effective: February 15, 2016 – July 31, 2016
This Transportation Routing Guide is valid only for purchase orders issued by:
Beall’s Department Stores
The instructions contained in this guide are only valid for purchase orders shipped:
February 15, 2016 – July 31, 2016
Please use the previous guide for all shipments prior to February 15, 2016.
This guide supersedes all previous Routing Guides and exception routing issued by Beall’s Department Stores.
It is the responsibility of the vendor to obtain the current Routing Guide in effect at the time of shipment. Beall’s Department Stores
does not mail out routing guides. All instructions shown in this routing guide are transportation compliant terms and conditions of our
purchase orders and must be followed when shipping to Beall’s Department Stores distribution center or direct to stores. All Bealls
merchandise and non-merchandise vendors are required to use Bealls Routing Guide on all shipments that Bealls is paying the freight
charges. A charge back will result for any, all violations to this policy. It is the responsibility of the vendor (or the vendor’s agent) to
access and comply with all instructions of the most current issue of this guide. If you cannot fully comply with all instructions in this
guide, you must contact Beall’s Transportation Department prior to shipping.
Our goal is to minimize transportation cost, while expediting the flow of merchandise to the floor. To that end we seek, where
possible, full truck loads directly from the vendor’s facility to our distribution center.
 Beall’s will only accept one shipment per Purchase Order. Any backorder shipments will be subject to a charge back. The
original shipment must have color and size integrity or is subject to return or charge back.
 All changes within this routing guide are identified in red.
General Information
 Only Beall’s Transportation Department can authorize changes to routing instructions.
 Buyers cannot authorize routing and should not be contacted for routing instructions.
 Vendors may call for routing instructions prior to the start of the shipping window. It is the vendor’s responsibility not to ship
prior to the start of the shipping window.
 If a vendor calls the Transportation Department and receives routing instructions, the vendor is still required to comply with
all of the listed requirements within this Routing Guide.
Our next update to the Routing Guide will be August 1, 2016
Beall’s Department Stores Routing Guide is available on our web site at www.beallsinc.com Go to “for vendors” and then click on
“Bealls vendor relations”, select Transportation Routing Guide.
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
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Domestic Transportation Beall’s Transportation Routing Guide
Table of Contents
I.
II.
Routing Guide Changes and Key Points
Contact Names and Numbers
III.
How to use This Manual
IV.
Shipments From California Zips 900 – 930 (Includes Non-Merchandise Shipments)
Distribution Center Shipments
Shipments weighing 250 lbs. or Less and under 25 cartons
Shipments weighing 251 lbs. up to 7,999 lbs., or over 24 cartons and not exceeding 1,200 cu. ft. or 10 non-stackable
pallets
Shipments within the Commercial Zone
Shipments weighing 8,000 lbs. or more or 1,200 cube or more or 10 non-stackable pallets or more
Air Shipments
Direct to Store Shipments (see Section VII)
V.
Shipments From New Jersey, New York Zips 100 – 116 and Connecticut Zips 068 – 069 Only (includes Non-Merchandise
Shipments)
Distribution Center Shipments
Shipments weighing 250 lbs. or less and under 25 cartons
Shipments weighing 251 lbs. up to 7,999 lbs., or over 24 cartons and not exceeding 1,200 cu. ft. or 10 non-stackable
pallets
Shipments within the Commercial Zone
Shipments outside of the Commercial Zone
Shipments weighing 8,000 lbs. or more or 1,200 cube or more or 10 non-stackable pallets or more
Air Shipments
Direct to Store Shipments (see Section VII)
VI.
Shipments From Any State Outside of the Consolidation Zones (Includes Non-Merchandise Shipments)
Distribution Center Shipments
Shipments weighing 250 lbs. or Less and under 25 cartons
Shipments weighing 251 lbs. up to 7,999 lbs., or over 24 cartons and not exceeding 1,200 cu. ft. or less than 10 nonstackable pallets.
Shipments weighing 8,000 lbs. or more or 1,200 cube or more or 10 non-stackable pallets or more
Air Shipments
Direct to Store Shipments (see Section VII)
VII.
VIII.
IX.
X.
Direct to Store Shipments (Includes Non-Merchandise Shipments)
Terms, Invoices and Damages
Sample Shipping Violations
Samples of VICS Bill of Ladings
I. Domestic Transportation Routing Guide Changes and Key Points
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
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Issued: August 1, 2015
Effective: August 15, 2015 – January 31, 2016
Please read each section carefully.
Routing Key Points
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Due to new internal operations, it is critical that the Beall’s style number or Manufacturers style number is on all cartons
whenever possible as defined in Section IV “Packing and Marking Requirements” of the main web page.
Beall’s will only accept one shipment per Purchase Order. Any backorder shipments will be subject to charge back. The
original shipment must have color and size integrity or is subject to return or charge back.
When completing freight terms on the VICS bill of lading for any shipment (except small package shipments) within the
commercial zone, the vendor must complete the “Freight Charge Terms” by marking “Prepaid” and in the “Special
Instructions” section write “Prepaid to consolidator, collect beyond.”
Vendors may call for routing instructions prior to the start of the shipping window. It is the vendor’s responsibility not to
ship prior to the start of the shipping window.
Beall’s current return policy is that any merchandise that is refused by Beall’s receiving docks will be shipped freight
“Collect” back to the vendor on Beall’s designated LTL carrier. These shipments are refused and sent back to the vendor
without obtaining any return authorization.
When completing the “Carrier Information” section in the VICS bill of lading, Beall’s will accept the carton quantities in
either the “Handling Unit” or “Package” section. If your shipment is palletized enter the pallet quantity under the “Handling
Units” and the carton quantity under the “Package” section. The total weight must include the pallet weight.
The FOB Point (city and state), if “SEE GUIDE” is not indicated, should be the actual point of origin for all shipments made
to Beall's Department Stores. Failure to ship from the FOB point specified in the PO can result in a non-compliance penalty.
Our Buyers must be made aware of any changes to normal shipping points as soon as your company knows them.
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
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II. Contact Names and Numbers
BEALL’S CONTACT LIST
Error Code Classification
For Requirements / Information
Contacts
Regarding
Phone / Fax / e-mail
200 / 270
Transportation /
Bill of Lading / Carton
Identification
941.744.4658
941.747.4378 (fax)
traffic@beallsinc.com
Transportation Office
Carton Packaging Information /
Distribution Center
Questions
941.744.4688
lenardi@beallsinc.com
Delivery appointments
Transportation Office
941.744.4419
250
PO Compliance
Buyer
941.747.2355
300 / 350
Cross-Dock Vendor Compliance
Store X-Dock / Packing &
Carton Label Marking
UCC-128 Label–Inspection
EDI/ Merchandise Support
Case-Pack X-Dock / Packing &
Carton Label MarkingInspection
941.744.4366
941.745.2813 (fax)
EDIDepartment@beallsinc.com
600 / 700
Cross- Dock Operations
UPC Ticketing Accuracy
Shipment Accuracy Issues
EDI Merchandise Support
941.744.4366
941.745.2813 (fax)
EDIDepartment@beallsinc.com
Return to Vendors
38th Ave. D.C.
Or Buyer
941.744.4688
941.750.8100 (fax)
lenardi@beallsinc.com
Transportation Routing Guide
Violations and Early / Late
Shipments
All vendors
941.744.4658
941.747.4378 (fax)
traffic@beallsinc.com
Accounts Payable / Vendor
Relations
Packing Violations
Vendors A-L
Vendors M-Z
941.744.4369
941.744.4404
accountspayable@beallsinc.com
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
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Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
III. How to use this Manual
Are you using the right transportation routing guide for your purchase order?
The Beall’s Department Stores purchase orders range between 0100000 and 0699999. If your purchase order falls within this range,
you will want to use this Routing Guide. If your purchase order falls outside of this range, do not use this routing guide. Please refer to
the Beall’s Outlet Routing Guide, which is available on our Internet site at www.beallsinc.com under “for vendors” and click on
“Outlet Vendor Relations”.
Where are you shipping?
The purchase order information should be used in determining if the shipment is to be routed to the distribution center or is a direct to
stores shipments. This guide has been separated into sections based on geographical areas and then by weight breaks.


If you are shipping less than 251 lbs. (actual or dimensional weight) and under 25 cartons, ship using United Parcel Service.
(See “Shipments Weighing 250 lbs. or less” and under 25 cartons in your shipping location for details).
If your shipment weighs between 251 lbs. and up through 7,999 lbs., or over 24 cartons, is less than 1,200 cubic feet and/or is
less than ten (10) non-stackable pallets; follow the guidelines in sections IV, V or VI (based upon your shipping location).
Do you have questions regarding your Bill of Lading?


All vendors must use a VICS bill of lading (except shipments sent via small package carries, e.g. UPS, FedEx, etc.).
Detailed information regarding the completion of a VICS bill of lading is listed within each section based upon the vendor’s
shipping location.
Defining Commercial Zone
Commercial Zone = Shipments originating within this area are at the vendor’s expense from their dock to Beall’s consolidator.
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
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IV. Shipments From California Zips 900 – 930 (Includes Non-Merchandise shipments)
Distribution Center Shipments
Shipments weighing 250 lbs. or less (actual or dimensional weight), and under 25 cartons utilize United
Parcel Service
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A shipment can contain one or more orders. Weight is based on all order’s combined weight.
Ship to:
Beall’s Department Stores
1806 38th Avenue East
Bradenton, FL. 34208
From any U.S. origin, ship Collect via UPS Ground. Contact the Inbound Transportation Department for UPS account
number.
Do not ship 3rd Party Billing, Consignee Billing or UPS Hundred Weight.
Beall’s requires that first and second reference fields are utilized for Beall’s information only and that the vendor may use the
third, fourth and fifth reference fields for their own data. The purchase order number must be in the first reference field and
the store number in the second reference field of the UPS shipping label. Complete the first reference as “PO1234567” and
the second reference as “ST50”, if you are completing the UPS bill of lading manually, enter this data on the first address
line.
If you are unable to ship via UPS due to size restrictions and ship through the consolidator, you must put the carton
dimensions on your bill of lading. Please see “Shipments Weighing 251 lbs. up to 7,999 lbs. or over 24 cartons and not
exceeding 1,200 cu. ft. or less than 10 non-stackable pallets” within this section for instructions.
UPS Size Limits
UPS has established specific size limits for the packages that you send with all UPS services. The restrictions below only pertain to
individual packages.


Packages can be up to 165 inches in length and girth combined.
Packages can be up to 108 inches in length.
How to measure your package size
To measure ground packages use the following formula:
Length + 2x Width + 2x Height
Step 1. Determining Length
 Measure the longest side of the package, rounding to the nearest inch. This is your length.
Step 2. Determining Girth (2x Width + 2x Height)
 Measure the width of the package, rounding to the nearest inch. Multiply this number by 2.
 Measure the height of the package, rounding to the nearest inch. Multiply this number by 2.
 Add these two numbers together. This is your girth.
Step 3. Add the length and the girth together. This is your package measurement.
Step 4. Weigh the package to obtain its actual weight.
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
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How to determine dimensional weight
Multiply the package length by the width by the height. The result is the cubic size in inches. Divide the cubic size by 300 to
determine dimensional weight in pounds.
Shipments Weighing 251 lbs. up to 7,999 lbs., or over 24 cartons and not exceeding 1,200 cu. ft. or less
than 10 non-stackable pallets
Shipments within the Commercial Zone (California Zip Codes 900-930) utilize City Logistics & Transport, Inc.
City Logistics & Transport
Zip Codes 900 to 930
Bill of Lading addressed to:
Beall’s Department Stores
C/o City Logistics & Transport Inc
2888 E El Presidio Street
Carson, CA 90810
Telephone: 310.223.1010
Fax: 310.223.1018
Contact: Customer Service
Hours: 7:00 am to 6:00 pm Monday-Friday
Deliveries: 10:00 am to 2:00 pm
Must call 24 hours in advance to schedule a pick up (weekends
and holidays not included)
When vendors are scheduling a pickup with the consolidator and the time the shipment is ready for pick up is after 12:00 p.m., the
consolidator will consider the next business day as the first available pickup day for that shipment.
Freight Charge Terms:
Completing the VICS bill of lading, the vendor must make a notation in the section “Freight Charge Terms”. Beall’s will not accept
this portion blank.
 Shipping from within the Commercial Zone on the vendor’s truck or 3 rd party carrier, terms should be marked in the “Freight
Charge Terms” as “Prepaid” and in the “Special Instructions” write “Prepaid to consolidator-collect beyond.”
 Shipping from within the Commercial Zone, the Consolidator is making the pickup on their truck, terms should be marked in
the “Freight Charge Terms” as “Prepaid” and in the “Special Instructions” write “Prepaid to consolidator-collect beyond.”
General requirements for Beall’s Department Store shipments within the Commercial Zone.
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Vendors must call to schedule a pick up no less than 48 hours prior to the order's cancel date and deliveries must be called in
24 hours prior to delivery (weekends and holidays not included).
The vendor has the responsibility to arrange for the shipment to City Logistics & Transport (consolidator).
Within the commercial zone vendors may use City Logistics & Transport, their own truck or a 3rd party carrier to make
deliveries, but must schedule a delivery appointment with the consolidator.
If a vendor selects to use their own truck or a third party provider to make deliveries to the consolidator, the date the
merchandise is delivered to the consolidator is the official pickup date for Beall’s. Carrier must provide vendor's bill of lading
to the consolidator.
The consolidators will not accept shipments sent via small package carriers (UPS, FedEx, etc.).
Vendors may call for routing instructions prior to the start of the shipping window. It is the vendor’s responsibility not to ship
prior to the start of the shipping window and to ensure that the consolidator picks up within the designated shipping window.
If the consolidator does not make the pick up on the scheduled day or if you have any problems with the service from our
designated consolidator, call the Beall’s Transportation Department immediately.
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 26 of 93
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Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
Vendors in the Commercial Zone are responsible for freight charges to move the shipments to the consolidator'. Therefore
vendors who choose to use our consolidator’s trucking services are required to pay our consolidator. Not doing so will result
in a charge back from Bealls inclusive of full freight plus a $275.00 administrative fee.
Palletize any order over 25 cartons. The pallet dimension that Distribution Center recommends is 48 x 40. Pallets should not
exceed 6 feet in height. One purchase order per pallet, do not mix purchase orders on pallets. Smaller orders can be loaded on
the same pallet as long as the cartons are kept together (not mixed).
Within the Commercial Zone: Bill of Lading Requirements for City Logistics & Transport, Inc.
A VICS bill of lading is required on all shipments. All vendors should only provide a VICS bill of lading, any vendor bill of lading is
unacceptable.
Do not prepare a manifest or master bill of lading for total purchase orders.
Bill of lading must state the following:
 Ship from: Company name and shipping address

Ship to:
Beall’s Department Stores
C/o City Logistics & Transport, Inc.
2888 E El Presidio Street
Carson, CA 90810
 List all purchase orders on one VICS bill of lading,
 Provide carton count by purchase order, if you are shipping pallets, you must give the number of cartons on your bill of
lading.

Provide weight by purchase order,

Provide department number by purchase order (write in the section of “Additional Shipper Info”),
 Vendor must complete the information in the “Carrier Information” section of the VICS bill of lading, including handling
quantity & type, packaging quantity & type, weight, commodity description and Class.

Commodity descriptions on the shipper’s VICS bill of lading must conform to the National Motor Freight
Classification and Uniform Classification requirements.
 Freight terms for any shipment within the commercial zone, the vendor must mark under the “Freight Charge Terms” as
“Prepaid” and in the “Special Instructions” section write “Prepaid to consolidator, collect beyond.”
Documentation Exchange


City Logistics & Transport requires the original VICS bill of lading and one copy per purchase order of the VICS bill of
lading. The pickup driver must sign the original and all copies.
City Logistics & Transport on dock deliveries will sign your VICS bill of lading, as well as issue a signed dock receipt.
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
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Shipments Weighing 8,000 lbs. or more or 1,200 cube or more or 10 non-stackable pallets or more Truckload Shipments
Submit routing through www.sterlingwebforms.com Please take the time to review the TMS Vendor Operating Manual. This will
guide you through the registration (if you are not already registered); and gives step-by-step instructions for using the system.
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If the shipment is determined to be a volume or truckload quantity by the Beall’s Transportation Department:
Shipper is responsible for the carton count, loading, securing and sealing the trailer. Beall’s authorized carriers do not require
their drivers to count or assist in truck loading. Truckload shipments are to be sorted and loaded in the order specified by our
Transportation Department.
All truckload shipments must be sealed with a metal bolt seal only. Seal number and trailer number including all alpha and
numeric characters must be noted on the bill of lading. Beall’s Department Store Distribution Center will not accept
deliveries without a metal bolt seal.
Metal bolt seals can be purchased through American Casting 800.342.0333 or E.J. Brooks Company 800.458.7325.
Palletize any order over 25 cartons. The pallet dimension that Distribution Center recommends is 48 x 40. Pallets should not
exceed 6 feet in height. One purchase order per pallet, do not mix purchase orders on pallets. Smaller orders can be loaded on
the same pallet as long as the cartons are kept together (not mixed).
Bill of Lading for Truckload Shipments
A VICS bill of lading is required on all shipments. All vendors should only provide a VICS bill of lading, any vendor bill of lading is
unacceptable.
Bill of lading must state the following:
 Ship from: Company name and shipping address.
 Ship to:
Bealls Department Stores
1806 38th Ave E
Bradenton, FL 34208
 List all purchase orders on one VICS bill of lading.
 Provide carton count by purchase order number, if you are shipping pallets, you must give the number of cartons on your bill
of lading.
 Provide weight breakdown by purchase order number.
 Department number by purchase order (write in the section of “Additional Shipper Info”).
 Vendor must complete the information in the “Carrier Information” section of the VICS bill of lading, including handling
quantity & type, packaging quantity & type, weight, commodity description, NMFC number and Class.
 Commodity descriptions on the shipper’s VICS bill of lading must conform to the National Motor Freight Classification
(NMFC) and Uniform Classification requirements.
 Freight terms must be marked on the VICS bill of lading in the “Freight Charge Terms” as “Collect.”
 Seal number and trailer number including all alpha and numeric characters must be noted on the bill of lading. On multi stop
truckloads, second stop vendor must note seal number trailer arrived with.
 The total weight in the carrier information section must include the pallet weight
 Vendor must notate under special instructions the carrier's appointment time, arrival time, departure time.
 Vendor must provide 2 bills of lading to the assigned driver.
Air Shipments
Beall’s, Inc. will accept collect and prepaid air shipments only when the following conditions have been met:
 You have negotiated with the buying office, and
 Contacted the Beall’s Transportation Department to obtain shipment authorization and carrier information.
 Collect and Prepaid Air Shipments require a delivery appointment to be scheduled with the Transportation Department by
calling 941.744.4419
Do not ship freight prepaid and add freight charges to the merchandise invoice.
Direct to Store Shipments
Please see section VII, for detailed shipping instructions.
V. Shipments From New Jersey, New York Zips 100 – 116 and Connecticut Zips 068 – 069 Only (Includes Non-Merchandise
Shipments)
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
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Distribution Center Shipments
Shipments Weighing 250 lbs. or less (actual or dimensional weight), and under 25 cartons utilize United
Parcel Service



