POLK COUNTY
REGULAR BOARD OF COMMISSIONERS’ MEETING
December 1, 2014 – 7:00 P.M.
R. Jay Foster Hall of Justice
Womack Building
Columbus, NC
AGENDA (A)
1. Call to Order – Chair Owens
2. Invocation – Chair Owens
3. Pledge of Allegiance – Vice-Chair Gage
 4.
Approval of Minutes – Approval of the November 17, 2014, regular meeting minutes.
Motion to approve. Pages 1-6.
5. Approval of Agenda – You may add/delete items at this time.
6. Citizen Comments
 7.
Emergency Response Team Appreciation – Chair Owens will comment. Page 7.
8. Appearance Commission Awards – Joe Cooper, Appearance Commission Chair, will
present the awards.
9. DSS Building Final Repair Report – Commissioner Holbert asked that this item be
placed on the agenda.
10. Closed Session – Motion to go into closed session for the purpose of personnel,
G.S. 143-318.11(a)(6), and attorney-client privilege, G.S. 143-318.11(a)(3).
11. Return to Open Session – Motion to return to open session.
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 12. Budget Amendment – Sandra Hughes, Finance Director, will present BA #.
Motion
to approve. Pages 8-9.
13. Human Resource Director Position – To charge the County Manager with creating a
job description and budget requirements for this position. Motion to approve.
 14. Volunteer Boards for Vote – Council of Aging – 1 application, 3 vacancies; Library
Board of Trustees – 1 application, 1 vacancy. Pages 10-12.
15. Presentation of Plaque – Vice-Chair Gage
16. Commissioner Comments – Outgoing Commissioner Owens
17. Adjournment - Motion to adjourn.
 Indicates information is included in the agenda packet.
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POLK COUNTY
December 1, 2014
ORGANIZATIONAL & REGULAR
BOARD OF COMMISSIONERS’ MEETING
R. Jay Foster Hall of Justice
Womack Building
Columbus, NC
AGENDA (B)
1. Incoming Board Swearing In Ceremony – Rev. Walter Bryan (Ret.), Good Shepherd
Episcopal Church, will give the invocation. Ki’yon Staley will sing the National
Anthem. John Cantrell will perform “Amazing Grace” on the bagpipes.
Clerk of Court Elect Pam Hyder – Oath administered by Sheila Whitmire.
Commissioner Elect Shane Bradley – Oath administered by Sheila Whitmire.
Commissioner Elect L. Keith Holbert – Oath administered by Sheila Whitmire.
Commissioner Elect Ray Gasperson – Oath administered by Pam Hyder.
Sheriff Elect Donald Hill – Oath administered by Pam Hyder.
2. Call to Order of the Organizational and Regular Meeting – Clerk to the Board
Fehrmann.
3. Election of Chair – Motion to approve.
4. Election of Vice-Chair – Motion to approve.
5. Approval of Agenda (New Chair presiding.) – Items may be added or deleted at this
time. Motion to approve.
6. Appointment of Clerk to the Board - Motion to approve.
7. Appointment of Polk County Attorney – Motion to approve.
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8. Polk County & UNC School of Government Code of Ethics – This information has
been provided to the Commissioners in an informational handbook, and is available
for review in the County Manager’s office. Citizen comments. Motion to approve.
 9.
Meeting Procedures, Rules, Agenda Items Procedure, and Decorum – Motion to
approve. Pages 13-14.
10. Suggested Rules of Procedure - UNC School of Government – This information has
been provided to the Commissioners in an informational handbook, and is available
for review in the County Manager’s office. Motion to approve.
11. Commissioner Appointments to Boards by Chair – Motion to approve.
Page 15.
12. Approval of 2014 Board of Commissioners’ Meeting Schedule – Motion to approve.
Page 16.
13. Approval of 2014 Holiday Schedule – Motion to approve.
Page 17.
14. Polk
County Detention Center Request for Qualifications (RFQ) – To consider
approval of the proposed RFQ. Motion to approve. Pages 18-20.
15. Volunteer Board For Review – Tryon Planning Board – 1 application, 1 ETJ alternate
vacancy. Pages 21-22.
16. Employee Christmas Party – Reminder of the Employee Christmas Party on Friday,
December 5th at 12 o’clock in the Tryon Estates dining room. The county offices will
be closed from 11:30am until 2:30pm. Carpooling to the party is encouraged.
17. Commissioner Comments
18. Adjournment – Motion to adjourn.
 Indicates information is included in the agenda packet.
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