Performance-Based Research Fund
Sector Reference Group – Technical Subgroup
Draft Evidence Portfolio Template for the 2018
Quality Evaluation
Purpose
1. Evidence Portfolios (EPs) for the 2018 PBRF Quality Evaluation can be submitted to the
TEC in one of two ways using the PBRF Quality Evaluation IT System:

Online, through the web interface

By creating an electronic file of EPs in xml format and uploading this directly to the
system
2. This template has been designed to assist those wishing to use the first option and enter
the EP online – it will ensure you collect all of the required data for each field prior to
data entry.
3. The template needs to be read in conjunction with the EP Schema Definition Document,
which describes the fields that make up the EP schema and how the data needs to be
recorded.
1
Evidence Portfolio Details
Note – items marked with * must be completed e.g. *Evidence Portfolio Identifier
*Evidence Portfolio
Identifier
(max 10)
*Contains Confidential
Research
Yes
No
*Release Permission
Obtained
Yes
NA
*Send Quality Category to
Researcher
Yes
No
Researcher Details
*National Student Number
(NSN)
Local Identifier
(max 10)
Title
(max 255)
*First Name
(max 250)
Middle Names
(max 250)
*Last Name
(max 250)
*Date of Birth
2
Panel Details
*Primary Panel
(select 1)
Refer Appendix A1
BIOS
BEC
CPA
EDU
ETA
HEALTH
HAL
MKD
MIST
MEDPH
PACIFIC
PHYSC
SSOCSS
*Primary Subject Area of
Research
Refer Appendix A2
*Field of Research
Description
(max 500)
.
3
Does this EP contain Māori research for cross-referral to the
MKD panel?
Yes
No
Yes
No
Rationale/Comment
(max 500)
(Mandatory if Yes)
(Comment to explain the
rationale for cross-referral to
the MKD panel and how this
is represented in one or more
components )
Referenced Component
(up to 5)
(NRO, ORO or RC Id)
(At least 1 mandatory if Yes)
Does this EP contain Pacific research for cross-referral to the
PACIFIC panel?
Rationale/Comment
(max 500)
(Mandatory if Yes)
(Comment to explain the
rationale for cross-referral to
the Pacific panel and how this
is represented in one or more
components )
Referenced Component
(up to 5)
(NRO, ORO or RC Id)
(At least 1 mandatory if Yes)
4
Canterbury Extra-ordinary Circumstances - optional
*Impact(s)
Select one or more of the five
codes that are applicable.
Refer Appendix A5
1
On-going trauma, stress and fatigue
2
Loss or damage to house and/or contents
3
Disruption related to facilities/resources
4
Significant additional responsibilities
5
Reduced research opportunities
*Period(s) for which this
extra-ordinary circumstance
is claimed (must equate to a
minimum of three years)
(max 500)
*Comments
(max 2000)
IT system will reject EP if Canterbury Extra-ordinary and/or Extra-ordinary Circumstances claimed but
maximum numbers of NROs and OROs have been provided.
5
Extra-ordinary Circumstances - optional
*Type(s)
Select one or more of the three
codes that are applicable.
Refer Appendix A6
1
Long-term illness or disability
2
Extended personal leave
3
Significant family/community responsibilities
*Period(s) for which this
extra-ordinary circumstance
is claimed (must equate to a
minimum of three years)
(max 500)
*Comments
(max 2000)
IT system will reject EP if Canterbury Extra-ordinary and/or Extra-ordinary Circumstances claimed but
maximum numbers of NROs and OROs have been provided.
6
Platform of Research Contextual Summary
*Contextual Narrative
(max 2000)
7
Nominated Research Output (NRO)
Repeat for each NRO (at least 1, max of 4)
If less than 4 NROs, there cannot be any OROs
*Component Id
(max 10 char)
NRO1
*Research Output Type
Refer Appendix A3
*Preferred Order
(number)
*Main
*Direct Link?
Research
Object
*Upload to
TEC?