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

A shipment can contain one or more orders. Weight is based on all order’s combined weight.
Ship to:
Beall’s Department Stores
1806 38th Avenue East
Bradenton, FL. 34208
From any U.S. origin, ship via UPS Ground. Contact the Inbound Transportation Department for UPS account number.
Do not ship 3rd Party Billing, Consignee Billing or UPS Hundred Weight.
Beall’s requires that first and second reference fields are utilized for Beall’s information only and that the vendor may use the
third, fourth and fifth reference fields for their own data. The purchase order number must be in the first reference field and
the store number in the second reference field of the UPS shipping label. Complete the first reference as “PO1234567” and
the second reference as “ST50”, if you are completing the UPS bill of lading manually, enter this data on the first address
line.
If you are unable to ship via UPS due to size restrictions and ship through the consolidator, you must put the carton
dimensions on your bill of lading. Please see “Shipments Weighing 251 lbs. up to 7,999 lbs. or over 24 cartons and not
exceeding 1,200 cu. ft. or less than 10 non-stackable pallets” within this section for instructions.
UPS Size Limits
UPS has established specific size limits for the packages that you send with all UPS services. The restrictions below only pertain to
individual packages.
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Packages can be up to 165 inches in length and girth combined.
Packages can be up to 108 inches in length.
How to measure your package size
To measure ground packages use the following formula:
Length + 2x Width + 2x Height
Step 1. Determining Length
 Measure the longest side of the package, rounding to the nearest inch. This is your length.
Step 2. Determining Girth (2x Width + 2x Height)
 Measure the width of the package, rounding to the nearest inch. Multiply this number by 2.
 Measure the height of the package, rounding to the nearest inch. Multiply this number by 2.
 Add these two numbers together. This is your girth.
Step 3. Add the length and the girth together. This is your package measurement.
Step 4. Weigh the package to obtain its actual weight.
How to determine dimensional weight
Multiply the package length by the width by the height. The result is the cubic size in inches. Divide the cubic size by 300 to
determine dimensional weight in pounds.
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 29 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
Shipments Weighing 251 lbs. up to 7,999 lbs., or over 24 cartons and not exceeding 1,200 cu. ft. or less
than 10 non-stackable pallets utilize National Retail Transportation (NRT)
All shipments from Northeastern states between 251 lbs. and 7,999 lbs. (actual or dimensional weight), or over 24 cartons, less than
1,200 cubic feet or less than ten (10) non-stackable pallets are routed to our consolidator NRT If your shipment exceeds any of these
measurements please refer to Shipments Weighing 8,000 lbs. or more, or 1200 cube or more or 10 non-stackable pallets or more Truckload Shipments.
When vendors are scheduling a pickup with the consolidators and the time the shipment is ready for pick up is after 12:00 p.m., the
consolidator will consider the next business day as the first available pickup day for that shipment.
Freight Charge Terms:
Completing the VICS Bill of Lading, the vendor must make a notation in the section “Freight Charge Terms”. Beall’s will not accept
this portion blank.
 Shipping from within the Commercial Zone on the vendor’s truck or 3 rd party carrier, terms should be marked in the “Freight
Charge Terms” as “Prepaid” AND in the “Special Instructions” write “Prepaid to consolidator-collect beyond.”
 Shipping from within the Commercial Zone, the Consolidator is making the pickup on their truck, terms should be marked in
the “Freight Charge Terms” as “Prepaid” AND in the “Special Instructions” write “Prepaid to consolidator-collect
beyond.”
 Shipping from outside of the Commercial Zone, terms should be marked in the “Freight Charge Terms” as “Collect.”
Documentation Exchange
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Two options: 1) Have the NRT driver sign your completed VICS BOL and then the vendor will make one copy per purchase
order of the signed BOL, or 2) Have the VICS BOL original plus one (1) copy per purchase order and the NRT driver will
sign the original and all copies.
NRT will sign and issue a dock receipt when they accept a vendor’s delivery. NRT will not sign the VICS bill of lading.
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 30 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
National Retail Transportation’s Address and Phone Numbers:
B/L addressed to:
Beall’s Department Stores
C/o National Retail Transportation
1624 16th Street, Building “C”
North Bergen, NJ 07047
Main Location number 201.863.3200
Delivery Appt.: 201.330.3635
Delivery Hours: 7:00 a.m. to 1:00 p.m.
Must call 24 hours in advance to schedule a pick up (weekends
and holidays not included)
National Retail Transportation’s Terminal Contact Information
Pickup requests should be made through the NRT website www.nationalretailsystems.com or by calling 201.863.3200. First time
users will need to create an account. For assistance with problems or questions with registration call 201.863.3200 and choose option
4. Direct all other questions or comments to customerservice@nrsonline.com
Commercial Zones Zip Code
New Jersey 070-079,088-089
New York 100–116
Connecticut 068–069
Non-Commercial Zone Zip Codes
New Jersey 080-087
Shipments within the Commercial Zone
General requirements for Beall’s Department Stores shipments within the Commercial Zone.
(New Jersey Zip Codes 070 - 079, and 088 – 089)
(New York Zip Codes 100 - 116)
(Connecticut 068 - 069)
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Vendors must call to schedule a pick up no less than 48 hours prior to the order's cancel date and deliveries must be called in
24 hours prior to delivery (weekends and holidays not included).
The vendor has the responsibility to arrange for the shipment to NRT (consolidator).
Within the commercial zone vendors may use NRT, their own truck or a 3 rd party carrier to make deliveries.
A delivery appointment is required for all deliveries over 50 cartons with NRT
NRT offers two options for document requirements: 1) Have the NRT driver sign your completed VICS BOL
and then the vendor will make one copy per purchase order of the signed BOL, or 2) Have the VICS BOL original plus one
(1) copy per purchase order and the NRT driver will sign the original and all copies.
Palletize any order over 25 cartons. The pallet dimension that Distribution Center recommends is 48 x 40.
Pallets should not exceed 6 feet in height. One purchase order per pallet, do not mix purchase orders on pallets. Smaller
orders can be loaded on the same pallet as long as the cartons are kept together (not mixed).
One purchase order per pallet, do not mix purchase orders on pallets.
The consolidators will not accept shipments sent via small package carries (UPS, FedEx, etc.).
It is the vendor’s responsibility to ensure that NRT picks up within the designated shipping window.
If a vendor selects to use their own truck or a third party provider to make deliveries to NRT, the date the
merchandise is delivered to NRT is the official pickup date. The carrier must provide vendor's bill of lading to the
consolidator.
If the consolidator does not make the pick up on the scheduled day or if you have any problems with the service from our
designated consolidator, call the Beall’s Transportation Department immediately.
Vendors in the Commercial Zone are responsible for all freight charges to the consolidator. Therefore, vendors who choose to
use our consolidator’s trucking services are required to pay our consolidator. Not doing so will result in a charge back from
Beall’s inclusive of full freight plus a $275.00 administrative fee.
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 31 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
Within the Commercial Zone: Bill of Lading Requirements for NRT
A VICS bill of lading is required on all shipments. All vendors should only provide a VICS bill of lading, any vendor bill of lading is
unacceptable.
Bill of lading must state the following:
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Ship from: Company name and shipping address.
Ship to:
Beall’s Department Stores
C/o National Retail Transportation
1624 16th Street, Building “C”
North Bergen, NJ 07047
List all purchase orders on one VICS bill of lading.
Provide carton count by purchase order, if you are shipping pallets, you must give the number of cartons on your bill of
lading.
Provide weight by purchase order.
Provide department number by purchase order (write in the section of “Additional Shipper Info”).
Vendor must complete the information in the “Carrier Information” section of the VICS bill of lading, including handling
quantity & type, packaging quantity & type, weight, commodity description and Class.
Commodity descriptions on the shipper’s VICS bill of lading must conform to the National Motor Freight Classification and
Uniform Classification requirements.
Freight terms for any shipment within the commercial zone, the vendor must mark under the “Freight Charge Terms” as
“Prepaid” AND in the “Special Instructions” section write “Prepaid to consolidator, collect beyond.”
Shipments Outside of the Commercial Zone
General requirements for Beall’s Department Store shipments outside of the Commercial Zone.
(New Jersey Zip Codes of 080 – 087)
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Vendors must call to schedule a pick up no less than 48 hours prior to the shipment ready date and time taking into
consideration weekends and holidays.
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The vendor has the responsibility to arrange for the shipment to NRT (consolidator).

Palletize any order over 25 cartons. The pallet dimension that Distribution Center recommends is 48 x 40. Pallets
should not exceed 6 feet in height. One purchase order per pallet, do not mix purchase orders on pallets. Smaller orders can
be loaded on the same pallet as long as the cartons are kept together (not mixed).It is the vendor’s responsibility to ensure
that the consolidator picks up within the designated shipping window.
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If the carrier does not make the pick up on the scheduled day or if you have any problems with the service from our
designated consolidator, call the Beall’s Transportation Department immediately.
Shipments outside of the Commercial Zone: VICS Bill of Lading Requirements for NRT
A VICS bill of lading is required on all shipments. All vendors should only provide a VICS bill of lading, any vendor bill of lading is
unacceptable.
Bill of lading must state the following:
 Ship from: Company name and shipping address.
 Ship to:
Beall’s Department Stores
C/o National Retail Transportation
1624 16th Street, Building “C”
North Bergen, NJ 07047
 List all purchase orders on one VICS bill of lading.
 Provide carton count by purchase order, if you are shipping pallets, you must give the number of cartons on your bill of
lading.
 Provide weight by purchase order.
 Provide department number by purchase order (write in the section of “Additional Shipper Info”).
 Vendor must complete the information in the “Carrier Information” section of the VICS bill of lading, including handling
quantity & type, packaging quantity & type, weight, commodity description and Class.
 Commodity descriptions on the shipper’s VICS bill of lading must conform to the National Motor Freight Classification and
Uniform Classification requirements.
 Shipping from outside of the Commercial Zone, terms must be marked in the “Freight Charge Terms” as “Collect.”
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 32 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
Shipments Weighing 8,000 lbs. or more, or 1200 cube or more or 10 non-stackable pallets or more Truckload Shipments
Submit routing through www.sterlingwebforms.com Please take the time to review the TMS Vendor Operating Manual. This will
guide you through the registration (if you are not already registered); and gives step-by-step instructions for using the system.
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If the shipment is determined to be a volume or truckload quantity by the Beall’s Transportation Department:
Shipper is responsible for the carton count, loading, securing and sealing the trailer. Beall’s authorized carriers do not require
their drivers to count or assist in truck loading. Truckload shipments are to be sorted and loaded in the order specified by our
Transportation Department.
All truckload shipments must be sealed with a metal bolt seal only. Seal number and trailer number including all alpha and
numeric characters must be noted on the bill of lading. Beall’s Distribution Center will not accept deliveries without a metal
bolt seal.
Metal bolt seals can be purchased through American Casting (800) 342.0333 or E.J. Brooks Company (800) 458.7325.
Palletize any order over 25 cartons. The pallet dimension that Distribution Center recommends is 48 x 40. Pallets should not
exceed 6 feet in height. One purchase order per pallet, do not mix purchase orders on pallets. Smaller orders can be loaded on
the same pallet as long as the cartons are kept together (not mixed).
Bill of Lading for Truckload Shipments
A VICS bill of lading is required on all shipments. All vendors should only provide a VICS bill of lading, any vendor bill of lading is
unacceptable.
Bill of lading must state the following:
 Ship from: Company name and shipping address.
 Ship to:
Bealls Department Stores
1806 38th Ave E
Bradenton, FL 34208
 List all purchase order (s) on your VICS bill of lading.
 Provide carton count by purchase order, if you are shipping pallets, you must give the number of cartons on your bill of
lading.
 Provide weight breakdown by purchase order.
 Department number by purchase order (write in the section of “Additional Shipper Info”).
 Vendor must complete the information in the “Carrier Information” section of the VICS bill of lading, including handling
quantity & type, packaging quantity & type, weight, commodity description, NMFC number and Class.
 Commodity descriptions on the shipper’s VICS bill of lading must conform to the National Motor Freight Classification
(NMFC) and Uniform Classification requirements.
 The freight terms must be marked on your VICS bill of lading in the “Freight Charge Terms” as “Collect.”
 Seal number and trailer number including all alpha and numeric characters must be noted on the bill of lading. On multi stop
truckloads, second stop vendor must note seal number trailer arrived with.
 The total weight in the carrier information section must include the pallet weight
 Vendor must notate under special instructions the carrier's appointment time, arrival time, departure time.
 Vendor must provide 2 bills of lading to the assigned driver.
Air Shipments
Beall’s, Inc. will accept collect and prepaid air shipments only when the following conditions have been met:
 You have negotiated with the buying office, and
 Contacted the Beall’s Transportation Department to obtain shipment authorization and carrier information.
 Collect and Prepaid Air Shipments require a delivery appointment to be scheduled with the Transportation Department by
calling 941.744.4419
Do not ship freight prepaid and add freight charges to the merchandise invoice.
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 33 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
Direct to Store Shipments
Please see section VII.
VI. Shipping From Any State and Zip Codes outside of the Consolidation Zones. Excludes NJ, NY zips 100 – 116, CT zips 068
– 069 and CA zips 900 - 930. (Includes Non-Merchandise Shipments)
Distribution Center Shipments
Shipments Weighing 250 lbs. or less (actual or dimensional weight), and under 25 cartons utilize United
Parcel Service
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A shipment can contain one or more orders. Weight is based on all order’s combined weight.
Ship to:
Beall’s Department Stores
1806 38th Avenue East
Bradenton, FL. 34208
From any U.S. origin, ship Collect via UPS Ground. Contact the Inbound Transportation Department for UPS account
number.
Do not ship 3rd Party Billing, Consignee Billing or UPS Hundred Weight.
Beall’s requires that first and second reference fields are utilized for Beall’s information only and that the vendor may use the
third, fourth and fifth reference fields for their own data. The purchase order number must be in the first reference field and
the store number in the second reference field of the UPS shipping label. Complete the first reference as “PO1234567” and
the second reference as “ST50”, if you are completing the UPS bill of lading manually, enter this data on the first address
line.
If you are unable to ship via UPS due to size restrictions and ship through the consolidator, you must put the carton
dimensions on your bill of lading. Please see “Shipments Weighing 251 lbs. up to 7,999 lbs. or over 24 cartons and not
exceeding 1,200 cu. ft. or less than 10 non-stackable pallets” within this section for instructions.
UPS Size Limits
UPS has established specific size limits for the packages that you send with all UPS services. The restrictions below only pertain to
individual packages.


Packages can be up to 165 inches in length and girth combined.
Packages can be up to 108 inches in length.
How to measure your package size
To measure ground packages use the following formula:
Length + 2x Width + 2x Height
Step 1. Determining Length
 Measure the longest side of the package, rounding to the nearest inch. This is your length.
Step 2. Determining Girth (2x Width + 2x Height)
 Measure the width of the package, rounding to the nearest inch. Multiply this number by 2.
 Measure the height of the package, rounding to the nearest inch. Multiply this number by 2.
 Add these two numbers together. This is your girth.
Step 3. Add the length and the girth together. This is your package measurement.
Step 4. Weigh the package to obtain its actual weight.
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 34 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
How to determine dimensional weight
Multiply the package length by the width by the height. The result is the cubic size in inches. Divide the cubic size by 300 to
determine dimensional weight in pounds.
Shipments Weighing 251 lbs. up to 7,999 lbs., or over 24 cartons and not exceeding 1,200 cu. ft. or less
than 10 non-stackable pallets
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All shipments originating outside of the consolidation zones weighing 251 lbs. up to 7,999 lbs., or over 24 cartons and not
exceeding 1,200 cu. ft. or less than 10 non-stackable pallets, are routed through www.sterlingwebforms.com Please take the
time to review the TMS Vendor Operating Manual. This will guide you through the registration (if you are not already
registered); and gives step-by-step instructions for using the system.
Vendors are required to combine all LTL shipments from the same location with the same destination to no more
than one LTL shipment per week (Monday - Friday).
General requirements for LTL shipments.
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Palletize any order over 25 cartons. The pallet dimension that Distribution Center recommends is 48 x 40. Pallets should not
exceed 6 feet in height. One purchase order per pallet, do not mix purchase orders on pallets. Smaller orders can be loaded on
the same pallet as long as the cartons are kept together (not mixed).
All vendors must allow LTL drivers to perform the count on the largest handling unit. For example; on palletized shipments,
driver will count pallets only.
No “Shipper Load and Count” (SLC) allowed unless the shipment is a sealed full truckload.
Any shipment with freight shortages and the Bill of Lading is signed STC / SLC / SWP the vendor will be charged for the
shortage.
It is the vendor’s responsibility to ensure that the carrier picks up within the designated shipping window.
If the carrier does not make the pick up on the date you requested through www.sterlingwebforms.com or if you have any
problems with the service from our designated carrier, call the Beall’s Transportation Department immediately.
Do not prepare a manifest or master bill of lading for total purchase orders shipped on one day.
If you are shipping pallets, you must give the number of cartons on your VICS bill of lading.
You must show both the number of cartons and the number of pallets on the bill of lading. (On the VICS bill of lading,
pallets or skids are shown as Handling Units).
The vendor can call the nearest LTL Carrier Terminal to obtain National Motor Freight Classifications numbers (NMFC).
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 35 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
Documentation Exchange
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The LTL Carrier requires the original VICS bill of lading and two copies.
The LTL Carrier will sign the vendor’s VICS bill of lading.
Freight Charge Terms:
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Shipping terms must be marked on your VICS bill of lading in the “Freight Charge Terms” as “Collect.”
Bill of Lading Requirements for LTL shipments.
A VICS bill of lading is required on all shipments. All vendors should only provide a VICS bill of lading, any vendor bill of lading is
unacceptable.
Bill of lading must state the following:
 Ship from: Company name and shipping address.
 Ship to:
Beall’s Department Stores
1806 38th Ave. East
Bradenton, FL. 34208
 List all purchase orders on one VICS bill of lading.
 Provide carton count by purchase order.
 Provide weight by purchase order.
 Provide department number by purchase order (write in the section of “Additional Shipper Info”).
 Vendor must complete the information in the “Carrier Information” section of the VICS bill of lading, including handling
quantity & type, packaging quantity & type, weight, commodity description, NMFC number and Class.
 Commodity descriptions on the shipper’s VICS bill of lading must conform to the National Motor Freight Classification
(NMFC) and Uniform Classification requirements.
 Shipping terms must be marked on your VICS bill of lading in the “Freight Charge Terms” as “Collect.” Do not use 3rd
Party billing.
 The total weight in the carrier information section must include the pallet weight
Shipments Weighing 8,000 lbs. or more, or 1200 cube or more or 10 non-stackable pallets or more Truckload Shipments
Submit routing through www.sterlingwebforms.com Please take the time to review the TMS Vendor Operating Manual. This will
guide you through the registration (if you are not already registered); and gives step-by-step instructions for using the system.
If the shipment is determined to be a volume or truckload quantity by the Beall’s Transportation Department:
 Shipper is responsible for the carton count, loading, securing and sealing the trailer. Beall’s authorized carriers do not require
their drivers to count or assist in truck loading. Truckload shipments are to be sorted and loaded in the order specified by our
Transportation Department.
 All truckload shipments must be sealed with a metal bolt seal only. Seal number and trailer number including all alpha and
numeric characters must be noted on the bill of lading. Beall’s Department Store Distribution Center will not accept
deliveries without a metal bolt seal.
 Metal bolt seals can be purchased through American Casting 800.342.0333 or E.J. Brooks Company 800.458.7325.
 Palletize any order over 25 cartons. The pallet dimension that Distribution Center recommends is 48 x 40. Pallets should not
exceed 6 feet in height. One purchase order per pallet, do not mix purchase orders on pallets. Smaller orders can be loaded on
the same pallet as long as the cartons are kept together (not mixed).
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 36 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
Bill of Lading for Truckload Shipments
A VICS bill of lading is required on all shipments. All vendors should only provide a VICS bill of lading, any vendor bill of lading is
unacceptable.
Bill of lading must state the following:
 Ship from: Company name and shipping address.
 Ship to:
Beall’s Department Stores
1806 38th Ave. East
Bradenton, FL. 34208
 List all purchase orders on one VICS bill of lading.
 Provide carton count by purchase order number, if you are shipping pallets, you must give the number of cartons on your bill
of lading.
 Provide weight breakdown by purchase order number.
 Department number by purchase order (write in the section of “Additional Shipper Info”).
 Vendor must complete the information in the “Carrier Information” section of the VICS bill of lading, including handling
quantity & type, packaging quantity & type, weight, commodity description, NMFC number and Class.
 Commodity descriptions on the shipper’s VICS bill of lading must conform to the National Motor Freight Classification
(NMFC) and Uniform Classification requirements.
 Freight terms must be marked on the VICS bill of lading in the “Freight Charge Terms” as “Collect.”
 Seal number and trailer number including all alpha and numeric characters must be noted on the bill of lading. On multi stop
truckloads, second stop vendor must note seal number trailer arrived with.
 The total weight in the carrier information section must include the pallet weight
 Vendor must notate under special instructions the carrier's appointment time, arrival time, departure time.
 Vendor must provide 2 bills of lading to the assigned driver.
Air Shipments
Beall’s, Inc. will accept collect and prepaid air shipments only when the following conditions have been met:
 You have negotiated with the buying office, and
 Contacted the Beall’s Transportation Department to obtain shipment authorization and carrier information.
 Collect and Prepaid Air Shipments require a delivery appointment to be scheduled with the Transportation Department by
calling 941.744.4419
Do not ship freight prepaid and add freight charges to the merchandise invoice.
Direct to Store Shipments
Please see section VII.
VII. Direct To Store Shipments (Includes Non-Merchandise Shipments)
All direct to store order requires Transportation involvement. Send a routing request for all DTS orders regardless of shipment size
and Transportation will provide the correct routing.
Do not ship Direct to Store orders via a consolidator. To determine if your merchandise shipment is Direct To Store, follow your “ship
to” address on your purchase order. Any address other than: Beall’s Distribution Center #50, is a Direct to Store shipment.
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 37 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
Routing Request
Beall’s Transportation Department
Phone: (941) 744-4658 / Fax: (941) 747-4378 Email: traffic@beallsinc.com
The following information is required by our Beall’s Transportation Department to provide the carrier selection
for your shipment. Please email or fax this form at least 48 hours before this shipment is ready for pickup.
Ready for pickup date:
Vendor Name:
Pickup Address:
Phone Number:
Total Pallets:
Contact Name:
City/State Zip:
Fax Number:
Are Pallets Stackable?
Double click table to enter shipment information.
PO Number
Commodity Description
Totals:
Cartons
Pallets
Cube
Weight
0
0
0
0
Comments:
All shipments are shipper load and count. Beall’s will not authorize driver loads or counts. Please notify us of
any changes to this information as soon as possible. Failure to provide accurate information may result in
shipping violation penalties. If you have any questions, please contact us before you ship.
All Truckloads must be sealed with a metal bolt seal.
Follow these instructions if shipment is routed via UPS
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 38 of 93
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Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
A shipment can contain one or more orders. Weight is based on all order’s combined weight.
From any U.S. origin, ship 3rd Party Billing via UPS Ground. Contact the Inbound Transportation Department for new UPS
account number.
3rd Party Billing address is:
Beall’s, Inc.
2100 47th Terrace East
Bradenton, FL 34203-3774
Do not ship Direct to Store via UPS Consignee Billing.
Beall’s requires that first and second reference fields are utilized for Beall’s information only and that the vendor may use the
third, fourth and fifth reference fields for their own data. The purchase order number must be in the first reference field and the
store number in the second reference field of the UPS shipping label. Complete the first reference as “PO1234567” and the
second reference as “ST83”, if you are completing the UPS bill of lading manually, enter this data on the first address line.
UPS Size Limits
UPS has established specific size limits for the packages that you send with all UPS services. The restrictions below only pertain to
individual packages.


