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CRIS System Management Manual
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Table of Contents
Basic System Management ............................................................................................ 4
Contact Details ................................................................................................................ 4
Navigation: Generic System Management Keys – GUI ............................................... 5
System Tables ................................................................................................................. 7
People Tables .................................................................................................................. 8
Resources ............................................................................................................................ 8
Staff .................................................................................................................................... 8
Referrers ............................................................................................................................ 13
Referrer Links ..................................................................................................................... 14
Security Settings ................................................................................................................. 15
Available Permissions Table ................................................................................................... 18
Place Tables ................................................................................................................... 19
Departments ......................................................................................................................
Venues ..............................................................................................................................
Film Locations .....................................................................................................................
Rooms ...............................................................................................................................
Post Codes .........................................................................................................................
Sites ..................................................................................................................................
Trusts ................................................................................................................................
Referrer Locations ...............................................................................................................
19
19
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22
23
Other Tables .................................................................................................................. 24
Appointments .................................................................................................................. 24
Exams per Hospital .............................................................................................................. 24
Diary Set-up ....................................................................................................................... 25
Exam Costs ..................................................................................................................... 31
General Tables ............................................................................................................... 33
Examination Codes ..............................................................................................................
Specialty ............................................................................................................................
Alarms ...............................................................................................................................
Dates on Call ......................................................................................................................
Batch Set-up ......................................................................................................................
Exam Validation ..................................................................................................................
33
34
35
35
35
36
Nuclear Medicine… ........................................................................................................... 37
Isotope .............................................................................................................................. 37
Chemicals .......................................................................................................................... 37
Reports… ........................................................................................................................ 37
Coded Phrases .................................................................................................................... 37
Museum, Diagnoses Codes and User Dictionary ....................................................................... 38
Post Examination… ........................................................................................................... 39
Contrast, Film Types, Projections and Reasons ........................................................................ 39
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Post Exam Defaults ............................................................................................................. 39
Stock ............................................................................................................................. 42
Site Codes Set-up ............................................................................................................ 46
Status (This Table should not be amended without SHA approval) ......................................... 46
Flexible Fields .................................................................................................................. 47
Session… ........................................................................................................................ 47
Action Codes ................................................................................................................... 47
Sub Types ....................................................................................................................... 47
System ............................................................................................................................ 48
Stats Types & Stats Data Fields.............................................................................................
Format Editor – ‘Message of the Day Facility’ ..........................................................................
XR Settings ........................................................................................................................
CRIS Application Tables .......................................................................................................
48
48
48
49
Essential Housekeeping… ........................................................................................... 50
View Log ............................................................................................................................
Deleting Old Dictations ........................................................................................................
Checking Worklist Status ......................................................................................................
Checking other Interfaces Status ...........................................................................................
Checking for unreported events ............................................................................................
Clearing the print queues .....................................................................................................
Dummy/Test Patients ..........................................................................................................
50
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55
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57
Troubleshooting ............................................................................................................ 58
Restoring a ‘Not Performed’ Event .........................................................................................
Unlocking Dictations (05LOCK Records) .................................................................................
Resetting Completed / Untyped Dictations (30COMP Records) ...................................................
Deleting a Dictation from Incorrect Patient .............................................................................
Moving / Deleting a report ....................................................................................................
Unverifying a report ............................................................................................................
Deleting a patient ................................................................................................................
Deleting an event ................................................................................................................
Correcting Staff Login ID’s and User ID’s ................................................................................
Unlinking Patients who have been linked to the wrong PAS record .............................................
Merging / Unmerging CRIS Duplicate Radiology Records ..........................................................
Correcting CRIS/PACS Records allocated to the Wrong Patient ..................................................
PAS or OCS Down Procedures ...............................................................................................
Table Colours ......................................................................................................................
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Basic System Management
Following the implementation, and initial settling in period the standard day to day running and
housekeeping on the CRIS system is the responsibility of Trust RIS system manager(s) and as such
they should develop a comprehensive understanding of all day-to-day workings of this application
covering all relevant areas in which the system is used.
Additionally when reporting system issues/problems to the CRIS Helpdesk via the standard route
(i.e. Trust IT, LSP or HSS Helpdesk), the RIS system manager should undertake a reasonable
amount of investigation into each issue/problem prior to contacting the helpdesk. This is defined as
follows:

Providing key details relevant to the issue/problem for example:





Establishing information regarding the circumstances in which the issue/problem occurs or
has occurred, for example:



CRIS Number
Patient Demographics (Surname, Forename, DOB)
Event Details (Attendance/Appointment date, Event number: E-123456)
Any other relevant details (Exam, ward, referrer, report, post exam, room, user etc.)
Encouraging the user to demonstrate the problem/issue, or attempting to re-create the
reported issue/problem
Considering any other factors or patterns (i.e. user, hardware, network)
Ensuring that all modification or development requests are make in consideration of Trust
wide working practice (i.e. Will other sites be affected?) and provide appropriate information,
specifications or key contact details.
The RIS System Manager should however be aware that CRIS System Management may be
restricted to certain elements of the system which will not affect the overall SHA – Health Authority,
National Coding standards, CfH or Clinical Reference Group Decision (CRG hereafter).
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Contact Details
In most cases the RIS system manager should contact the Trust IT or LSP Helpdesk in the first
instance. The only exception to this is customers with support contracts direct via the HSS Helpdesk.
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Work List Column Configuration
It is now possible to configure any work list within the CRIS system. Users can specify which
columns to display and apply default sorting in ascending or descending order.
Using the fields presented in the ‘Available Columns’ section, users can add any additional field by
selecting it and pressing the arrow pointing the ‘Selected Columns’.
To remove a displayed column, left click the field from the selected column and press the arrow
point to the left to remove.
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Navigation: Generic System Management Keys – GUI
NAVIGATION – KEYBOARD
Move forward a field (box)
Enter
Use Enter/Return to move forward a field when
entering information.
Up Arrow
Shift – Tab
Use either of these keys to move back a field in order
to enter or amend information.
Prompt List (Help) in a coded field
F4
View a prompt/help list of all possible LOCAL codes.
Hover help, and Intuitive help is also available on
each field, and throughout the system.
Display ALL codes via prompt list
F4 then F3
Display SHA-wide/ALL codes in a prompt/help list
ESC
Quit any F4 prompt list without making a selection
Move back a field (box)
Quit a prompt list (Help)
Move to Save Button
F2
Clear Patient/Screen
Move the cursor to the appropriate save function
button (i.e. Attend, Appointment, Save etc.).
Clears patient details from the screen in any position.
F5
Reload Previous Patient Record
View (All) Reports
Move between screen tabs
F9
F12
Alt –
Reloads the previous patient’s record.
Loads the CRIS Report Viewer
Move between screen tabs (i.e. Patient Details,
Events etc.)
R or L Arrow
Move between screen sections
Logout
Exit
F6
Alt – L
Alt – F4
Move between sections of fields within screens.
Logs off between breaks, or to allow other users to
access the system.
Quits the CRIS application completely.
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Adding or Changing Printers
The CRIS System uses standard Windows printing and as such all printers should be installed by the
Trust IT department. Once installed via Window the required printers can then be set-up on the
CRIS System via the TOOLS > PRINTERS SET-UP function.
It is possible to set-up Label, Letter, Report and other document printers by selecting the
appropriate printer by choosing from the [F4] prompt list and clicking the [Save as Default] button.
Printer set-up should also be used to Change or Re-direct to an alternative Printer as necessary.
Please Note: If you require a scheduled stat printer, please contact the Trust IT or HSS Helpdesk - This is not applicable to
LSP Data Centre customers.
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System Tables
To make System changes you should click the Tables icon.
The Setup screen is divided into
various sections as shown below. In order to access each table, click on the relevant folder.
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People Tables
Resources
This table is only applicable if you have purchased the CRIS ‘Resource Management Module and is
used to plan appointment around available staff / resources. Full details regarding the CRIS
Resource Management Module Usage and Configuration is detailed via
RIS_CRIBXXX_Resource_Management_Module.doc which is available upon request via the CRIS
Helpdesk upon purchasing / implementing the module.
ResourceGroups
This table is only applicable if you have purchased the CRIS ‘Resource Management Module and is
used to plan appointment around available staff / resources. Full details regarding the CRIS
Resource Management Module Usage and Configuration is detailed via
RIS_CRIBXXX_Resource_Management_Module.doc which is available upon request via the CRIS
Helpdesk upon purchasing / implementing the module.
Staff
To Add a User
To add, amend or delete a User, click on TABLES > PEOPLE > STAFF. To add a new User, click on
[NEW]. Complete the fields for the user as shown in the table below.
User Details
Login ID
User ID
National ID
Name
Group
Allocate the User ID as defined according to the Trust standard
Allocate the User ID as defined according to the Trust standard
For use with Smart Cards (once implemented) – DO NOT COMPLETE
Enter the user’s name
Enter the Security group or press [F4] and [Add] each required group from the
list displayed. (The Group is defined in Security Settings table). More than one
group may be required to give each user access to all required CRIS
functionality which is then selected as appropriate upon login.
It is also possible to assign additionally ‘Activities’ which are not already
included in an existing ‘Roles’ on a user by user basis.
Please note: When registering a user on the Spine (i.e. prior to issuing a smartcard) it will be
necessary to ensure that you have also specified each and every role and any additional activities.
Otherwise the user will not be able to access any roles or activities via the CRIS System which
have not already been assigned to the user via the Spine.
Site Code
Clinician
Used to specify which hospital within the trust a user is based at. If the user
works across the trust, the field must be left blank
If the staff member is a Reporting Clinician, enter a code as defined by the
Trust.
Enter the type of ‘Radiologist’ e.g. Consultant, Sonographer or Press [F4] and
choose from the selection displayed.
Type
If a Registrar or Junior Reporting Clinician requires all of their Reports to be
checked by a senior Consultant. (i.e. 1st year Registrars) they should be
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allocated TRAINEE. This means that so long as a 2nd Reported By (i.e. Senior /
Checking Clinician) is entered, although the Registrar will authorise their report
first, it will then bounce to the Senior Clinician for Checking and formal release
for printing and electronic transmission to 3rd party systems such as
PACS/PAS/OCS.
When the registrar is later authorised to verify some of their own work, the
TRAINEE status should be removed to enable them to verify ‘allowed work’ but
still assign work to be checked by a senior clinician as [Unchecked] via Batch
Verifying.
Unverified
Suspended
Secretary
Radiographer
Clerical
It is possible to for a TRAINEE to be allocated the Security Setting REPORTS >
VERIFY_TRAINEE which will enable them to authorise reports where they the
only reporting clinician, whilst reports with a 1st Reported By and 2nd Reported
By will still need checking by a senior clinician (i.e. Non TRAINEE). HSS do not
however recommend this practice, as once a trainee is able to verify some of
their work the TRAINEE status should be removed in favour of the official
[Unchecked] system functionality.
This will automatically display the total of Unverified reports associated with the
‘Radiologist’
This will automatically display the total of Suspended reports associated with
the ‘Radiologist’
If the staff member types reports, enter a code as defined by the Trust
If the staff member is a Radiographer, enter a code as defined by the Trust
This field is only applicable if you have purchased the CRIS ‘Sessions Module’ in
order to populate the Clerical Resource List used to assign pre and post meeting
actions.
Please note: This field should not be used to record all clerical users in general system usage.
Grade
Password
Password Expiry
Valid From
For reference only - Enter the Radiographer Grade in this field if required.
Click on the field and enter a generic password (HSS recommend crisuser)
which can be changed by the user at login.
A date is automatically entered into the password expiry field when creating a
user. The password expiry will however need to be amended to a date in the
past when resetting a password – please see ‘Forgotten Passwords’ below.
(If Required) Enter a Date to lock a User Account in order to prevent access
before a specified date – i.e. New Starter beginning on a certain date. They will
then be able to start using the system on the date specified.
Please note: It is necessary to create and save a user before being able to access this functionality.
Valid Before
(If Required) Enter a Date to lock a User Account in order to prevent access
after a specified date – i.e. If a user has left the Trust. The date entered should
be the day after the user last requires access to the system, as they will unable
to login on, or after the date specified.
Please note: It is necessary to create and save a user before being able to access this functionality.
Having completed the relevant fields, click on [SAVE] or press [F2].
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Searching for a User
It is now possible to search for a user via the Staff Table by entering a code or name, or part of a
code or name. The search covers the Login ID, User ID and Name columns and is therefore
extremely flexible.
To return to the full Staff List simply click the [Show All] button.
To Remove a User
It is not recommended that users are ever removed from the staff file as deleting a User changes
the accuracy of your database. You should Lock / End Date a Users Account via the use the ‘Valid
To’ field.
