2009 NECC Sports Information Meeting and Workshop
Host: Bay Path College, Longmeadow, Mass.
8/20/09 – 10:00 a.m.-4:30 p.m.
1.
Welcome
2.
Introductions, Greetings, and Announcements a.
In Attendance: i.
Del Malloy – NECC Commissioner ii.
Christa Parulis-Kaye – NECC Asst. Commissioner/Media Relations iii.
Jessica Huntley – Assistant Athletic Director, Bay Path College iv.
Steve Smith – Athletic Director, Bay Path College v.
Matt Tittle – Sports Information Director, Becker College vi.
Ken Belbin – Sports Information Director, Daniel Webster College vii.
Chris Attwood – Sports Information Director, Elms College viii.
Robert Palardy – Assistant AD for Sports Information, Lesley University ix.
Bernadette Macca – Sports Information Director, Mitchell College x.
Katherine Greene – Sports Information Director, Newbury College xi.
Christine Grenache – Asst. Sports Information Director, Newbury College xii.
Kim Lloyd – Sports Information Director, Wheelock College xiii.
Karyn Thomas – Volunteer Sports Information Director, Wheelock College b.
Via telephone: i.
Joseph Frey – Sports Information Director, Southern Vermont College
3.
Brief Overview of Campus Resources, Facilities, and Sports Information Abilities and Limitations
4.
Attendance and Nomination for a yearly Secretary/Chair a.
Secretary: Christine Grenache, Newbury b.
Chair: Ken Belbin, Daniel Webster

CD Review/Folder o This CD has everything you need! Check it before you ask for help with something. o Logos
 Becker: Do not use BC logo-Use the New Hawk
 Daniel Webster: Do not use logo with “Eagles” in the middle
 NECC logos can be used on uniforms/warm-ups but be sure to check NCAA guidelines for rules on location and size.
 NECC font is available on CD to download to computer

Can be used to print Athlete of the Week certificates (will not be distributed by the conference) and/or extra Athlete of the Year certificates (one copy will be distributed by the conference). o Awards can be found as PDFs on CD
 Lines have been taken out to allow for editing
 NECC will not provide paper for extra certificate printing
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 NCAA logos can be downloaded of NCAA website under Publications

Password: members o Media Lists
 Use a cut & paste box to make life easier
 Minimal use of faxes – email will be the primary means of communication o Manual
 2008 and 2009 editions are available on CD o NCAA RPI codes
 On CD and online
 Recommended to print out and post, if needed o NCAA Statistics Manuals o Champs/Lifeskills Handbook o Sports Medicine Handbook o NCAA Rule Books
 Most updated editions can be found online
 Rule books now valid for two years

Unrealistic window to change rules after one year

Exception: field hockey (NFHT) o Libero tracking sheets o Extra score sheets for volleyball, basketball, softball, baseball, and field hockey
 Always keep extra on hand in case your computer dies! o NECC handouts
 Agenda
 SID Checklist
 Statcrew Naming Policy
 State Abbreviations (use AP style)
 Photoshop – tips for media guides, pamphlets, etc.
 Stats handout from SUNY-Cortland

Good tool for work study students to review
 Volleyball Hints

Have printed out and with you at every game o NECC Miscellaneous
 Bylaws
 Meeting Minutes
 Phone Lists
 Calendar (AD and SID  change date from 2009 to 2010)
 Sport Guidelines (as of 8/20/09)