Packages can be up to 165 inches in length and girth combined.
Packages can be up to 108 inches in length.
How to measure your package size
To measure ground packages use the following formula:
Length + 2x Width + 2x Height
Step 1. Determining Length
 Measure the longest side of the package, rounding to the nearest inch. This is your length.
Step 2. Determining Girth (2x Width + 2x Height)
 Measure the width of the package, rounding to the nearest inch. Multiply this number by 2.
 Measure the height of the package, rounding to the nearest inch. Multiply this number by 2.
 Add these two numbers together. This is your girth.
Step 3. Add the length and the girth together. This is your package measurement.
Step 4. Weigh the package to obtain its actual weight.
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 39 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
How to determine dimensional weight
Multiply the package length by the width by the height. The result is the cubic size in inches. Divide the cubic size by 300 to
determine dimensional weight in pounds.
Follow these instructions if shipment is routed via LTL
General LTL requirements






A VICS bill of lading is required on all shipments. All vendors should only provide a VICS bill of lading, any vendor bill of
lading is unacceptable.
Palletize any order over 25 cartons. The pallet dimension that Distribution Center recommends is 48 x 40. Pallets should not
exceed 6 feet in height. One purchase order per pallet, do not mix purchase orders on pallets. Smaller orders can be loaded on
the same pallet as long as the cartons are kept together (not mixed).
All vendors must allow LTL drivers to perform the count on the largest handling unit. For example; on palletized shipments,
driver will count pallets only.
No “Shipper Load and Count” (SLC) allowed unless the shipment is a sealed full truckload.
Any shipment with freight shortages and the Bill of Lading is signed STC / SLC / SWP the vendor will be charged for the
shortage.
Do not prepare a manifest or master bill of lading for total purchase orders shipped in one day.
Bill of lading must state the following:












Ship from: Company name and shipping address.
Ship to:
Beall’s Department Store, Store Number
Store Address
City, State Zip
List all purchase orders on one VICS bill of lading.
Provide carton count by purchase order, if you are shipping pallets, you must give the number of cartons on your bill of
lading.
Provide weight breakdown by purchase order.
Department number by purchase order (write in the section of “Additional Shipper Info”).
Vendor must complete the information in the “Carrier Information” section of the VICS bill of lading, including handling
quantity & type, packaging quantity & type, weight, commodity description, NMFC number and Class.
Commodity descriptions on the shipper’s VICS bill of lading must conform to the National Motor Freight Classification
(NMFC) and Uniform Classification requirements.
Carrier must call to schedule a delivery appointment.
Shipping terms must be marked on your VICS bill of lading in the “Freight Charge Terms” as 3rd Party Billing to Beall’s.
The “Third Party Charges Bill To” must show as:
Beall’s, Inc.
2100 47th Terrace East
Bradenton, FL 34203-3774
The total weight in the carrier information section must include the pallet weight
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 40 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
Follow these instructions if shipment is routed via Truckload
If the shipment is determined to be a volume or truck load quantity by the Beall’s Transportation Department:
 Shipper is responsible for the carton count, loading, securing and sealing the trailer. Beall’s authorized carriers do not require
their drivers to count or assist in truck loading. Truckload shipments are to be sorted and loaded in the order specified by our
Transportation Department.
 The shipper is responsible for properly securing truckloads to ensure load integrity while in transit.
 All truckload shipments must be sealed with a metal bolt seal only. Seal number and trailer number including all alpha and
numeric characters must be noted on the bill of lading. Beall’s will not accept deliveries without a metal bolt seal.
 Metal bolt seals can be purchased through American Casting 800.342.0333 or E.J. Brooks Company 800.458.7325.
VICS Bill of Lading Direct to Store















A VICS bill of lading is required on all shipments. All vendors should only provide a VICS bill of lading, any vendor bill of
lading is unacceptable.
Bill of lading must state the following:
Ship from: Company name and shipping address
Ship to:
Beall’s Department Stores, Store Number
Store Address
City, State Zip
List all purchase orders on one VICS bill of lading.
Provide carton count by purchase order, if you are shipping pallets, you must give the number of cartons on your bill of
lading.
Provide weight breakdown by purchase order.
Department number by purchase order (write in the section of “Additional Shipper Info”).
Vendor must complete the information in the “Carrier Information” section of the VICS bill of lading, including handling
quantity & type, packaging quantity & type, weight, commodity description, NMFC number and Class.
Commodity descriptions on the shipper’s VICS bill of lading must conform to the National Motor Freight Classification
(NMFC) and Uniform Classification requirements.
Seal number and trailer number including all alpha and numeric characters must be noted on the bill of lading. On multi stop
truckloads, second stop vendor must note seal number trailer arrived with.
Shipping terms must be marked on your VICS bill of lading in the “Freight Charge Terms” as 3rd Party Billing to Beall’s.
The “Third Party Charges Bill To” must show:
Beall’s, Inc.
2100 47th Terrace East
Bradenton, FL 34203-3774
The total weight in the carrier information section must include the pallet weight
Vendor must notate under special instructions the carrier's appointment time, arrival time, departure time.
Air Shipments
Beall’s, Inc. will accept collect air shipments only when the following conditions have been met:
 You have negotiated with the buying office, and
 Contacted the Beall’s Transportation Department to obtain shipment authorization and carrier information.
Prepaid air shipments do not require air authorization from our Transportation Department. Do not ship freight prepaid and add freight
charges to the merchandise invoice.
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 41 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
VIII. Terms, Invoices and Damages
Terms
 All routing exceptions must be approved prior to shipping and may only be given from the Beall’s Transportation
Department. All exceptions must be received in writing from the Beall’s Transportation Department.
 All purchase orders must be picked up within the shipping window as specified on the purchase order. Orders picked up early
or late are subject to shipping penalties, or refusal.
 It is the vendor’s responsibility to ensure that the consolidator or LTL carrier picks up within the designated shipping
window.
 Any violation of this routing guide or the terms and conditions as outlined on the purchase order are subject to penalties. A
sampling of more common penalties appears in the expense-offset section VIII of the Vendor Partnership Guide.
 Carriers other than those assigned by Sterling TMS must call the Beall’s Transportation Department for a delivery
appointment 2 business days in advance of the desired delivery. Call (941) 744-4417.
 Vendors shipping merchandise, printed material, fixtures or any other items or materials from a "third party" are fully
responsible for compliance with our routing instructions.
Product Invoice





If merchandise is marked and packed for each store individually, each store should be invoiced individually.
All invoices should be mailed under separate cover (e.g. not with the merchandise) unless sent electronically via EDI, to:
Beall’s Inc.
Attn: Accounts Payable
P.O. Box 25030
Bradenton, FL. 34206-5030.
We require that Sellers bill us for only one purchase order per invoice. Invoices with multiple purchase orders will not be
processed for payment.
Please include your DUNs number on each invoice. Do not prepay freight and add freight charges to the merchandise
invoice. Freight charges received without prior approval from the Transportation Department will be returned unpaid to the
vendor.
Any violation of this routing guide or the terms and conditions as outlined on the purchase order are subject to penalties.
Penalties are subject to collection by Beall's Department Stores and its Subsidiaries or Affiliates. A sampling of more
common penalties appears in the expense-offset section VIII of the Vendor Partnership Guide.
Damaged Returns to Vendor


All vendors doing business with Beall's Department Stores must agree to provide a Return to Vendor Allowance percentage
to be deducted off each invoice.
Beall's Department Stores will no longer process damaged returns.
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 42 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
IX. Sample Shipping Violations
SHIPPING VIOLATIONS AND PENALTIES
Any transportation or non-transportation violation of this Routing Guide will be subject to a charge back (regardless of merchandise
value.)
Shipping violations will be subject to charge backs. See section VIII, Appendix “G” of the Vendor Partnership Guide.
The following violations are a sampling and not a total list of violations that may result in an expense offset to the vendor for
shipments to Beall’s Distribution Center:
Exceeding free carrier allotted loading or unloading time
 Vendors are required to combine all LTL shipments from the same location with the same destination to no more
than one LTL shipment per week (Monday - Friday). However, this does not apply to Vendors shipping in each
Commercial zone to the Consolidator.
 Not using the VICS bill of lading.
 Missing or incorrect information provided on the VICS bill of lading:
 Ship to address is incorrect.
 Freight terms are not marked or marked incorrectly.
 Wrong purchase order is listed or no purchase order is listed at all.
 Pallet or skid count is provided instead of carton count.
 Failing to list the carton count, and weight of each purchase order.
 Department number is not provided by purchase order.
 Vendor must provide all information required in the “Carrier Information” section.
 National Motor Freight Classification (NMFC) is not provided (Excluding consolidated shipments).
 Uniform Classification is not provided.
 Shipping before the first ship date or after the cancel date (Early - Late Debit Memos) (When shipping within the commercial
zone, the receipt date used by Beall's is the date that the Consolidator receives the shipment.)
The following violation may result in an expense offset to vendors for shipments Direct to Store.
 Failure to provide the purchase order number and the Store Number in the reference field for each carton.
 Shipping Next Day and/or 2nd Day shipments without the written authorization of the Transportation Department.
 Shipping under the wrong UPS account number.
X. Samples of VICS Bills of Lading
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 43 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
Sample #1) This VICS bill of lading is only to be utilized in zip codes 900-930.
VICS Bill of Lading for use within the Commercial Zones, A) when the consolidator is making the pickup, B)
Vendor dropped off at Consolidator, or C) Vendor used a 3rd party to make delivery.
Page _______
Date:
BILL OF LADING
SHIP FROM
Name:
ABC Garment Manufacturing
Address:
100 North Main Street
City/State/Zip: Los Angeles, CA 90045
SID#:
Co.
Bill of Lading Number: _12345678-9____
BAR CODE SPACE
FOB: 
SHIP TO
CARRIER NAME: _____Carrier
Name: Beall’s Department Stores
Location #: __________
used___________
Trailer number:
C/o City Logistics & Transport
Address:
2888 E El Presidio Street
City/State/Zip: Carson, CA 90810
Seal number(s):
CID#:
SCAC:
Pro number:
FOB: X
THIRD PARTY FREIGHT CHARGES BILL TO:
Name:
Address:
BAR CODE SPACE
City/State/Zip:
Freight Charge Terms:
SPECIAL INSTRUCTIONS:
Prepaid ___X___

Prepaid to the consolidator / Collect beyond
# PKGS
3rd Party _____
Master Bill of Lading: with attached
underlying Bills of Lading
(check box)
CUSTOMER ORDER NUMBER
Collect _____
CUSTOMER ORDER INFORMATION
PALLET/SLIP
WEIGHT
ADDITIONAL SHIPPER INFO
(CIRCLE ONE)
P.O. # 189123
P.O. # 195240
P.O. # 241789
120
100
300
GRAND TOTAL
520
480
300
1000
N
(Y)
(Y)
(Y)
Y
N
N
N
Dept. 400
Dept. 400
Dept. 650
1780
CARRIER INFORMATION
HANDLING UNIT
QTY
TYPE
8
PLTS
8
PACKAGE
QTY
TYPE
520
CTNS
520
COMMODITY DESCRIPTION
WEIGHT
H.M.
(X)
1780
Commodities requiring special or additional care or attention in handling or stowing
must be so marked and packaged as to ensure safe transportation with ordinary
care.
See Section 2(e) of NMFC Item 360
Ladies Hosiery
LTL ONLY
NMFC #
CLASS
100
RECEIVING
STAMP SPACE
GRAND TOTAL
1780
Where the rate is dependent on value, shippers are required to state specifically in writing the agreed or declared
value of the property as follows:
“The agreed or declared value of the property is specifically stated by the shipper to be not exceeding
__________________ per ___________________.”
COD Amount: $ ______________________
Fee Terms: Collect:  Prepaid: 
Customer check acceptable: 
NOTE Liability Limitation for loss or damage in this shipment may be applicable. See 49 U.S.C.  14706(c)(1)(A) and (B).
RECEIVED, subject to individually determined rates or contracts that have been agreed upon in writing between
the carrier and shipper, if applicable, otherwise to the rates, classifications and rules that have been established by
the carrier and are available to the shipper, on request, and to all applicable state and federal regulations.
The carrier shall not make delivery of this shipment without payment of
freight and all other lawful charges.
_______________________________________Shipper
Signature
SHIPPER SIGNATURE / DATE
Trailer Loaded:
Freight Counted:
CARRIER SIGNATURE / PICKUP DATE
This is to certify that the above named materials are properly classified,
packaged, marked and labeled, and are in proper condition for
transportation according to the applicable regulations of the DOT.





Carrier acknowledges receipt of packages and required placards. Carrier
certifies emergency response information was made available and/or
carrier has the DOT emergency response guidebook or equivalent
documentation in the vehicle.
Issued: February 1, 2016
By Shipper
By Driver
By Shipper
By Driver/pallets said to contain
By Driver/Pieces
Effective: February 15, 2016 through July 31, 2016
Property described above is received in good order, except as noted.
Page 44 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
Sample #2) This VICS bill of lading is only to be utilized in zip codes: 070-079, 088-089, 100-116, and 068-069.
VICS Bill of Lading for use within the Commercial Zones, A) when the consolidator is making the pickup, B)
Vendor dropped off at Consolidator, or C) Vendor used a 3rd party to make delivery.
Page _______
Date:
BILL OF LADING
SHIP FROM
ABC Garment Manufacturing Co.
100 North Main Street
Cranbury, NJ. 08512
Name:
Address:
City/State/Zip:
SID#:
Bill of Lading Number: _12345678-9____
BAR CODE SPACE
FOB: 
SHIP TO
CARRIER NAME: _____Carrier
Name: Beall’s Department Stores
Location #: __________
used___________
Trailer number:
c/o National Retail Transportation
1624 16th Street, Building C
City/State/Zip: North Bergen, NJ 07047
Address:
Seal number(s):
CID#:
SCAC:
Pro number:
FOB:
THIRD PARTY FREIGHT CHARGES BILL TO:
Name:
Address:
BAR CODE SPACE
City/State/Zip:
Freight Charge Terms:
SPECIAL INSTRUCTIONS:
Prepaid __X__
Collect ____

Master Bill of Lading: with attached
underlying Bills of Lading
(check box)
CUSTOMER ORDER NUMBER
# PKGS
3rd Party _____
CUSTOMER ORDER INFORMATION
PALLET/SLIP
WEIGHT
ADDITIONAL SHIPPER INFO
(CIRCLE ONE)
P.O. # 189123
P.O. # 195240
P.O. # 241789
120
100
300
GRAND TOTAL
520
480
300
1000
N
(Y)
(Y)
(Y)
Y
Y
N
N
N
N
Dept. 400
Dept. 400
Dept. 650
1780
CARRIER INFORMATION
HANDLING UNIT
QTY
TYPE
10
PLTS
PACKAGE
QTY
TYPE
520
CTNS
COMMODITY DESCRIPTION
WEIGHT
H.M.
(X)
1780
Commodities requiring special or additional care or attention in handling or stowing
must be so marked and packaged as to ensure safe transportation with ordinary
care.
See Section 2(e) of NMFC Item 360
LTL ONLY
NMFC #
Ladies Hosiery
CLASS
100
RECEIVING
STAMP SPACE
10
520
GRAND TOTAL
1780
Where the rate is dependent on value, shippers are required to state specifically in writing the agreed or declared
value of the property as follows:
“The agreed or declared value of the property is specifically stated by the shipper to be not exceeding
__________________ per ___________________.”
COD Amount: $ ______________________
Fee Terms: Collect:  Prepaid: 
Customer check acceptable: 
NOTE Liability Limitation for loss or damage in this shipment may be applicable. See 49 U.S.C.  14706(c)(1)(A) and (B).
RECEIVED, subject to individually determined rates or contracts that have been agreed upon in writing between
the carrier and shipper, if applicable, otherwise to the rates, classifications and rules that have been established by
the carrier and are available to the shipper, on request, and to all applicable state and federal regulations.
The carrier shall not make delivery of this shipment without payment of
freight and all other lawful charges.
_______________________________________Shipper
Signature
SHIPPER SIGNATURE / DATE
Trailer Loaded:
Freight Counted:
CARRIER SIGNATURE / PICKUP DATE
This is to certify that the above named materials are properly classified,
packaged, marked and labeled, and are in proper condition for
transportation according to the applicable regulations of the DOT.





