F. No. D-15020/03/2012-GA
Government of India
Department of Commerce (SD)
Directorate General of Supplies & Disposals
(General Administration Section)
…
Jeevan Tara Building, New Delhi- 110001
Date: 05 December, 2012
To
(As per list enclosed)
Subject- Sealed tenders are invited for Stationery items for the use of DGS&D Hqrs., Jeevan
Tara Building New Delhi –regarding
Reference:- Tender Enquiry of even no. dated 29.11.2012.
Following insertion is hereby made in the Annexure III of above referred tender enquiry:
Annexure-III
Sl.No.
Items
103.
104.
105.
106.
107.
108.
Rates (per piece/packet)
(including taxes)
Photocopy Paper (A.4) 80 GSM(Century or other
equivalent)
Photocopy Paper (full scape) 80 GSM(Century or
other equivalent)
Photocopy Paper (A.4) 75 GSM(JK Brand)
Photocopy Paper (full scape) 75 GSM(JK Brand)
Add Gel pen (Achiever)
Add Gel (Achiever)- Refill
All other term & conditions of the aforementioned Tender Enquiry remain unaltered.
(K.A. Sathia Sulochana)
Deputy Director (Admn.)
For Directorate General of Supplies & Disposals
Telephone No. 23365251
i.
Notice Board
ii.
P&C Dte., DGS&D
CHECK LIST OF THE TENDER ENQUIRY
S.no.
Document
1
EMD (Draft / pay order)
2
Forwarding Letter of the firm
3
Duly signed Tender Enquiry
4
Annexure – II of T.E. (Duly
filled, signed and sealed)
5
Annexure – III of T.E. (Duly
filled, signed and sealed)
6
A copy of PAN / TIN no.
7
Documentary
proof
of
experience / certificate of
working in other Ministry /
Deptt.
8
Any other document(s)
Page No. *
Remarks
(To be filled by office)
*All the documents should be having running page number say if the total documents have 50
pages, the first document should be page numbered as 01 and the last document should be
page numbered as 50.
Signature of the Tenderer with seal
Government of India
Directorate General of Supplies & Disposals
(General Administration Section)
***
TENDER ENQUIRY
Dated: 29 November, 2012
Tender No.
Tender Notice to be issued by
Tender to be opened on
F. No. D-15020/03/2012-GA
Deputy Director (Admn)
26.12.2012 at 4.30 p.m.
Duly sealed tenders are invited for supply of Stationery items for the use of DGS&D
Hqrs., Jeevan Tara Building New Delhi for a period of one year from the date of award of
contract.
2.
In case you are interested in undertaking the job and have the capacity and competence
to supply the items, you may please submit your lowest quotation in a duly sealed envelope to
Deputy Director (General Admn.), Directorate General of Supplies & Disposals, Jeevan Tara
Building, 5, Parliament Street, New Delhi-110001. The quotations in sealed cover should be
dropped in the “Tender Box” kept at the Reception of this office, before 4.00 PM on
26.12.2012. The cover containing the quotation should be superscribed as under:
“Quotation for supply of Stationery items for DGS&D Hqrs for the year 2012-2013” Opening
date 26.12.2012 at 4.30 PM.” for General Administration.
3.
A list of offices where such jobs have been undertaken with documentary proof of
having performed them satisfactorily should be furnished with the tender as required in
Annexure-II.
4.
Any Cutting/Overwriting/Erasing in the rates will render the entire tender invalid.
5.
The tender should be accompanied by an Earnest Money Deposit (EMD) of Rs. 10,000/(Rupees ten thousand only) in the form of Demand Draft/Pay Order from a scheduled Bank
drawn in favour of DDO, DGS&D. In the absence of EMD, the tender shall be rejected
summarily. The earnest money shall be refunded to the unsuccessful tenderers after
finalization of the contract and to the successful tender after submission of performance
security of Rs. 1,00,000/- (Rupees one lakh only) in the shape of Fixed Deposit Receipt (FDR)/
Bank Guarantee (BG).