To Modify a User
Select the user; make any changes to the file (i.e. names and passwords) and press [SAVE] / [F2].
It is possible to modify a user’s profile by clicking on the Roles tab and adding or removing
functionality.
CHANGING NAMES – If a user changes names, it will be necessary to amend the STAFF table as
well as any other applicable EXISTING USER groups such as Radiologist, Radiographer or Secretary.
CORRECTING STAFF LOGIN ID’S AND USER ID’S - In the event that you have assigned the
wrong LOGIN ID or USER ID, or alternatively should you need to reassign a LOGIN ID or USER ID
please refer to the ‘Troubleshooting’ section of this guide under the category ‘Correcting Staff Login
ID’s and User ID’s’.
Forgotten Passwords
In the event of a forgotten password– locate the user’s details and click on the password field. Enter
a generic password which can be changed by the user at login. You should also ensure that you
amend the ‘Expiry’ is a retrospective date before pressing [SAVE] / [F2].
Locking a User Account
It is now possible to lock a User Account using the ‘Valid from’ and ‘Valid Before’ functionality. Both
fields can be applied separately or in conjunction with each other to set a date for the User Account
to either become active or to be deactivated to prohibit access to the CRIS system before a specified
date, or on/after a specified date
Preferences
User preferences are displayed according to what sections of the system the user has accessed,
individual preference have been selected.
Changes can be made but only to the details displayed in the Preference Screen.
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I-Buttons (Not applicable to NpfIT customers)
To assign an I-Button the member of staff should log into CRIS as normal and put the button into
the reader. A message will pop up saying that the I-Button has been allocated. Click on [OK].
Take the button out of the reader and then re-insert. The system will ask for the password again.
Staff will only need to type in their password each morning or as frequently as you have stipulated
on the system settings. The system will automatically allocate a number in the I-Button field when
they log on with it.
If a user loses the I-Button, click on the I-Button tab. Click on [Lost Button]; this moves the IButton number into the lost field and press [SAVE] / [F2]. If the I-button is found, it can be
removed from the user’s record and reused.
If a member of staff resigns from the department, you can allocate their I-button to another
member of staff. Click on the name of the person leaving and select the I-Button tab. Click on
[Remove] and [SAVE] / [F2]. The new member of staff can then assign the I-Button in the normal
way.
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Roles
You should use this facility to provide a user with access to the CRIS Nuclear Medicine module and
include the user in the Nuclear Medicine ‘Injectors’ Table.
Please note: Filing Admin and Spelling Dictionary Maintenance Roles are not applicable to the CRIS system and should not be
used.
Existing User Codes…
Clerical
This table is required should it be necessary to end date, or amend the name of a Clerical Resource
after they have been created as a user via the Staff tables.
Please note: This table is only applicable if you have purchased the CRIS ‘Sessions Module’ in order to populate the Clerical
List used to assign pre and post meeting actions. It should not be used to record all clerical users in general system usage.
Clinician
This table is required should it be necessary to end date, or amend the name of a Radiologist or
Reporting Clinician after they have been created as a user via the Staff tables.
[Recount]
This feature is designed to reset the ‘Unverified’ and ‘Suspended’ Totals for a specific
Clinician in the event of a discrepancy or negative values.
[Recount All] This feature is designed to reset the ‘Unverified’ and ‘Suspended’ Totals for all
Clinician in the event of a discrepancy or negative values.
Radiographers
This table is required should it be necessary to end date, or amend the name of a Radiographer
after they have been created as a user via the Staff tables.
Secretaries
This table is required should it be necessary to end date, or amend the name of a Secretary or
Reporting Clinician after they have been created as a user via the Staff tables.
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Referrers (This Table should not be amended without SHA
approval)
In order to add a GP or other Referrer, you must first create a Referrer and a Referral Source in the
appropriate tables and then link them via the REFERRER LINKS table.
When you open the REFERRERS folder the table automatically opens at the local SHA. It is advisable
to search for a Referrer to ensure that it does not exist. Please see the table below for search
information. To create a new referrer, click on [NEW] and complete the fields as shown in the table
below. Don’t forget to click on [SAVE] or Press [F2].
Referrer Search Details
SHA
This will default to the local SHA, or press [F4] and select from the list
displayed. Blanking the referrer will allow a search of all referrers within the
system.
Type
This will default to the Consultant Group or Press [F4] and select from the list
displayed. Leaving the type blank will show all referrers for that SHA.
Code
Typing in all or part of the Referrer code searches for referrers with that code
Name
Typing in all or part of the Name searches for Referrers with that name
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Referrer Details
Ref Code
National Code
Name
Type
Sort Code
HIS Code
Group
Specialty
Email
Start Date
End Date
Send EDI
Lead Clinician
Enter the Referrer Code (usually the GMC number)
Enter the National Code (usually the GMC number)
Enter the name of the New Referrer
Enter the type of referrer or press [F4] and select from the list displayed
Not Required – Legacy Function
Not Required – Legacy Function
If the Referrer is to be included in a statistics report involving more than one
Referrer, enter a group code. This should be in the form of a letter, number or
a combination of both e.g. A, 1 or A1.
Enter the SPECIALTY code as defined in TABLES > OTHER TABLES > GENERAL
> SPECIALTY or press [F4] and choose from the selection displayed. If the
referrer is associated with more than one specialty, click in the option box next
to each code and click on [OK].
Type the Referrer’s e-mail address
Type the Referrer’s start date
If the Referrer is no longer to be used, type in the End Date.
N/A
If the Referrer is a Lead Clinician as well as a Referrer, click in the options box
to select
If a referrer leaves, DO NOT DELETE, instead open the REFERRER’S folder, select the person and put
a date in the End Date field. Deleting a referrer will affect all previous data associated with it.
Alternatively if the REFERRER is still likely to make requests elsewhere in the SHA do not end date,
instead End Date or Delete the Referrer Link between the Referrer and your relevant Referrer
Source.
Referrer Links
In order to link a GP or other Referrer, to an address you must create a Referrer in the REFERRER
table and the address in REFERRAL LOCATION. To create a new link, click on PEOPLE > REFERRER
LINKS. Click on [NEW] and complete the fields as shown in the table below.
Referrer Links
Referrer
Referral Source
End Date
Enter the Referrer Code as defined in PEOPLE > REFERRERS or press [F4] and
choose from the list displayed
Enter the Referral Source as defined in PLACES > REFERRAL SOURCE or press
[F4] and choose from the list displayed
Enter the end date if the link is no longer to be used.
Please note: It is also necessary to link an internal Consultant to the Hospital(s) they are contracted.
Deactivating a Referrer Link - In the event a Referrer will no longer make requests to your Trust
you should end date or delete you own appropriate links to remove their association with your Trust.
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Security Settings
All members of staff should be assigned one or more Security ‘Roles’ in order to enable them to
undertake the day-to-day ‘Activities’ associated with their position. Within Security Settings folder
you will find a number of subfolders for each security group. Each Security group can then be
opened to view all Users assigned to a ‘Role’, and which ‘Activities’ are pre-assigned to any given
‘Role’.
You should however be aware that the CRIS System has recently been modified to enable the new
RBAC National Security ‘Roles’ and ‘Activities’ as specified by Connecting for Health. This
functionality will not be implemented until the Security Release of CRIS, in addition to CfH supplying
HSS with the finalised RBAC National Security ‘Roles’ and ‘Activities’.
The Trust should also be aware that even upon moving to the Security Release of CRIS there will be
a transition period during which it will be necessary move all user over from existing CRIS Security
‘Roles’ and ‘Activities’ to Spine and RBAC validated ‘Roles’ and Activities to enable full smartcard
access.
CRIS and Spine Group ‘Activities’ and ‘Roles’ in the BASELINE section are not user changeable at all
as these are nationally defined and controlled. You should not remove any setting/permission that
has been granted at ‘Baseline’ level.
Should you wish to challenges any ‘Activities’ granted in the baseline you will need to contact
‘Connecting for Health’ directly as baselines are defined by CfH and can only be modified under
direction from CfH.
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‘Roles’
A Security Role is defined as the overall ‘Group’ a user is assigned to in order to undertake the
necessary ‘Activities’ associated with their position. User can be assigned to more than one ‘Role’ in
order to facilitate the inevitable multi-tasking nature of most users within a radiology department.
‘Roles’ in the BASELINE section should not be changed at all as these are nationally defined. User
can create their own ‘Roles’ for their own Trust based on ‘Roles’ defined in the baseline (i.e. as a
parent of) with additional settings/permissions but you should not remove any settings/permissions
once this has been granted to the baseline.
The USERS folder lists the people who have been assigned to that security level. Clicking on the
Overall Security Group name will display a list of all settings/permissions or you can select each
individual Section name – i.e. RECEPTION to filter the list as necessary.
It is possible to create new ‘Roles’ for your Trust which is derived from existing ‘Roles’ in order to
include additional settings/permissions as required by your Trust. However each ‘Role’ must have a
Parent which is ultimately derived from a ‘Baseline’ role.
CRIS Groups are highlighted in blue and are indicative of security roles which are outside of the
Spine Security and RBAC validation. CRIS Groups exist to enable the transition between existing
security roles and the move to full Spine and RBAC integration, and for customers who are outside
of Spine and RBAC integration – i.e. Private Sector, Scottish Executive etc.
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Spine Groups are highlighted in red and are indicative of Roles officially mapped to Spine Roles.
This will not be implemented in full until Spine and RBAC validation is enabled on the Security
release of CRIS, and the Trust have also undergone the necessary transition period when it will be
necessary move all user over to smartcard logins.
Once Smartcards are implemented all ‘Roles’ and ‘Activities’ are validated upon login and
consequently if any new ‘Roles’ or Activities have been created these will be ignored unless the
‘Parent’ baseline role or ‘Activity’ has already been granted to the user via the Spine.
Activities
An ‘Activity’ is a group of settings/permissions. Each Role consists of a number of allocated
‘Activities’ which make up role such as a Secretary who would need several different activities in
order to undertake their role i.e. Typing and Viewing Reports ‘Activity’ and Film Tracking ‘Activity’
etc.
‘Activities’ in the BASELINE section should not be changed at all as these are nationally defined.
Users can create their own ‘Activities’ for their own Trust based on ‘Activities’ defined in the baseline
(i.e. as a parent of) with additional settings/permissions. However, you should not remove any
settings/permissions once this has been granted to the baseline.
It is then possible to amend the security settings/permissions but the choice of items is limited
accordingly based on National Programme Security Groups.
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CRIS Groups are highlighted in blue and are indicative of security roles which are outside of the
Spine Security and RBAC validation. CRIS Groups exist to enable the transition between existing
security roles and the move to full Spine and RBAC integration, and for customers who are outside
of Spine and RBAC integration – i.e. Private Sector, Scottish Executive etc.
Spine Groups are highlighted in red and are indicative of Roles officially mapped to Spine Roles.
This will not be implemented in full until Spine and RBAC validation is enabled on the Security
release of CRIS, and the Trust have also undergone the necessary transition period when it will be
necessary move all user over to smartcard logins.
Once Smartcards are implemented all ‘Roles’ and ‘Activities’ are validated upon login and
consequently if any new ‘Roles’ or Activities have been created these will be ignored unless the
‘Parent’ baseline role or ‘Activity’ has already been granted to the user via the Spine.
To Enable a Security Setting within a ‘Role’ or ‘Activity’
Click the on [New] function button, and if necessary select the required Security SECTION by
pressing [F4] followed by the ITEM itself which should again be selected by pressing [F4] on the
Item field to list all available settings. Select one click on [SAVE] / F2.
To Disable a Security Setting within a ‘Role’ or ‘Activity’
Following the move to Spine and RBAC integration it will not longer possible to disable a security
setting within a ‘Role’ or ‘Activity’. This is due to fact that under RBAC functionality it will only be
possible to add or increase Security Privileges at ‘Trust level’ not remove or reduce privileges.
Should you wish to challenges any privileges granted via ‘Activities’ via the SPINE baseline settings
you will need to contact ‘Connecting for Health’ directly as baselines are defined by CfH and can only
be modified under direction from CfH.
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Available Permissions Table
This table is for HSS USE ONLY in order to facilitate RBAC National Programme Security Groups
Restrictions. This should not be visible to Trust Personnel however in the event that this table is
visible you should not make changes of any kind.
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Place Tables
In the PLACES folder you can add, amend or end date DEPARTMENTS, FILM LOCATIONS, REFERRAL
SOURCE, ROOMS, POSTCODES, SITES and REFERRAL LOCATION.
Departments
The Department table is designed to enable the Trust to define departmental details for use via CRIS
Appointment letters. To add, amend or delete a department, click on the folders PLACES >
DEPARTMENTS. To add a Department, press [NEW]. Enter details as shown in the table below.