Carrier acknowledges receipt of packages and required placards. Carrier
certifies emergency response information was made available and/or
carrier has the DOT emergency response guidebook or equivalent
documentation in the vehicle.
Issued: February 1, 2016
By Shipper
By Driver
By Shipper
By Driver/pallets said to contain
By Driver/Pieces
Effective: February 15, 2016 through July 31, 2016
Property described above is received in good order, except as noted.
Page 45 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
Sample #3) VICS Bill of Lading to be used for our Less than Truckload carriers.
Date:
Page _______
BILL OF LADING
SHIP FROM
Name:
ABC Manufacturing Co.
Address:
City/State/Zip:
SID#:
125 Riverside Drive
Atlanta, GA. 30301
Bill of Lading Number: ______________________
BAR CODE SPACE
FOB: 
SHIP TO
CARRIER NAME: _____Carrier
Name: Beall’s Department Stores
Address:
1806 38th Ave, East
Location #: __________
City/State/Zip Bradenton, FL. 34208
CID#:
used___________
Trailer number:
Seal number(s):
SCAC:
Pro number:
FOB: 
THIRD PARTY FREIGHT CHARGES BILL TO:
Name:
Address:
BAR CODE SPACE
City/State/Zip:
Freight Charge Terms:
SPECIAL INSTRUCTIONS:
Prepaid ______
3rd Party __
Collect
__X___

Master Bill of Lading: with attached
underlying Bills of Lading
(check box)
CUSTOMER ORDER INFORMATION
PALLET/SLIP
WEIGHT
CUSTOMER ORDER NUMBER
# PKGS
ADDITIONAL SHIPPER INFO
(CIRCLE ONE)
P.O. # 189123
P.O. # 195240
120
100
480
300
(Y)
(Y)
P.O. # 241789
300
1000
GRAND TOTAL
520
N
N
Dept. 400
Dept. 400
(Y)
N
Dept. 650
Y
Y
N
N
1780
CARRIER INFORMATION
HANDLING UNIT
QTY
TYPE
6
PLTS
PACKAGE
QTY
TYPE
520
CTNS
COMMODITY DESCRIPTION
WEIGHT
H.M.
(X)
1780
Commodities requiring special or additional care or attention in handling or
stowing must be so marked and packaged as to ensure safe transportation with
ordinary care.
See Section 2(e) of NMFC Item 360
Ladies Hosiery
LTL ONLY
NMFC #
049940 00
CLASS
100
RECEIVING
STAMP SPACE
6
520
1780
GRAND TOTAL
Where the rate is dependent on value, shippers are required to state specifically in writing the agreed or declared
value of the property as follows:
“The agreed or declared value of the property is specifically stated by the shipper to be not exceeding
__________________ per ___________________.”
COD Amount: $ ______________________
Fee Terms: Collect:  Prepaid: 
Customer check acceptable: 
NOTE Liability Limitation for loss or damage in this shipment may be applicable. See 49 U.S.C.  14706(c)(1)(A) and (B).
RECEIVED, subject to individually determined rates or contracts that have been agreed upon in writing between the
carrier and shipper, if applicable, otherwise to the rates, classifications and rules that have been established by the
carrier and are available to the shipper, on request, and to all applicable state and federal regulations.
The carrier shall not make delivery of this shipment without payment of
freight and all other lawful charges.
_______________________________________Shipper
Signature
SHIPPER SIGNATURE / DATE
Trailer Loaded:
Freight Counted:
CARRIER SIGNATURE / PICKUP DATE
This is to certify that the above named materials are properly classified,
packaged, marked and labeled, and are in proper condition for transportation
according to the applicable regulations of the DOT.




Carrier acknowledges receipt of packages and required placards. Carrier
certifies emergency response information was made available and/or
carrier has the DOT emergency response guidebook or equivalent
documentation in the vehicle.
By Shipper
By Driver
By Driver/pallets said to
contain

Issued: February 1, 2016
By Shipper
By Driver/Pieces
Effective: February 15, 2016 through July 31, 2016
Property described above is received in good order, except as
noted.
Page 46 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
Sample #4) Sample VICS for Direct to Store Shipments
Date:
Page _______
BILL OF LADING
SHIP FROM
Name:
ABC Manufacturing Co.
Address:
City/State/Zip:
SID#:
125 Riverside Drive
Atlanta, GA.
Bill of Lading Number: ______________________
BAR CODE SPACE
FOB: 
SHIP TO
CARRIER NAME: _____Carrier
Name: Beall’s Department Store #26 Location #: __________
Address:
8205 S John Young Pkwy
Trailer number:
Seal number(s):
City/State/Zip Orlando, FL 32819
CID#:
SCAC:
Pro number:
FOB: 
used________
THIRD PARTY FREIGHT CHARGES BILL TO:
Name:
Address:
Beall’s, Inc.
2100 47th Terrace East
BAR CODE SPACE
Freight Charge Terms:
City/State/Zip: Bradenton, FL 34203-3774
SPECIAL INSTRUCTIONS:
Prepaid ______
Collect ______
___X____
Master Bill of Lading: with attached
underlying Bills of Lading

(check box)
CUSTOMER ORDER INFORMATION
PALLET/SLIP
# PKGS
WEIGHT
CUSTOMER ORDER NUMBER
3rd Party
ADDITIONAL SHIPPER INFO
(CIRCLE ONE)
P.O. # 189123
P.O. # 195240
P.O. # 241789
120
100
300
GRAND TOTAL
520
480
300
1000
N
(Y)
(Y)
(Y)
Y
Y
N
N
N
N
Dept. 400
Dept. 400
Dept. 650
1780
CARRIER INFORMATION
HANDLING UNIT
QTY
TYPE
5
PLTS
PACKAGE
QTY
TYPE
520
CTNS
COMMODITY DESCRIPTION
WEIGHT
H.M.
(X)
1780
Commodities requiring special or additional care or attention in handling or
stowing must be so marked and packaged as to ensure safe transportation with
ordinary care.
See Section 2(e) of NMFC Item 360
Ladies Hosiery
LTL ONLY
NMFC #
049940 00
CLASS
100
RECEIVING
STAMP SPACE
5
520
1780
GRAND TOTAL
Where the rate is dependent on value, shippers are required to state specifically in writing the agreed or declared
value of the property as follows:
“The agreed or declared value of the property is specifically stated by the shipper to be not exceeding
__________________ per ___________________.”
COD Amount: $ ______________________
Fee Terms: Collect:  Prepaid: 
Customer check acceptable: 
NOTE Liability Limitation for loss or damage in this shipment may be applicable. See 49 U.S.C.  14706(c)(1)(A) and (B).
RECEIVED, subject to individually determined rates or contracts that have been agreed upon in writing between the
carrier and shipper, if applicable, otherwise to the rates, classifications and rules that have been established by the
carrier and are available to the shipper, on request, and to all applicable state and federal regulations.
The carrier shall not make delivery of this shipment without payment of
freight and all other lawful charges.
_______________________________________Shipper
Signature
SHIPPER SIGNATURE / DATE
Trailer Loaded:
Freight Counted:
CARRIER SIGNATURE / PICKUP DATE
This is to certify that the above named materials are properly classified,
packaged, marked and labeled, and are in proper condition for transportation
according to the applicable regulations of the DOT.




Carrier acknowledges receipt of packages and required placards. Carrier
certifies emergency response information was made available and/or
carrier has the DOT emergency response guidebook or equivalent
documentation in the vehicle.
By Shipper
By Driver
By Driver/pallets said to
contain

Issued: February 1, 2016
By Shipper
By Driver/Pieces
Effective: February 15, 2016 through July 31, 2016
Property described above is received in good order, except as
noted.
Page 47 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
Sample #5) Sample VICS for Truckload Shipments
Date:
Page _______
BILL OF LADING
SHIP FROM
Name:
ABC Manufacturing Co.
Address:
City/State/Zip:
SID#:
125 Riverside Drive
Atlanta, GA. 30301
Bill of Lading Number: ______________________
BAR CODE SPACE
FOB: 
SHIP TO
CARRIER NAME: _____Carrier
Beall’s Department Stores
Name:
Address:
City/State/Zip
CID#:
Location #: __________
Trailer number:
1806 38th Ave E
Bradenton, FL 34208
Seal number(s):
SCAC:
Pro number:
FOB: 
used___________
ABCD999999
12345
THIRD PARTY FREIGHT CHARGES BILL TO:
Name:
Address:
BAR CODE SPACE
City/State/Zip:
Freight Charge Terms:
SPECIAL INSTRUCTIONS: Appointment time: 12:00 pm
Arrival time: 12:00 pm Departure time: 2:00 pm
Prepaid ______
Collect _X__

Master Bill of Lading: with attached
underlying Bills of Lading
(check box)
CUSTOMER ORDER INFORMATION
PALLET/SLIP
WEIGHT
CUSTOMER ORDER NUMBER
3rd Party _____
# PKGS
ADDITIONAL SHIPPER INFO
(CIRCLE ONE)
P.O. 189321
P.O. 235879
P.O. 567891
785
100
350
GRAND TOTAL
21,000
500
6,000
1235
(Y)
(Y)
(Y)
Y
Y
N
N
N
N
N
Dept. 400
Dept. 400
Dept. 200
27,500
CARRIER INFORMATION
HANDLING UNIT
QTY
20
TYPE
PACKAGE
QTY
TYPE
PLTS 1235 CTNS
COMMODITY DESCRIPTION
WEIGHT
H.M.
(X)
27,500
Commodities requiring special or additional care or attention in handling or
stowing must be so marked and packaged as to ensure safe transportation with
ordinary care.
See Section 2(e) of NMFC Item 360
Ladies Hosiery
LTL ONLY
NMFC #
049940 00
CLASS
100
RECEIVING
STAMP SPACE
20
1235
27,500
GRAND TOTAL
Where the rate is dependent on value, shippers are required to state specifically in writing the agreed or declared
value of the property as follows:
“The agreed or declared value of the property is specifically stated by the shipper to be not exceeding
__________________ per ___________________.”
COD Amount: $ ______________________
Fee Terms: Collect:  Prepaid: 
Customer check acceptable: 
NOTE Liability Limitation for loss or damage in this shipment may be applicable. See 49 U.S.C.  14706(c)(1)(A) and (B).
RECEIVED, subject to individually determined rates or contracts that have been agreed upon in writing between the
carrier and shipper, if applicable, otherwise to the rates, classifications and rules that have been established by the
carrier and are available to the shipper, on request, and to all applicable state and federal regulations.
The carrier shall not make delivery of this shipment without payment of
freight and all other lawful charges.
_______________________________________Shipper
Signature
SHIPPER SIGNATURE / DATE
Trailer Loaded:
Freight Counted:
CARRIER SIGNATURE / PICKUP DATE
This is to certify that the above named materials are properly classified,
packaged, marked and labeled, and are in proper condition for transportation
according to the applicable regulations of the DOT.




Carrier acknowledges receipt of packages and required placards. Carrier
certifies emergency response information was made available and/or
carrier has the DOT emergency response guidebook or equivalent
documentation in the vehicle.
By Shipper
By Driver
By Driver/pallets said to
contain

Issued: February 1, 2016
By Shipper
By Driver/Pieces
Effective: February 15, 2016 through July 31, 2016
Property described above is received in good order, except as
noted.
Page 48 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
Date:
Page _______
BILL OF LADING
SHIP FROM
Bill of Lading Number: ______________________
Name:
Address:
City/State/Zip:
SID#:
BAR CODE SPACE
FOB: 
SHIP TO
CARRIER NAME: _______________________________
Location #: __________
Name:
Address:
City/State/Zip:
CID#:
Trailer number:
Seal number(s):
SCAC:
Pro number:
FOB:
THIRD PARTY FREIGHT CHARGES BILL TO:
Name:
Address:
BAR CODE SPACE
City/State/Zip:
Freight Charge Terms:
SPECIAL INSTRUCTIONS:
Prepaid ___ ___

(check box)
CUSTOMER ORDER NUMBER
# PKGS
Collect _____
3rd Party _____
Master Bill of Lading: with attached
underlying Bills of Lading
CUSTOMER ORDER INFORMATION
PALLET/SLIP
WEIGHT
ADDITIONAL SHIPPER INFO
(CIRCLE ONE)
Y
N
Y
N
Y
N
Y
N
Y
N
GRAND TOTAL
CARRIER INFORMATION
HANDLING
UNIT
QTY
TYPE
PACKAGE
QTY
TYPE
COMMODITY DESCRIPTION
WEIGHT
H.M.
(X)
Commodities requiring special or additional care or attention in handling or stowing
must be so marked and packaged as to ensure safe transportation with ordinary care.
See Section 2(e) of NMFC Item 360
LTL ONLY
NMFC #
CLASS
RECEIVING
STAMP SPACE
GRAND TOTAL
Where the rate is dependent on value, shippers are required to state specifically in writing the agreed or declared
value of the property as follows:
“The agreed or declared value of the property is specifically stated by the shipper to be not exceeding
__________________ per ___________________.”
COD Amount: $ ______________________
Fee Terms: Collect:  Prepaid: 
Customer check acceptable: 
NOTE Liability Limitation for loss or damage in this shipment may be applicable. See 49 U.S.C.  14706(c)(1)(A) and (B).
RECEIVED, subject to individually determined rates or contracts that have been agreed upon in writing between
the carrier and shipper, if applicable, otherwise to the rates, classifications and rules that have been established by
the carrier and are available to the shipper, on request, and to all applicable state and federal regulations.
The carrier shall not make delivery of this shipment without payment of
freight and all other lawful charges.
_______________________________________Shipper
Signature
SHIPPER SIGNATURE / DATE
Trailer Loaded:
Freight Counted:
CARRIER SIGNATURE / PICKUP DATE
This is to certify that the above named materials are properly classified,
packaged, marked and labeled, and are in proper condition for transportation
according to the applicable regulations of the DOT.




Carrier acknowledges receipt of packages and required placards. Carrier
certifies emergency response information was made available and/or
carrier has the DOT emergency response guidebook or equivalent
documentation in the vehicle.
By Shipper
By Driver
By Driver/pallets said to
contain

