Inquiry and Reporting (Clinical Departments) Quick Reference Card
General Ledger Company in Lawson
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A General Ledger Company is a structure that
provides the framework for creating Financial Reports,
accessing General Ledger information, and
processing Journal Entries and periodic Reports.
Each Department in USC Care is a Company in
Lawson as depicted below:
6.
Go to the PERIOD SELECTION section. Enter a
“Year,” “Period” “Range”, “Type” = “A”, and a
“Budget”, to compare Account information
7. Click OK. You should receive the message “Ready
for inquiry, select a category”
8. Click on the ACCOUNT button to open Accounts
(GL97.1), to view “Account”, “Period” and “Year to
Date Totals”
9. Click on the ACCOUNTING UNIT button to open
Accounting Units (GL96.1), to view “Accounting Unit”,
“Period” and “Year to Date” Amounts
10. Click on:
CURRENT, LAST or
ACTUAL, BUDGET or
CURRENCY or
ACCOUNTING UNIT or
COMPANY TRANSACTIONS or
TOTALS
to get a different view of the selected Accounts /
Accounting Unit
11. For more information click on the SC field in front of
the Account / Accounting Unit to be analyzed. Right
click in the SC field. Select “Drill Around,” to go to
“Drill Around - Web Page Dialog” Form. Click on:
TRANSACTION DETAIL or
TRANSACTION AMOUNTS or
ASSOCIATED JOURNAL TRANSACTION or
JOURNAL HEADER or
ACCOUNT TRANSACTIONS AMOUNTS or
ACCOUNT TRANSACTIONS UNITS
for more detail regarding the transactions
12. Close screen and return to Account Analysis (GL95)
Request Standard / Configured Reports
Perform General Ledger Inquiry – Using GL95
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Enter “GL95” in the Search box to open the Account
Analysis Form (GL95)
Enter the General Ledger “Company” Number
(Department) related to the Account or Accounting
Unit to be analyzed
Click on the CHART NAME field and enter the “Chart
Name” = “USC Care”
Go to the ORGANIZATION SELECTION section.
Enter an “Accounting Unit”
Go to the ACCOUNT SELECTION section. Select the
“Major Accounts” you wish to analyze
1.
Enter all required information in the Report
Parameters Screen
2.
Click
3.
Click
4.
Click
5.
Check
6.
Check
and double click on the Report
name
Report is displayed
7.
General Ledger Standard / Configured Reports
Standard
Report Name
& Number
General
Ledger Report
GL290
Trial Balance
GL291
Balance Sheet
GL292
Usage
Run the General Ledger Report to print
a Report of transactions based on the
parameters defined in Ledger Report
Setup.
Run a Trial Balance Report of units
and amounts for a Company in order to
create a Report for specific levels, and
/ or for up to six individual Accounting
Units, and/or for an entire General
Ledger Company.
Run a Balance Sheet Report of the
current and last year’s data for a
Company or Company section based
on a specific period.
Income
Run an Income Statement Report for a
Statement
Company or Company group for a
GL293
specific period.
Configured
Usage
Report Name
Summary
Run the Summary Department
Department
Integrated Financial Statement Report,
Integrated
which is a type of RW100 Report, on
Financial
demand or at Month End.
Statement *
* Names of individual Configured Reports to be defined
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Report Generation (RW100):
− Run RW100 when you want to initiate /
access Configured Reports.
Search for an Employee
1.
again in the pop-up box
Page 1
2.
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4.
5.
In the Search Text Box in the upper right corner, key in
“HR11” and click ENTER. This takes you to the
Employee screen
Enter “10” in the field labeled “Company”
Click the drop-down menu next to the Employee field
Click the SEARCH button at the top of the screen
Choose between the “Find” and “Filter” options at the
top of the screen, next to Perform. Find looks for
matches that are close in spelling. Filter looks for
Inquiry and Reporting (Clinical Departments) Quick Reference Card
exact matches on the spelling you entered
Enter an employee “Last Name” in the third field (the
longest one)
7. Click the FIND or FILTER button on the search dialog
box, according to your choice in step 5. If you
selected the FIND option, it will say FIND. If you
chose the FILTER option, the button will say FILTER
8. Choose a name from the list and click on that line
9. The HR11 screen will appear with your selected
employee’s “Employee Number”
10. Click the INQUIRE button to populate the screen with
the employee’s information
6.