Departments
Site
Code
Phone
Other Phone
Enter the site code as defined in PLACES > SITES or press [F4] and choose
from the list displayed
Enter the Departmental Code
Enter the department’s Primary telephone number
Use this facility should you wish to include an alternative telephone number –
for example an Appointment Call centre Number. Please note: To make use of this
facility you will need to log a call via your standard route (i.e. Trust IT, LSP or HSS Helpdesk) to
ensure that this number is included via the CRIS Letter formats.
Dept Name
Dept Name 2
Enter the Name of the department
Use this facility should you wish to include an alternative Department Name for
certain Letters – for example an Appointment Call centre Number. Please note: To
make use of this facility you will need to log a call via your standard route (i.e. Trust IT, LSP or HSS
Helpdesk) to ensure that a 2nd Department Name is included via the CRIS Letter formats.
Contact
Directions Code
Enter the Contact Name
Enter the direction code as defined within the Format Editor
Venues
This table is only applicable if you have purchased the CRIS ‘Sessions Module’ and is used to specify
meeting locations / venues. Full details regarding the CRIS Sessions Module Usage and
Configuration is detailed via RIS_CRIB301_Sessions_Module.doc which is available upon request via
the CRIS Helpdesk upon purchasing / implementing the module.
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Film Locations
To add, amend or delete a film location, click on the folders PLACES > FILM LOCATIONS.
To add a film location, press [NEW]. Enter details as appropriate and click on [SAVE] or Press [F2].
To amend a Film Location, click on the code in the table and make changes. When amending a film
location you should only make changes to the Name, Type and / or End Date.
If you need to change the code, it is advised that you end date the code and add a new one. After
making changes, click on [SAVE] or press [F2].
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Film Location Details
Code
Type in a Code
Name
Enter the name of the location
Site
Enter the SITE code as defined in TABLES > PLACES TABLES > SITES or press [F4]
and choose from the selection displayed
Type
This field is only required if you wish to set a Destroy or Cull location code to
‘Culled’ no other codes are required. The ‘Culled’ type will move volume from the
active folder to inactive folder as each volume (bag/packet) is tracked to a culled
location.
End Date
If the location is no longer to be used, type in the date when this commences.
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Referral Source (This Table should not be amended without SHA
approval)
All Referral Source codes are linked to the Referral Location Codes and therefore you should ensure
they are set up in this table prior to creating a Referral Location code.
To add, amend or delete a Referral Source, click on PLACES > REFERRAL SOURCE. To add a
Referral Source, press [NEW]. Enter details as shown below and click on [SAVE] or Press [F2]. To
amend a Referral Source, click on the click on the code in the table and make changes. When
amending a Referral Source you should only make changes to the Name, Group and / or End Date.
If you need to change the code, it is advised that you end date the code and add a new one. After
making changes, click on [SAVE] or press [F2].
Referral Source Details
Code
Type in a Code for the Referral Source (usually the National Code)
National Code
Enter the National Code for the Referral Source
Name
Enter the Name of the Referral Source
Address 1
Address 2
Address 3
Enter the address of the Referral Source
Address 4
Address 5
Post code 1
Enter both sections of the Referral Source post code
Post code 2
Type
Enter the Type of referral Source as defined in TABLES > SYSTEM > LIMITED
TABLES > CRISREFT or press [F4] and choose from the list displayed.
SHA
Enter the SHA code or press [F4] and choose from the list displayed.
Telephone
Enter the Telephone number of the Referral Source
Fax
Not Required – Legacy Function
Send Fax
Send EDI
Enter ‘Y’ to enable transmission of GP results - Not enabled by default.
Please note: This feature is not applicable to NpfIT customers, and is not enabled by default. It is
largely a legacy function only available to relevant customers (usually Dataflex CRIS customers
upgrading) who already had GP results transmission direct from CRIS rather than PAS, or are allowed to
transmit results direct from CRIS and have purchased the function.
PCT
Courier
Enter the PCT code
Enter the Courier code – Not Applicable to NpfIT customers
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Group
End Date
If more than one Referral Source is to be included in a statistics report, enter a
group code in this field for each Source in the group.
If the Referral Source is no longer in use, type in the date when this commences.
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Rooms
To add, amend or delete a ROOM, click on the folders TABLES > PLACES > ROOMS. To add a Room,
Click on [NEW], complete the fields as below and click on [SAVE] or Press [F2].
Room Details
Room
Hospital
Name
Modality
Department
Dosage Type
End Date
Type in a code for the Room
Enter the SITE code as defined in TABLES > PLACES TABLES > SITES or press [F4]
and choose from the selection displayed
Enter the name for the Room
If the room uses a specific modality, enter the MODALITY code as defined in
TABLES > SYSTEM TABLES > NORMAL TABLES > CRISMODL or press [F4] and
choose from the selection displayed
Enter the code for the department or Press [F4] and choose from the list displayed.
Enter the Dosage Type or press [F4] to choose (MBQ – Megabecqueral, MCI –
Megacurie) which will then be displayed against the Room via the Post Processing
Screen.
If the Room is no longer to be used, type in the date when this commences.
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Post Codes
All existing postcodes will be on the system at Go-live. However in order to make changes to post
code details click in the [Enter first or both parts of postcode to edit:] field and enter the postcode.
On pressing [Enter] a list of postcodes will appear. Select the appropriate postcode and amend in
the fields at the bottom of the screen. Click on [SAVE] or press [F2].
To create a new postcode entry, click on [NEW] and complete the fields as shown in the table below.
Click on [SAVE] or press [F2].
Postcode Details
PC1
PC2
District
Health
Authority
Electoral Ward
Grid North
Grid East
Primary Care Trust
Street
Area
Town/City
County
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Type in the postcode
Type in the SHA number
Type in the Electoral Ward for the postcode
Enter the Grid reference for the postcode
Enter
Enter
Enter
Enter
Enter
the
the
the
the
the
Primary Care Trust code
Street Name
Area
Town / City name
County
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Sites
It is extremely rare for a system manager to set up a new site as all sites will usually have been set
up when the system was first installed. If you should need to set up a new site you must contact
the CRIS helpdesk via the standard route (i.e. Trust IT, LSP or HSS Helpdesk) to discuss any
implications prior to setting up. Following that, to set up a new site, click on [NEW], complete the
fields as below and click on [SAVE] or Press [F2].
Sites Details
Code
Name
Image Number
Trust
Image Date
Restart Year
Invoice No.
Hospital Numbers
Image Numbers
Film Store
Filing System
Filing Site
Invoice Site
Referral Source
Location I Hours
Location O Hours
Location Default
End Date
Workgroup
Type in a code for the Site
Type in the name of the Site
Leave this blank – it auto sets
Press [F4] and select the appropriate Trust.
This displays today’s date
Press [F4] and choose from the list displayed
Leave this blank – it auto sets
Enter the Hospital code or press [F4] and choose from the selection displayed.
Press [F4] and choose from the list displayed
Enter the Hospital code as defined in TABLES > PLACES > SITES or press [F4]
and choose from the selection displayed.
Enter the type of filing code as defined in TABLES > SYSTEM > NORMAL
TABLES. CRISFSYS or press [F4] and choose from the selection displayed
Enter the Hospital code or press [F4] and choose from the selection displayed.
Enter the Hospital code or press [F4] and choose from the selection displayed.
Used to populate the ‘Referral Source’ field within the ‘Event Details’ Screen.
Enter the FILM LOCATION code as defined in TABLES > PLACES > FILM
LOCATIONS or press [F4] and choose from the selection displayed
If the Site is no longer to be used, type in the date when this commences.
For use in conjunction with National Programme Security Groups – A
Workgroup is defined as the Trust (SHA) or Business Entity. NOT YET
IMPLEMENTED.
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Trusts (This Table should not be amended without SHA approval)
To add, amend or delete a TRUST, click on the folders TABLES > PLACES > TRUSTS. To add a
Trust, click on [NEW], enter the code and Name of the Trust and click on [SAVE] or press [F2].
This table now also contains a ‘Type’ field to specify the type of the Trust from the following
options:
C
Care Trust
I
Indepedant
N
NHS Trust
P
PCT
W
Welsh Health Board
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Please note: This table is primarily for reference purposes only and it is not usually necessary to amend this table in any way.
You should however ensure that any Primary Care Trust’s are set as ‘P’ in order to enable printing of Primary Care Trust on
Appointment letterheads if required.
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Referrer Locations (Formerly Wards)
To add, amend or delete a REFERRAL LOCATION, click on the folders TABLES > PLACES > WARDS.
To add a Referral Location, open the PLACES folder and click on WARDS. Click on [NEW], complete
the fields as below and click on [SAVE] or Press [F2].
Referral Location Details
Code
Type in a code for the Referral Location
Name
Type in the name of the Referral Location
Source
Enter the SOURCE code as defined in TABLES > PLACES > REFERRAL SOURCE or
press [F4] and choose from the selection displayed
Patient Type
Enter the Patient Type code as defined in TABLES > SYSTEM > NORMAL TABLES
> CRISPATT or press [F4] and choose from the selection displayed
Enter the Request Category code as defined in TABLES > SYSTEM > NORMAL
Request
TABLES > CRISPATT or press [F4] and choose from the selection displayed
Category
Enter the SITE code as defined in TABLES > PLACES > SITES or press [F4] and
Hospital
choose from the selection displayed.
Cost Centre
Not Required
Group
If more than one Referral Location is to be included in a statistics report, enter a
group code in this field for each Referral Location in the group.
Location I Hrs
Location
Hours
O
Legacy Field – Not required.
Location Rep
Printer
HIS Code
End Date
Not required
Not required
If the Site is no longer to be used, type in the date when this commences.
It is possible to leave the following fields blank: - Cost Centre, Group, All Location fields, Printer,
HIS code and of course, End Date. However leaving the other fields blank will affect the user’s
ability to complete the Event Details screen and an error message such as demonstrated below will
appear.
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Other Tables
Appointments
Exams per Hospital
In the Exams Per Hospital table you are able to define the examination code set up, e.g. in which
rooms the examination can be carried out, on which days of the week, how long the examination
should take, etc.
Exams Per Hospital
Exam
Enter an Examination Code as defined in TABLES > OTHER > GENERAL >
EXAMINATION CODES or press [F4] and choose from the selection displayed to
be booked into the slot if required.
Group
Enter the Group code – this is used to define a group of examination codes
either for statistics purposes or to specify a group of codes to be used in a
particular room.
Max Wait
Complete this field for use in conjunction with RIS_STAT124a, 124 and 125 –
(In Days)
Predicted Waits in order to output breach dates based on site specific waiting
times – i.e. 4 week wait equals = 30 days, 8 weeks = 60 days etc. If this field
is not completed it will default to 42 days (6 Weeks).
Letter
Enter particular letter for the examination code – this will usually be done when
letters are set up.
LMP Text
This field allows sites to choose a particular LMP text for an exam which will
then override the default site or modality based LMP text.
Days of Week
Enter the days of the week the examination takes place – this will allow the
user to book an appointment on those days. The days are represented by a
numeric i.e. Sunday = 0, Monday = 1 through to Saturday = 6
OV Days of Week
This is completed as above but to enable users with override privileges to book
appointments on other days of the week to general CRIS users.
Procedure Time
Enter how long the examination will take. This will define the default times
when post processing.
Preparation Time
Enter how long any preparation should take.
The system will allow for
preparation time when sending out the appointment letter, e.g. 30 min
preparation for a CT appointment at 10am, the letter will ask the patient to
attend at 9.30am.
Number of Visits
Visit Frequency
Not yet implemented
Visit Margin
Room 1
Room 2
Room 3
Enter the room(s) as defined in TABLES > PLACES > ROOMS or press [F4] and
select from the list displayed, in which the examination can be carried out.
Room 4
Room 5
Room 6
Ov Room 1
Enter the Override room(s) as defined in TABLES > PLACES > ROOMS or press
Ov Room 2
[F4] and select from the list displayed, in which the examination can be carried
out.
Ov Room 3
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Ov Room 4
Ov Room 5
Ov Room 6
Scan Reason
ARSAC Limit
Resource Group 1
Resource Group 2
Resource Group 3
Resource Group 4
Resource Group 5
Resource Group 6
Requires Vetting
Send Report Via
Dicom I/F
This is to enable users with override privileges to use ‘Add Room’ via the Diary
to book appointments into rooms other than just the standard rooms available.
Press [F4] to choose from a list of available Scan Types. This table is primarily
use to override Cluster wide Obstetric Ultrasound settings on an exam by exam
basis.
Enter a site specific ARSAC limit for a Nuclear Medicine examination
Enter Resource group required to perform the Examination as defined in
TABLES > PEOPLE > RESOURCE GROUPS, Press [F4] to make a selection.
