POLK COUNTY
BOARD OF COMMISSIONERS’ REGULAR MEETING
August 10, 2015 – 7:00 P.M.
R. Jay Foster Hall of Justice
Womack Building
Columbus, NC
AGENDA
1. Call to Order – Chair Pack
2. Invocation – Vice-Chair Holbert
3. Pledge of Allegiance
– Commissioner Bradley
4. Approval of Agenda – Agenda items may be added and/or deleted at this time.
Motion to approve.
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5. Resolution Honoring Bryant H. Womack – Commissioner Gage asked that this resolution be placed on the agenda in honor of Bryant H. Womack. The resolution was passed by consensus on July 30, 2015, but requires ratification by the Board during a regular meeting. The original framed resolution was donated to the
Womack Army Medical Center by Commissioner Gage during a ceremony held on
August 7, 2015, at Fort Bragg. Motion to approve. Page 1.
6. Citizen Comments
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7. Consent Agenda
A) Approval of the July 20, 2015, regular meeting and work session minutes.
B) Tax Department July 2015 refund request in the amount of $13,358.05.
Motion to approve the consent agenda. Pages 2-11.
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8. Duke Energy Transmission Reliability Enhancement Project Approval Rules &
Regulations
– To provide the public with information regarding the approval process.
Pages 12-36.
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9. Resolution in Opposition to the Proposed Location of the Duke Energy Transmission
Reliability Enhancement Lines in Polk County – To consider a resolution in opposition to the proposed location of the transmission lines in Polk County. Motion to approve. Pages 37-38.
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10. FY16 North Carolina Department of Transportation (NCDOT) Section 5310 Elderly
Individuals & Individuals With Disabilities Program Contract Agreement
– Dianne
Timberlake, Transportation Director, will present the contract agreement. Motion to approve. In addition to approving the contract agreement, the Board will need to take a separate vote to assign delegation authority to County Manager Pittman.
NOTE: This delegation of authority will be valid for all contract agreements on the agenda. Pages 39-80.
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11. FY16 North Carolina Department of Transportation (NCDOT) Section 5311
Community Transportation Program Contract Agreement
– Ms. Timberlake will present the contract agreement. Motion to approve. Pages 81-117.
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12. FY16 Appalachian Development Transportation Assistance Program Contract
Agreement - Ms. Timberlake will present the contract agreement. Motion to approve. Pages 118-154.
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13. Polk County Transportation 5-Year Community Transportation Service Plan – Ms.
Timberlake will give a presentation. A copy of the plan is available for review at www.polknc.org
. Pages 155-158.
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14. Booster Pump Station on Hwy. 9 North/Sunny View Waterline – Dave Odom of
Odom Engineering will present the information. Page 159.
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15. Hwy. 9 North/Sunny View Waterline Change Order – Mr. Odom will present Change
Order #4 in the amount of $60,815. Motion to approve. Pages 160-161.
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16. Budget Amendments – County Manager Pittman will present the Budget
Amendments. 1) BA #1, Appropriate Fund Balance/Transfer to Water Capital,
$60,815
– To appropriate General Fund Balance for the additional cost of the Sunny
View Waterline Extension. Motion to approve. 2) Project Budget Ordinance, Sunny
View Waterline Extension – To increase the project by $60,815. Motion to approve.
3) BA #3, Water Operating Fund, $22,500 – To transfer reserves from the Water
Operating Fund to the Water Project Fund to cover an additional six months of
Odom Engineering services. Motion to approve. Pages 162-164.
17. Polk County Personnel Policy Revisions for Discussion
– Patti Wagner, Human
Resources Officer, will present the draft revised policy for discussion and possible action.
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18. Proposed Amended Polk County/Inman-Campobello Water District (ICWD) Water
Agreement – To discuss re-submitting this contract to ICWD for their review. Motion to approve. Pages 165-197.
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19. Historical & Current Data on Polk County Droughts – Commissioner Gasperson asked that this item be placed on the agenda for discussion. Pages 198-199.
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20.
Manager’s Report – 1) U.S. Hwy. 74 & Hwy. 108 interchange. 2) NCACC Annual
Conference, County Manager’s round table sponsored by the UNC School of
Government. 3) Smoky Mountain’s 4 th Quarter Finance Report for FY 2014/15. 4)
Reception for the new Polk County Cooperative Extension Director Scott Wellborn on Tuesday afternoon, August 11, 2015, from 1:00 - 3:00 at the Polk County
Cooperative Extension Office. 5) Recent Polk C ounty agencies’ emergency response efforts. Pages 200-205.
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21. Volunteer Boards for Vote – Mental Health Advisory Board – 2 applications, 2 vacancies; Recreation Advisory Board – 1 application, 1 vacancy. Motion to approve. Pages 206-209.
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22. Volunteer Boards for Review – Animal Cruelty Investigators – 7 applications, 9 vacancies. Pages 210-217.
23. Commissioner Comments
24. Adjournment
– Motion to adjourn.
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Indicates information is included in the agenda packet.
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