IU Mission Dean of the Library Template
Updated 3/14/14
(DATE – two working days from current date)
(NAME)
(ADDRESS)
(CITY STATE ZIP)
Dear (NAME):
Upon the recommendation of the Search Committee, I am pleased to recommend to the Chancellor and the Presidents that you
be appointed Dean of the Walter E. Helmke Library and Librarian with tenure.1 This is a 100% administrative, fiscal year appointment.
This offer is subject to the approval of the Presidents and Trustees of Indiana University and Purdue University. In your case, we have
every reason to believe that such action will be forthcoming. Employment in this position is contingent upon a satisfactory background
check. The initial salary for this position is ($ AMOUNT) for the fiscal year and as a new employee of IPFW you will be paid by Purdue
University. This salary includes an administrative supplement of ($ AMOUNT) for performing dean duties. Salary increases will be
contingent upon job performance reviews. In addition to your salary, Purdue provides a generous benefit package that includes a defined
contribution retirement plan as well as medical, disability and life insurance which will begin immediately upon your employment. A
more complete description of these benefits can be found online at http://new.ipfw.edu/offices/hr/benefits/. In order to assist you with
your move to IPFW, you will be provided a moving allowance of ($ AMOUNT). This lump-sum payment represents taxable income,
and taxes will be withheld from the payment. If these funds are used for qualified moving expenses per current Internal Revenue Service
guidelines, income taxes withheld may be recovered on your tax return. Please consult your tax advisor. Please contact Amy Harrison,
at (260) 481-6514 for further details regarding your moving expenses.
Your appointment as Dean will begin on (DATE), with a comprehensive review of your performance in spring (YEAR) 2. In
the event that you no longer serve as Dean, the administrative supplement would be removed.
Enclosed you will find President’s Office Form 19 “Purdue University Appointment to the Faculty” and "Notice of Terms of
Initial Appointment for Appointments to Indiana University Missions." To indicate your acceptance of this appointment, please sign
these forms, as well as this letter, and return them to me in the envelope provided. I will then forward them for action and approval by
both universities. The enclosed Employee Information, Self Identification Compliance, Background Check Form, Direct Deposit
Authorization, W4 and WH4 forms should also be completed and returned with your materials at this time. Please refer to Indiana
University's Academic Handbook, which can be found online at
https://www.indiana.edu/~vpfaa/academichandbook/index.php/Main_Page. It details policies and procedures that apply to IPFW faculty
appointed to Indiana University mission programs. Also for your reference, Purdue University’s Faculty and Staff Handbook, which
can be found online at http://www.purdue.edu/faculty_staff_handbook/. In addition, I am sending you University policy I.A.1 copies of
Purdue executive memoranda (B4, B48 and B50) and OAA 06-2 which are relevant to your employment. The policy and memoranda are
for your permanent records. You will receive a separate mailing about the New Faculty Institute and you are expected to attend.
Employment with the University is subject to the requirements of the Immigration Reform and Control Act (IRCA) which
requires employers to verify an employee’s right to work in the United States. Prior to your first day of work, you must complete Section
1 of the U.S. Citizenship and Immigration Services’ Form I-9, Employment Eligibility Verification. To access the electronic form, visit
the IPFW Human Resources site at http://new.ipfw.edu/hr/. Click the link titled, “Electronic I-9 for new hires/rehires,” login and
complete Section 1 of the Form I-9. You will then be provided a list of acceptable documents. The required documents must be
presented to your school’s business manager or Human Resources on or before your first day of employment.
It is the policy of IPFW to provide reasonable accommodations for employees and applicants with disabilities. If you need
accommodations, please contact us.
Upon acceptance of this offer, you are requested to provide three original reference letters and an original transcript from the
university that awarded your terminal degree if you have not already done so. If you have questions regarding the background check
form, direct deposit authorization, I-9, W4 and WH4 forms, please contact Human Resources at (260) 481-6840.
I request your response to this offer by (DATE – normally, allow two weeks for return). If I can answer any other questions
for you, please do not hesitate to call me at (260) 481-6116. I look forward to your joining us at IPFW.
Sincerely,
Carl N. Drummond
Vice Chancellor for Academic Affairs
Enclosures
IU Mission Dean of the Library Template
Accepted: ________________________________
Signature
Updated 3/14/14
__________________
Date
For offers contingent upon VISA classifications, remove “with tenure” and add the following wording: “, contingent upon proper visa
classification. Also note that tenure cannot be awarded to a faculty member until he or she has received permanent residency.”
2 Initial Dean appointments are normally 5 years
1