6.
Submission of tender will signify the acceptance of all terms and conditions of the
contract as above. It will not be obligatory for this office to accept the lowest quotation & no
explanation shall be given for the cause of rejection of quotation to any tenderer.
Contd/-
-27.
This office reserves the right to reject/any/all tender (s) without assigning any reasons
whatsoever. Canvassing in any form will be considered as disqualification from award of
contract.
8.
Please also see Annexure -I for terms and conditions of the contract, Annexure -II to be
filled by the tenderer(s) giving their details and Annexure-III for details of rates for items.
9.
Please also provide the checklist and arrange the papers accordingly.
(K.A. Sathia Sulochana)
Dy. Director (Admin.)
For Director General of Supplies & Disposals
I hereby accept all the terms and conditions mentioned above.
Date:
Signature of the Tenderer with seal
F. No. D-15020/03/2012-GA
ANNEXURE-I
The Contract shall be governed by the following terms and conditions:1
The goods/items/stores should be supplied within 07 (seven) days from the date of
issue of purchase order/supply order.
i)
The goods/items shall be delivered to General Administration’s store at 3rd floor or any
designated place of the office, DGS&D, Jeevan Tara Building, 5-Parliament Street, New Delhi
between 10.30 AM to 01.30 PM and 2.30 PM to 04.30 PM during working days. Unloading of
goods / stores and delivery to store at above mentioned place shall be responsibility of the
firm.
ii)
The supplier will be liable to replace the rejected /damaged stores within 10 days, failing
which the legal action will be taken as deemed fit by the Department.
iii)
The tenderer must confirm in writing that the goods supplied by them shall be as per
specification of goods mentioned in the Tender Enquiry and in case any duplicate/identical
goods of varying quality supplied by them, the contract shall be cancelled and goods shall be
purchased from the L-2 quoting firm or market, and the difference in price would be recovered
from L-1 supplier.
iv)
The payment will be made by cheque or through ECS on receipt of pre-receipted bill in
triplicate.
v)
In case of failure on the part of approved supplier to supply the above mentioned items
as per supply order within the stipulated period, the Directorate shall be at liberty to purchase
the said items from other sources and the approved supplier shall be liable to pay the excess
amount which this Directorate may have to incur being the difference of actual amount of
purchase minus the amount as per approved rates. If the failure continues for the second time
or repeated on the part of approved supplier, the contract shall be cancelled and performance
security would be forfeited apart from taking other legal action by this Department.
vi)
Any dispute arising out of the contract shall be referred to Sole Arbitrator of DGS&D,
New Delhi and the award of the Arbitrator shall be final and binding on both the parties.
vii)
Any sum of money due and payable on account of the contract, including performance
security deposit, can be appropriated by this Ministry or by any other person or persons
contracting for and on behalf of the President of India for being set-off against any claim of this
office.
2.
The quotation shall be accompanied by an earnest money of Rs. 10,000/- (Rupees ten
thousand only) in the form of crossed Demand Draft/Pay Order from any scheduled Bank in
favour of Director General of Supplies & Disposals, New Delhi. Cheques and cash shall not be
accepted. The quotations received without earnest money shall be summarily rejected without
assigning any reason therefore and no tenderer shall have the right to represent against it even
if his quotation happens to be the lowest. The earnest money of the firms, whose quotations
are not approved, shall be released after the award of the contract to the successful tenderer.
3.
The earnest money of the successful tenderer shall be returned on submission of
performance security of Rs. 1,00,000/- (Rupees one lakh only) in the shape of Fixed Deposit
Receipt (FDR) /Bank Guarantee. The performance security should be furnished within one
month of awarding the contract with validity beyond 60 days of the expiry of the contract.
4.
This office reserves the right to reject or to accept any quotation, in whole or in part
without assigning any reason thereof. This office also reserves the right to renew or extend the
contract for such period(s) as it may deem necessary, taking into account the satisfactory
performance/services rendered by the contractor during previous year.