Please note: this is only applicable for customers using the Resource Management Module
Used to identify that the examination will need to be vetted before the request
can be accepted. Please note: Only applicable for customers using the Vetting Module.
Used to identify that the report needs to be sent to the Dicom Interface.
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Diary Set-up
Before you can begin to set-up diaries it is important that you have first created each room via
TABLES > PLACES > ROOMS
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Begin by typing in the relevant Hospital Code, followed by Room Code and press [RETURN]. This
allows you to determine if a diary already exists for that room.
Setting Up a New Room
If no diary exists for the room you wish to create, you should click on [NEW] and complete the table
as follows:
Diary Set-up
Site
Room
Date
Day
Template
NEW
SAVE
DELETE
UNDO
DELETE
Recalculate
Status
Comment
Urgency
Time
Max Patients
Closed
Pat Type
Exam
Exam Group
Details
Site Code as defined in TABLES > PLACE TABLES > SITES.
Room Code as defined in TABLES > PLACE TABLES > ROOMS.
Date to commence (preferably a Monday).
Loads a previously created template or allows you to create a day template for a
room
Creates a new slot
Saves all changes
Allows you to delete a slot
Allows you to reinstate a slot just deleted.
This feature enables the System Manager to reset the appointment slots in the event
that the diary is showing slots as full but no patients appear to be allocated.
This feature is primarily used to close either a half day (am/pm) or a full day,
therefore leaving this section BLANK creates a default Open All Day.
Used to add a comment to the diary e.g. Dr Smith on holiday
Used to specify the urgency criteria for each slot (i.e. 0900 to 1100 - Urgent 1) as
defined in TABLES > SYSTEM TABLES > LIMITED TABLES > CRISURGN or press [F4]
and choose from the selection displayed Press [F4] to choose urgency levels or type
1 - Routine 3 - Soon 5 - Urgent.
You may enter any number of time slots for the day at intervals of as little as 5
minutes
Type a number to stipulate the maximum number of patients that can be booked into
each slot.
Use this feature to close one individual slot at a time. Type a Y in the slot to close it.
Specify a particular Patient Type as defined in TABLES > SYSTEM TABLES > NORMAL
TABLES > CRISPATT or press [F4] and choose from the selection displayed
If a specific examination can only be done in the room, select the Examination Code
as defined in TABLES > OTHER > GENERAL > EXAMINATION CODES or press [F4]
and choose from the selection displayed to be booked into the slot if required.
Specify a group of Examinations to be booked into the slot - this is a more flexible
option than Exam as it is possible to book a range of examinations rather than just
one.
Please note: The examination group should be defined in TABLES > OTHER > GENERAL > EXAMINATION
CODES
Modality
Radiologist
Specify Modality as defined in TABLES > SYSTEM TABLES > NORMAL TABLES >
CRISMODL or press [F4] and choose from the selection displayed
Assign a particular Radiologist as defined in TABLES > PEOPLE > STAFF >
RADIOLOGISTS’ CODE SET AGAINST THE STAFF MEMBER’S NAME or press [F4] and
choose from the selection displayed
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The diary can be completed in two ways:Enter the Site Code and Room Code and press [RETURN]. Click on the [DAY TEMPLATE]. This will
load a diary template into the room and the date will be set for some time in the past. Click on the
[«] or [»] in order to change the date on the template to a Monday.
If the slots for each day of the week remain the same you can simply copy forward as per COPYING
FORWARD AN EXISTING ROOM. However, if one or all days are different during the week you will
first need to follow the procedure below for each day of the week before you can begin copying
forward week by week.
Enter the Site Code and Room Code and press [RETURN]. Click on the [«] or [»] in order to change
the date to a Monday. Click on [NEW]; the cursor focus will be in the Time field of the Edit Slots Tab.
Click on Enter the time for the first slot in the [TIME] field and click on the Copy Selected Room Slot
Tab. Enter the start and end times of the day in the [START TIME OF] and [END TIME OF] fields.
Enter the slot times, e.g. 5 minutes, 10 minutes etc in the [EVERY _ MINUTES] field and click on
[CREATE SLOTS]. Click on [SAVE]. The system automatically set the default urgency and
maximum patients to 1. If you wish to change these, see AMENDING OR CHANGING CURRENT
ROOMS below.
If the slots for each day of the week remain the same you can simply copy forward as per COPYING
FORWARD AN EXISTING ROOM. However, if one or all days are different during the week you will
first need to follow the procedure as above for each day of the week before you can begin copying
forward week by week.
Amending or Changing Current Rooms
To edit the slots to allow different urgency, patient type or number of patients, enter the room code
in the [ROOM] field and press return to load the diary. Click on the EDIT SLOTS tab at the bottom
of the screen. Click on the time slot to be changed to load the slot into the Edit Slots tab fields and
complete as shown in the table below.
It is also possible once the diary is loaded, to type the
changes directly into each field as necessary rather than load each slot into the Edit Slots section.
Once changes are completed, press [SAVE] or [F2] to save the changes.
Edit Slots Details
Time
This will be greyed out and cannot be amended here
Closed
Use this feature to close one individual slot at a time. Type a Y in the slot to close
it.
Exam Group
Specify a group of Examinations to be booked into the slot - this is a more flexible
option than Exam as it is possible to book a range of examinations rather than just
one.
Please note:
The examination group should be defined in TABLES
EXAMINATION CODES
Urgency
Patient Type
> OTHER > GENERAL >
Specify the urgency criteria for each slot (i.e. 0900 to 1100 - Urgent 1) as defined
in TABLES > SYSTEM TABLES > LIMITED TABLES > CRISURGN or press [F4] and
choose from the selection displayed Press [F4] to choose urgency levels or type 1 Routine 3 - Soon 5 - Urgent.
Specify a particular Patient Type as defined in TABLES > SYSTEM TABLES >
NORMAL TABLES > CRISPATT or press [F4] and choose from the selection
displayed
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Modality
Max Patients
Exam
Radiologist
Specify Modality as defined in TABLES > SYSTEM TABLES > NORMAL TABLES >
CRISMODL or press [F4] and choose from the selection displayed
Type a number to stipulate the maximum number of patients that can be booked
into each slot.
Specify a particular Examination Code as defined in TABLES > OTHER > GENERAL
> EXAMINATION CODES or press [F4] and choose from the selection displayed to
be booked into the slot if required.
Assign a particular Radiologist as defined in TABLES > PEOPLE > STAFF >
RADIOLOGISTS’ CODE SET AGAINST THE STAFF MEMBER’S NAME or press [F4]
and choose from the selection displayed
To amend the time slots, click on the Copy Selected Slots tab. Enter the start time and end time for
the day and how many minutes apart the slots should be. Click on [CREATE SLOTS]. As you will
see below, the new slots appear in pink with the old ones in white. You need to delete each of the
slots not required. To do this, click on the slot to be removed and press on [DELETE]. Once all
changes have been made, click on [SAVE] or press [F2] to save the changes.
Should you need to make any amendments to your current diary set-up, or in the event that you
have accidentally copied a closed or partially closed room, it is easier and less time consuming once
you have made the changes to a complete week (or day if each day is the same) to backdate the
‘Copy to Date’ and overwrite the existing diary with any amendments required.
Please Note: If you only wish to change one day (i.e. Add extra slots on a Tuesday afternoon) it is very important that you
remember to change the ‘Copy Range’ from Week to Day, otherwise you will modify the entire week rather than just one day.
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Copying Forward an Existing Room
After setting up all rooms as required, you can begin copying each room forwards. To do this you
should bring-up the first Monday for the room you wish to copy and click on the Copy Diary Page(s)
ab. The ‘Copy to Date’ automatically defaults to the date a new diary is required, therefore for
normal copying forward you should only need to choose how many weeks you wish to copy (1
minimum) or you can change the date as needed.
When setting up a room for the first time, you will have created a diary for one day. Therefore, you
need to copy each day to create a week. Click on the [Day] field, ensure the date in the ‘Copy to
Date’ field is for the following day and click on [COPY]. You will get an error message as shown
below. Click on [YES] and the diary will copy.
Once you have copied the diary for each day of the week, you are able to copy a week at a time.
Change the date in the [DATE] field at the top of the screen to the Monday of the week you have
just created. Navigate to the COPY DIARY PAGE(S) tab and change the Copy from [DAY] to [WEEK].
Change the date to the Monday of the week to which you wish to start copying. In the [NUMBER OF
WEEKS] field type the number of weeks you wish you copy the diary forward. If you wish to
overwrite any headers that may have been inserted in the diary, click in the [OVERWRITE HEADER]
option box otherwise leave it blank.
It now also possible to ‘Close Bank Holidays’ for an ‘Individual’ or ‘All’ rooms when copying diaries
forward. To do this simply click the ‘Close Bank Holidays’ option as displayed above.
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Copy Forwards Function
Copy Forwards is designed as a time saving day-to-day housekeeping feature which allows RIS
System Mangers to quickly extend ‘All’ or several 'individual' room diaries for another few weeks,
instead of undertaking this one by one.
To copy forward ALL ROOMS, or SEVERAL INDIVIDUAL ROOMS navigate to the COPY DIARY
PAGE(S) tab. Click on the [COPY FORWARD] options button and select ALL to copy forward All
Rooms or click each ‘individual room’ you wish to copy forward.
Type in the number of weeks you wish to extend the diaries in the [NUMBER OF WEEKS] field and
click on [COPY].
***IMPORTANT PLEASE NOTE***
It has been established that some users mistakenly believe that the purpose of the ‘Copy Forward’
feature is to enable them to set-up one template /diary (i.e. the diary loaded at the top of the
screen) and copy this same template to ‘All’ or several 'individual' rooms for x number of weeks.
THIS IS NOT THE CASE.
Crucially, in order to use Copy Forward you must first have created a template / diary for each
room for at least one week manually, which will then enable you to choose Copy Forwards ‘All’ or
several 'individual' rooms as there is already an existing template for each room to copy forwards.
Closing a Single Slot or the Day/Morning /Afternoon
To close a SINGLE SLOT bring up the relevant room on the correct date and navigate to the slot or
slots you wish to close, type a Y in the ‘Closed’ column and press [F2].
To close THE WHOLE DAY/MORNING/AFTERNOON bring up the relevant room on the correct date,
navigate to ‘Room Status’ and press [F4] to choose from the following options:
(
(
(
(
)
)
)
)
Closed All Day
Closed AM
Closed PM
Open All Day - DEFAULT SETTING
Please note: Basic Diary Admin can also be undertaken via the Windows ‘Diary’ itself – and is accessed either by rightclicking on the Room Number/Name, or an individual slot which will reveal a menu with various options. Access to this facility
is however subject to security settings.
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Exam Costs
To create, amend or inflate CRIS Exam Costs, click on the folders TABLES > OTHER > COSTS >
EXAMINATION COSTS. These costs files can then be applied to CRIS Statistical Report Outputs.
Creating or Copying an Examinations Costs File
It is possible to create a completely new examination costs sheet, or copy values from any
existing costs file by clicking the [New] function button.
Begin by entering a Cost Code (name of file – CT_MRI) and Cost Description followed by completing
the Cost Year and relevant Site (Hospital) set the Request Category the cost file is applicable for and
the insurer if using the Billing Module and click the [Create] function button.
Click on the Examination Cost Code field and press [F4] to display and load the new Cost sheet. All
exams will be loaded automatically, and you should then enter up to 6 individual costs which
contribute to the overall of the examination.
You should also enter how much extra the exam costs out of hours in the ‘Cost Out’ column if
applicable as these costs will be used to calculate the Total In and Out of hours. Click the [Save]
function button to finish.
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Applying Inflation to an Examinations Costs File
It is possible to inflate each column on any spreadsheet by an appropriate annual percentage by
selecting the required Cost column and clicking the [Inflate Column] function button. You should
then enter the required % and click [OK]. Having done this you can either click [Refresh Table] to
discard the changes or [Save] as normal.
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General Tables
Examination Codes (This Table should not be amended without SHA approval)
To add, amend or delete an EXAMINATION CODE, click on the folders TABLES > OTHER > GENERAL
> EXAMINATION CODES. To add an examination code you click on NEW. Complete the fields as
appropriate.
Examination Code Details
Code
Specify a code for the Examination
Name
Specify the Name for the Examination
Letter Name
Specify the Name to be displayed on letters if it is to be different to the
Examination Name
Modality
Specify the Modality used as defined in TABLES > PLACES > FILM LOCATIONS
Group 1
If more than one Examination Code is to be included in a statistics report, enter a
group code in this field for each Code in the group. Groups 1 & 2 allow the
Group 2
Examination Code to be used in two separate groups
Real Time
Specify the length of time the examination will take
Interventional
Y / N – indicates whether the examination is Interventional or not
Scan Reason
Enter the scan reason or press [F4] and choose a reason from the list displayed.