Issued: February 1, 2016
By Shipper
By Driver/Pieces
Effective: February 15, 2016 through July 31, 2016
Property described above is received in good order, except as noted.
Page 49 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
Date:
SUPPLEMENT TO THE BILL OF LADING
Page _______
Bill of Lading Number: __________________
CUSTOMER ORDER INFORMATION
CUSTOMER ORDER
NUMBER
# PKGS
WEIGHT
PALLET/SLIP
(CIRCLE ONE)
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
ADDITIONAL SHIPPER INFO
PAGE SUBTOTAL
CARRIER INFORMATION
HANDLING
UNIT
QTY
TYPE
PACKAGE
QTY
Issued: February 1, 2016
TYPE
COMMODITY DESCRIPTION
WEIGHT
H.M.
(X)
Commodities requiring special or additional care or attention in handling or stowing
must be so marked and packaged as to ensure safe transportation with ordinary care.
See Section 2(e) of NMFC Item 360
Effective: February 15, 2016 through July 31, 2016
LTL ONLY
NMFC #
CLASS
Page 50 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
VI. Store Listing
(see separate attachment)
VII. Private Brand / Branded Direct Import Testing Requirements
(see separate attachment)
VIII. Appendix
A. Contact List
Error Code
150
200
270
900
250
300
350
600
700
800
For Requirements / Information
Concerning
Contacts
Phone / Fax / E-Mail
Cross Dock Vendor Certification
Requirements:
 Ticketing
 EDI Setup
Transportation:
 Bill of Lading
 Carton Identification
PO Compliance
Cross-Dock Vendor Compliance:
 Store X-Dock / Packing &
Carton Label Marking
 Case-Pack X-Dock / Packing
& Carton Label Marking
 UCC-128 Label – Inspection
Cross- Dock Operations:
 UPC Ticketing Accuracy
 Shipment Accuracy Issues
Accounts Payable
EDI /
Merchandise
Support
(941) 744-4366
(941) 745-2813
EDIDepartment@beallsinc.com
Transportation
Office
(941) 744-4658
(941) 747-4378
Traffic@beallsinc.com
(941) 747-2355
(941) 744-4366
(941) 745-2813
EDIDepartment@beallsinc.com
Delivery Appointments
Transportation
Office
Area Manager
38th Ave.
Return to Vendors
Carton Packaging Information /
Questions
Issued: February 1, 2016
Buyer
EDI /
Merchandise
Support
EDI /
Merchandise
Support
Vendors A-L
Vendors M-Z
Distribution
Center or Buyer
Distribution
Center
(941) 744-4366
(941) 745-2813
EDIDepartment@beallsinc.com
(941) 744-4369
(941) 744-4404
accountspayable@beallsinc.com
(941) 744-4419
(941) 744-4682
(941) 750-8100
lenardi@beallsinc.com
(941) 747-2355
(941) 744-4682
lenardi@beallsinc.com
Effective: February 15, 2016 through July 31, 2016
Page 51 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
B. Purchase Order Terms and Conditions (see separate attachment)
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 52 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
C. UPC/Ticketing Request for Information Form
(see separate attachment)
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 53 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
D. EDI
Cross-dock Letter
BEALL’S
Department Stores Inc.
Dear Vendor,
Beall’s has identified your company as a candidate to enter our EDI Store Cross-Dock Certification Program.
There are several operational requirements that must be met in order for your company to realize the benefits
of this program.
The Vendor requirements are:
1) Mark 100% of merchandise with a scan-able UPC bar-code ticket and the retail price.
2) Make UPC data available to Beall's through the GXS (formerly Inovis) UPC catalog.
3) Receive an EDI PO and ship to Beall’s DC and mark for Beall's Store - store distribution will be
transmitted 7 days prior to the start ship date.
4) Transmit an EDI Advance Ship Notice (ASN) indicating individual carton content by store.
5) Label all cartons with a Bealls-certified UCC-128 label that matches the ASN.
6) Do not under-pack cartons - ideally, each store’s assortment should be contained in the least number
of cartons as possible.
The benefits your company will receive are an 80% reduction in Distribution Center throughput, which in turn
puts your merchandise on our sales floor faster. This can create higher sales and accelerated reorders.
All of Beall’s vendors who are part of our EDI Store Cross-Dock Program will be assigned a Vendor
Certification Rating, which will further reduce throughput time for the most accurate vendor shipments. Beall’s
strongly recommends the “scan and pack” method to create an ASN. If your ASN does not match the carton
contents at the UPC level, an expense offset will be assessed.
If you have questions please call (941) 744-4366.
Sincerely,
Jonny Ortiz
Director of EDI/Merchandise Support
Company Name:_______________________, will comply with the EDI Store Cross-Dock requirements.
We will be able to start EDI setup for required Purchase Order / Advance Ship Notice, by {Date}
Signature:_______________________________________
Print:___________________________________________
Title:___________________________________________
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 54 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
EDI Trading Partner Agreement
BEALL’S DEPARTMENT STORES, BEALL'S INC
EDI TRADING PARTNER AGREEMENT
________________________________________
(Your Company Name)
________________________________________
(Your Company Address)
________________________________________
(City, State, Zip)
Since the Beall’s Department Stores system for electronic transmission of purchase order information does
not permit the inclusion of standard terms and conditions with each Beall’s purchase order, it is necessary
that we have written acknowledgment from our vendors that such standard terms and conditions will be
applicable to all purchase orders sent electronically.
The key components of this agreement are:
Unless otherwise specified, all EDI orders must be shipped to:
Beall’s Distribution Center
1806 38th Avenue East
Bradenton, Florida 34208
Conform to Beall’s PO terms and conditions.
Beall’s will conduct electronic data interchange of business documents with its vendors as it deems feasible
and appropriate. The interchange of any such documents will occur via a third party VAN store and forward
mailbox service of Inovis. Bealls’ will share with its vendors those costs that are directly attributable to the
interchange of business documents and will pay only those charges incurred due to the communication and
processing of such documents between Beall’s and its third party vendor. Any and all similar costs between
the third party and the vendor will be borne entirely by the vendor.
It is the vendors responsibility to monitor duplicate control numbers to avoid double shipments.
Any arrangement other than described above, must receive prior approval form Beall’s Chief Merchandising
Officer.
BY:
________________________________________________
(Beall’s Director of EDI/Merchandise Support)
ACCEPTED AND AGREED: ________________________________________________
(Your Company Name)
DATE: _____________
BY:
________________________________________________
(Authorized Signature)
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 55 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
EDI Mapping Specifications
Envelope and Group Mapping
The ISA segment marks the beginning of the transmission and provides sender/receiver identification. Each GS
segment marks the beginning of a functional group. There may be more than one functional groups within each
transmission. The ST segment marks the beginning of each transaction set (document). There can be up to
999,999 transaction sets within each functional group. The interchange control structure is common to all
transaction sets.
Segment Hierarchy
ISA
GS
ST
:
SE
ST
:
SE
Transaction Set 1
Transaction Set 2
Functional Group 1
:
ST
:
SE
GE
Transaction Set n
Transmission Envelope
:
GS
:
GE
Functional Group 2
:
GS
:
GE
IEA
Issued: February 1, 2016
Functional Group n
Effective: February 15, 2016 through July 31, 2016
Page 56 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
Segment: ISA Transaction Set Header
Usage: Mandatory
Max Use: 1
Purpose: To start and identify an interchange of zero or more functional groups and interchange-related control segments
Data Element Summary
ISATRANSACTION SET HEADER
REF. DES.
DATA ELEMENT
NAME
ISA01
I01
Authorization Information Qualifier
ATTRIBUTES
M
ID
2/2
M
AN
10/10
M
ID
2/2
M
AN
10/10
M
ID
2/2
M
AN
15/15
M
ID
2/2
M
AN
15/15
M
DT
6/6
M
TM
4/4
Code identifying the type of information in the Authorization
Information
ISA02
I02
00 No authorization information present
Authorization Information
Information used for additional identification or authorization of
the interchange sender or the data in the interchange; the type
of information is set by the Authorization Information Qualifier
ISA03
I03
blank
Security Information Qualifier
Code identifying the type of information in the Security
Information
ISA04
I04
00 No authorization information present
Security Information
This is used for identifying the security information about the
interchange sender or the data in the interchange; the type of
information is set by the Security Information Qualifier
ISA05
I05
Blank
Interchange ID Qualifier
Code indicating the system/method of code structure used to
designate the sender ID element being qualified
ISA06
I06
12 Phone
Interchange Sender ID
Identification code published by the sender for other parties to
use as the receiver ID to route data to them; the sender always
codes this value in the sender ID element
ISA07
I07
9417472355 Test ID for Beall’s
8137472355 Production ID for Beall’s
Interchange ID Qualifier
Code indicating the system/method of code structure used to
designate the sender ID element being qualified
ISA08
I08
Interchange Receiver ID
Identification code published by the sender for other parties to
use as the receiver ID to route data to them; the sender always
codes this value in the sender ID element
ISA09
I09
UCC Assigned Communication ID
Interchange Date
Date of the interchange, YYMMDD
ISA10
I10
Interchange Time
Time of the interchange, HHSS
ISA11
I65
ISA12
I11
Standard ID
U ANSI X12
Interchange Control Version Number
M
1/1
M
ID
5/5
M
N0
9/9
M
ID
1/1
M
ID
1/1
Code specifying the version number of the interchange control
segments
ISA13
I12
00401, 00402, 00403
Interchange Control Number
A control number assigned by the interchange sender
ISA14
I13
Acknowledgment Requested
Code indicating sender’s request for an interchange
acknowledgment
ISA15
I14
0 No Acknowledgment Requested
Usage Indicator
Code indicating whether data enclosed by this interchange
envelope is test or production
ISA16
I15
Issued: February 1, 2016
T Test Data
P Production Data
Sub-element Separator
>
Effective: February 15, 2016 through July 31, 2016
M
1/1
Page 57 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
Segment: GS Transaction Set Header
Usage: Mandatory
Max Use: 1
Purpose: To indicate the beginning of a functional group and to provide control information
Data Element Summary
GSTRANSACTION SET HEADER
REF. DES.
DATA ELEMENT
NAME
GS01
479
Functional Identifier Code
ATTRIBUTES
M
ID
2/2
M
AN
2/15
M
AN
2/15
M
DT
8/8
M
TM
4/8
M
N0
1/9
M
ID
1/2
M
AN
1/12
M
N0
1/6
M
N0
1/9
Code identifying a group of application related transaction sets
GS02
142
IN Invoice (810)
PO Purchase Order (850)
PD Product Activity Data (852)
SH Advanced Ship Notice (856)
Application Sender ID
Code identifying party sending transmission
GS03
124
9417472355 Test ID for Beall’s
8137472355 Production ID for Beall’s
Application Receiver ID
Code identifying party receiving transmission
GS04
373
Date
Date expressed as CCYYMMDD
GS05
337
Time
Time expressed in 24 hour clock time: HHMM, or HHMMSS, or
HHMMSSD, or HHMMSSDD
GS06
28
Group Control Number
Assigned number originated and maintained by the sender
GS07
455
Responsible Agency Code
Code identifying the issuer of the standard
GS08
480
X X12
Version
Code indicating version
004010VICS, 004030VICS
Segment: GE Transaction Set Header
Usage: Mandatory
Max Use: 1
Purpose: To indicate the end of a functional group and to provide control information
Data Element Summary
GETRANSACTION SET HEADER
REF. DES.
DATA ELEMENT
NAME
GE01
97
Number of Transaction Sets Included
ATTRIBUTES
Number of ST segments within the group
GE02
28
Group Control Number
Must be the same number value as is in the GS06 for the group
Segment: IEA Transaction Set Header
Usage: Mandatory
Max Use: 1
Purpose: To define the end of an interchange of zero or more functional groups and interchange-related control segments
Data Element Summary
IEATRANSACTION SET HEADER
REF. DES.
DATA ELEMENT
NAME
IEA01
I16
Number of Included Functional Groups
ATTRIBUTES
M
N0
1/5
M
N0
9/9
Number of GS segments within the group
IEA02
I12
Interchange Control Number
Must be the same number value as is in the ISA13 for the
transmission
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 58 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
EDI 850 (PO) Mapping
Bealls EDI 850 Purchase Order will be sent in version 4010 or 4030. It will be transmitted the day
after the order has been updated in Bealls system at approximately 6:15am, Monday through
Saturday.
Bealls may transmit pre-distributed or post-distributed orders. The SLN is enabled to communicate
by UPC the quantity to ship in a pack (a pack may be an inner-pack within a master carton or a
carton).
The following scenarios describe the possible format of the 850:
Pre-distributed (shipped to Bealls DC or, in rare cases, direct to stores)
Vendor to pack-by/mark-for each store
1. Blanket/future order: “BK” in BEG02, pre-distributed by Bealls to Bealls stores. The ST N1 and
SDQ segments will show “050” (Bealls DC). The PO1 will show the number of cases ordered
by vendor style#, and subsequent SLN segments will show the inner pack/case pack quantity
per carton by UPC.
a. Release/store-distro order: “RL” in BEG02. The ST N1 will show “050”. The SDQ
segments will show each store’s quantity per the UPC in the PO1 segment (no SLN).
The release is transmitted based on the previously agreed to number of days prior to
the start ship date.
or
b. Stand-alone order: “SA” in BEG02. No predistribution. PO is re-transmitted as a
Simple Case-pack or Bulk order with no pre-distro and re-sent w/ an SA in the BEG02,
an N1 ST with 050, the PO1 w/ the number of cases ordered by vendor style#, and
subsequent SLN segments will show the case-pack qty per carton by UPC
2. An immediate Store Cross-dock Order, SA in BEG02, pre-distributed by Bealls showing the ST
N1 w/ 050 and SDQ segments w/ each store & qty per UPC in a PO1 segment
NOTE: no blanket order was ever sent
A pre-distributed order may be changed to be post-distributed.
Post-distributed (shipped to Bealls DC only)
Bealls to distribute to stores after goods are received in Bealls DC
3. A stand-alone Simple Case-pack Order, SA in BEG02, w/ an N1 ST with 050, the PO1 w/ the
number of cases ordered, and subsequent SLN segments with the case-pack qty per carton by
UPC - this order will never be changed to be pre-distributed, therefore no release will ever be
sent
4. A stand-alone Bulk Order, SA in BEG02, w/ an N1 ST with 050 and 1 SDQ segment for each
line item w/ 050
An EDI 997 Functional Acknowledgment is expected from vendors for all documents sent by Bealls.
Order changes are communicated via the EDI 850 (Bealls does not transmit the EDI 860) after Bealls
receives a signed “PO Changes – Request to RE-EDI” form from a vendor.
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 59 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
Header
SEG. ID
NAME
ST
BEG
Transaction Set Header
Beginning Segment for Purchase
Order
REF
Reference Identification
FOB
F.O.B. Related Instructions
LOOP ID – SAC
SAC
Service, Promotion, Allowance, or
Charge Information
ITD
Terms of Sale/Deferred Terms of Sale
DTM
Date/Time Reference
TD5
Carrier Details (Routing
Sequence/Transit Time)
LOOP ID – N1
N1
Name
N3
Address Information
N4
Geographic Location
REQ. DES.
MAX USE
M
M
1
1
M
M
2
4
M
>1
M
M
M
1
2
1
O
O
O
1
1
1
M
1
M
2
M
O
O
O
>1
1
8
3
O
1
M
M
1
1
LOOP REPEAT
7
5
Detail
LOOP ID – PO1
PO1
Item Identification
LOOP ID – PO1/CTP
CTP
Pricing Information
LOOP ID – PO1/PID
PID
Product/Item Description
PO4
Item Physical Details
SDQ
Destination Quantity
TC2
Commodity
LOOP ID – PO1/SLN
SLN
Item Identification
9999
2
7
60
Summary
CTT
SE
Transaction Totals
Transaction Set Trailer
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 60 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
Header
Segment: ST Transaction Set Header
Usage: Mandatory
Max Use: 1
Purpose: To indicate the start of a transaction set and to assign a control number
Data Element Summary
STTRANSACTION SET HEADER
REF. DES.
DATA
ELEMENT
NAME
ATTRIBUTES
ST01
143
Transaction Set Identifier Code
M
ID
3/3
M
AN
4/9
Code uniquely identifying a Transaction Set
ST02
329
850 Purchase Order
Transaction Set Control Number
Identifying control number that must be unique
within the transaction set functional group
assigned by the originator for a transaction set
Segment: BEG Beginning Segment for Purchase Order
Usage: Mandatory
Max Use: 1
Purpose: To indicate the beginning of the Purchase Order Transaction Set and transmit identifying numbers and dates
105 Notes: If BEG02 contains code RL, then BEG04 is required. BEG03 contains the blanket purchase order number which is
being released against and BEG04 contains the release number.
Data Element Summary
RXEQPORTING DATE/ACTION
REF. DES.
DATA
ELEMENT
NAME
ATTRIBUTES
BEG01
353
Transaction Set Purpose Code
M
ID
2/2
M
ID
2/2
M
AN
7/7
O
AN
1/1
M
DT
8/8
Code identifying purpose of transaction set
BEG02
92
00 Original
07 Duplicate
Purchase Order Type Code
Code specifying the type of Purchase Order
BEG03
324
BK Blanket Order, for future delivery of a
pre-distributed order only
RL Release Order, that will exhaust all
units from the Blanket Order
SA Stand-alone Order, for immediate
delivery that may be pre/post-distributed
Purchase Order Number
Identifying number for Purchase Order assigned
by Bealls, the original 7 character Purchase
Order number that always starts with a zero
BEG04
328
Release Number
Number identifying a release against a Purchase
Order previously placed by Bealls. Since Bealls
exhausts all units from the Blanket Order in one
Release Order, the value sent in BEG04 is
always 1 if the value in the BEG02 is RL
BEG05
373
Date
Date expressed as CCYYMMDD, Bealls original
Purchase Order date
Segment: REF Reference Identification
Usage: Mandatory
Max Use: 2
Purpose: To transmit identifying information as specified by the Reference Identification Qualifier
105 Notes: Bealls transmits at a minimum one REF segment with Bealls Department Number.
Data Element Summary
RNE9FERENCE IDENTIFICATION
REF. DES.
DATA
ELEMENT
NAME
ATTRIBUTES
REF01
128
Reference Identification Qualifier
M
ID
2/2
C
AN
3/6
Code qualifying the Reference Identification
REF02
127
DP Bealls assigned department number
PD Bealls assigned promotion number
Reference Identification
Bealls assigned 3 character numeric department
number, or Bealls assigned promotion date
formatted as YYMMDD for a Purchase Order
that has been ad-dated at the header level only
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 61 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
Segment: FOB F.O.B Related Instructions
Usage: Mandatory
Max Use: 4
Purpose: To specify transportation instructions relating to shipment
105 Notes: For domestic orders, Bealls will always transmit at a minimum 1 FOB segment with AC in the FOB02 and either the
city and state shipping point or SEE GUIDE, referring to Bealls Routing Guide online at
http://www.beallsinc.com/vendorrelations/default.asp. For import orders, Bealls will transmit up to 4 FOB segments
specifying freight forwarder, country of origin, factory name, and origin shipping point in that sequence.
Data Element Summary
RNE9FERENCE IDENTIFICATION
REF. DES.
DATA
ELEMENT
NAME
ATTRIBUTES
FOB01
146
Shipment Method of Payment
M
ID
2/2
C
ID
2/2
O
AN
1/80
Code identifying payment terms for
transportation charges
FOB02
309
DF Defined by Bealls and Vendor
PP Prepaid by Vendor
Location Qualifier
Code identifying type of location