Allocate Clinical Payroll Wages by Cost Center
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Adding Clinical Pay Allocation Overrides:
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Payroll Expense Allocations are interfaced from the
USC Payroll system to Lawson Payroll for employees
either residing in, or paid out of, a Clinical
Department.
Payroll Expense Allocations are interfaced by
Employee and USC Account (for example, Lawson
Accounting Unit) for a given pay period.
Payroll clinical Pay Expense Allocations may be
overridden in Lawson to the Cost Center level.
Percentage or amount overrides entered in Lawson
will be used to calculate and post Payroll Expense
Allocations from the Lawson Payroll to the Lawson
General Ledger system.
Clinical Pay Allocation overrides are stored in Lawson
and will be maintained on an as-needed basis.
Clinical Pay Expense Allocations at the Cost Center
level will not interface back to the USC General
Ledger system.
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Add Clinical Pay Percentage Split by Cost Center
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In the Search Text Box in the upper right corner, key
in “ZZ00” and click enter. This takes you to the
Clinical Pay Allocation Override screen (USC
Allocation Override ZZ00.1)
Enter “10” in the field labeled “Company”
Enter or search for the “Employee Number”
After a successful search or by populating the
Employee field with the desired “Employee ID”, click
the INQUIRE button. Any records that already exist
will display and are available to edit. If an employee
has multiple allocation records, click NEXT to view
If an employee is paid in multiple clinical departments,
unique Overrides must be entered for each
occurrence on ZZ00.1
Enter the “Function Code” of “A” to Add
Enter or select an “Accounting Unit” (only Clinical Pay
Accounting Units are available – starting with “88”)
Input an “Amount” or “Percent” to be used in the
Override Calculation. If one field is entered, the other
field will be calculated. Several lines may be entered
at one time. All lines must have “Add” Function
Codes for any new records
Overrides must total 100%. If Overrides do not equal
100%, enter the “Originating Department Allocation”
with the remaining percentage
Click the ADD or CHANGE button. “Add CompleteContinue” should display on the bottom left side of the
screen. The “Add” button is used only if there are no
other entries displayed on the screen. The “Change”
button can be used at any time as long as there is an
A (Add), C (Change) or D (Delete) entered in the
“Function Code” field for a record. The “Change”
button represents the Save function
To change a record, enter “C” for “Change” in the
Function Code of the line you wish to change
Update the Amount or Percentage field with the
desired Allocation Split Percentage or Amount.
Remember, the Overrides must equal to 100%. Use
the default, or originating Clinical Department Account
Unit, to bring the percentage to total 100%. If the
Accounting Unit is to change, you must first delete the
old records (with a “D” in the Function Code) then add
the new record
After determining if the record is changed or deleted,
click the CHANGE button on the top of the screen
Always Click INQUIRE on the record to verify that is
has been updated appropriately. “Inquire” does not
update the record and is a safe way to view all
records on the screen that are associated with that
“Employee ID”
Using AM90 (Asset Book Analysis)
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5.
Enter “AM90” in the Search box to open Asset Book
Analysis Form (AM90)
Select Asset “Book” = “GAAP”
Select your General Ledger “Company” Number
(Department)
Click the INQUIRE button
You should receive the message “Inquiry Complete”
and you should be able to see a list of Assets for the
Page 2
General Ledger Company
To Drill Around a particular Asset first left click the SC
field for that particular Asset. Followed by a right click
to see the “Drill Around” command. Left click on DRILL
AROUND to see more details about the Asset
7. Once complete, close the window
8. In order to view the total for the Asset Book analysis
selections, click on the TOTAL (AM90.2) button. Click
CANCEL to return back to AM90.1
9. In order to view the “Period”, “Year-to-Date”, and “Lifeto-Date” Depreciation information on Assets, click on
the DEPRECIATION (AM90.5) button
10. Click on the BACK button to go back to the Asset Book
Analysis (AM90.1) screen
6.