Korner Band
Specify the Korner Band criteria
Korner Value
Specify the Korner Value criteria
Korner Code
Specify the Korner Code
Korner Weight Specify the Korner Weight
Radiographer
Enter the number of Radiographer Units Units
Radiographer
Enter the Radiographer grade i.e. Basic, Senior II, Supt.
Class
Radiologist
Enter the number of Radiologist Units
Units
Radiologist
Enter the Radiologist class i.e. Consultant, SPR, Reporting Radiographer
Class
Radiologist
Y / N – If a Radiologist is required
Required
Anaesthetist
Y / N – If a Anaesthetist is required
Nurse
Y / N – If a Nurse is required
Justify Level
Enter the justification level.
Area of Body
Enter the area of the body associated with the examination as defined in TABLES >
SYSTEM > NORMAL TABLES > CRISBODY or press [F4] and select from the list
displayed. Putting a code here links the examination with the body in the
examination code search screen.
Male Dose
Enter the appropriate dose for each sex for the examination – Not applicable to
NpfIT customers
Female Dose
Number
of Specify the number of examinations e.g. skeletal survey will have multiple
Exams
examinations
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Max Wait
(In Days)
ARSAC Limit
Waste
End Date
Real Exam
LMP
Auto Track
SNOMED CT
DWT Exam
Complete this field for use in conjunction with RIS_STAT124 and 125 – Predicted
Waits in order to output breach dates based on site specific waiting times – i.e. 4
week wait equals = 30 days, 8 weeks = 60 days etc. If this field is not completed it
will default to 42 days (6 Weeks).
Specify the ARSAC limit for the examination
Specify the quantity of Waste
If the Examination Code is no longer to be used, type in the date when this
commences.
If the examination code is to be counted in statistics reports, click in the Real Exam
box to select.
Click in the LMP box to specify that the examination is LMP sensitive.
Select auto track if the examination is to be tracked automatically. When this is
selected, the system will automatically place the referring location into the Move To
field when the patient is booked onto the system.
Not yet implemented.
Used to indicate whether the examination is used for ‘Diagnostic Waiting Times’ –
where ‘Ticked’ equals a Diagnostic Waiting Time Exam. For Use with field
EXAMCD.DWT_EXAM via CRIS Statistical Reports and RIS_STAT120a, 122a, 124a
and 140a.
Modifying an Examination
You should never change the meaning of an examination by changing its description.
However, it is possible to change the wording on the name of the examination as well as adding
information such as Korner Code and Value.
Click on the relevant examination and make
appropriate changes.
Don’t forget to click on [SAVE] or Press [F2].
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Specialty (This Table should not be amended without CRG
approval)
To add, amend or delete a Specialty, click on the folders OTHER > GENERAL > SPECIALTY. To
create a new Specialty, click on [NEW] and complete the fields as shown below. Click on [SAVE] /
F2.
Specialty Code Details
Code
Type the Code for the Specialty
Name
Type the Name of the Specialty
Group
If more than one Ward is to be included in a statistics report, enter a group code in
this field for each Ward in the group.
End Date
Leave blank – this should only be completed when a code is no longer to be used.
In order to ‘delete’ a code, complete the End Date field by putting the date from which the code will
no longer be used. Click on [SAVE] / F2.
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Alarms (This Table should not be amended without CRG approval)
To add, amend or delete an Alarm, click on the folders OTHER > GENERAL > ALARMS.
Please note: Type I(nfo) does not flash ‘Patient has alarms’ and should only be used to store info not as a type for any other
kind of alarm.
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Dates on Call
Use this feature in order to enter additional dates on call such as bank holidays – CRIS will then
default the on-call flag to ‘Yes’ for all attendance performed during these dates.
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Batch Set-up
This feature in only designed for use by sites who wish to report using specific batches – i.e. Batch
1, Batch 2 etc. rather than by Reporting Clinician. This is typically a legacy feature and HSS would
therefore recommend you clarify if this is appropriate for use before attempting to implement this
function.
Create batches by clicking [New] and completing the following:
Batch Codes
Batch ID
Batch Name
No Patients
Last Added
Creation
Days
Set-up
Type the Batch ID as required
Type the Description of the Batch – i.e. Shelf 1, Batch 1
Completed automatically by CRIS to show how many patients have been allocated to
the batch at any time. Names are displayed in the Batch Details Panel below
Completed automatically by CRIS to show the date patients were last added to a
batch.
Type the number of days that patients can be added to a batch before it should by
cleared down. A message will then appear in Batch Printing and Clinical Reporting to
ask if the secretary wants to clear a batch down upon printing or when the creation
day’s time limit is exceeded.
It is also possible to manually delete patients from the batch via Batch Set-up by
highlighting a name and clicking the [Delete] button to the right hand side of the
Batch Details screen.
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Exam Validation (This Table should not be amended without SHA
approval)
Exam Validation is designed to enable you to apply rules for examinations using one of the following
categories. To do this select and Exam and click [New] at the bottom of the screen in the ‘Validation
Details’ panel. You can add as many rules to each exam as required.
Exam Validation Details
Type
Description
Incorrect sex for exam
Use this feature to warn if a female only or
male only exams is applied to the wrong patient
gender.
Same Exam within (n) Use this feature to prevent repeat exams taking
days
place within (n) number of days or any other
exams which should not take place within the
space of another exam.
Examination Group
Use this feature to activate auto-expansion of a
group of exams – i.e. Select the code for a
Skeletal Survey and enter a number of single
exams which should appear automatically when
the Skeletal Survey code is entered or
equivalent
Check against Alarm
Use this feature to activate a warning if an
exam is entered that is relevant to a particular
alarm – i.e. diabetic.
Display Warning based Use this feature to activate a warning if an
on Pat Type
incorrect exam for a patient type is entered.
Examination Type Multi
This feature does the same as examination
group but also allows the parent exam (i.e.
Skeletal Survey) to be entered separately as
part of the overall group of exams.
Request Extra Info Req
Not applicable – used by an external CRIS
module.
Don’t
count
for Use this feature in the event that you file by
attendance no’s
Last Attendance Number and don’t wish to
count certain exams for filing – i.e. exams with
no films
Parameter required
i.e. M or F
i.e. No of days = 5
and either same exam
or an alternative.
All
exams
which
should appear when
the parent code is
typed.
All
required
codes.
Alarm
Appropriate
Patient
type
All
exams
which
should
appear
including the parent
exam
N/A
No
required.
Parameter
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Nuclear Medicine…
Isotope (This Table should not be amended without CRG approval)
To add Isotope open the relevant folder, select [NEW]. Complete the fields as below and click on
[SAVE] /F2.
Isotope Code Details
Code
Enter
Name
Enter
S Enter
M Enter
Half Life
H Enter
D Enter
the
the
the
the
the
the
Code for the Isotope
Isotope Name
Seconds
Minutes
Hours
Days
Chemicals (This Table should not be amended without CRG
approval)
To add Chemicals, open the relevant folder, select [NEW]. Complete the fields as below and click on
[SAVE] /F2.
Chemical Codes Details
Code
Enter the Code for the Chemical
Name
Enter the Name for the Chemical
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Reports…
Coded Phrases
To add, amend or delete a CODED PHRASE, click on the folders TABLES > OTHER > REPORTS >
CODED PHRASES. To add a Coded Phrase, click on NEW, complete the fields as below and click on
[SAVE].
Codes Phrase Details
Code
Type in the Phrase Code
User
If the phrase is to be specific to one person, insert his/her user ID in the USER Field,
otherwise leave it blank. (Please note, if the person typing the report, is different to
the person assigned in the User field, the coded phrase cannot be used, i.e. code
assigned to a Radiologist but Secretary is typing, he/she will not be able to use the
code).
Trust
Enter your own Trust code in order to enable Trust specific codes and negate the
need to ensure all reporting codes are unique at SHA level – i.e. An NAD code can be
applied at each Trust with an alternative phrase if required.
Module
Type R (for Reporting)
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Diagnosis
Text
Enter the Diagnosis code as defined in TABLES > OTHER > REPORTS > DIAGNOSES
Type the phrase that is to be displayed. This can be one word or five pages long!
Please note: When the phrase has been saved onto the system, a small box may appear in the text
showing on the Setup screen. This indicates that a new line has been inserted into the phrase.
Name
Verify
Enter the name of the phrase.
Clicking on the Verify box will determine whether or not the phrase is automatically
verified.
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Museum, Diagnoses Codes and User Dictionary
Museum and Diagnoses Codes are used for teaching purposes and audit.
Before setting up a
museum code, it is advisable for the Radiologists / Clinicians to define their codes as they will be the
main users. To extract the information, run an ADHOC Report on the Statistics Module
To add, amend or delete a MUSEUM CODE, click on the folders TABLES > OTHER > REPORTS >
MUSEUM CODES. To add a Museum Code, click on [New], complete the fields as below and click
on [SAVE]. The Radiologists / Clinicians when reporting will add a patient’s event to the relevant
Museum Code.
Museum Codes Details
Code
Enter the Code
Name
Enter the Name for the Museum Code, e.g. Teaching Interest, Dr Smith’s Specials
Group
Specify a Group – this should be used for Stats extraction
End Date
If the Code is no longer to be used, type in the date when this commences.
To amend a Museum Code, click on the code and make any changes to the Name or Group. To
delete a code it is recommended that you type a date in the End Date field as in the table above.
To add, amend or delete a DIAGNOSIS DOSE, click on the folders TABLES > OTHER > REPORTS >
DIAGNOSIS CODE. To add a Diagnosis Code, click on [New], complete the fields as below and
click on [SAVE].
(The codes used should be agreed via the Department or Clinicians and it is
possible to use national and international agreed codes, e.g. ACR or ICD.
Diagnosis Code Details
Code
Enter the Code
Type
Enter the Type of Diagnosis Code
Description
Specify a description of the Diagnosis Code
To amend a Diagnosis Code, click on the code and make any changes to the Name or Group. To
delete a code it is recommended that you type a date in the End Date field as in the table above.
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User Dictionary
It is now possible to manage user dictionaries from the system tables. When a user adds a word to
the dictionary from the report editor, the word is saved within this table. Words no longer required
can be deleted from the dictionary to cut down on unwanted suggestions within the report editor.
Using the ‘Word’ search box at the top of the screen, users can filter the list to see who is using a
specific word within the dictionary. To delete a word, select the record from the list and press
[Delete]. This will delete the word from the data base Please Note: If a word is being used by multiple users, it
may be necessary to delete every instance of the word from with in the list.
User Dictionary Details
Word
Word added to the user dictionary.
Date Changed
Identifies the date the word was added to the system.
User ID
Identifies the user who added the word to the dictionary
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Post Examination…
Contrast, Film Types, Projections and Reasons (These Tables
should not be amended without CRG approval)
Contrast, Film Types, Projections and Reasons codes are all added in exactly the same way. To
access the codes to make any changes to the tables, click on the folders TABLES > OTHER > POST
EXAM and then each section’s folder as appropriate.
To add a code, click on the appropriate folder to open it, click on [NEW], complete the fields at the
bottom of the screen and then click on [SAVE] or Press [F2].
The Projections codes are completed as above but have an additional facility which allows you to set
that the cursor moves directly to the dose field after inserting the projection in the Post Processing
Screen. To enable this facility, click in the Allow Dose Only box.
Post Exam Defaults
If the examination settings are known for each room and each examination carried out within that
room, you can set post exam defaults which will save the radiographers’ time and the department
will be able to extract much more detailed information. This can be done for each room and each
site. However, be aware that if the Radiographer uses a different dose on a patient, it is unlikely
that the Radiographer will change the dose when Post Processing.
To check any defaults for a particular site, room and/or examination, complete the fields at the top
of the screen as below:-
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Site / Room / Examination Default Details
Site
Enter the SITE code as defined in TABLES > PLACES TABLES > SITES or press [F4]
and choose from the selection displayed
Room
Enter the Room Code as defined in TABLES > PLACE TABLES > ROOMS or press
[F4] and select from list displayed
Examination
Specify an Examination Code as defined in TABLES > OTHER > GENERAL >
EXAMINATION CODES or press [F4] and select from list displayed
Pressing [Return] after each will load any settings for that particular site, room and examination. If
you want to see all settings for the Site, just complete the Site Code; similarly for the Room and
Examination codes. Entering the Site and Room Codes will display the Post Exam defaults for that
room.
In order to set up new defaults, enter the site code (or press [F4] and select from list displayed) in
the Site Code field at the top of the screen. Click on [NEW] and complete the fields as shown in the
table below.
Post Exam Default Details
Site
Enter the SITE code as defined in TABLES > PLACES TABLES > SITES or press [F4]
and choose from the selection displayed
Room
Enter the Room Code as defined in TABLES > PLACE TABLES > ROOMS or press
[F4] and select from list displayed, press [Return]
Examination
Specify an Examination Code as defined in TABLES > OTHER > GENERAL >
EXAMINATION CODES or press [F4] and select from list displayed.