5.
The rates of the items shall be mentioned in figures and in words. There should not be
any erasing or over-writing whatsoever.
6.
The contract may be placed with one or more than one firms depending upon rates and
other factors viz L.1 rates, quality of the products etc.
7.
The tenderer should keep their offers valid up to 45 days from the date of Tender
Opening.
8.
The tenderers are requested to read and understand the terms and conditions of the
contract mentioned in the foregoing paragraphs before sending their quotations, as no
violation of the aforesaid terms and conditions shall be permitted once the quotation is
accepted by this office.
9.
The quotation will be opened at 4.30 PM on 26.12.2012 in room no. 307 of Deputy
Director (Cost), DGS&D Hqr., Jeevan Tara Building, New Delhi.
(K.A. Sathia Sulochana)
Dy. Director (Admin.)
For Director General of Supplies & Disposals
F. No. D-15020/03/2012-GA
ANNEXURE-II
PARTICULARS TO BE FURNISHED BY THE AGENCY
1.
Name of the Agency :
2.
Address of the Agency:
3.
Name of the proprietor of the Agency:
4.
Telephone No. of Agency and Proprietor:
5.
Details of Ministry/Department in which the Agency had worked earlier as mentioned in
this Tender:S.
Name of the Ministry/Department
Year
Name/Contact no. of the
no.
(Attach copy of Contract)
Officers
of
Client
Ministry/Department
6.
PAN/TIN number of the agency:
7.
EMD’s Draft number, Date and name of the Bank:
This is certified that the above facts are true, complete and correct to the best of my
knowledge and belief. This is also certified that this Agency is not blacklisted by any
Government Department nor any criminal case is registered/pending against the Agency/Firm
or its owner/partner anywhere in India. It is certified that I/We have read and understood the
terms and conditions of the Tender Notice no. D-15020/3/2012-GA dated 29.11.2012 and will
abide by them till the completion of the contract period.
Dated:
Place:
(Signature of Proprietor)
Seal of the firm/Agency
F. No. D-15020/03/2012-GA
Annexure-III
QUOTATION – PROFORMA
Sl.
no.
Items
3
Add-gel pen (Gypsy)
Adhesive Slip {Oddy (4x3)}
All Pin (Gem)
4
Alphabet Register (8 Q) (Amir Book Depot)
5
Attendance Register (MHA-1, S-37) (100 pgs) (Amir Book Depot)
6
7
8
9
10
11
12
13
14
15
16
17
18
19
Ball Pen (045 Reynolds)
Ball Pen Refill (045 Reynolds)
Binder clip (15 mm) Oddy
Binder clip (19 mm) Oddy
Binder clip (25 mm) Oddy
Calculator-CT-500 (Citizen) original
Calendar Stand (kebica)
Candle (600 gm. Virgin wax)
Carbon (A-4) 100 sheets (Kores)
Cello Tape (medium 1/2”x 24 meters) (Premier/wonder)
Cello Tape (medium 1”x 65 meters) (Premier/wonder)
Cello Tape Dispenser (Big) (Ikon)
Cello Tape Dispenser (small) (Ikon)
Colour Flag (self stick) (oddy) (1”x3”)
Correction Pen (10 ml) Kores (fine point, metal tip, non cfc)
1
2
20
23
Dak Pad (Neelgagan)
Dustbin (Wonder/Royal Touch) (10 ltr)
Engagement Pad
24
Engagement Stand (A-4 size) - Acrolite (Kebica)
21
22
25
26
27
28
29
30
31
Envelop SE-5 Brown ( (80 GSM) (1000 pc) with printed office
name and address
Envelop SE-5 Brown (80 GSM) (1000 pc)
