IU Mission Dean of BMS & Dean EPP /Chair of PP
Updated 3/14/14
(DATE – two working days from current date)
(NAME)
(ADDRESS)
(CITY STATE ZIP)
Dear (NAME):
Upon the recommendation of the Search Committee, I am pleased to recommend to the Chancellor and the Presidents that you be
appointed (DEAN/DEAN AND CHAIR) of the (COLLEGE/DIVISION NAME) and Professor of (DISCIPLINE) with tenure. 1 This is a
100% administrative, fiscal year appointment. This offer is subject to the approval of the Presidents and Trustees of Indiana University and
Purdue University. In your case, we have every reason to believe that such action will be forthcoming. Employment in this position is
contingent upon a satisfactory background check. The initial salary for this position is ($ AMOUNT) for the fiscal year and as a new
employee of IPFW you will be paid by Purdue University. This salary includes an administrative supplement of ($ AMOUNT) for
performing dean duties. Salary increases will be contingent upon job performance reviews. In addition to your salary, Purdue provides a
generous benefit package that includes a defined contribution retirement plan as well as medical, disability and life insurance which will
begin immediately upon your employment. A more complete description of these benefits can be found online at
http://new.ipfw.edu/offices/hr/benefits/. In order to assist you with your move to IPFW, you will be provided a moving allowance of ($
AMOUNT). This lump-sum payment represents taxable income, and taxes will be withheld from the payment. If these funds are used for
qualified moving expenses per current Internal Revenue Service guidelines, income taxes withheld may be recovered on your tax return.
Please consult your tax advisor. Please contact the school’s Business Manager, (NAME) at (260) (PHONE NUMBER), for further details
regarding your moving expenses.
Your appointment as (DEAN/DEAN AND CHAIR) will begin on (DATE), with a comprehensive review of your performance in
spring (YEAR) 2. In the event that you no longer serve as (DEAN/DEAN AND CHAIR), the administrative supplement would be removed
and your appointment would be changed to an academic year basis by the standard conversion.
Enclosed you will find President’s Office Form 19 “Purdue University Appointment to the Faculty” and "Notice of Terms of Initial
Appointment for Appointments to Indiana University Missions." To indicate your acceptance of this appointment, please sign these forms,
as well as this letter, and return them to me in the envelope provided. I will then forward them for action and approval by both universities.
The enclosed Employee Information, Self Identification Compliance, Background Check Form, Direct Deposit Authorization, W4 and WH4
forms should also be completed and returned with your materials at this time. Please refer to Indiana University's Academic Handbook,
which can be found online at https://www.indiana.edu/~vpfaa/academichandbook/index.php/Main_Page. It details policies and procedures
that apply to IPFW faculty appointed to Indiana University mission programs. Also for your reference, Purdue University’s Faculty and
Staff Handbook, which can be found online at http://www.purdue.edu/faculty_staff_handbook/. In addition, I am sending you University
policy I.A.1 copies of Purdue executive memoranda (B4, B48 and B50) and OAA 05-2 which are relevant to your employment. The policy
and memoranda are for your permanent records. You will receive a separate mailing about the New Faculty Institute and you are expected to
attend.
Employment with the University is subject to the requirements of the Immigration Reform and Control Act (IRCA) which requires
employers to verify an employee’s right to work in the United States. Prior to your first day of work, you must complete Section 1 of the
U.S. Citizenship and Immigration Services’ Form I-9, Employment Eligibility Verification. To access the electronic form, visit the IPFW
Human Resources site at http://new.ipfw.edu/hr/. Click the link titled, “Electronic I-9 for new hires/rehires,” login and complete Section 1 of
the Form I-9. You will then be provided a list of acceptable documents. The required documents must be presented to your school’s
business manager or Human Resources on or before your first day of employment.
It is the policy of IPFW to provide reasonable accommodations for employees and applicants with disabilities. If you need
accommodations, please contact us.
Upon acceptance of this offer, you are requested to provide three original reference letters and an original transcript from the
university that awarded your terminal degree if you have not already done so. If you have questions regarding the background check form,
direct deposit authorization, I-9, W4 and WH4 forms, please contact Human Resources at (260) 481-6840.
I request your response to this offer by (DATE – normally, allow two weeks for return). If I can answer any other questions for you, please
do not hesitate to call me at (260) 481-6116. I look forward to your joining us at IPFW.
Sincerely,
Carl N. Drummond
Vice Chancellor for Academic Affairs
IU Mission Dean of BMS & Dean EPP /Chair of PP
Updated 3/14/14
Enclosures
Accepted: ________________________________
Signature
__________________
Date
For offers contingent upon VISA classifications, remove “with tenure” and add the following wording: “, contingent upon proper visa classification. Also
note that tenure cannot be awarded to a faculty member until he or she has received permanent residency.”
2
Initial Dean appointments are normally 5 years
1