Contrast Code Specify the Contrast used as defined in TABLES > OTHER > POST EXAM >
CONTRAST or press [F4] and select from list displayed. Obviously this should only
be completed for examinations that use contrast.
Quantity Used Specify the quantity of contrast used.
Concentration
Specify the concentration of contrast used.
Once you have completed the fields, click on [Add Projection] and complete the fields as given
below.
Projection/Radiology Dosage Details
Projection
Type of view as defined in TABLES > OTHER > POST EXAM > PROJECTIONS
KVp
MA
Secs
Enter whichever measurements are appropriate to the machines in use.
mAs
Dose
Dosage Type
Enter the Dosage Type or press [F4] to choose (MBQ – Megabecqueral, MCI –
Megacurie) which will then be displayed against the Room via the Post Processing
Screen.
Film
Type of film used as defined in
Used
Total number of films used (including any rejected)
Once you have completed these fields, click on [SAVE]. You will need to do this for each
examination carried out in that room. However, it is possible to copy all the projections from one
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examination or room to another (providing of course they use the same dose). This can be done in
the following way:-
Examination Projections
Select the examination you wish to copy. Hold down the [Ctrl] key and select the examination to
which you wish to copy the projections. (In order to do this you will have already set up the
examination in a room) Click on the [Copy To] function button in the Projections section and click
on [SAVE].
Room Projections
It is possible to copy a single examination to a different room or actually copy a complete room’s
details to another.
In order to copy a single examination – click on the Examination to be copied, click on the [Copy to
Room] function button. The Copy Examination Defaults screen is displayed which shows the details
of the projections. In the Room to Copy to field enter the site and room to which you wish the
details to be copied. Click on [Copy]. Once the copying is complete, click on the [Done] button.
To copy a Whole Room to another, click on [Copy Whole Room]. The Copy Examination Defaults
screen is displayed in which you enter the room to be copied into the Room to be copied from box.
Click [Return] and the cursor moves to the Site field in the Room to be copied from box. Enter the
Site and Room in the relevant fields and click on [Copy]. Once the copying is complete, click on the
[Done] button.
Deleting Projections
In order to delete a projection, select the examination and click on [Remove Projection]. Click on
[SAVE].
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Stock
The CRIS Stock module has been redeveloped to enable the recording of consumables administered
to patients using the stock functions via the POST PROCESSING module.
STEP ONE: STOCK CATEGORIES
Prior to setting up individual stock items it will first be necessary to specify STOCK CATEGORIES via
SYSTEM TABLES > NORMAL TABLES > STOCKCAT.
Please note: Stock Categories is an SHA wide Table which means it will be necessary to agree categories at a regional level;
however individual stock items are Trust specific. You should not exceed 4 characters for STOCKCAT codes and should tick
‘Preserve Local Values’ to prevent this table reverting to default system values in any future software updates.
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STEP TWO: STOCK ADMINISTRATION METHOD
Having established the required Stock Categories you should continue
ADMINISTRATION via SYSTEM TABLES > NORMAL TABLES > STOCKADM.
to
enter
STOCK
Please note: Stock Administration Method is an SHA wide Table which means it will be necessary to agree methods of
Adminstration at a regional level; however again individual stock items are Trust specific. You should not exceed 4 characters
for STOCKADM codes and should tick ‘Preserve Local Values’ to prevent this table reverting to default system values in any
future software updates.
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STEP THREE: STOCK ADMINISTRATION METHOD
Having established the required Stock Categories and Administration Methods you should continue
to enter UNITS OF MEASUREMENT via SYSTEM TABLES > NORMAL TABLES > UNITS.
Please note: Units of Measurement is an SHA wide Table which means it will be necessary to agree units of measurement at a
regional level; however again individual stock items are Trust specific. You should not exceed 4 characters for UNITS codes
and should tick ‘Preserve Local Values’ to prevent this table reverting to default system values in any future software
updates.
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STEP FOUR: INDIVIDUAL STOCK ITEMS
Having established the required Stock Categories, Administration Methods, and Units via System
Tables you are now in a position to begin entering Individual Stock Items for your Trust via TABLES
> OTHER TABLES > STOCK.
To add a new type of stock, click the ‘New’ button and complete the fields below before clicking
[Save].
Stock Options
Code
Category
Trust
Description
Units
Accuracy
Used to Identify the stock being created.
Press [F4] and select from list of Stock Categories, derived from STEP ONE:
STOCK CATEGORIES.
Enter the trust code to make stock items unique to the trust
Used to describe the stock item.
Press [F4] and select from the list of Units of Measurements, derived from STEP
THREE: UNIT OF MEASUREMENTS.
Required to enter a unit of measurement and based on how many decimal places
are required (i.e. 2 decimal places 0.00, or 3 decimal places 0.000)
Please note: For items that don’t require a measurement such as catheters and stents set the accuracy
to ‘0’ this will allow for multiple entries.
Rate Required
Used to identify if a flow rate is required. (i.e. For use with a Contrast pressure
injector).
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Site Codes Set-up
The Site Codes Set-up table is formatted automatically and is used to control which codes from the
following tables are displayed in the [F4] prompt list for each site/hospital.
-
Wards
-
Radiographers
-
Radiologists
Please note: The Radiologist table also control the ‘unverified reports list’ on the opening screen. It is therefore possible to
untick any clinicians who should not appear in this list such as ‘Injecting Radiographers’ or reporting clinicians from other
sites via the appropriate column for your own hospital(s). This will mean they are also omitted from standard [F4] help list
but can be accessed by pressing [F4] then [F3] to view all codes.
-
Secretaries
-
Film Locations
If you have more than one site on your system, each will have its own column in the each of the
Sites Codes Setup table. It is therefore possible to amend the set-up by clicking in each box to
either take enable or disable viewing of each code via the [F4] Prompt.
Please note: You can still view all prompt codes by pressing [F4] immediately followed by [F3] to see all codes when using
any system prompt.
Column Reordering - It is now possible to reorder each table by clicking the column headers once
to reorder A – Z, or twice for Z – A.
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Status (This Table should not be amended without SHA approval)
The Status codes set-up allows the accurate recording of the different stages of an event from
request to attendance. There are five different status categories – Request, Waiting, Appointment,
Cancelled and Attended and each has its own subdivision, e.g. Request received, request rejected,
etc.
The system will be set up with predefined types of status. However it is possible for the Trust to
create as many statuses as is required, e.g. different types of cancellation reasons or different
partial booking stages.
In order to create a new status, click on [NEW] and complete the fields as shown below.
Status Codes Details
Code
Category
Last Updated: DC 10/03/2011
Enter the code of the status
Enter the Category code as defined in TABLES > SYSTEM > NORMAL
TABLES > CRIS STATUS CATEGORIES or press [F4] and select from the
list
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Type
Description
Long Description
Order
End Date
Default
Enter the type of Status. If the type is an addition to one already in
existence, use the same Type Code e.g. WPB – Partial Booking
Type the description – this will appear in the finish page of an event on
the system
Type the long description for the Status Code
Enter the number to set up the order the status is viewed on the page,
e.g. Waiting = 0, Partial Book 1 = 1, Partial Book 2 = 2
If the code is no longer to be used, enter the date of commencement of
this in the field.
If the status is to be triggered automatically on clicking a button on the
finish screen and not chosen by a user, select the Default option.
After completing the fields, click on [SAVE].
It is advisable to only delete a status if it has not been used. However, if it has been used
previously but is no longer to be used, place a date in the End Date field.
Please note: You can only create REQUEST, WAITING OR CANCEL statuses as the APPOINTMENT and ATTENDED statuses
have not yet been implemented.
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Flexible Fields
Please contact the CRIS helpdesk via the standard route (i.e. Trust IT, LSP or HSS Helpdesk) for
assistance on this functionality.
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Session…
These tables are only applicable if you have purchased the CRIS ‘Sessions Module’.
Action Codes
This table is used to define any meeting actions which will be assigned in preparation for the
meeting or as an outcome of the meeting itself.
Sub Types
This table is used to define the exact nature of meeting in conjunction with Types as specified via
Normal Tables. Generic meeting ‘Types’ might consist of MDT or Teaching with the ‘Subtypes’ table
allowing you to specify each specific meeting in context.
Full details regarding the CRIS Sessions Module Usage and Configuration is detailed via
RIS_CRIB301_Sessions_Module.doc which is available upon request via the CRIS Helpdesk upon
purchasing / implementing the module.
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System
The majority of System Tables should not be modified without seeking advice on the implications of
each required change although there are certain tables which can be safely modified.
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Stats Types & Stats Data Fields
The system will be populated with the different statistics types and should not therefore be modified
by RIS System Managers unless otherwise directed.
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Format Editor – ‘Message of the Day Facility’
This table contains the CRIS Message of the Day facility which is displayed on the Opening
Screen.
Message can be set at SYSTEM, SITE, or USER specific levels by creating a New Format as follows:
MOD_JAVA
MOD_SITE_SITECODE
MOD_USER_USERID
System Wide Message
Site/Hospital Specific Messages
User Specific Message
Each Format requires the following HTML text:
<center><font face=Arial><h1><b>Type Message Title Here</b></h1>
</center>
<br><center>
<h2>Type Message body Here
<br></h2></center>
Once applied messages will be displayed in User, Site then System priority.
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XR Settings
All System, Trust, Site and Terminal settings can be applied via XR, XRTR, XRS or XRT Settings to
enable or disable CRIS system settings as required.
XR Settings = System Wide
Changes made here will affect the entire CRIS system
XRTR. = Trust Wide
Changes made here will override XR Setting and affect the
Whole Trust
XRS = Site Wide
Changes made here will override XRTR Setting and affect the
entire Site or Hospital
XRT = Terminal
Changes made here will override XRS Setting and only apply to
that terminal/workstation
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To make changes, click on the Table for the appropriate Setting Name. This will appear at the
bottom of the screen. Insert the information in the ‘Current Value’ field and click on [SAVE
CHANGES]. If changes are to be made temporarily, to return them to their previous value, click on
[RESET TO DEFAULT].
Each table is also colour coded to indicate which settings are inherited from higher level groups such
as XR or XRTR etc.
Black Settings
(Terminal)
Changes which have been applied at Terminal Level (i.e. Workstation/PC)
Green Settings
(Trust)
Changes which have been applied at Trust Level
Red Settings
(Site)
Changes which have been applied at Site/Hospital Level
Blue Settings
(System/SHA)
Changes which have been applied at System/SHA Level
[Open Local XRT]
If you are unsure of the Terminal ID it is now possible to click [Open Local XRT] which will load your
own workstation/PC configuration.
DELETE XRT TERMINAL SETTINGS
It is now possible to delete individual XRT Terminal Settings by right-clicking the appropriate XRT
setting and choosing [Delete] from the resulting menu.
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CRIS Application Tables
Limited tables
Normal tables

Translation tables

Printing

Print Set-up
These tables contain essential system tables and formats and should not therefore be modified.


Please Note: CRISMOD
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Essential Housekeeping…
View Log
The CRIS View Log function enables you to view various interface messages, event deletions, report
status changes, etc.
View Log can be accessed via the Tools menu on the main CRIS screen.
The View Log window will open as a new Tab on the CRIS main screen.
VIEW LOG EXPLAINED
1
2
3
4
5
6
7
1
DATE RANGE – Displays the date range/month to be displayed
2
LEVEL – The level of the message. When left blank, ALL messages are shown. If one of the 3
options are selected from the drop down list, then the resulting list is filtered to only show
messages from that level and above. The 3 levels are ERROR (Highest Level), WARN (Middle
Level) and INFO (Lowest Level). Please see the table below for more details.
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3
CATEGORY – Allows you to select which message category you want to view. When left blank,
ALL messages of any categories are shown. If one of the 3 options are selected from the drop
down list, then the resulting list will be filtered to only show messages from that Category. The
3 Categories are CRIS, INTERFACE and SECURITY. Please see the table below for more details.
4
SUBCATEGORY – The subcategory can only be selected once the Category has been chosen.
The Subcategories for CRIS are EVENT, PATIENT, REPORT, DTI (Desktop Integration), for
INTERFACE are PAS, PACS, SPINE, for SECURITY is PDS (Patient Demographic Service). Please
see the table below for more details.
5
TYPE – The type dropdown is population with options dependant on the Category chosen, but
also on which interfaces are used on the server. Therefore this list can change from SHA to SHA
on the Datacentre Model and Server to Server at non-Datacentre models. The table below gives
details of the most common types. Please see the table below for more details.
