YWCA EL PASO DEL NORTE REGION
FY15-PEST CONTROL SERVICE
MARCH 20, 2015
INTRODUCTION:
The YWCA El Paso del Norte Region, located at 201 E. Main, Suite 400, in El Paso, Texas, extends an
invitation to bid on the provision of monthly pest control services at eighteen YWCA locations.
YWCA SITE DETAILS:
Building Name
Address
Joyce Jaynes
Branch
1600 Brown (Central)
Independence
House
1600 Brown
(Behind branch,
Central)
550 Rubin
(West)
Guevara ELC
Square
Footage
45,043
14000
Description
Offices, gym, meeting rooms, indoor
pool, childcare classrooms, kitchen,
playgrounds and grounds
8 apartments, ground level, Office
Space, meeting room second floor
11,228
Classrooms, Kitchen, Playground,
meeting space
Offices, gym, meeting rooms, small
indoor pool, outdoor pool, childcare
classrooms and kitchen, playground and
grounds
Lodge, Small Office, Outdoor pool with
pool house, grounds and sport field,
rental home, 2 bed, 1 bath
Offices, gym, meeting space, small
indoor pool, rental home on same
campus
12 Apartments, 1-2 bed, 1 bath
One office, meeting space, grounds
Katherine Harvey
Branch
313 Bartlett
(West)
20,600
Mary Ann Dodson
Camp
4400 Boy Scout Lane
(Upper Valley)
7226
Dorothy Hunt
Branch
115 Davis
(Lower Valley)
18,795
YWCA Senior
Apartments
8556 Dorbant
(behind branch, LV)
12,000
Rental House
900
1 bed, 2 bath (grounds maintained by
tenant.)
EPCC Valle Verde
ELC
135 Davis
(adjacent to branch,
LV)
919 Hunter (on EPCC
campus, Lowe Valley)
3300
Shirley Leavell
Branch
10712 Sam Sneed
(East)
35,656
Sara McKnight TLC
3700 Altura
18,100
Classrooms, furniture, equipment and
fixtures, kitchen, playground; EPCC
maintains building interior and exterior
Indoor pool, Gym, meeting space,
offices, childcare classrooms, kitchen,
playgrounds and grounds
19 rooms dormitory style, 7 with private
baths, 4 additional baths, large kitchen,
cafeteria, grounds.
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YWCA EL PASO DEL NORTE REGION
FY15-PEST CONTROL SERVICE
MARCH 20, 2015
Sara McKnight 2
3700 Altura
(Central)
15,000
20 apartments, 1,2,3 bed, 1 bath
Carlisle ELC
2114 Magoffin
(Central)
2500
Arteaga ELC
212 Lisbon
(Central)
1800
Sherman ELC
425 Jaffee Place
(Central)
3000
University Heights
ELC
315 West Schuster
11,486
EPCC Trans
Mountain ELC
9570 Gateway North
(on EPCC Campus, NE)
1300
Classrooms, equipment and fixtures,
kitchen, playground; HACEP maintains
building interior and exterior
Classrooms, equipment and fixtures,
kitchen, playground; HACEP maintains
building interior and exterior
Classrooms, equipment and fixtures,
kitchen, playground; HACEP maintains
building interior and exterior
Classrooms, Kitchen, Office Space,
meeting space, playground; UTEP
maintains building interior and exterior
and grounds other than playground.
Classrooms, furniture, equipment and
fixtures, kitchen, playground; EPCC
maintains building interior and exterior
Myrna Deckert
Branch
9135 Stahala
(Northeast)
22,290
Offices, gym, meeting rooms, small
indoor pool, outdoor pool, childcare
classrooms and kitchen, playground and
grounds
TERMS AND CONDITIONS
1. Term: The price quoted will prevail for one year from the date of the award, with an option to
extend for two additional years if mutually agreed.
2. Insurance Requirement: Selected Vendor must carry General Liability Insurance with
combined limits of $1,000,000, must agree to indemnify the YWCA and must supply proof of
Worker’s Compensation Insurance as applicable.
3. Addition and deletion of sites: Selected Vendor must agree to remove charges for individual
sites when service is no longer required and to add service for new sites at a charge
commensurate with price bid for similar YWCA sites.
4. Tax Exemption: The YWCA is exempt from local, state and federal taxes. Tax exemption
certificate will be provided upon request.
The YWCA reserves the right to accept or reject any and all bids, to waive technicalities, to amend the
invitation to bid as needed prior to the proposal due date and to contract with one or more
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YWCA EL PASO DEL NORTE REGION
FY15-PEST CONTROL SERVICE
MARCH 20, 2015
responsive bidders. YWCA employees, Officers and agents are not allowed to accept gratuities from
prospective or current vendors.
EXPECTED TIME LINE FOR PROCUREMENT
Advertized in El Paso Times
Last day for questions
Response to questions posted on web site
Bid Due Date
Bid Opening
Anticipated Award Date
March 5 and March 9, 2015
March 13, 2015
March 16, 2015
March 20, 2015
March 23, 2015
April 10, 2015
NOTES REGARDING THE TIME LINE ABOVE:
 Prospective Vendors who notify the YWCA (b.alspaugh@ywcaelpaso.org) that they may submit a
bid will be notified of amendment to the packet, answers to questions submitted or any other
applicable clarification.