Envelop SE-6 Brown ((80 GSM) (1000 pc)
Envelop SE-6 Brown ((80 GSM) (1000 pc) with printed office
name and address
Envelop SE-8A (80 GSM) (1000 pc)
Envelop SE-8A (80 GSM) (1000 pc)with printed office name and
address
Envelope (A-4 Size A) (80 GSM) (1000 pc)
Rates (per piece/packet)
(including taxes)
(in figure
(in words)
32
Envelope white (SE-5) (80 GSM) (1000 pc)
33
Envelope white (SE-6) (80 GSM) (1000 pc)
34
35
36
37
38
39
40
41
Envelope white (SE-6) (80 GSM) (1000 pc) with printed office
name and address
Eraser-HB (Apsra / Natraj)
Fevi-stick (15 gm. Fevicol)
File band-good quality
File board (thick with cotton flap)
File cover(printed) (14"x22" with cloth patti in the centre of 1.5
inches, 2" folder patte in right side)
File tray (plastic) kebica
Gem Clip-Cloured-50 pcs packet (Neelambar)
48
Gum Bottle-300 ml. (National)
Hi-liter (Luxor)
Knife- (medium size)(citizen)
Matches box (Ship) (10 pc packet)
Needles (long-good quality)
Note Book (spiral) neelgagan
Note Sheet pad - (80 GSM) (100 sheets)
49
Paper Weight (medium size) Kebica
50
51
52
53
54
55
56
57
58
59
60
61
Pen (Hitech point 0.5) Luxar
Pen (Hitech point 0.5) Luxar
Pen Stand-two pens and date (kebica)
Pen Tumbler (kebica)
Pencil (Steadler-2B) (1x10)
Pencil (Steadler-HB) (1x10)
Pencil-HB (Nataraj) (1x10)
Peon book (100 pages) hard bound
Permanent marker (bullet tip) Luxar 970
Photocopy paper (A-4) 80 GSM (JK Brand)
Photocopy paper (full scape) 80 GSM (JK Brand)
Photocopy paper (A-4) 75 GSM (Century or other equivalent)
Photocopy paper (full scape) 75 GSM (Century or other
equivalent)
Pilot pen-Luxar 05
Pin Cushion
Plastic Cover-(Do-it no. 102)
Plastic Cover-(Solo CH 101)
Plastic Cover-(Solo CH 111)
Poker-good quality
Punch (Kangaroo) (double hole-dp 480)
Punch (Kangaroo) (single hole 4.5 mm)
42
43
44
45
46
47
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
Punch-Heavy duty (Kangaroo) DP - 800
Register-1Q (Neel Gagan) (12.5"x7.5")
Register-2Q (Neel Gagan) (-do-)
Register-4Q (Neel Gagan)(-do-)
Rubber Band (Nylon) good quality (per kg)
Scale-Plastic (12”) (Natraj)
96
Scissor (kebica)( plastic handle) medium
Seal Wax (400 grm.) (National)
Section Diary Regtister (S-30) 200 pages hard bound (Amir
Book Depot)
Sharpener-Nataraj
Short Hand Note Book (neelgagan)
Short Hand Pencil-HB Nataraj
Sketch Pen-Luxor (pack of 12 nos colours.)
Slip Pad (Neelgagan) (80 pgs)
Spiral pad (80 pages) (neelgagan)
Sponge / water cushion (kebica)
Stamp Ink-30ml (Supreme Brand)
Stamp Pad (National) (110mmx70mm)
Stapler (HD-10D)-Kangaroo
Stapler (HD-45)-Kangaroo
Stapler (mini)-Kangaroo
Stapler Pin (24/6)-Kangaroo
Stapler Pin (No. 10)-Kangaroo
Stapler Pin (No. 1217)-Kangaroo
Sutli (Ball)-thick and good quality (per kg)
Tag-good quality (5.5 inch) white (500 pc)
97
98
99
100
101
102
Thread Ball- (Ambica) (1x4) (100 grms)
Uni-ball pen (UB-150)
Visiting Card holder with case(240 cards)
White Board Duster (Magnetic)
White Board Marker (Magnetic) Luxar
White Board(Magnetic) 3’x4’
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
94
95
(Signature of Proprietor)
Seal of the firm/Agency