6
SELECTED RECORD –When a particular record has been selected the identifiers are displayed
in this row. The Details Type box at the end of this row, specifies what the information shown in
the display box at the bottom of the screen refers to i.e. HL7, TRIGGER (For CRIS), etc. It is
important to note that the patient identifiers are not always available; it is dependant on when
the message is generated as to whether this information is available at that time.
7
DISPLAY – This box will give details of any messages. The Details Type box above specifies the
type of message that is being displayed i.e. HL7, TRIGGER (For CRIS) etc.
Changes the display to show data for the current month, or up to the current date
for this month.
Refreshes the current list. This needs to be pressed to ensure that the latest
information is display, especially after changing any of the filters at the top of the
window.
Changes the display to show data from the month previous to the displayed data.
Changes the display to show data from the next month to the displayed data.
Allows you to save the displayed data as a CSV file externally from CRIS.
Closes the View Log screen
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LOGGING LEVELS CATEGORIES AND SUB CATEGORIES
Levels
INFO
WARN
ERROR
Categories
INTERFACE
SECURITY
CRIS
Sub Categories
PAS
PACS
SPINE
DTI
EVENT
PATIENT
REPORT
PDS
LOGGING TYPES WITH ASSOCIATED CATEGORY, SUBCATEGORY AND LEVEL
Type
GEPACSFAILED
EVENTDELETE
EVENTMOVE
ATTENDBOOKEDEXAM
Category
CRIS
CRIS
CRIS
CRIS
Sub Category
DTI
EVENT
EVENT
EVENT
Level
ERROR
INFO
INFO
WARN
PATIENTDELETE
DEMOHISFAILED
PATIENTMERGE
PATIENTUNMERGE
TELEPHONETRUNCATED
CRIS
CRIS
CRIS
CRIS
CRIS
PATENT
PATIENT
PATIENT
PATIENT
PATIENT
INFO
ERROR
INFO
INFO
WARN
REPORTPROPERTYCHANGE
VERIFYSTATUSCHANGE
PASCHANGEIDFAILED
CRIS
CRIS
INTERFACE
REPORT
REPORT
PAS
INFO
INFO
ERROR
PASMERGEFAILED
PASERRORRESPONSE
PASREMOVED
PASDOBFAILED
PASNHSFAILED
INTERFACE
INTERFACE
INTERFACE
INTERFACE
INTERFACE
PAS
PAS
PAS
PAS
PAS
ERROR
ERROR
INFO
WARN
WARN
Last Updated: DC 01/10/2009
Description
GE desktop integration failed
User deleted an event
User moved an event to a different patient
An attendance has been created for a patient for an exam that
they already have an appointment for
Patient was deleted
Update of demographic data failed to store history
Patient was merged
Patient was unmerged
A patients telephone number has been truncated due to being to
long for the field
Report properties where changed
A reports verify status was changed
Received a message from the PAS system attempting to change
the patient primary key which failed.
Received merge message from PAS which failed
An error message returned from PAS
PAS Removed a patient linked to CRIS
Received a patient update message from PAS with incorrect DOB
Received a patient update message from PAS with incorrect NHS
number
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PASTITLEFAILED
PASPOSTCODEFAILED
INTERFACE
INTERFACE
PAS
PAS
WARN
WARN
PASSEXFAILED
OCMSORDERNOTFOUND
INTERFACE
INTERFACE
PAS
PAS
WARN
WARN
PASGPFAILED
INTERFACE
PAS
WARN
PASDODFAILED
OCMSORDERINVALID
INTERFACE
INTERFACE
PAS
PAS
WARN
WARN/ERROR
FAILEDMESSAGE
REFERRERNOTFOUND
INTERFACE
INTERFACE
PAS/PACS
PAS/PACS
ERROR
WARN
EXAMNOTFOUND
INTERFACE
PAS/PACS
WARN
RADIOGRAPHERNOTFOUND
INTERFACE
PAS/PACS
WARN
SECRETARYNOTFOUND
INTERFACE
PAS/PACS
WARN
CONTRACTNOTFOUND
SOAPFAULT
PDSUPDATEFAILED
LRCREATEFAILED
LRSTATUSUPDFAILED
RECEIVEDEXPIREDMSG
ACKFORUKNOWNMSG
EBXMLERROR
DISSENTOVERRIDE
INTERFACE
INTERFACE
INTERFACE
INTERFACE
INTERFACE
INTERFACE
INTERFACE
INTERFACE
SECURITY
SPINE
SPINE
SPINE
SPINE
SPINE
SPINE
SPINE
SPINE
PDS
ERROR
ERROR
ERROR
ERROR
ERROR
WARN
WARN
WARN
INFO
Last Updated: DC 01/10/2009
Received a patient update message from PAS with incorrect title
Received a patient update message from PAS with incorrect
postcode
Received a patient update message from PAS with incorrect sex
Received an order message relating to an order that could not be
found.
Received a patient demographics message with invalid
GP/Practice details
Received a patient demographics message with invalid DOD
Received an order message with invalid or missing data – If level
is WARN the order was still stored on CRIS however there may be
insufficient information to perform the request.
If level is ERROR the order was not stored on CRIS
Failed message
Could not find a referrer whilst generating an outbound interface
message
Could not find an exam whilst generating an outbound interface
message
Could not find a radiographer whilst generating an outbound
interface message
Could not find a secretary whilst generating an outbound
interface message
Contract properties for a destination/message could not be found.
Received a SOAP Fault.
A PDS Update failed
An LR Create failed
An LR Status update Failed
Received a message with a time to live expired.
Received an acknowledgement for an unknown message.
Received an EBXML Error.
Not currently implemented – but where a Patient has refused
consent to disclose details but the ‘User’ felt these details were
essential to the current referral.
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Deleting Old Dictations
If CRIS Digital Dictation is in use it is essential to regularly delete old Dictations in order to maintain
the Trust’s capacity to store day-to-day dictations. In the worst case scenario if the Trust do not
regularly delete old dictations the FTP server or CRIS Server hard-disks will fill up and this will
prevent any further dictations being saved until some space is made available, or in the most
extreme cases entirely disrupt service.
To do this go to the TOOLS menu and choose DELETE OLD DICTATIONS
Specify the following filters as applicable and click the [Find] button.
Older Than
Site
Modality
By
Type
HSS recommend that the Trust delete dictations at regular intervals – at least
every 10 (Large Sites) – 30 (Smaller Sites) days depending on the size of Trust
and amount of daily reporting.
You should complete the Site code for each hospital or leave ‘Blank’ if you plan
to delete Dictations for the whole trust.
Use this filter if you would prefer to restrict deletions by Modality or leave
‘Blank’ if you plan to delete Dictations for all modalities.
Use this filter if you would prefer to restrict deletions by Reporting Clinician or
leave ‘Blank’ if you plan to delete Dictations for all Reporting Clinician.
Use this filter if you would prefer to restrict deletions by Patient Type or leave
‘Blank’ if you plan to delete Dictations for all Patient Types.
You will then be presented with a list of all dictations which have been typed and verified and should
click [Delete Dictations] if ready to proceed.
You can interrupt the process at any time by clicking [Stop Delete] or simply click [Done] once you
have been advised that the dictations have been deleted.
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Once deleted all Dictations will display the following icon
removed from the server.
to indicate that the dictation has been
Checking Worklist Status
Please contact the CRIS helpdesk via the standard route (i.e. Trust IT, LSP or HSS Helpdesk) for
assistance on this functionality.
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Checking other Interfaces Status
Please contact the CRIS helpdesk via the standard route (i.e. Trust IT, LSP or HSS Helpdesk) for
assistance on this functionality.
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Checking for unreported events
To check the number of Unreported, Unverified and Suspended reports you should click the [Report
Info Lists] via the Main Menu screen.
Specify the following filters as applicable:
Rep By
Typed By
Use this filter if you would prefer to restrict results by Reporting Clinician or
leave ‘Blank’ for all Reporting Clinicians.
Use this filter if you would prefer to restrict results by Typing Secretary or
leave ‘Blank’ for all secretaries. Only applicable in conjunction with Unverified
and Suspended Lists.
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Start Date &
End Date
Essential Filter – please enter a valid Start and End Date
Use this filter if you would prefer to restrict results by Patient Type or leave
‘Blank’ for all Patient Types.
Essential Filter – please enter the appropriate Trust code to restrict results
Trust
from the whole SHA (if applicable).
Use this filter if you would prefer to restrict results by a particular Hospital or
Site
leave ‘Blank’ for all hospitals in the Trust.
Use this filter if you would prefer to restrict results by a Unit code (if in use) or
Unit
leave ‘Blank’ for all units.
Use this filter if you would prefer to restrict results by Request Category (i.e.
Req Cat
NHS, Private) or leave ‘Blank’ for all Request Categories.
Use this filter if you would prefer to restrict results by Modality or leave ‘Blank’
Modality
for all Modalities.
Additional Data Filters – Unreported Screen
Include
Tick this box if you wish to include events which have been dictated in the
Dictated Flag results.
Tick this box if you wish to include events which have been allocated to an
Show
individual ‘Reporting Clinician’ via the ‘Intended Radiologist’ field in the results.
Selected
Patient Type
Please note: This feature is specifically designed to create PACS reporting Worklists.
Show
Unallocated
Show All
Filter Profiles
Tick this box if you wish to include events which have not been allocated to an
individual ‘Reporting Clinician’ via the ‘Intended Radiologist’ field in the results.
Please note: This feature is specifically designed to create PACS reporting Worklists in conjunction
with Filter Profiles.
Tick this box if you wish to include events which have been allocated to any
individual ‘Reporting Clinician’ via the ‘Intended Radiologist’ field in addition to
all unallocated events.
It is possible to create any number of ‘Filter Profiles’ which enable Reporting
Clinicians to apply pre-defined filter to their own work or any unallocated work.
To do this it is simply necessary to click the [New] Button and Type a Filter
Name – i.e. AED Reporting – then apply any appropriate filters (i.e. Patient Type
= C, Modality = R) before clicking the [Save] button.
Once created – Filter profiles will automatically [Refresh] the ‘Unreported
Worklist’ when selected.
Clearing the print queues
Please contact the CRIS helpdesk via the standard route (i.e. Trust IT, LSP or HSS Helpdesk) for
assistance on this functionality.
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Dummy/Test Patients
It is strongly advised that wherever possible, dummy/test patients are NOT added to the ‘Live’ CRIS
database. Any dummy/test patient data WILL be included in your statistical reports unless they are
specifically excluded from the statistical reports.
If it is necessary to create dummy/test patients on the ‘Live’ CRIS database, then these records
should be regularly maintained to ensure as much of the record removed as possible (i.e. Request,
Waiting, Appointments, Attendances etc.). Testing or training should be carried out in the Test or
Train environments as an alternative to creating these in the ‘Live’ environment.
It is important that you ensure that all staff are aware that adding dummy/test patients can cause
statistical returns to be inaccurate.
To exclude records from the statistical returns, it is not sufficient to exclude any record that is “Test”
or starts “ZZZ” for example. The ONLY way that a true exclusion can happen is to exclude each
dummy/test patient using the actual CRIS Number of each dummy/test patient.
If dummy/test patients are added by various users, it will prove difficult to ensure that all instances
of dummy/test patients are excluded from your statistical returns.
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Troubleshooting
In order to keep your database in good order you should be fully conversant with the CRIS and be
able to correct various User Errors as well as maintaining the overall system management. Outlined
below are ways to correct the most common problems.
Restoring a ‘Not Performed’ Event
If an Attendance has been incorrectly marked as ‘Not Performed’ the record will need to be
corrected as soon as possible in order to ensure that the Event appears on Reporting Worklists and
is not overlooked. ‘Not performed’ is only designed for use in the event an examination has been
abandoned - i.e. did not go ahead as planned.
To correct an inaccurate ‘Not Performed’ record it is simply load the ‘Event Details’ then click the
[Save] function followed by [Attend] in the final screen. This will re-attend the record using the
correct date of attendance and restore the record via the Reporting Worklist.
Please note: Marking a record as ‘Not Performed’ does not send a message to PAS/OCS or PACS interfaces.
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Unlocking Dictations (05LOCK Records)
A ‘05 - Locked Dictation’ is defined as a record which has been opened / locked by a dictating
clinician who has failed to complete the dictation, or correctly release the record, and has
subsequently left this record ‘locked’ from all other dictating clinicians, and secretaries. This occurs
due to user-error and is housekeeping and retraining exercise.
This situation typically arises when a dictating clinician has opened a patient record / event in order
to dictate or review a dictation/report but fails to correctly release the dictation / report prior to
logging out of CRIS, or leaves the terminal without logging out thus invoking the system auto logout.
To identify dictations which have been locked since the previous day and beyond you should run the
CRIS Statistical Report Template ‘RIS_STAT262’ as if ‘05 Locked Dictations’ are not identified and
released this could lead to Patient Records / Events being overlooked with the associated
implications.
