Controller of Examinations
Controller of Examinations – Examination Re-sitting Application Process
Document Name:
Controller of Examinations – Examination Re-sitting Process
Document ID:
PR-CE-ER
Prepared by:
Nagaraj H Udupa
Reviewed by:
Brig (Dr) R S Grewal
Approved by:
Brig (Dr) R S Grewal
Intended Recipient(s):
ACOE, Learning Center, DDE, Back Office Personnel, Field Staff
Document Objective:
To define the examination re-sitting processes
Effective Date
03/10/2006
Name
Prepared by
Nagaraj H Udupa
Reviewed by
Brig. R. S. Grewal
Approved by
Brig. R. S. Grewal
Signature
Instructions:
 No part of this document may be reproduced, stored in a retrieval system, or transmitted in any
form or by any means, electronic, mechanical, photocopying, recording or otherwise, without
prior written permission from the management.
 Upon receipt of future revisions/updates, please ignore the earlier versions
 Please do not change the contents of the document. Please email MUL Back Office for any
suggestions or proposals
Manipal Universal Learning
14, Airport Road
Manipal Towers
Bangalore - 560008
Disclaimer
This document is for the exclusive use of MUL. Any use of this document other than the intended
use shall be deemed illegal. In case you have accidental access to this document please inform the
team mentioned above and shred this document.
Examination Re-Sitting Process
Revision History
Version
Release Date
1.0.
03/10/2006
03/10/2006
Prepared by
Nagaraj H Udupa
PR-CE-ER
Version 1.0
Comments
New release
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Examination Re-Sitting Process
Version 1.0
1. Process Flow
Student fails/does not appear in
examination
Approaches LC who downloads re sitting
e-Application form from website
Student fills in the form
Student uses the draft printout provision
provided in the “Re- sitting e-Application”
tool and ensure the correctness of the
data fed.
Data fed accurate?
No
Yes
Student takes final print out and hands
over to LC coordinator alongwith the DD
Refills a draft application
LC copies the MDB from the PC to a CD
All the resitting applications forms along
with the CD & DD to be packed and
sealed
LC forwards application to ACOE
ACOE processes applications and
generates resitting data base of students
Abbreviations:
LC: Learning Center
DD: Demand Draft
MDB: Master Data Base
ACOE: Additional Controller of Examinations
DDE: Directorate of Distance Education
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Examination Admit Card issued to student
from ACOE
PR-CE-ER
ACOE forwards resitting student database
to DDE
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Examination Re-Sitting Process
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2. Abbreviations
LC
Learning Center
ACOE
Additional Controller of Examinations
DDE
Directorate of Distance Education ,
Sikkim Manipal University,Manipal
MDB
Master Data Base
3. Examination Centre Re-Sitting Application Process
 The Re-sitting e-Application form is available on the website www.manipalu.com, which
the student/LC can download

The student has to fill the form with details pertaining to subject paper code, subject
paper name, Learning Center code and demand draft details

The students who are appearing only for the internal assessment or final semester project
papers should also submit the re- sitting application form along with the requisite fee.

The last date of submission of forms and submission of forms with late fees is will be
announced by ACOE’s office

The examination re-sitting fees fixed presently per subject is Rs.150/- and Rs.200/- in
case of late submissions. This is subject to change and will be communicated by ACOE
from time to time

Before taking the final printout of the Re- sitting Application/s from the “Re- sitting eApplication” the student uses the draft printout provision provided in the “Re- sitting eApplication” tool and ensures the correctness of the data fed.

Student takes the final printout of all the Re- sitting Applications and hands it over to the
LC along with the DD

The LC copies the MDB from the PC to the CD.