Prospective bidders who would like to personally visit a location should contact Eddie Munoz,
e.munoz@ywcaelpaso.org by March 11, 2015 to make arrangements.

Questions or requests for clarification may be submitted to Barbara Alspaugh at
b.alspaugh@ywcaelpaso.org, by March 13, 2015, and the response will be posted at
www.ywcaelpaso.org by March 16, 2015 or earlier when possible. Vendors are not allowed to
discuss matters related to this request for proposal with any other staff member or YWCA
volunteer and risk disqualification if they attempt to do so.

Proposals will be accepted at 201 E. Main Suite 400, reception desk until 5 PM MST on March
20, 2015 by mail or hand-delivery or by email to b.alspaugh@ywcaelpaso.org. Receipts will be
available when hand delivering. Packets cannot be accepted by fax. Proposals delivered
should be sealed, labeled with proposal name and show the company name in the return
address.
CONTENTS OF SUBMISSION:
1. A successful submission must contain the following:
2. Cost proposal (per visit) by location.
3. Acknowledgement Form including original (manual) signature of authorized representative.
(Original signature may be scanned if submitting via email.)
4. Affirmative Action Letter signed by representative of company.
5. References: Contact information, including telephone and email for up to three references;
6. HUB Certification or proof of ownership by woman, only if applicable.
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YWCA EL PASO DEL NORTE REGION
FY15-PEST CONTROL SERVICE
MARCH 20, 2015
EVALUATION CRITERIA: Bids will be evaluated based on anticipated cost to the YWCA. In the case of
bids representing equal value to the YWCA, a vendor who has submitted documentation showing
that they are a registered HUB or woman-owned business will be given priority. Vendor references
and past experience as a YWCA vendor must be satisfactory for a contract to be initiated.
COST PROPOSAL
Building Name
Address
Square
Footage
Joyce Jaynes Branch
Independence House
1600 Brown (Central)
1600 Brown
(Behind branch, Central)
550 Rubin
(West)
313 Bartlett
(West)
4400 Boy Scout Lane
(Upper Valley)
115 Davis
(Lower Valley)
8556 Dorbant
(behind branch, LV)
135 Davis
(adjacent to branch, LV)
919 Hunter (on EPCC campus, Lower
Valley)
10712 Sam Sneed
(East)
3700 Altura
3700 Altura
(Central)
2114 Magoffin
(Central)
212 Lisbon
(Central)
425 Jaffee Place
(Central)
315 West Schuster
9570 Gateway North (on EPCC
Campus, NE)
9135 Stahala
(Northeast)
45,043
14000
Guevara ELC (Child Care)
Katherine Harvey Branch
Mary Ann Dodson Camp
Dorothy Hunt Branch
YWCA Senior Apartments
Rental House
EPCC Valle Verde ELC (Child Care)
Shirley Leavell Branch
Sara McKnight TLC
Sara McKnight 2
Carlisle ELC (Child Care)
Arteaga ELC (Child Care)
Sherman ELC (Child Care)
University Heights ELC (Child Care)
EPCC Trans Mountain ELC
Myrna Deckert Branch
Page 4 of 6
11,228
20,600
7226
18,795
12,000
900
3300
35,656
18,100
15,000
2500
1800
3000
11,486
1300
22,290
Cost per
(monthly)
visit
YWCA EL PASO DEL NORTE REGION
FY15-PEST CONTROL SERVICE
MARCH 20, 2015
ACKNOWLEDGEMENT FORM
The undersigned affirms that he/she is duly authorized to sign proposals on behalf of the company
and that the company has not prepared this bid in collusion with any other vendor and that the
contents of this bid have not been communicated by the company or its agent to any other person
engaged in this type of business. The undersigned further affirms that neither the company nor its
officers/owners have been barred from procurement with the Federal or any State Government.
Business Name: __________________________________________________________________
Authorized Representative Name: _____________________________________________________
Address: __________________________________________________________________________
City/State/Zip______________________________________________________________________
Contact Name: _____________________________________________________________________
Telephone: _________________________________________________________________________
Fax: ______________________________________________________________________________
Email: _____________________________________________________________________________
Company Website: ___________________________________________________________________
Authorized Representative Signature: _______________________________________________________
(Electronic Signatures are not acceptable)
Authorized Representative Printed Name:_____________________________________________________
Page 5 of 6
YWCA EL PASO DEL NORTE REGION
FY15-PEST CONTROL SERVICE
MARCH 20, 2015
AFFIRMATIVE ACTION LETTER
February 6, 2015
The YWCA El Paso Del Norte Region, as an equal opportunity employer, has developed an affirmative action
plan and has an ongoing commitment to hire and develop the best people we can find, basing our judgment on
their job-related qualifications. For this reason, we are asking your assistance and cooperation in actively
recruiting and referring qualified applicants for all jobs without regard to race, gender, religion, national origin,
ethnic background, age, disability, political beliefs or veteran status.
Because of our commitment as an equal opportunity employer we request your service to include active
recruitment of qualified minority and female applicants for all positions when available.
Kindly acknowledge your cooperation in these matters by completing the information below.
Sincerely,
Barbara Alspaugh
Contracts & Compliance Officer
Company Name
__________________________________________________________________________________________
Name of Recruiting/Hiring Representative
_______________________________________________
Signature of same indicating agreement
Page 6 of 6
________________________
Date