FOB03
352
AC City and State, for domestic orders only
FF Freight Forwarder, for import orders
only
CA Country of Origin, for import orders only
FA Factory, for import orders only
OR Origin (Shipping Point) , for import
orders only
Description
For domestic orders, Vendor’s City and State
shipping point, or the literal SEE GUIDE.
For import orders, Freight Forwarder, Country of
Origin, Factory Name, and/or the Origin Shipping
Point in that sequence.
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 62 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
Segment: SAC Service, Promotion, Allowance, or Charge Information
Usage: Mandatory
Max Use: 7
Purpose: To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service,
promotion, allowance, or charge
Data Element Summary
RNE9FERENCE IDENTIFICATION
REF. DES.
DATA
ELEMENT
NAME
ATTRIBUTES
SAC01
248
Allowance or Charge Indicator
M
ID
1/1
C
ID
4/4
C
ID
2/2
C
AN
1/10
O
N2
1/15
C
ID
1/1
C
R
1/6
O
ID
2/2
O
AN
1/80
Code which indicates an allowance or charge for
the service specified
SAC02
1300
A Allowance
N No Allowance or Charge
Service, Promotion, Allowance, or
Charge Code
Code identifying the service, promotion,
allowance, or charge
SAC03
559
COOO Defective Allowance
B720 Co-op Allowance
C310 Discount (percent off invoice)
C350 Distribution Allowance
D240 Freight (discount off cost), or Prepaid
Freight
E170 Labeling
I000 Testing
Agency Qualifier Code
Code identifying the agency assigning the code
values
SAC04
1301
VI Voluntary Inter-Industry Commerce
Standard (VICS) EDI
Agency Service, Promotion, Allowance,
or Charge Code
Agency maintained code identifying the service,
promotion, allowance, or charge
SAC05
610
TC09 Ticketing Service as agreed to by
Trading Partners
HA Hanger Service
E170 Labeling
Amount
Monetary amount
When SAC01 contains code A, then this data
element is sent.
SAC06
378
Allowance/Charge Percent Qualifier
Code indicating on what basis allowance or
charge percent is calculated
SAC07
332
3 Discount
6 Base Price Amount
Percent
Percent expressed as a percent
The percent is sent with a decimal point only
when needed, e.g., 10.5% is sent as 10.5, and
2% is sent as 2
SAC12
331
Allowance or Charge Method of
Handling Code
Code indicating method of handling for an
allowance or charge
SAC15
352
02 Off Invoice
05 Charge to be Paid by Vendor
Description
A free-form description to clarify the related data
elements and their content
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 63 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
Segment: ITD Terms of Sale/Deferred Terms of Sale
Usage: Mandatory
Max Use: 1
Purpose: To specify terms of sale
Data Element Summary
RXEQPORTING DATE/ACTION
REF. DES.
DATA
ELEMENT
NAME
ITD01
336
Terms Type Code
ATTRIBUTES
M
ID
2/2
O
ID
1/2
O
R
1/6
O
N0
1/3
M
AN
1/80
Code identifying type of payment terms
ITD02
333
05 Discount Not Applicable
12 10 Days After End of Month
14 Previously agreed upon
Terms Basis Date Code
Code identifying the beginning of the terms
period
ITD03
338
3 Invoice Date
15 Receipt of Goods
Terms Discount Percent
Terms discount percentage, expressed as a
percent, available to the purchaser if an invoice
is paid on or before the Terms Discount Due
Date
The percent is sent with a decimal point only
when needed, e.g., 10.5% is sent as 10.5, and
2% is sent as 2
ITD07
386
Terms Net Days
Number of days until total invoice amount is due
(discount not applicable)
ITD12
373
Description
A free-form description to clarify the related data
elements and their content
Segment: DTM Date/Time Reference
Usage: Mandatory
Max Use: 2
Purpose: To specify pertinent dates and times
Data Element Summary
RXEQPORTING DATE/ACTION
REF. DES.
DATA
ELEMENT
NAME
ATTRIBUTES
DTM01
374
Date/Time Qualifier
M
ID
3/3
C
DT
8/8
Code specifying type of date
DTM02
373
001 Cancel After
010 Requested Ship
Date
Date expressed as CCYYMMDD, Bealls
requested ship / cancel date
Segment: TD5 Carrier Details (Routing Sequence/Transit Time)
Usage: Mandatory
Max Use: 1
Purpose: To specify routing
Data Element Summary
RXEQPORTING DATE/ACTION
REF. DES.
DATA
ELEMENT
NAME
TD505
387
Routing
ATTRIBUTES
M
AN
1/35
Free-form description of the routing
Store Xdock PO-See Guide, or
Simple Casepack PO-See Guide, or
Direct to Store PO-See Guide, or
Bulk PO-See Guide
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 64 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
Segment: N1 Name
Usage: Mandatory
Max Use: 1
Purpose: To identify a party by type of organization, name, and code
105 Notes: For direct to store orders, Bealls will not transmit this segment.
Data Element Summary
RXEQPORTING DATE/ACTION
REF. DES.
DATA
ELEMENT
NAME
ATTRIBUTES
N101
98
Entity Identifier Code
M
ID
2/3
O
AN
3/3
M
ID
2/2
M
AN
3/3
Code identifying an organizational entity, a
physical location, property or an individual
N102
93
AG Agent, for Bealls Imports Inc orders
only
BY Buyer, for Bealls Imports Inc orders
only
MF Factory, for Bealls Imports Inc orders
only
SE Seller, for Bealls Imports Inc orders
only
ST Ship to
Name
Free-form name
N103
66
Identification Code Qualifier
Code designating the system/method of code
structure used for Identification Code (67)
N104
67
92 Assigned by Buyer, when N101 is ST,
or
1 DUNS#, when N101 is SE for Bealls
Imports Inc orders only; otherwise, not sent
Identification Code
Code identifying a party or other code
050 Bealls DC ID, when N101 is ST, or
Vendor’s DUNS# Bealls for Bealls Imports
Inc orders only; otherwise, not sent
Segment: N3 Address Information
Usage: Optional
Max Use: 1
Purpose: To specify the location of the named party
105 Notes: Bealls will transmit this segment for Bealls Import orders only.
Data Element Summary
RXEQPORTING DATE/ACTION
REF. DES.
DATA
ELEMENT
NAME
ATTRIBUTES
N301
N302
166
166
Address Information
Address Information
M
O
ID
ID
1/30
1/30
Segment: N4 Name
Usage: Optional
Max Use: 1
Purpose: To specify the geographic place of the named party
105 Notes: Bealls will transmit this segment for Bealls Import orders only.
Data Element Summary
RXEQPORTING DATE/ACTION
REF. DES.
DATA
ELEMENT
NAME
N401
N402
N403
N404
19
156
116
26
City Name
State or Province Code
Postal Code
Country Code
Issued: February 1, 2016
ATTRIBUTES
M
O
O
M
AN
ID
ID
ID
2/30
2/2
3/15
2/3
Effective: February 15, 2016 through July 31, 2016
Page 65 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
Detail
Segment: PO1 Baseline Item Data
Usage: Mandatory
Purpose: To specify basic and most frequently used line item data
105 Notes: The multi-SKU case pack is used to order cases packed with specific items, each with a specific quantity. PO103
will contain code CA, and no Product/Service ID in the PO1 segment is sent. The use of code CA in PO103 and the presence
of the SLN segments implies goods should be packed in a case with the SKUs and quantities in the SLN segments. The
quantity in PO102 is the number of cases being ordered. Each SLN segment, that follows the PO1 segment, lists the Product
ID, e.g., U.P.C., and the quantity of the SKU that is to be in the case. The total units in each case is the sum of the quantities
in the SLN segment.
Data Element Summary
ILTINEM IDENTIFICATION
REF. DES.
DATA
ELEMENT
NAME
ATTRIBUTES
PO101
350
Assigned Identification
M
AN
1/3
M
R
1/15
M
ID
2/2
C
R
1/17
C
ID
2/2
C
ID
2/2
C
AN
1/12
C
ID
2/2
C
AN
1/12
C
ID
2/2
C
AN
1/12
C
ID
2/2
C
AN
1/12
Alphanumeric characters assigned for
differentiation within a transaction set
PO102
330
Quantity Ordered
Quantity ordered
PO103
355
Unit or Basis for Measurement Code
Code specifying the units in which a value is
being expressed, or manner in which a
measurement has been taken
PO104
212
EA Each
CA Cases when SLN is sent
Unit Price
Cost per unit of product when the SLN is not
sent; when the SLN is sent the cost is in the
SLN06
PO105
639
Basis of Unit Price Code
Code identifying the type of unit price for an item
PO106
235
WE Wholesale price per each when the
SLN is not sent
Product/Service ID Qualifier
Code identifying the type/source of the
descriptive number used in Product/Service ID
(234)
PO107
234
UP UPC (1-5-5-1)
VA Vendor Style Number when SLN is sent
Product/Service ID
UPC or Vendor Style Number
PO108
235
Product/Service ID Qualifier
Code identifying the type/source of the
descriptive number used in Product/Service ID
(234)
PO109
234
VA Vendor Style Number
Product/Service ID
Vendor Style Number
PO110
235
Product/Service ID Qualifier
Code identifying the type/source of the
descriptive number used in Product/Service ID
(234)
PO111
234
CB Bealls assigned SKU
Product/Service ID
Bealls assigned SKU
PO112
235
Product/Service ID Qualifier
Code identifying the type/source of the
descriptive number used in Product/Service ID
(234)
PO113
234
VE Vendor color
Product/Service ID
Vendor color description
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 66 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
Segment: CTP Pricing Information
Usage: Mandatory
Max Use: 2
Purpose: To specify pricing information
Data Element Summary
RXEQPORTING DATE/ACTION
REF. DES.
DATA
ELEMENT
NAME
ATTRIBUTES
CTP01
687
Class of Trade Code
M
ID
2/2
M
ID
3/3
M
R
1/17
C
R
1/15
C
ID
2/2
C
R
1/15
Code indicating class of trade
CTP02
236
RS Resale
Price Identifier Code
Code identifying pricing specification
CTP03
212
RES Retail price
ALT Multi-price
FCP First cost price
Unit Price
Retail price per unit in first occurrence of the
CTP; Retail price for multiple units; First Cost for
Bealls Import orders only
CTP04
380
Quantity
Quantity, sent for Retail price only
CTP05
C001
Composite Unit of Measurement
Code specifying the units in which a value is
being expressed, or manner in which a
measurement has been taken
CTP11
380
EA Each
CA Cases when SLN is sent
Multiple Price Quantity
Quantity of units for a given price, i.e. 3 for
$12.00
Segment: PID Product/Item Description
Usage: Mandatory
Max Use: 7
Purpose: To describe a product in free-form format
Data Element Summary
RXEQPORTING DATE/ACTION
REF. DES.
DATA
ELEMENT
NAME
ATTRIBUTES
PID01
349
Item Description Type
M
ID
1/1
M
ID
2/2
M
AN
1/80
Code indicating the format of a description
PID02
750
F Free-form
Product/Process Characteristic Code
Code identifying the general class of a product
or process characteristic
PID05
352
08 Product description
73 Vendor color description
74 Vendor size description
91 Buyer’s item size description
BND Buyer’s label description for Bealls
Imports Inc orders only
GEN Buyer’s item description for Bealls
Imports Inc orders only
ZZ Buyer’s packing requirement description
for Bealls Imports Inc orders only
Description
A free-form description to clarify the related data
elements and their content
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 67 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
Segment: PO4 Item Physical Details
Usage: Optional
Max Use: 1
Purpose: To specify the physical qualities, packaging, weights, and dimensions relating to an item
105 Notes: Bealls will transmit this segment for Bealls Import orders only.
Data Element Summary
RXEQPORTING DATE/ACTION
REF. DES.
DATA
ELEMENT
NAME
PO401
356
Pack
ATTRIBUTES
M
N0
1/3
O
N0
1/3
The number of inner packs, or the number of
units when there are no inner packs per carton
PO414
750
Inner Pack
The number of units per inner pack
Segment: SDQ Destination Quantity
Usage: Optional
Max Use: 8
Purpose: To specify destination and quantity detail
431 Notes: This segment is used to distribute item quantity to various locations.
Data Element Summary
SDDEQSTINATION QUANTITY
REF. DES.
DATA
ELEMENT
NAME
ATTRIBUTES
SDQ01
355
Unit or Basis for Measurement Code
M
ID
2/2
M
ID
1/2
M
AN
2/80
M
M
R
AN
1/15
2/80
M
M
R
AN
1/15
2/80
M
M
R
AN
1/15
2/80
M
M
R
AN
1/15
2/80
M
M
R
AN
1/15
2/80
M
M
R
AN
1/15
2/80
M
M
R
AN
1/15
2/80
M
M
R
AN
1/15
2/80
M
M
R
AN
1/15
2/80
M
R
1/15
Code specifying the units in which a value is
being expressed, or manner in which a
measurement has been taken
SDQ02
66
Identification Code Qualifier
Code designating the system/method of code
structure used for Identification Code (67)
SDQ03
67
92 Assigned by Buyer or Buyer’s Agent
Identification Code
Code identifying Beall’s Store Number
SDQ04
SDQ05
380
67
SDQ06
SDQ07
380
67
SDQ08
SDQ09
380
67
SDQ10
SDQ11
380
67
SDQ12
SDQ13
380
67
SDQ14
SDQ15
380
67
SDQ16
SDQ17
380
67
SDQ18
SDQ19
380
67
SDQ20
SDQ21
380
67
SDQ22
380
Quantity
Identification Code
Code identifying Beall’s Store Number
Quantity
Identification Code
Code identifying Beall’s Store Number
Quantity
Identification Code
Code identifying Beall’s Store Number
Quantity
Identification Code
Code identifying Beall’s Store Number
Quantity
Identification Code
Code identifying Beall’s Store Number
Quantity
Identification Code
Code identifying Beall’s Store Number
Quantity
Identification Code
Code identifying Beall’s Store Number
Quantity
Identification Code
Code identifying Beall’s Store Number
Quantity
Identification Code
Code identifying Beall’s Store Number
Quantity
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 68 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
Segment: TC2 Commodity
Usage: Optional
Max Use: 3
Purpose: To identify a commodity or a group of commodities or a tariff page commodity
Data Element Summary
RXEQPORTING DATE/ACTION
REF. DES.
DATA
ELEMENT
NAME
ATTRIBUTES
TC201
23
Commodity Code Qualifier
M
ID
1/1
M
ID
1/30
Code identifying the commodity coding system
used for Commodity Code
TC202
22
J Harmonized System-Based Schedule B
Commodity Code
Code describing a commodity or group of
commodities
Segment: SLN Subline Item Detail
Usage: Optional
Purpose: To specify product subline detail item data
105 Notes: The multi-SKU case pack is used to order cases packed with specific items, each with a specific quantity. PO103
will contain code CA, and no Product/Service ID in the PO1 segment is sent. The use of code CA in PO103 and the presence
of the SLN segments implies goods should be packed in a case with the SKUs and quantities in the SLN segments. The
quantity in PO102 is the number of cases being ordered. Each SLN segment, that follows the PO1 segment, lists the Product
ID, e.g., U.P.C., and the quantity of the SKU that is to be in the case. The total units in each case is the sum of the quantities
in the SLN segment.
Data Element Summary
ILTINEM IDENTIFICATION
REF. DES.
DATA
ELEMENT
NAME
ATTRIBUTES
SLN01
350
Assigned Identification
M
AN
1/3
M
ID
1/1
M
R
1/15
C
ID
2/2
C
R
1/17
C
ID
2/2
C
AN
1/12
C
ID
2/2
C
AN
1/12
Alphanumeric characters assigned for
differentiation within a transaction set
SLN03
662
Relationship Code
Code indicating the relationship between entities
SLN04
380
I Included
Quantity
Quantity per case
SLN05
C001
Composite Unit of Measurement
Code specifying the units in which a value is
being expressed, or manner in which a
measurement has been taken
SLN06
212
EA Each
Unit Price
Cost per unit of product
SLN09
235
Product/Service ID Qualifier
Code identifying the type/source of the
descriptive number used in Product/Service ID
(234)
SLN10
234
UP UPC (1-5-5-1)
Product/Service ID
UPC
SLN11
235
Product/Service ID Qualifier
Code identifying the type/source of the
descriptive number used in Product/Service ID
(234)
SLN12
234
SZ Vendor Alphanumeric Size Code
Product/Service ID
Vendor Alphanumeric Size Description
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 69 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
Summary
Segment: CTT Transaction Totals
Usage: Mandatory
Max Use: 1
Purpose: To transmit a hash total for a specific element in the transaction set
Data Element Summary
RXEQPORTING DATE/ACTION
REF. DES.
DATA
ELEMENT
NAME
ATTRIBUTES
CTT01
354
Number of Line Items
M
ID
1/1
Total number of line items in the transaction set
The number of PO1 segments present in
the transaction set
Segment: SE Transaction Set Trailer
Usage: Mandatory
Max Use: 1
Purpose: To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST)
and ending (SE) segments)
Data Element Summary
STERANSACTION SET TRAILER
REF. DES.
DATA
ELEMENT
NAME
ATTRIBUTES
SE01
96
Number of Included Segments
M
N0
1/10
M
AN
4/9
Total number of segments included in a
transaction set including ST and SE segments
SE02
329
Transaction Set Control Number
Identifying control number that must be unique
within the transaction set functional group
assigned by the originator for a transaction set
9 This will be the same number as is in the ST
segment (ST02) for the transaction set.
EDI 850 (PO) Samples
Generic, sample EDI 850 data
Domestic, future, pre-distributed PO (blanket and release/store distribution)
Store Cross-dock
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
ST*850*000000001
BEG*00*BK*0488351**20090624
REF*DP*701
FOB*DF*AC*SEE GUIDE
SAC*N**VI*TC09***********Ticketing Service
ITD*05*15*****30*****NET 30
DTM*001*20090930
DTM*010*20090915
TD5*****Simple Casepack PO-See Guide
N1*ST*050*92*050
PO1*001*20*CA***VA*123456
CTP*RS*RES*9.99*20*EA
PID*F*08***BLACK NOTHING
PID*F*73***WHITE
PID*F*75***WHITE
SLN*001**I*2*EA*5***UP*123456545663
SLN*001**I*2*EA*5***UP*123456545779
SLN*001**I*2*EA*5***UP*123456545878
CTT*1
SE*20*000000001
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
ST*850*000000001
BEG*07*RL*0488351*1*20090624
REF*DP*701
FOB*DF*AC*SEE GUIDE
SAC*N**VI*TC09***********Ticketing Service
ITD*05*15*****30*****NET 30
DTM*001*20090930
DTM*010*20090704
TD5*****Store Xdock PO-See Guide
N1*ST**92*050
PO1*001*40*EA*5*WE*UP*123456545663*VA*123456*CB*84351431*VE*WHITE
CTP*RS*RES*9.99*40*EA
PID*F*08***BLACK NOTHING
PID*F*73***WHITE
PID*F*75***WHITE
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 70 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
PID*F*91***001
SDQ*EA*92*012*2*015*2*018*2*021*2*024*2*030*2*036*2*043*2*051*2*053*2
SDQ*EA*92*057*2*060*2*061*2*066*2*067*2*070*2*075*2*078*2*084*2*099*2
PO1*002*40*EA*5*WE*UP*123456545779*VA*123456*CB*84351444*VE*WHITE
CTP*RS*RES*9.99*40*EA
PID*F*08***BLACK NOTHING
PID*F*73***WHITE
PID*F*75***WHITE
PID*F*91***002
SDQ*EA*92*012*2*015*2*018*2*021*2*024*2*030*2*036*2*043*2*051*2*053*2
SDQ*EA*92*057*2*060*2*061*2*066*2*067*2*070*2*075*2*078*2*084*2*099*2
PO1*003*40*EA*5*WE*UP*123456545878*VA*123456*CB*84351456*VE*WHITE
CTP*RS*RES*9.99*40*EA
PID*F*08***BLACK NOTHING
PID*F*73***WHITE
PID*F*75***WHITE
PID*F*91***003
SDQ*EA*92*012*2*015*2*018*2*021*2*024*2*030*2*036*2*043*2*051*2*053*2
SDQ*EA*92*057*2*060*2*061*2*066*2*067*2*070*2*075*2*078*2*084*2*099*2
CTT*3
SE*36*000000001
Domestic, immediate, pre-distributed PO (stand-alone with release/store distribution)
Store Cross-dock
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
ST*850*000000001
BEG*07*SA*0461243**20090601
REF*DP*701
FOB*DF*AC*SEE GUIDE
SAC*N**VI*TC09***********Ticketing Service
ITD*05*15*****30*****NET 30
DTM*001*20090630
DTM*010*20090612
TD5*****Store Xdock PO-See Guide
N1*ST**92*050
PO1*001*60*EA*0.01*WE*UP*123123132127*VA*1*CB*83482678*VE*1
CTP*RS*RES*0.02*60*EA
PID*F*08***1
PID*F*73***1
PID*F*75***BLACK
PID*F*91***101
SDQ*EA*92*001*6*009*6*012*6*014*6*041*6*061*6*062*6*081*6*088*6*734*6
CTT*1
SE*19*000000001
Domestic, future or immediate, post-distributed PO
Simple Case-pack
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
ST*850*000000001
BEG*00*SA*0483770**20090623
REF*DP*701
FOB*DF*AC*SEE GUIDE
SAC*N**VI*TC09***********Ticketing Service
ITD*05*15**********NET
DTM*001*20090616
DTM*010*20090615
TD5*****Simple Casepack PO-See Guide
N1*ST**92*050
PO1*001*80*CA***VA*1
CTP*RS*RES*0.02*80*EA
PID*F*08***1
PID*F*73***1
PID*F*75***WHITE
PID*F*91***101
SLN*001**I*1*EA*0.01***UP*111111111117
SLN*001**I*1*EA*0.01***UP*222222222224
CTT*1
SE*20*000000001
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 71 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
Bulk
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
ST*850*000000001
BEG*07*SA*0461243**20090624
REF*DP*701
FOB*DF*AC*SEE GUIDE
SAC*N**VI*TC09***********Ticketing Service
ITD*05*15*****30*****NET 30
DTM*001*20090630
DTM*010*20090602
TD5*****Bulk PO-See Guide
N1*ST**92*050
PO1*001*42*EA*0.01*WE*UP*123123132127*VA*BEALLSSTYL*CB*83482678*VE*BLACK
CTP*RS*RES*0.02*42*EA
PID*F*08***ANOTHER STYLE
PID*F*73***BLACK