You should then establish which records have been locked without a dictation, and which records
have been locked with a partial or fully completed dictation. To do this, choose ‘Reporting Mode’ and
use the Event Keys produced via the report to check and resolve each locked record. This has to be
undertaken via the Reporting Screen as it not possible to load the records via the Dictation Screen
without removing the dictation. It is then possible to identify if a dictation is present by checking the
length of the dictation (i.e. 2.4 seconds as per the below diagram), or by playing the dictation if
preferred.
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CORRECTING LOCKED RECORDS WITHOUT A RECORDED DICTATION
If there is no dictation via the Patient Record, you should return to the Events screen, right click the
appropriate event and choose ‘delete dictation’ to enable the event to be correctly dictated, typed
and verified as soon a possible.
CORRECTING LOCKED RECORDS WITH A RECORDED DICTATION
Alternatively, if there is a dictation recorded against the event (i.e. either a partial or fully completed
dictation) this should be passed to a secretary (using the E-No) to type the report as it stands
(partial or otherwise) and they should indicate ***LOCKED BY REPORTING CLINICIAN / TO BE
COMPLETED AT VERIFICATION*** at the bottom of report. The secretary should also confirm that
the tape details are correct for the relevant reporting clinician, and simply save the report as
normal.
Please note: HSS would recommend the creation of a coded phrase via Tables > Other Tables > Reports > Coded Phrases
(i.e. Code = LBC, Phrase = ***LOCKED BY REPORTING CLINICIAN / TO BE COMPLETED AT VERIFICATION***to expedite
the process for secretaries.
This will mean that the report will appear in the Reporting Clinicians Batch Verifying list as normal,
highlighting as applicable each report that is ***LOCKED BY REPORTING CLINICIAN / TO BE
COMPLETED AT VERIFICATION*** enabling the Reporting Clinician to manually type the remainder
of the report before verifying.
For reference the Statistical Report also provides details of which reporting clinicians have
incorrectly locked records to facilitate retraining on ‘Radiology Reporting Correct Usage’ which is
documented
via
a
new
CRIS
Training
Course
Guide
RIS_CGD290_Radiology_Reporting_Correct_Usage.doc
and
the
standard
RIS_CRIB274_6.12_Digital_Dictation.doc
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Resetting Completed / Untyped Dictations (30COMP Records)
A ‘30COMP – Untyped / Completed Dictation’ is defined as an unreported, but dictated event
which has been opened via the Reporting Screen, then saved with the ‘Dictation Typed’ flag ticked
but with no report text having actually been entered prior to the save – i.e. An Untyped but
‘Completed’ Dictation. This occurs due to user-error, and is a housekeeping and retraining exercise.
To place this record back onto the [Dictation list] for typing it is simply a case on loading the
‘Dictation’ screen and clicking the [Finished] (for electronic dictations) or [External Dict.] (for
external dictations) function button which will send the dictation back to the [Dictation List] for
typing.
To identify dictations which have been incorrectly completed from the previous day and beyond you
should run the CRIS Statistical Report Template ‘RIS_STAT262’. If ‘30COMP Completed / Untyped
Dictations’ are not identified and released this could lead to Patient Records / Events being
overlooked with the associated implications.
For reference the Statistical Report also provides details of which user started the report to facilitate
retraining on the correct system usage on exiting the Reporting Screen (Report Editor).
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WORKING PRACTICE / CORRECT SYSTEM USAGE
All Trust’s should also ensure that all CRIS users are fully aware of the correct method of
clearing/exiting the Reporting Screen (Report Editor) if not typing, or amendments have been made
via the use the [F5] ‘Clear Patient’ Function key.
Additionally the Trust should highlight the use of the [F12] Report viewer as a more practical
method of viewing existing reports given that this module is ‘Read Only’.
CRIS XR CONFIGURATION SETTINGS
The Trust should also ensure that they immediately disable the Report.AllowBlank XR Setting by
setting this to ‘No’ at XRTR Level as leaving this ‘Blank’ or set to ‘Yes’ would equate to permitting
Blank Reports.
This will have the effect of preventing anyone removing any ‘Outstanding Dictations’ from the
Dictation list since if no report text is entered prior to clicking [Finished] the following error message
will appear:
If this setting is currently Blank or set to ‘Yes’ this should be amended to ‘No’ as soon as possible to
prevent any future issues with Untyped dictations.
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Deleting a Dictation from Incorrect Patient
To Delete a Dictation - Right click on event – choose delete dictation
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Moving / Deleting a report
To Delete a Report - Select the report. Right click in the report and select delete report. It will ask
if you are sure you want to delete the report. On choosing yes, CRIS will tell you to press F5 to
clear the patient. You must repeat this in each report section to delete the complete report.
To move a report – You need to copy and paste each section of the report separately to move it to
another document. It is recommended that you paste it into a word document first. In order to
copy, highlight the section and use Ctrl C on your keyboard or the copy facility on the screen.
Similarly to paste, use Ctrl V on your keyboard or paste facility on your screen. Select the correct
report and copy and paste it into that. Remember to SAVE the report.
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Unverifying a report
In order to make amendments to a verified report, select the patient. Open the report, right click in
each area of the report, click on Properties and choose the Change Verify Status tab. Click on the
down arrow and amend accordingly. Press SAVE and OK. You must change each area of the report.
When you clear (F5) and reload (F9) the patient, you will see that the report has been amended.
You should only unverify a report if it has been agreed according to the Medico-legal guidelines
within your Trust, otherwise an addendum should be added to a report.
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Deleting a patient
In order to delete a patient, select the patient and in the patient details screen choose the delete
button. CRIS will ask if you are sure you want to delete this patient. Choose YES.
Please note: For Medico-legal reasons it is not recommended that you routinely delete patient from the database, but should
more often consider using merge instead.
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Deleting an event
To delete an event, right click on the event and choose delete.
Please note: For Medico-legal reasons it is not recommend that you routinely delete events from the database. You should
instead consider cancelling or abandoning the event as a booking error or ‘Not Performed’ event.
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Correcting Staff Login ID’s and User ID’s
It is possible to log a call to the CRIS Helpdesk via the standard route (i.e. Trust IT, LSP or HSS
Helpdesk) in the event that the wrong Login ID or User ID is assigned to a member of staff, either
by mistake or due to a change in circumstances. This is designed to enable you to assign a new User
ID to a recently qualified radiographer (i.e. a change from student User ID to registered ID), or a
new Login ID to a member of staff who has recently changed their name.
You will therefore simply need to determine which of the following scenarios best describes your
requirements, and undertake any required actions prior to logging a call with the CRIS Helpdesk.
TO ASSIGN A NEW USERID, BUT RETAIN ORIGINAL LOGIN ID
In the event you wish to retain the Original CRIS Login ID, but need to assign a new User ID you
should undertake the following:
1. Create a new Staff Record ensuring that the new Login ID is XX_ORIGINALLOGINID (where
ORIGINALLOGINID is equivalent to the original Login ID for the relevant member of staff)
2. Enter the correct new USER ID and assign this new USERID via the Radiologist, Radiographer or
Secretary code fields as applicable.
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***IMPORTANT PLEASE NOTE***
If do not need to amend the original Radiologist, Secretary or Radiographer codes, do not enter any details in these
fields. However you will need to go into each relevant ‘Existing User Codes Table(s) - (i.e. Radiologist, Radiographer, and
Secretary) and assign the new USERID in place of the Original/Incorrect User ID.
3. Assign the relevant Security Group(s), and set the Password to ‘crisuser’ as normal.
4. Now copy the user Preferences via the ‘Preferences’ tab and paste this into the preference for
the new Staff Record otherwise and personal configuration of CRIS will be lost when the user
logs back in to the CRIS system.
5. Having done this you should return to the ‘Original’ Staff Record and add the text (Legacy
Record) to the original staff record via the ‘Name’ field. This is to assist in identifying the inactive
record once the process is complete.
Now ring the CRIS helpdesk via the standard route (i.e. Trust IT, LSP or HSS Helpdesk) and explain
you would like to ‘TO ASSIGN A NEW USERID, BUT RETAIN ORIGINAL LOGIN ID’. It will however be
necessary to provide the following details.
ORIGINAL LOGIN ID:
ORIGINAL USER ID:
NEW/TEMP LOGIN ID:
NEW USER ID:
***IMPORTANT PLEASE NOTE***
Since it is not possible to reassign User ID’s – the CRIS Helpdesk will reassign the new/temp ‘XX_Login ID’ to the Original
Staff Record ‘Login ID’, and move the ‘Correct’ Original Login ID to the new/temp Staff Record ‘Login ID’ to ensure that the
required Login ID and User ID are now available via a new active staff record.
This does not have any impact on previous data and audit trails, but it is essential that the XX_Login ID Staff Record is
retained for integrity purposes. It will also be necessary for the user to login with their original Login ID, and crisuser as the
initial password as it will be necessary to reset their password upon logging in.
If the change of User ID will also have the effect of changing Radiologist or Secretary codes via the ‘Existing User Codes’
tables it will be necessary to ensure that the Reporting Clinician Verifies or Prints any outstanding work via the ‘Original’
Radiologist or Secretary code. Once this has been undertaken you should end date the ‘Original’ Radiologist, Secretary and if
applicable Radiographer codes via ‘Existing User Codes’.
TO AMEND AN LOGIN ID, BUT RETAIN THE ORIGINAL USERID
In the event you wish to retain the USER ID but need to assign an alternative LOGIN ID you should
simply ring the CRIS helpdesk via the standard route (i.e. Trust IT, LSP or HSS Helpdesk) and
explain that you would like to 'Amend an LOGIN ID, but retain the original USERID'.
This is a much simpler process with no data implications or actions except to provide the following
details.
ORIGINAL LOGIN ID:
ORIGINAL USER ID:
NEW LOGIN ID:
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Unlinking Patients who have been linked to the wrong PAS record
If a CRIS Radiology record has been linked to the wrong PAS record please refer to
RIS_CRIB285_Patient_Correction_Procedure.doc for full details on correction.
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Merging / Unmerging CRIS Duplicate Radiology Records
There should only be one Blue Radiology Patient record for use across the entire CRIS/SHA
radiology System. Consequently, in the event that you notice there is more than one Blue Radiology
record this indicates a ‘Radiology Duplicate Record’ and you should refer to
RIS_CRIB285_Patient_Correction_Procedure.doc for full details on correction.
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To Unmerge Patients…
In the event that two CRIS records have been incorrectly merged and need to be unmerged please
refer to RIS_CRIB285_Patient_Correction_Procedure.doc for full details on correction.
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Correcting CRIS/PACS Records allocated to the Wrong Patient
In the event a Request, Appointment or Attendance is incorrectly entered against the wrong patient
please refer to RIS_CRIB285_Patient_Correction_Procedure.doc.
This procedure replaces the ‘CRIS – MOVE’ feature as it has been established that the use of this
function means that images and reports cannot in all instances be moved from the Wrong Patient
Record in PACS. The ‘CRIS – MOVE’ feature should not therefore be used in a RIS > PACS
environment.
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PAS or OCS Down Procedures
If PAS is down…
If patient is in the PAS mirror it will still be accessible even if PAS is down.
If patient is not in mirror, register patient directly via CRIS.
Enter the Xray Request (Event) in CRIS and process patient as normal.
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When PAS is back up…
If the patient is not already registered in PAS enter patient in PAS.
Enter the Order in OCS (due to working practice, trusts may decide not to do this, the reason for
doing so is mainly to allow reports to go back to OCS)
Load patient in CRIS. CRIS will prompt user that the patient is NOT linked to a PAS patient, it will
then show similar/same patients in PAS and allow the user to "link" the CRIS patient with the PAS
patient.
Right click on order, the CRIS will prompt the user with similar events which are not linked to orders
and allow the user to link the event with the order.
When a clinical report is typed and verified it will be sent to OCS.
If the report was put on before the event was linked to the order, the user would need to right click
on the event and "resend" the report.
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Table Colours
Background colours are now implemented on the tables. New records are pink, and changed records
are green. Once they have been saved the colours changes back to white. These colours apply in
both tables and fields.
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Last Updated: DC 10/03/2011
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Document Control
Title
Author
File Ref.
RIS_CRIB280_02.09.10e_System_Management_Manual_v1.1
Date Created
David Costin
01/09/2009
CRIB280
Approval Sign-off
Owner
Role
Method of approval
Date
Approver
Role
Method of approval
Date
Change History
Issue
Date
1.0
01/09/2009
1.1
10/03/2011
Author / Editor
David Costin
David Costin
Review Date
01/10/2010
Last Updated: DC 10/03/2011
Details of Change
First Issue
Amendments to reflect 02.09.10 changes.
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