*Panellist to
request hard
copy
Yes
No
Yes
No
Yes
No
Only one of these fields can have the
value “Yes”
URI
Mandatory if
Direct Link or
Upload to
TEC = Yes
Physical Location of output
Mandatory if Main Research
Object - Panellist to request
hard copy = Yes
(max 500)
Supporting Objects’ URIs
(max of 4 additional URIs per
NRO)
*Quality Assured
Yes
No
8
*Title
(max 1000)
*Authors
(max 2000)
*Year Available
(2012 to 2017)
9
*Output Source
(max 1000)
Individual Contribution
(max 1000)
10
*Description
(max 1000)
11
Other Research Outputs (ORO) (optional)
Repeat for each ORO (max of 12)
*Component Id
(max 10 char)
ORO1
*Research Output Type
Refer Appendix A3
*Preferred Order
(number)
*Quality Assured
Yes
No
*Bibliographic details/
Description
(max 1000)
12
Research Contribution (RC) (optional)
Repeat for each RC (max of 15)
*Component Id
(max 10 char)
RC1
*Research Contribution Type
Refer Appendix A4
*Preferred Order
(number)
*Description
(max 1000)
13
Appendices
A1 Panel Codes
Panels
Code
Biological Sciences
BIOS
Business and Economics
BEC
Creative and Performing Arts
CPA
Education
EDU
Engineering Technology and Architecture
ETA
Health
HEALTH
Humanities and Law
HAL
Māori Knowledge and Development
MKD
Mathematical and Information Sciences and Technology
MIST
Medicine and Public Health
MEDPH
Pacific Research
PACIFIC
Physical Sciences
PHYSC
Social Sciences and Other Cultural/Social Sciences
SSOCSS
14
A2 Subject Area of Research Codes
Subject Area Description
Code
Māori Knowledge and Development
10
Law
20
History, History of Art, Classics and Curatorial Studies
30
English Language and Literature
40
Foreign Languages and Linguistics
50
Philosophy
60
Religious Studies and Theology
70
Political Science, International Relations and Public Policy
80
Psychology
90
Human Geography
100
Sociology, Social Policy, Social Work, Criminology & Gender Studies
110
Anthropology and Archaeology
120
Communications, Journalism and Media Studies
130
Education
140
Chemistry
150
Physics
160
Earth Sciences
170
Molecular, Cellular and Whole Organism Biology
180
Ecology, Evolution and Behaviour
190
Agriculture and Other Applied Biological Sciences
200
Pure and Applied Mathematics
210
Statistics
220
Computer Science, Information Technology, Information Sciences
230
Engineering and Technology
240
Architecture, Design, Planning, Surveying
250
Biomedical
260
Clinical Medicine
270
Public Health
280
Nursing
290
Dentistry
300
Veterinary Studies and Large Animal Science
320
Sport and Exercise Science
330
Other Health Studies (including Rehabilitation Therapies)
340
Management, Human Resources, Industrial Relations and Other Businesses
350
Accounting and Finance
360
Marketing and Tourism
370
15
Subject Area Description
Code
Economics
380
Music, Literary Arts and Other Arts
390
Visual Arts and Crafts
400
Theatre and Dance, Film, Television and Multimedia
410
Design
420
Pharmacy
430
Pacific Research
440
A3 Research Output Types
Research Output Type
Code
Authored Book
100
Chapter in Book
110
Conference Contribution - Other
120
Conference Contribution - Published Paper
130
Discussion/ Working Paper
140
Edited Book/Special Edition
150
Intellectual Property
160
Journal Article
170
Oral Presentation
180
Creative Work
190
Other
200
Report
210
Scholarly Edition/Literary Translation
220
Software
230
Thesis – Masters/Doctoral
240
16
A4 Research Contribution Types (RC)
Research Contribution Type
Code
Contribution to research discipline and environment
1
Facilitation, networking and collaboration
2
Invitations to present research or similar
3
Other evidence of research contribution
4
Outreach and engagement
5
Recognition of research outputs
6
Research funding and support
7
Research prizes, fellowships, awards and appointments
8
Researcher development
9
Reviewing, refereeing, judging, evaluating and examining
10
Student factors
11
Uptake and impact
12
A5 Impact – Canterbury Extra-ordinary Circumstances
Types of Impact
Code
On-going trauma, stress and fatigue
1
Loss or damage to house and/or contents
2
Disruption related to facilities/resources
3
Significant additional responsibilities
4
Reduced research opportunities
5
A6 Types of Extra-ordinary Circumstances
Types of Special Circumstances
Code
Long-term illness or disability
10
Extended personal leave
20
Significant family/community responsibilities
30
17