PID*F*75***BLACK
PID*F*91***101
SDQ*EA*92*050*42
CTT*1
SE*19*000000001
Import, future or immediate, post-distributed PO
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
ST*850*000000001
BEG*07*SA*0461084**20090603
REF*DP*702
REF*PD*090901
FOB*DF*FF*Expeditors International of Washington, Inc.
FOB*DF*CA*ALGERIA
FOB*DF*FA*Z
SAC*N**VI*TC09***********Ticketing Service
SAC*N*E170*VI*E170***********PAXAR
.
SAC*N*I000*************Per Bealls Private Brand Testing Requirements: see Beallsinc.com
ITD*05*15*****30*****NET 30
DTM*001*20090630
DTM*010*20090615
DTM*015*20090901
N1*ST**92*050
PO1*001*100*EA*0.04*WE*UP*123123123323*VA*2*CB*83485865*VE*2
CTP*RS*RES*0.08*100*EA
CTP*RS*ALT*0.02
PID*F*08***2
PID*F*73***2
PID*F*75***WHITE
PID*F*91***SMALL
SDQ*EA*92*001*100
CTT*1
SE*25*000000001
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 72 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
EDI 810 (Invoice) Mapping
EDI 810 (Invoice) must contain a valid Beall’s Purchase Order number in order to match the invoice
for payment.
Beall’s must receive a separate individual invoice for each store per Purchase Order. Consolidated
Invoices cannot be accepted at this time. Purchase Orders should be billed in eaches (by UPC).
In the event that the vendor’s invoice errors out of the Beall’s Accounts Payable system, Beall’s
EDI/Merchandise Support will communicate via e-mail any failed invoice information for correction
and re-transmission with a new invoice number (append a letter to the current invoice number or
generate a new invoice number).
It is mandatory to list the correct Bill of Lading (BOL) number within the EDI transmission. The BOL
ties directly with the 856 Advance Ship Notice. With the correct information, invoices can be
processed more swiftly and accurately.
Deviation from the below EDI 810 (Invoice) format may impact our ability to expedite payment in a
timely fashion.
Note: Functional Acknowledgments will be sent for all documents transmitted to Beall’s by vendors
Header
SEG. ID
NAME
ST
Transaction Set Header
BIG
Beginning Segment for Invoice
REF
Reference Identification
LOOP ID – N1
N1
Name
N2
Additional Name Information
N3
Address Information
N4
Geographic Location
ITD
Terms of Sale/Deferred Terms of Sale
DTM
Date/Time Reference
FOB
F.O.B. Related Instructions
REQ. DES.
MAX USE
M
M
M
1
1
1
M
O
O
O
O
O
O
1
1
1
1
1
2
1
M
1
O
>1
M
M
>1
>1
O
1
M
M
M
1
1
1
LOOP REPEAT
4
Detail
LOOP ID – IT1
IT1
Baseline Item Data
LOOP ID – IT1/PID
PID
Product/Item Description
9999
3
Summary
TDS
Total Monetary Value Summary
CAD
Carrier Detail
LOOP ID – SAC
SAC
Service, Promotion, Allowance, or
Charge Information
ISS
Invoice Shipment Summary
CTT
Transaction Totals
SE
Transaction Set Trailer
Issued: February 1, 2016
1
Effective: February 15, 2016 through July 31, 2016
Page 73 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
Header
Segment: ST Transaction Set Header
Usage: Mandatory
Max Use: 1
Purpose: To indicate the start of a transaction set and to assign a control number
Data Element Summary
STTRANSACTION SET HEADER
REF. DES.
DATA
ELEMENT
NAME
ATTRIBUTES
ST01
143
Transaction Set Identifier Code
M
ID
3/3
M
AN
4/9
Code uniquely identifying a Transaction Set
ST02
329
810 Invoice
Transaction Set Control Number
Identifying control number that must be unique
within the transaction set functional group
assigned by the originator for a transaction set
Segment: BIG Beginning Segment for Invoice
Usage: Mandatory
Max Use: 1
Purpose: To indicate the beginning of invoice transaction set and transmit identifying numbers and dates
Data Element Summary
RXEQPORTING DATE/ACTION
REF. DES.
DATA
ELEMENT
NAME
BIG01
373
Invoice Date
ATTRIBUTES
M
DT
8/8
M
AN
1/10
M
AN
7/7
M
ID
2/2
Date expressed as CCYYMMDD
BIG02
76
Invoice Number
Identifying number assigned by issuer
BIG04
324
Purchase Order Number
Identifying number for Purchase Order assigned
by Bealls, the original 7 character Purchase
Order number that always starts with a zero
BIG08
353
Transaction Set Purpose Code
Code identifying purpose of transaction set
00 Original
Segment: REF Reference Identification
Usage: Mandatory
Max Use: 1
Purpose: To specify identifying information
Data Element Summary
RNE9FERENCE IDENTIFICATION
REF. DES.
DATA
ELEMENT
NAME
ATTRIBUTES
REF01
128
Reference Identification Qualifier
M
ID
2/2
C
AN
3/6
Code qualifying the Reference Identification
REF02
127
DP Bealls assigned department number
Reference Identification
Bealls assigned 3 character numeric department
number
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 74 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
Segment: N1 Name
Usage: Mandatory
Max Use: 1
Purpose: To identify a party by type of organization, name, and code
Data Element Summary
RXEQPORTING DATE/ACTION
REF. DES.
DATA
ELEMENT
NAME
ATTRIBUTES
N101
98
Entity Identifier Code
M
ID
2/3
O
AN
3/3
M
ID
2/2
M
AN
3/3
O
ID
2/3
Code identifying an organizational entity, a
physical location, property or an individual
N102
93
BY Buying Party, Bealls Store Number
SF Ship from
RI Remit-to
ST Ship to, Bealls DC or Store Number for
a direct to store order
Name
Free-form name
N103
66
Identification Code Qualifier
Code designating the system/method of code
structure used for Identification Code (67)
N104
67
92 Assigned by Buyer, when N101 is BY or
ST, or
1 DUNS#, when N101 is RI or SF
Identification Code
Code identifying a party or other code
N106
98
050 Bealls DC ID, when N101 is ST and
goods shipped to Bealls DC, or, for a direct
to store order, 3-character Bealls Store
Number
When N101 is BY and order is predistributed, Bealls 3-character Store
Number, otherwise Bealls DC ID
When N101 is SF, Vendor’s DUNS#
When N101 is RI and remit directly to the
vendor, Vendor’s DUNS#; otherwise,
Bealls Factor Number for factor payment
Entity Identifier Code
Factor Code, for factor payments only
O4 Factor
Segment: N2 Additional Name Information
Usage: Optional
Max Use: 1
Purpose: To specify additional names or those longer than 35 characters in length
Data Element Summary
RXEQPORTING DATE/ACTION
REF. DES.
DATA
ELEMENT
NAME
N201
N202
93
93
Name
Name
ATTRIBUTES
M
O
AN
AN
1/30
1/30
Segment: N3 Address Information
Usage: Optional
Max Use: 1
Purpose: To specify the location of the named party
Data Element Summary
RXEQPORTING DATE/ACTION
REF. DES.
DATA
ELEMENT
NAME
ATTRIBUTES
N301
N302
166
166
Address Information
Address Information
M
O
ID
ID
1/30
1/30
Segment: N4 Name
Usage: Optional
Max Use: 1
Purpose: To specify the geographic place of the named party
Data Element Summary
RXEQPORTING DATE/ACTION
REF. DES.
DATA
ELEMENT
NAME
N401
N402
N403
N404
19
156
116
26
City Name
State or Province Code
Postal Code
Country Code
Issued: February 1, 2016
ATTRIBUTES
O
O
O
M
AN
ID
ID
ID
2/30
2/2
3/15
2/3
Effective: February 15, 2016 through July 31, 2016
Page 75 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
Segment: ITD Terms of Sale/Deferred Terms of Sale
Usage: Mandatory
Max Use: 1
Purpose: To specify terms of sale
Data Element Summary
RXEQPORTING DATE/ACTION
REF. DES.
DATA
ELEMENT
NAME
ITD01
336
Terms Type Code
ATTRIBUTES
M
ID
2/2
O
ID
1/2
O
AN
1/80
O
ID
1/2
Code identifying type of payment terms
ITD02
333
14 Previously agreed upon
Terms Basis Date Code
Code identifying the beginning of the terms
period
ITD12
373
3 Invoice Date
15 Receipt of Goods
Description
A free-form description to clarify the related data
elements and their content
ITD14
107
Payment Method Code
A free-form description to clarify the related data
elements and their content
C Pay by Check
L Letter of Credit
T Wire Transfer
Segment: DTM Date/Time Reference
Usage: Optional
Max Use: 2
Purpose: To specify pertinent dates and times
Data Element Summary
RXEQPORTING DATE/ACTION
REF. DES.
DATA
ELEMENT
NAME
ATTRIBUTES
DTM01
374
Date/Time Qualifier
M
ID
3/3
C
DT
8/8
Code specifying type of date
DTM02
373
001 Cancel After
010 Requested Ship
Date
Date expressed as CCYYMMDD, Bealls
requested ship / cancel date
Segment: FOB F.O.B Related Instructions
Usage: Optional
Max Use: 1
Purpose: To specify transportation instructions relating to shipment
Data Element Summary
RNE9FERENCE IDENTIFICATION
REF. DES.
DATA
ELEMENT
NAME
ATTRIBUTES
FOB01
146
Shipment Method of Payment
M
ID
2/2
C
ID
2/2
Code identifying payment terms for
transportation charges
FOB02
309
CC Collect
DF Defined by Bealls and Vendor
PP Prepaid by Vendor
Location Qualifier
Code identifying type of location
DE Destination
FA Factory
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 76 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
Detail
Segment: IT1 Baseline Item Data
Usage: Mandatory
Purpose: To specify basic and most frequently used line item data
105 Notes: Items must be billed in eaches by UPC.
Data Element Summary
ILTINEM IDENTIFICATION
REF. DES.
DATA
ELEMENT
NAME
IT102
358
Quantity Invoiced
ATTRIBUTES
M
N0
1/15
M
ID
2/2
C
R
1/17
C
ID
2/2
C
AN
1/12
Quantity ordered as a whole number only,
decimal values will not post to Bealls A/P system
IT103
355
Unit or Basis for Measurement Code
Code specifying the units in which a value is
being expressed, or manner in which a
measurement has been taken
IT104
212
EA Each
Unit Price
Cost per unit of product when the SLN is not
sent; when the SLN is sent the cost is in the
SLN06
IT106
235
Product/Service ID Qualifier
Code identifying the type/source of the
descriptive number used in Product/Service ID
(234)
IT107
234
UP UPC (1-5-5-1)
Product/Service ID
UPC or Vendor Style Number
Segment: PID Product/Item Description
Usage: Optional
Max Use: 3
Purpose: To describe a product in free-form format
Data Element Summary
RXEQPORTING DATE/ACTION
REF. DES.
DATA
ELEMENT
NAME
ATTRIBUTES
PID01
349
Item Description Type
M
ID
1/1
M
ID
2/2
M
AN
1/80
Code indicating the format of a description
PID02
750
F Free-form
Product/Process Characteristic Code
Code identifying the general class of a product
or process characteristic
PID05
352
08 Product description, or for Bealls Import
orders, packing requirement, item
description, and label description
73 Vendor color description
74 Vendor size description
Description
A free-form description to clarify the related data
elements and their content
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 77 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
Summary
Segment: TDS Total Monetary Value Summary
Usage: Mandatory
Max Use: 1
Purpose: To specify the total invoice amount
Data Element Summary
RXEQPORTING DATE/ACTION
REF. DES.
DATA
ELEMENT
NAME
TDS01
610
Amount
ATTRIBUTES
M
N2
1/15
Total invoice amount
Segment: CAD Carrier Detail
Usage: Mandatory
Max Use: 1
Purpose: To specify transportation details for the transaction set
Data Element Summary
RXEQPORTING DATE/ACTION
REF. DES.
DATA
ELEMENT
NAME
CAD04
CAD05
140
387
SCAC
Routing
CAD07
128
ATTRIBUTES
M
M
ID
AN
2/4
1/35
M
ID
2/3
M
ID
2/30
Free form description of routing
Reference Identification Qualifier
Code qualifying the Reference Identification
CAD08
127
BM Bill of Lading Number
Reference Identification
Bill of Lading Number
Segment: SAC Service, Promotion, Allowance, or Charge Information
Usage: Optional
Max Use: 1
Purpose: To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service,
promotion, allowance, or charge
Data Element Summary
RNE9FERENCE IDENTIFICATION
REF. DES.
DATA
ELEMENT
NAME
ATTRIBUTES
SAC01
248
Allowance or Charge Indicator
M
ID
1/1
M
ID
4/4
M
N2
1/15
O
ID
2/2
O
AN
1/80
Code which indicates an allowance or charge for
the service specified
SAC02
1300
C Charge
Service, Promotion, Allowance, or
Charge Code
Code identifying the service, promotion,
allowance, or charge
SAC05
610
D240 Freight (discount off cost), or Prepaid
Freight
Any other charges sent will be applied as
miscellaneous
Amount
Monetary amount
SAC12
331
Allowance or Charge Method of
Handling Code
Code indicating method of handling for an
allowance or charge
SAC15
352
02 Off Invoice
Description
A free-form description to clarify the related data
elements and their content
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 78 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
Segment: ISS Invoice Shipment Summary
Usage: Mandatory
Max Use: 1
Purpose: To specify summary details of total items shipped in terms of quantity
Data Element Summary
RXEQPORTING DATE/ACTION
REF. DES.
DATA
ELEMENT
NAME
ATTRIBUTES
ISS01
382
Number of Units Shipped
M
N0
1/15
M
ID
2/2
Total units shipped
ISS02
355
Unit or Basis for Measurement Code
Code specifying the units in which a value is
being expressed, or manner in which a
measurement has been taken
EA Each
Segment: CTT Transaction Totals
Usage: Mandatory
Max Use: 1
Purpose: To transmit a hash total for a specific element in the transaction set
Data Element Summary
RXEQPORTING DATE/ACTION
REF. DES.
DATA
ELEMENT
NAME
ATTRIBUTES
CTT01
354
Number of Line Items
M
ID
1/1
Total number of line items in the transaction set
The number of IT1 segments present in the
transaction set
Segment: SE Transaction Set Trailer
Usage: Mandatory
Max Use: 1
Purpose: To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST)
and ending (SE) segments)
Data Element Summary
STERANSACTION SET TRAILER
REF. DES.
DATA
ELEMENT
NAME
ATTRIBUTES
SE01
96
Number of Included Segments
M
N0
1/10
M
AN
4/9
Total number of segments included in a
transaction set including ST and SE segments
SE02
329
Transaction Set Control Number
Identifying control number that must be unique
within the transaction set functional group
assigned by the originator for a transaction set
9 This will be the same number as is in the ST
segment (ST02) for the transaction set.
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 79 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
EDI 856 (ASN - Advance Ship Notice) Mapping
The ASN must be in a pick and pack structure and must be in our system before arrival of the
shipment at our distribution facility. An expense offset will be assessed for non-compliance.
A separate ASN must be provided for each bill of lading. In the case of multiple truckloads, each
truckload requires a unique BOL and a separate ship notice. Carton level information is required for
every Store X-Dock shipment to Beall’s distribution facility. The UCC128 serial container marking
numbers cannot be re-used within a 12-month period.
The industry accepted practice for merchandise shipped by small package carriers (for example,
Fedex or UPS) is one 856 per carton. The tracking number should be the number used in the REF
BM segment of the ship notice.
Beall’s Purchase Order number in the PRF01-segment is a 7-digit number. The leading character
must be a 0 (zero).
Deviation from the below EDI 856 mapping may impact our ability to receive a shipment.
Note: Functional Acknowledgments will be sent for all documents transmitted to Beall’s by vendors.
Header
SEG. ID
NAME
REQ. DES.
MAX USE
ST
BSN
Transaction Set Header
Beginning Segment for Ship Notice
M
M
1
1
M
M
M
M
M
O
1
1
1
1
1
1
M
O
O
M
1
1
1
1
M
M
M
M
M
1
1
1
1
2
M
1
M
M
1
1
M
M
M
1
1
1
M
M
1
1
LOOP REPEAT
Detail - Shipment
LOOP ID – HL
HL
Hierarchical Level
TD1
Carrier Details (Quanity & Weight)
TD5
Carrier Details (Routing)
REF
Reference Identification
DTM
Date/Time Reference
FOB
F.O.B. Related Instructions
LOOP ID – HL/N1
N1
Name
N2
Additional Name Information
N3
Address Information
N4
Geographic Location
999999
2
Detail - Order
LOOP ID – HL
HL
Hierarchical Level
PRF
Purchase Order Reference
PID
Product/Item Description
TD1
Carrier Details (Quanity & Weight)
REF
Reference Identification
LOOP ID – HL/N1
N1
Name
999999
2
Detail - Pack
LOOP ID – HL
HL
Hierarchical Level
MAN
Marks and Numbers
999999
Detail - Item
LOOP ID – HL
HL
Hierarchical Level
LIN
Item Identification
SN1
Item Detail (Shipment)
999999
Summary
CTT
SE
Transaction Totals
Transaction Set Trailer
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 80 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
Header
Segment: ST Transaction Set Header
Usage: Mandatory
Max Use: 1
Purpose: To indicate the start of a transaction set and to assign a control number
Data Element Summary
STTRANSACTION SET HEADER
REF. DES.
DATA
ELEMENT
NAME
ATTRIBUTES
ST01
143
Transaction Set Identifier Code
M
ID
3/3
M
AN
4/9
Code uniquely identifying a Transaction Set
ST02
329
856 Ship Notice/Manifest
Transaction Set Control Number
Identifying control number that must be unique
within the transaction set functional group
assigned by the originator for a transaction set
Segment: BSN Beginning Segment for Ship Notice
Usage: Mandatory
Max Use: 1
Purpose: To transmit identifying numbers, dates, and other basic data relating to the transaction set
Data Element Summary
RXEQPORTING DATE/ACTION
REF. DES.
DATA
ELEMENT
NAME
BSN01
353
Transaction Set Purpose Code
ATTRIBUTES
M
ID
2/2
M
AN
2/30
M
DT
8/8
M
DT
8/8
M
ID
4/4
Code identifying purpose of transaction set
BSN02
76
00 Original
07 Duplicate
Shipment Identification
Identifying number assigned by issuer
BSN03
373
Date
Date expressed as CCYYMMDD
BSN04
337
Time
Time expressed in 24 hour clock time: HHMM, or
HHMMSS, or HHMMSSD, or HHMMSSDD
BSN05
1005
Hierarchical Structure Code
0001 Pick and Pack Structure
Segment: HL Hierarchical Level
Usage: Mandatory
Max Use: 1
Purpose: To identify dependencies and the content of hierarchically related groups of segments
Data Element Summary
RNE9FERENCE IDENTIFICATION
REF. DES.
DATA
ELEMENT
NAME
ATTRIBUTES
HL01
628
Hierarchical ID Number
M
AN
1/12
M
AN
1/12
M
ID
1/2
A unique number assigned by the sender to
identify this segment in the hierarchical structure
HL02
734
1 for this shipment level HL segment
Hierarchical Parent ID Number
Identification number of the next higher
hierarchical segment for which the segment
being described is subordinate
HL03
735
Hierarchical Level Code
Code defining the characteristic of a level in a
hierarchical structure
S Shipment
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 81 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
Segment: TD1 Carrier Details (Quantity and Weight)
Usage: Mandatory
Max Use: 1
Purpose: To specify weight and quantity
Data Element Summary
RXEQPORTING DATE/ACTION
REF. DES.
DATA
ELEMENT
NAME
TD101
103
Packaging Code
ATTRIBUTES
M
AN
5/5
M
N0
1/7
M
ID
1/1
M
N0
1/10
M
ID
2/2
Code identifying the type of packaging; Part 1:
Packaging Form, Part 2: Packaging Material
TD102
80
CTN25 corrugated cartons
Lading Quantity
Number of cartons
TD106
187
Weight Qualifier
Code defining the weight type
TD107
81
G Gross Weight
Weight
Numeric non-decimal value of weight
TD108
355
Unit or Basis for Measurement Code
Code specifying the units in which a value is
being expressed, or manner in which a
measurement has been taken
LB Pounds
Segment: TD5 Carrier Details (Routing Sequence/Transit Time)
Usage: Mandatory
Max Use: 1
Purpose: To specify routing
Data Element Summary
RXEQPORTING DATE/ACTION
REF. DES.
DATA
ELEMENT
NAME
ATTRIBUTES
TD502
66
Identification Code Qualifier
M
ID
1/1
M
AN
3/4
M
ID
1/2
M
AN
1/35
M
ID
2/2
Code designating the system/method of code
structure used for Identification Code (67)
TD503
67
2 SCAC
Identification Code
SCAC identifying the carrier
TD504
91
Transportation Method/Type Code
Code specifying the method or type of
transportation for the shipment:
A Air
C Consolidation
E Expedited Truck
M Motor (Common Carrier)
U Private Parcel Service
TD505
387
Routing
Free-form description of the routing
TD506
368
Shipment/Order Status Code
Code indicating the status of an order or
shipment or the disposition of any difference
between the quantity ordered and the quantity
shipped for a line item or transaction
CC Ship Complete
PR Partial Shipment
Segment: REF Reference Identification
Usage: Mandatory
Max Use: 1
Purpose: To specify identifying information
Notes: Bill of Lading Number must be unique for each shipment. Receipt of duplicate Bill of Lading numbers will be
rejected unless the BSN01 is ‘07’ (re-transmission).
Data Element Summary
RNE9FERENCE IDENTIFICATION
REF. DES.
DATA
ELEMENT
NAME
ATTRIBUTES
REF01
128
Reference Identification Qualifier
M
ID
2/2
C
AN
17/17
Code qualifying the Reference Identification
REF02
127
BM Bill of Lading number
