Walker County Board of Education
Regular Board Meeting
Thursday, March 7, 2013 – 4:30 p.m.
The Walker County Board of Education met for a Regular Board Meeting on Thursday, March 7, 2013, at approximately 4:30
p.m. in the Board Room of the Carl Elliott Building. Notice of this meeting was posted on the public bulletin board in the
central office on March 1, 2013 and notice was sent to all persons and entities that properly requested it via mail, fax or e-mail
on March 1, 2013 (copy of notices to be made a part of the Minute Book File).
Members present:
Mr. Brad Ingle, Chairman
Mrs. Sonia Waid, Vice-Chairman
Mr. Jamie Rigsby
Mr. Dale Reeves
Mrs. Bill Edd Gilbert
Mr. Ingle called the meeting to order and stated that a full quorum of the Board was present. Chairman Ingle asked Dora High
Students: Cade Stone–Class President, Ana Whitlow–Vice President, Vanda Guin–Secretary, and Ashleigh Ward-Treasurer to
the lead the Pledge of Allegiance. Mrs. Sonia Waid presented the group of students with a Patriot of The Month Certificate for
their participation in the meeting.
Mr. Ingle asked for a motion to approve the agenda. Mr. Rigsby made a motion to approve the agenda. Mr. Gilbert seconded
the motion. All members voted in favor of the motion.
Mr. Brian Wheeler, Examiner of Public Accounts, presented the Audit Report for 2010-2011. Mr. Wheeler stated that the
Walker County Board of Education had established Local School Accounting Policies and Procedures. The policies and
procedures established by the Board provide that all receipts are to be deposited daily into the bank and a requisition/purchase
order system is to be used to ensure items are not purchased if funds are not available. Additionally, all invoices are to be paid
in a timely manner. Mr. Wheeler stated that there was one audit finding and that it was at the local school level. The following
was noted at one of the local schools:
Deposits were not made in a timely manner.
The local school had a credit card on which the balance was not paid in its entirety each month resulting in late fees
being paid out of public local school funds.
Numerous student activity accounts had negative balances at year-end.
The audit recommendation was that the Board should ensure that policies and procedures related to local schools are properly
implemented. Mr. Wheeler stated that his office had received a Corrective Action Plan from Dr. Adkins and that it was included
in the report as exhibit 15.
Mr. James Richardson, Mayor of Carbon Hill, addressed the Board concerning the old Carbon Hill Jr. High School Property. He
stated that the City of Carbon Hill had great need for the property. Mr. Richardson mentioned that the property had belonged to
the city at one time and the city had turned it over to the Walker County Board of Education. He asked for an opportunity for the
city to take back ownership of the old Jr. High property to benefit the citizens of the city of Carbon Hill. Chairman Ingle
thanked Mr. Richardson for addressing the Board and told him that the Board would take the request into consideration.
Mr. Ingle asked for a motion to approve the minutes for the February 12, 2013 meeting if there were no additions or corrections.
Mr. Reeves made a motion to approve the minutes. Mrs. Waid seconded the motion. All members voted in favor of the
motion.
Under Old Business, Mr. Ingle asked for a motion to accept the Financial Statement and the Bank Reconciliation (copies to be
made a part of the Minute Book File) for January 2013. Mr. Reeves made a motion to accept both reports. Ms. Waid seconded
the motion. All members voted in favor of the motion.
Under New Business, Dr. Adkins made a recommendation to approve the Regular Personnel (Including Resignations & Leaves
of Absence), the Professional Personnel List, and the Support Personnel List (copies to be made a part of the Minute Book). Mr.
Gilbert made a motion to approve the recommendation. Ms. Waid seconded the motion. All members voted in favor of the
motion.
Dr. Adkins made a recommendation to approve the following school trips (copies to be made a part of the Minute Book File)
including $500 reimbursement for those attending the State Beta Club Convention with the exception of number 2, Cordova
High School:
1.
2.
3.
4.
5.
6.
Dora High Beta Club- State Beta Club Convention, Birmingham, AL, April 18-19, 2013
Cordova High Beta Club – State Beta Club Convention, Birmingham, AL, April 18-19, 2013
Parrish High School Band – All State Band Festival, Huntsville, AL – April 18-19, 2013
WCCT Robotics Team – Peachtree Regional Comp. – Atlanta, GA – March 13-16-, 2013
Curry High Anchor Club Convention – Montgomery, AL – March 23-24, 2013
Sumiton Jr. High Cheerleaders – Pelham Fun Zone/Galleria/Wynfrey April 4-5, 2013
Ms. Waid made a motion to approve the recommendation. Mr. Gilbert seconded the motion. All members voted in favor of the
motion.
Dr. Adkins made a recommendation to approve Cordova High School’s trip contingent on them lowering their adult to student
ratio insuring that they would have the proper number of chaperones attending the trip. Mr. Gilbert made the motion to approve
the recommendation. Mr. Reeves seconded the motion. All members voted in favor of the motion.
Dr. Adkins made a recommendation to approve the following non-faculty coaches: (copies to be made a part of the Minute Book
File)
1.
Russell Woder – Curry Middle – Baseball
2.
Heather Green – Valley – Softball
Mr. Rigsby made a motion to approve the recommendation. Mr. Gilbert seconded the motion. All members voted in favor of
the motion.