Can also be found online

All updates have been approved and posted
5.
NECC Reporting
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a.
NCAA statistical reporting i.
Christa’s deadlines (see below) need to be adhered to so she can find/fix any mistakes. ii.
Regardless of Presto upgrades, Christa still needs packed game files and captured files b.
Conference Requirements and Deadlines i.
Players of the week: 9:00 PM on Sunday
1.
Do online for all sports possible
2.
If there are more than three games in a week, need to email POW/ROW forms, instead of doing them online ii.
Statistics: 12:00 PM on Monday iii.
If there is a problem, call or email Christa and she can extend the deadline for you, but you need to communicate! c.
NECC Athletics On-line Reporting and Scheduling i.
Names of institutions can be customized on schedule, but make sure you also select the drop down option to keep the schedules linked. d.
Weekly Reporting and Nominating i.
Same guidelines as in 2008-2009 ii.
Get Christa the information she needs so her and Del can make the best judgment
1.
Provide extra information if it warrants recognition iii.
XC and Golf – submit form even if not nominating so Christa has updated information e.
Statcrew NECC Guideline i.
Use school codes provided by Christa to keep consistency ii.
Roster Setup Information
1.
Uniform numbers: use “01”, etc. for single digit numbers a.
Do not let players switch numbers (against NCAA rules and policies – exceptions may be made for blood issues, etc.)
2.
Keep consistency with names (i.e. Jen/Jenny) to have accurate career statistics
3.
Be careful with goalie switches in soccer a.
Cannot pull goalie out and have them take jersey # of someone already in the game
4.
Baseball and Softball a.
Extended and short names i.
Be aware of players with the same last name ii.
Do the best you can with positions iii.
Provide as much information as possible iii.
Setting up a Game
1.
Give as much information as possible
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a.
Stadium b.
Location c.
Time d.
Attendance i.
For baseball/softball double-headers, only put attendance for one game and leave the other blank e.
Weather f.
Officials Names iv.
Wrap up Game
1.
Be sure to have updated stats going into the game so you can update records, etc.
2.
Be as detailed as possible v.
Use Amy and Monica as Statcrew contacts
1.
Put “911” in subject, if you need urgent attention f.
SID Downloads for the Fall i.
Be sure yours are updated on your athletics websites
6.
NECC Awards, Policies, and Process a.
Presto Sports On-line Awards Set-up i.
Working on making it cleaner but for now, it is recommended that you work with each coach to be sure it is done correctly vs. just letting them log in on their own. b.
Player of the week: make sure you’re nominating i.
If coach does not support awards, consult your AD ii.
Encourage coaches to belong to professional organizations so that their studentathletes are eligible for different types of awards
1.
Keep in mind the legitimacy of the organizations you link yourself to – they are a reflection of your program/department. c.
All Conference & Specialty Awards i.
Addition of “Student-Athlete of the Year” award
1.
Ken Belbin – discussion of limitation of award to a senior studentathlete
2.
Drafting criteria – minimum GPA, external activities, national honor societies, minimum number of games, inclusion of faculty athletic representative in selection process
3.
One male and one female recipient
4.
Award will be determined at May meeting of ADs and awarded the following fall
5.
Conversation about including sophomores in the Commissioner’s Honor
Roll to stay on par with other conferences in the area a.
Help change the culture and increase graduation rates of athletes – keep them excited about what they’ve accomplished
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d.
Polls i.
Username: email address before”@” ii.
Password: your school’s mascot iii.
Be the liaison between your coaches and the department – check up on the voting to make sure nothing crazy is happening. Again, it is recommended that you sit down with your coaches and do it with them iv.
Remember, you cannot vote for your own players for all-conference awards v.
Bernadette Macca – suggestion to make all-conference voting transparent
1.
Decided that since voting system is private, results must be kept private.
The responsibility lies within the checks and balances of your own department e.
Commissioner’s Honor Roll i.
Inclusion of sophomores (see 6.c. 5.) f.
NECC Cup i.
Presidents do not want to see numerical scores in conference press releases, publications.
1.
Can put in your own release if OK’d by your AD and President ii.
Consideration of awarding NECC Cup points for Sportsmanship Award winners
7.
On-line Preseason Polls a.
Fall 2009 i.
Nominations due by noon on August 31, 2009 ii.
Voting closes on September 2, 2009 @ 5:00 PM iii.
Press releases out by September 7, 2009
8.
Responsibilities of the Home SID “Being a Good Host” a.
Pre and Post Game Timelines i.
Make checklists for pre, in and post game procedures ii.
If you have multiple games in one day, get packed files out ASAP – “game story to follow”
1.
First requirement is to media and opponents – take care of others before yourself! b.
Exchange of CAP files prior to game i.
Ensure accuracy of game wrap-up c.
Post-Game Photos i.
Rob Palardy – if you take any photos of opponents, send them along in a separate email to SID d.
Descriptions in StatCrew i.
Be as descriptive as possible
1.
Soccer: put some sort of description on any goal scored
2.
Basketball: add details (points in paint, fast breaks, points off bench)
3.
Include any long game delays in comments e.
Sending Game Photos if applicable
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i.
See 8.c.i. f.
NECC Championships – neutral protocol for host i.
Make sure very team involved has equal information in press releases and programs. ii.
Announcements must be consistent for all teams iii.
Music must be neutral in all championship play iv.
Outdoor championships should invest in a pop-up tent
1.
Per protocol there needs to be a separate, covered area for sports information staff (i.e. no cheering in the press box)
9.
Other Sports Info Areas a.
Media Lists and Emergency Contact List i.
Changes: katherine.greene@newbury.edu
b.
NECC Bylaws/Handbook – on CD c.
NECC Championship Programs – guide coming soon i.
Schools will have to add their specific information – emergency action plan, hotel accommodations, restaurants, locker rooms, etc. d.
NECC Awards (POW, All-Conference, All-Academic and Specialty Awards
1.
Ken Belbin – Motion regarding golf that current policy of tie for player of the year be removed and policy of co-players of the year enforced a.
Katie Greene seconds b.
Unanimous in favor 9-0
2.
Ken Belbin – Motion to expand Commissioner’s Honor Roll to include sophomores who are in required academic standing (6-0-3) BPC, SVC,
EC abstain a.
Kim Lloyd seconds b.
Unanimous in favor 9-0 c.
Christa – Babson and Springfield will be included in golf
academic awards e.
Headshots and Action Photos of Student-Athletes i.
Send multiples to Christa if you have them to keep variety on the NECC website f.
Golf Stat Guidelines and Website i.
NCAA will only recognize Golf Stat ii.
No cost iii.
Need to input roster and schedule iv.
Can buy smaller, more advanced packages g.
Twitter/Facebook i.
Can have Twitter DEPARTMENT page, but no individual team pages
1.
Coaches cannot tweet directly to recruits
2.
Coaches cannot tweet score updates h.
Miscellaneous
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i.
Send any outside media features of your student-athletes to Christa for posting on NECC website ii.
Ken Belbin – suggestion of adding a NECC Weekly Report that includes any milestones reached (i.e. 1000 points, etc.)
1.
SIDs only are in charge of deciding what should be included
2.
Christa approved
10.
StatCrew 101
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