Reference Identification
Bill of Lading number
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 82 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
Segment: DTM Date/Time Reference
Usage: Mandatory
Max Use: 2
Purpose: To specify pertinent dates and times
Data Element Summary
RXEQPORTING DATE/ACTION
REF. DES.
DATA
ELEMENT
NAME
ATTRIBUTES
DTM01
374
Date/Time Qualifier
M
ID
3/3
C
DT
8/8
Code specifying type of date
DTM02
373
011 Ship Date
Date
Date expressed as CCYYMMDD, ship date
Segment: FOB F.O.B Related Instructions
Usage: Optional
Max Use: 1
Purpose: To specify transportation instructions relating to shipment
Data Element Summary
RNE9FERENCE IDENTIFICATION
REF. DES.
DATA
ELEMENT
NAME
ATTRIBUTES
FOB01
146
Shipment Method of Payment
M
ID
2/2
Code identifying payment terms for
transportation charges
CC Collect
PP Prepaid by Vendor
Segment: N1 Name
Usage: Mandatory
Max Use: 1
Purpose: To identify a party by type of organization, name, and code
Data Element Summary
RXEQPORTING DATE/ACTION
REF. DES.
DATA
ELEMENT
NAME
ATTRIBUTES
N101
98
Entity Identifier Code
M
ID
2/3
O
AN
3/3
M
ID
2/2
M
AN
3/3
Code identifying an organizational entity, a
physical location, property or an individual
N102
93
ST Ship to, Bealls DC or Store Number for
a direct to store order
SF Ship from
Name
Free-form name
N103
66
Identification Code Qualifier
Code designating the system/method of code
structure used for Identification Code (67)
N104
67
92 Assigned by Buyer, when N101 is ST,
or
1 DUNS#, when N101 is SF
Identification Code
Code identifying a party or other code
050 Bealls DC ID when N101 is ST and
goods shipped to Bealls DC, or 3-character
Bealls Store Number for a direct to store
order
Vendor’s DUNS when N101 is SF
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 83 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
Segment: N2 Additional Name Information
Usage: Optional
Max Use: 1
Purpose: To specify additional names or those longer than 35 characters in length
Data Element Summary
RXEQPORTING DATE/ACTION
REF. DES.
DATA
ELEMENT
NAME
N201
N202
93
93
Name
Name
ATTRIBUTES
M
O
AN
AN
1/30
1/30
Segment: N3 Address Information
Usage: Optional
Max Use: 1
Purpose: To specify the location of the named party
Data Element Summary
RXEQPORTING DATE/ACTION
REF. DES.
DATA
ELEMENT
NAME
ATTRIBUTES
N301
N302
166
166
Address Information
Address Information
M
O
ID
ID
1/30
1/30
Segment: N4 Name
Usage: Mandatory (N101 is SF)
Max Use: 1
Purpose: To specify the geographic place of the named party
Data Element Summary
RXEQPORTING DATE/ACTION
REF. DES.
DATA
ELEMENT
NAME
ATTRIBUTES
N401
N402
N403
N404
19
156
116
26
City Name
State or Province Code
Postal Code
Country Code
O
O
O
M
AN
ID
ID
ID
2/30
2/2
3/15
2/3
Segment: HL Hierarchical Level
Usage: Mandatory
Max Use: 1
Purpose: To identify dependencies and the content of hierarchically related groups of segments
Notes: a new order level must be provided for each PO/store occurrence within the Bill of Lading/Shipment.
Data Element Summary
RNE9FERENCE IDENTIFICATION
REF. DES.
DATA
ELEMENT
NAME
ATTRIBUTES
HL01
628
Hierarchical ID Number
M
AN
1/12
M
AN
1/12
M
ID
1/2
A unique number assigned by the sender to
identify this segment in the hierarchical structure
HL02
734
Hierarchical Parent ID Number
Identification number of the next higher
hierarchical segment for which the segment
being described is subordinate
HL03
735
Hierarchical Level Code
Code defining the characteristic of a level in a
hierarchical structure
O Order
Segment: PRF Purchase Order Reference
Usage: Mandatory
Max Use: 1
Purpose: To provide reference to a specific purchase order
Data Element Summary
RNE9FERENCE IDENTIFICATION
REF. DES.
DATA
ELEMENT
NAME
ATTRIBUTES
PRF01
324
Purchase Order Number
M
AN
7/7
M
AN
8/8
Bealls assigned Purchase Order Number
PRF04
373
Date
Bealls assigned Purchase Order Date
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 84 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
Segment: PID Product/Item Description
Usage: Mandatory
Max Use: 1
Purpose: To describe a product or process in coded or free-form format
Notes: Beall’s requires vendors to indicate compliance with the Fair Labor Standards Act in the PID segment.
Data Element Summary
RNE9FERENCE IDENTIFICATION
REF. DES.
DATA
ELEMENT
NAME
ATTRIBUTES
PID01
349
Item Description Type
M
ID
2/2
M
ID
2/2
M
AN
17/17
Code indicating the format of a description
PID03
559
S Structured
Agency Qualifier Code
Code identifying the agency assigning the code
values
PID04
751
VI VICS
Product Description Code
A code from an industry code list which provides
specific data about a product
characteristic
FL Compliant with Fair Labor Standards
Act
Segment: TD1 Carrier Details (Quantity and Weight)
Usage: Mandatory
Max Use: 1
Purpose: To specify weight and quantity
Data Element Summary
RXEQPORTING DATE/ACTION
REF. DES.
DATA
ELEMENT
NAME
TD101
103
Packaging Code
ATTRIBUTES
M
AN
5/5
M
N0
1/7
Code identifying the type of packaging; Part 1:
Packaging Form, Part 2: Packaging Material
TD102
80
CTN25 corrugated cartons
Lading Quantity
Number of cartons for the PO/Store
Segment: REF Reference Identification
Usage: Mandatory (for Bealls Department Number)
Max Use: 2
Purpose: To specify identifying information
Data Element Summary
RNE9FERENCE IDENTIFICATION
REF. DES.
DATA
ELEMENT
NAME
ATTRIBUTES
REF01
128
Reference Identification Qualifier
M
ID
2/2
C
AN
10/10
Code qualifying the Reference Identification
REF02
127
IV Vendor’s Invoice Number
DP Bealls Department Number
Reference Identification
Invoice number when REF01 is IV
Bealls Department Number when REF01 is DP
Segment: N1 Name
Usage: Mandatory
Max Use: 1
Purpose: To identify a party by type of organization, name, and code
Data Element Summary
RXEQPORTING DATE/ACTION
REF. DES.
DATA
ELEMENT
NAME
ATTRIBUTES
N101
98
Entity Identifier Code
M
ID
2/3
O
AN
3/3
M
ID
2/2
M
AN
3/3
Code identifying an organizational entity, a
physical location, property or an individual
N102
93
BY Bealls Store Number
Name
Free-form name
N103
66
Identification Code Qualifier
Code designating the system/method of code
structure used for Identification Code (67)
N104
67
92 Assigned by Buyer
Identification Code
Code identifying a party or other code
Bealls 3-character Store Number
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 85 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
Segment: HL Hierarchical Level
Usage: Mandatory
Max Use: 1
Purpose: To identify dependencies and the content of hierarchically related groups of segments
Notes: a new pack level must be provided for each carton within the PO/store occurrence.
Data Element Summary
RNE9FERENCE IDENTIFICATION
REF. DES.
DATA
ELEMENT
NAME
ATTRIBUTES
HL01
628
Hierarchical ID Number
M
AN
1/12
M
AN
1/12
M
ID
1/2
A unique number assigned by the sender to
identify this segment in the hierarchical structure
HL02
734
Hierarchical Parent ID Number
Identification number of the next higher
hierarchical segment for which the segment
being described is subordinate
HL03
735
Hierarchical Level Code
Code defining the characteristic of a level in a
hierarchical structure
P Pack
Segment: MAN Marks and Numbers
Usage: Mandatory
Max Use: 1
Purpose: To indicate identifying marks and numbers for shipping containers
Data Element Summary
RNE9FERENCE IDENTIFICATION
REF. DES.
DATA
ELEMENT
NAME
ATTRIBUTES
MAN01
88
Marks and Numbers Qualifier
M
ID
2/2
C
AN
20/20
Code specifying the application or source of
Marks and Numbers (87)
MAN02
87
GM SSCC-18 and Application Identifier
Marks and Numbers
Marks and numbers used to identify a shipment
or parts of a shipment
Segment: HL Hierarchical Level
Usage: Mandatory
Max Use: 1
Purpose: To identify dependencies and the content of hierarchically related groups of segments
Notes: a new item level must be provided for each UPC within the pack occurrence.
Data Element Summary
RNE9FERENCE IDENTIFICATION
REF. DES.
DATA
ELEMENT
NAME
ATTRIBUTES
HL01
628
Hierarchical ID Number
M
AN
1/12
M
AN
1/12
M
ID
1/2
A unique number assigned by the sender to
identify this segment in the hierarchical structure
HL02
734
Hierarchical Parent ID Number
Identification number of the next higher
hierarchical segment for which the segment
being described is subordinate
HL03
735
Hierarchical Level Code
Code defining the characteristic of a level in a
hierarchical structure
I Item
Segment: LIN Item Identification
Usage: Mandatory
Purpose: To specify basic item identification data
105 Notes: Items must appear in eaches by UPC.
Data Element Summary
ILTINEM IDENTIFICATION
REF. DES.
DATA
ELEMENT
NAME
ATTRIBUTES
LIN02
235
Product/Service ID Qualifier
C
ID
2/2
C
AN
1/12
Code identifying the type/source of the
descriptive number used in Product/Service ID
(234)
LIN03
234
UP GTIN-12
EN GTIN-13
UK GTIN-14
Product/Service ID
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 86 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
UPC
Segment: SN1 Item Detail
Usage: Mandatory
Purpose: To specify the quantities associated with the item identified in the LIN at the item level.
105 Notes: Quantity must be a whole number, not a decimal value.
Data Element Summary
ILTINEM IDENTIFICATION
REF. DES.
DATA
ELEMENT
NAME
ATTRIBUTES
SN102
382
Number of Units Shipped
M
N0
1/15
M
ID
2/2
Numeric value of units shipped by UPC as a
whole number only, decimal values are not
posted
SN103
355
Unit or Basis for Measurement Code
Code specifying the units in which a value is
being expressed, or manner in which a
measurement has been taken
EA Each
Segment: CTT Transaction Totals
Usage: Mandatory
Max Use: 1
Purpose: To transmit a hash total for a specific element in the transaction set
Data Element Summary
RXEQPORTING DATE/ACTION
REF. DES.
DATA
ELEMENT
NAME
ATTRIBUTES
CTT01
354
Number of Line Items
M
ID
1/1
Total number of line items in the transaction set
The number of HL segments present in the
transaction set
Segment: SE Transaction Set Trailer
Usage: Mandatory
Max Use: 1
Purpose: To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST)
and ending (SE) segments)
Data Element Summary
STERANSACTION SET TRAILER
REF. DES.
DATA
ELEMENT
NAME
ATTRIBUTES
SE01
96
Number of Included Segments
M
N0
1/10
M
AN
4/9
Total number of segments included in a
transaction set including ST and SE segments
SE02
329
Transaction Set Control Number
Identifying control number that must be unique
within the transaction set functional group
assigned by the originator for a transaction set
9 This will be the same number as is in the ST
segment (ST02) for the transaction set.
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 87 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
E. Bealls Sample Ticket Types and Placement Requirements
(see separate attachment)
F. Carton Label Samples
UCC128 Label Samples
Required Information by Zone:
A. From Name and Address
B. Ship to DC Name and Address
C. Ship to Postal Code
D. Carrier Information (Bill of Lading
& PRO# if available)
E. 6 Digit Purchase Order Number
F. 3 Digit Dept. Number
G. Bar-Code of Mark/for Store
Number
H. Mark/for Store Number and
Name
I. Serial Shipping Container Code
(Bar-Code & Human readable)
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 88 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
UCC128 Label Placement
Lower edge of bar code must be 1.25 inches
from the natural bottom of the container. The
minimum height of the bar code is 1.25 inches.
Complex Case-pack Label Sample
From: ABC Company
1 Taylor Road
Edison, NJ. 08817
To:
Beall’s Department Stores
Warehouse #50
1806 38th Avenue East
Bradenton FL. 34208
PO#: 320034
Department #: 140
Case Pack Qty: 24
Case Pack Asst.: A
Carton ID: A1of 2
Total Cartons: 96
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 89 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
G. Expense Offset Policies
Error
Code
Error Description
150
ASN (EDI 856, for approved vendors)
151
No/Unusable/Late Advanced Ship Notice
200
TRANSPORTATION
201
Shipping on a carrier not authorized in our Vendor Partnership Guide –
Transportation and Routing Guide section for your shipping point and /
or purchase order type. Shipments under 151 lbs are not shipped UPS
Freight LTL collect
Improperly sealing truckload shipment, or failure to supply accurate
information regarding truckload/volume shipments within specified
time frame or truck not being properly loaded.
Shipping collect air freight without negotiating with the buying office
and without contacting the Beall’s Traffic Office for air freight routing.
Shipping prepaid / adding freight to the merchandise invoice or failure
to ship 3rd party billing as instructed.
Merchandise shipped to wrong receiving facility or Direct to Store
shipment sent to the Distribution Center
Multiple Shipments made on the same or consecutive days from the
same facility (less than truckload)
More than one shipment per Purchase Order
202
204
206
209
210
211
212
215
220
Expense Offset
FOB shipping point mismatch – vendor pickup city and state incorrect
More than one shipment per Purchase Order from more than 1 FOB
point
Failure to combine all shipments from the same location with the same
destination to no more than 2 shipments per week
$5 per carton
$275 plus inbound freight
$275 plus inbound freight
$275 plus inbound freight
$275 plus full freight
$275 plus inbound freight, plus store
delivery freight
$275 plus full freight on the smaller
or secondary order(s).
$275 plus full freight on the smaller
or secondary order(s).
$275 plus full freight
$275 plus full freight on the larger
shipment
$275 plus full freight on the smaller
or secondary order
250
PURCHASE ORDER COMPLIANCE
251
Advertised merchandise shipped past cancel which necessitates
abnormal means of transportation to our stores to meet the ad deadline.
$500 plus full freight to Stores plus
late ship discount below
252
Merchandise shipped in violation of purchase order shipping window
or against a canceled P.O.
253
Substitution for merchandise ordered or any variation from the ordered
styles, colors, sizes, quantities, prices or terms.
Days
Disc
Days
Disc
late
early
1-6
20%
1-13
10%
7-13
30%
14-30
20%
14 +
40%
31 +
30%
$275 plus all freight cost and:
Shortage, 10% cost or $100
whichever is greater
Overage, 50% cost or $100
whichever is greater
Substitution, 50% cost or $100
whichever is greater
255
Advertised merchandise not shipped by seller at 28 days prior to the ad
date must be shipped via Air Freight to Beall’s DC.
Advertised merchandise that will not be shipped by seller at 14 days
prior to the Ad date must be shipped via Air freight direct to each store.
256
Issued: February 1, 2016
Vendor to pay 100% of Air freight
charges
Vendor to pay 100% of Air freight
charges to each store
Effective: February 15, 2016 through July 31, 2016
Page 90 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
Error
Code
Error Description
270
BILL OF LADING
271
No BOL or Inaccurate / insufficient detail in BOL, original invoice or
UPS pickup record. Not using VICS BOL when shipping from outside
of the FOB zone. Missing or incorrect information on BOL errors may
include:
Ship to address is incorrect
Freight terms are not marked or marked incorrectly
Wrong or no purchase order(s) listed
Pallet or skid is provided instead of carton count
Failure to list carton count and weight on each purchase order
(especially when shipping multiple orders)
Department number is not provided
National Motor Freight Classification (NMFC) is not provided
Failure to combine purchase orders on a single BOL
300
UCC-128 (for approved vendors)
301
302
303
304
305
306
Missing UCC-128 Label and/or 128 pack data in 856
Poor quality UCC-128 label
UCC-128 Bar-code located incorrectly on cartons
UCC-128 format not correct
Duplicate 128 numbers
Multiple, conflicting UCC-128 labels
350
CARTON IDENTIFICATION
351
Failure to mark outside of carton as required for your purchase order
type.
400
PACKING
401
406
Failure to separate and pack merchandise as required for your PO type
according to packing instructions.
Shipping cartons over the 50 lb. Weight limit or shipping banded
cartons
Shipped multiple purchase orders or stores per carton
Failure to provide packing list information to the style, color, size level.
Improper sealing of full truckload or failure to properly document
trailer and seal number (s).
Unnecessary packing materials
600
UPC TICKETING / FLOOR READY MERCHANDISE
601
603
605
607
Merchandise not UPC marked
Merchandise is mis-marked
Poor Quality Vendor Supplied Bar-code
No / wrong retail on UPC tickets (where req.)
$25 per receipt, plus $.50 / unit
$25 per receipt, plus $.50 / unit
$25 per receipt, plus $.50 / unit
$25 per receipt, plus $.50 / unit
609
611
613
620
621
622
623
624
625
626
630
UPC missing human readable data
Merchandise is not ticketed with Beall’s UPCA.
Merchandise with Beall’s UPCA is mis-marked
No Hanger
Wrong Hanger
Hanger in carton, not on garment
Wrong hanger and hanger in carton, not on garmernt
Size indicator omitted
Size indicator incorrect
Size indicator not approved
Not folded as required
$25 per receipt, plus $.50 / unit
$25 per receipt, plus $.50 / unit
$25 per receipt, plus $.50 / unit
$25 per receipt, plus $.50 / unit
$25 per receipt, plus $.50 / unit
$25 per receipt, plus $.50 / unit
$25 per receipt, plus $.50 / unit
$25 per receipt, plus $.50 / unit
$25 per receipt, plus $.50 / unit
$25 per receipt, plus $.50 / unit
$25 per receipt, plus $.50 / unit
402
403
404
405
Issued: February 1, 2016
Expense Offset
$275 plus full transportation cost
$5 per carton
$5 per carton
$5 per carton
$5 per carton
$5 per carton
$5 per carton
$275 Handling Charge
$275 Handling Charge
$275 Handling Charge
$275 Handling Charge
$275 Handling Charge
$275 plus full transportation cost
$25 per receipt and .25 per unit
Effective: February 15, 2016 through July 31, 2016
Page 91 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
Error
Code
Error Description
600
UPC TICKETING / FLOOR READY MERCHANDISE
631
632
No size tape/circle sticker
No ticket
700
SHIPMENT ACCURACY
701
702
703
Removed from “Cross-dock” and moved to traditional processing
Failed Inspection and required 100% audit
Shipment and ASN does not match
800
INVOICE (EDI 810, for approved vendors)
801
802
809
Invalid Bealls-assigned PO number
Invoice amount out of balance: line item costs + freight – discounts
differs from the total invoice amount
Invalid DUNS number
Invalid invoice number: invoice number is blank or has more than 10
non-blank characters
Invalid invoice date: invoice date is zeroes or blank or is not a valid
date
Duplicate invoice number: PO#/Duns#/Invoice# combination already
exists
Invalid store number: store number is blank or zeroes or does not match
store number in PO
Invoice amount over max: invoice amount exceeds 10% of the amount
ordered
Invalid UPC
900
TMS
910
Incorrect entry of weight, cube, carton count and/or shipment origin
resulting in a TMS planned routing to be incorrect or unachievable
Shipment routed on a carrier other than the one specified
Freight not ready at pickup date and time requested through Webforms
or excessive loading time impacting subsequent pickups
803
804
805
806
807
808
920
930
Expense Offset
$25 per receipt, plus $.50 / unit
$25 per receipt, plus $.50 / unit
$50 per receipt plus $1 per unit
$50 per receipt plus $1 per unit
$50 per receipt plus $1 per unit
$10 per invoice
$10 per invoice
$10 per invoice
$10 per invoice
$10 per invoice
$10 per invoice
$10 per invoice
$10 per invoice
$10 per invoice
$275
$275 plus full freight
$275 plus full freight
Correspondence on any Expense Offset violations must be initiated within 6 months of the expense
offset check date. We are unable to research requests older than 6 months from issue date.
All Penalties are subject to collection by Beall’s Department Stores and its Subsidiaries or Affiliates
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 92 of 93
Vendor Partnership Guide – Beall’s Department Stores, Beall's Inc
H. Bealls Import Vendor Chargeback Violation Key
(see separate attachment)
Issued: February 1, 2016
Effective: February 15, 2016 through July 31, 2016
Page 93 of 93