Dr. Adkins stated that Mrs. Rosemary Hataway, HeadStart Director, had provided all members of the Board with Headstart
informational packets (copy to be made a part of the Minute Book File) concerning training and other pertinent information that
would update them on that department.
Dr. Adkins made a recommendation to approve Fire Dues to the Boldo Volunteer Fire Department and the Oakman Volunteer
Fire Department. Mr. Gilbert made a motion to approve the recommendation. Mr. Reeves seconded the motion. All members
voted in favor of the motion.
Dr. Adkins made a recommendation for the April 1 payroll to be paid on March 22 due to Spring Break. Mr. Gilbert made a
motion to approve the recommendation. Mr. Reeves seconded the motion. All members voted in favor of the motion.
Dr. Adkins made a recommendation to approve the HeadStart Self-Assessment Plan (copy to be made a part of the Minute Book
File). Mr. Reeves made a motion to approve the recommendation. Mrs. Waid seconded the motion. All members voted in
favor of the motion.
Dr. Adkins stated that item H and item D on the agenda were identical. Mr. Ingle moved to strike item H from the agenda since
it had been previously discussed as item D.
Dr. Adkins stated that all Board Members were given HeadStart “Success Stories” (copy to be made a part of the Minute Book
File) as information only.
Sewell McKee from McKee & Associates, the architect firm overseeing the New Sumiton School construction, spoke about the
bids that had been received for the construction of the school. He recommended to the Board to approve the lowest bid to
Baggett Construction (copy to be made a part of the Minute Book File). Dr. Adkins made a recommendation to approve the
construction bid to the lowest bid, Baggett Construction Company. Mrs. Waid made a motion to approve the recommendation.
Mr. Gilbert seconded the motion. All members voted in favor of the motion.
Mr. Reeves asked Mr. McKee how soon construction would start on the new school. He said that it could possibly be as soon as
three weeks from the date of the meeting pending State approval on the construction contract.
Glenda Wilson reported on the bids (copies to be made a part of the Minute Book File) for cell phones and radios for the school
system. Mrs. Wilson stated that Southern Linc was the lowest bid and that their radios and cell phones were compatible with
local law enforcement, another factor used in determining the bid. Dr. Adkins commended Mrs. Wilson for the hard work she
had put forth in coordinating the safety training between the local law enforcements and school staff creating a joint effort
between the schools and first responders. Dr. Adkins made a recommendation to approve Southern Linc as the low bid for cell
phones and radios. Mrs. Waid made a motion to approve the recommendation. Mr. Gilbert seconded the motion. All members
voted in favor of the motion.
Dr. Adkins expressed his appreciation for the response that he had received from employees and parents concerning weather
days. He said that he received an overwhelming response in support of making up the weather days as extended days instead of
going to school on Saturdays. He stated that the time missed due to the weather would be made up in extended days during the
month of April.
Mr. Ingle stated that the Board needed to enter into Executive Session concerning student matters. He read a certificate of
compliance from attorney Donald Sweeney authorizing the Board to enter into Executive Session. Mr. Ingle stated that no
action would be taken during Executive Session and that the session should last no longer than one hour. He stated that possible
action could take place after the Board reconvened into Regular Session.
Mr. Gilbert expressed his appreciation to the many schools that excelled in academics and sports this school year. He mentioned
many of the awards and accomplishments that had been achieved throughout the school system.
Sonia Waid expressed her appreciation to the Board for supporting the bids for the new Sumiton School and to Dr. Adkins, John
Skalnik, and Margaret Scurlock for managing the finances in a way that made it possible.
Mr. Ingle asked for a motion to enter into Executive Session. Mr. Gilbert made a motion to enter into Executive Session. Mr.
Reeves seconded it and the Board entered into Executive Session at approximately 5:10 p.m.
Chairman Brad Ingle called the meeting back to order at approximately 9:10 p.m. and he stated that a quorum still existed with
all members present. Mr. Ingle turned the meeting over to Dr. Adkins for recommendations.
Dr. Adkins made a recommendation to assign Student A to the 180 program for twenty days. Mrs. Waid made a motion to
approve the recommendation. Mr. Reeves seconded the motion. All members voted in favor of the motion.
Dr. Adkins made a recommendation for Student B to be expelled for one school year. Mrs. Waid made a motion to approve the
recommendation. Mr. Reeves seconded the motion. All members voted in favor of the motion.
Dr. Adkins recommended that Student C be assigned to the 180 program for the remainder of the school year. Mrs. Waid made
a motion to approve the recommendation. Mr. Reeves seconded the motion. All members voted in favor of the motion.
Dr. Adkins recommended that Student D to be expelled for one year. Mrs. Waid made a motion to approve the
recommendation. Mr. Reeves seconded the motion. All members voted in favor of the motion.
Dr. Adkins recommended that Student E to be expelled for one year. Mr. Rigsby made a motion to approve the
recommendation. Mr. Reeves seconded the motion. All members voted in favor of the motion.
Dr. Adkins recommended that Student F to be expelled for one year. Mr. Rigsby made a motion to approve the
recommendation. Mr. Reeves seconded the motion. All members voted in favor of the motion.
Mr. Ingle state that all business had been concluded for the evening and asked for a motion to adjourn. Mr. Reeves made a
motion to adjourn. Mr. Rigsby seconded the motion. The meeting adjourned at approximately 9:20 p.m.