All the duly completed Re- sitting applications along with the soft copy in CD & Demand
Draft is forwarded by the LC to the ACOE’s office
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Examination Re-Sitting Process

Version 1.0
On receipt of the forms, the details are entered in the students database and the re-sitting
examination admit card is issued to the student

The admit card may not be issued in the following cases
o Clashing of papers– (No two papers of different semesters which the student is
suppose to appear for are scheduled for the same date and time)
o Re- sitting requested for previously cleared paper/s

For more details please see the circular Ref: - Rules and Regulations applicable for
filing the Re- sitting e-Application provided in the annexure
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Examination Re-Sitting Process
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Annexure
Circular
Ref: - SMU/DE/ACOE/CNTR/CIRR/JAN07/EXAM/SEPT.06
Date: 12TH SEPT. 2006
Rules and Regulations applicable for filing the Re- sitting e-Application - JAN 2007 Examinations
(WS CIRCULAR – Sept.2006)
(CENTRE CIRCULAR).
General
1. The objective of this circular is to promulgate the rules and regulations related to filing of the Resitting e-Application for JAN 2007 Examinations. It is dealt with under the following heads: A) General Instruction for the usage of re- sitting e-Application
B) Issuance of Admit cards for re- sitting students
C) Mode of fee Payment for re- sitting papers
D) Despatch of the re- sitting applications to the University
E) Rejection of re- sitting Applications
F) Status of Application/s received at the University
2. IMPORTANT LAST DATES: All the Learning Centers are hereby informed to strictly follow the
dates given below.
The Last date of receipt of the application form (both hard and soft copy) at the university:
a. With out late fee: - 31st October, 2006.
b. With late fee: -
22nd November, 2006
c. The Late fee is Rs 50/per paper; Rs 200 and Rs 200/- for all papers of a Semester
d. Any application/s received after the last date will be rejected.
A) General Instruction for the usage of “Re- sitting e-Application”:
A.1.
LC to download the re- sitting e-application form from the website – www.manipalu.com and
load it on to the PC.
A.2.
All the re- sitting candidates must use only this re- sitting e-application form. Re- sitting
application issued for the previous examination is not to be used for JAN07 examinations, if
used, such applications will be rejected.
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Examination Re-Sitting Process
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Students are advised to go through the complete circular before filling the re- sitting e-
A.3.
application form. Please note that incorrect filling, over writing, cutting, incomplete and/or
hand written applications will be rejected.
This is a common “Re- sitting e-Application” for all the courses of SMU/MAHE DE
A.4.
students.
The “Re- sitting e-Application” is designed to facilitate the submission of error free re- sitting
A.5.
application by the Students/Learning Centers. Please fill the data with utmost care as all the
details including the photograph & specimen signature on the application is very much
essential to issue the Admit card.
A.6.
Please ensure the following:
a. The name, registration number and the course code of the student must appear as per
university record.
b. Use the latest stamp-size photograph of the students on the hard copy.
c. The seal of the LC and the signatures of the LC head and those of the students shall
be put within the space provided on the final print-out.
A.7.
The students who are appearing only for the internal assessment or final semester project
papers should also submit the re- sitting application form along with the requisite fee.
Please follow the detailed instructions given in the “Re- sitting e-Application tool” before
A.8.
filling the “Re- sitting e-Application”
B) Issuance of Admit cards for re- sitting students: The admit cards will be issued for all the resitting papers as requested in the re- sitting form by the students. However the validity of the admit
card issued is subjected to the following conditions:
B.1) Clashing of papers in re- sitting cases: - In order to facilitate the students to reappear in their
backlog papers the University will schedule the examinations in the following manner.
a. All the even semester examinations will be held during the first four days of the
examinations.
b. All the odd semester examinations will be held during the last four days of the
examinations.
However in the event of clash in the re- sitting paper, a student can appear in only one paper of
his/her choice at a scheduled time. For example, a student currently studying in the third
semester wishes to reappear in first semester paper. In such an eventuality as the odd semester
examinations are held at the same time, he/she has to appear either in third semester or in first
semester paper but cannot appear in both in case there is a clash in the time table. If a student
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Examination Re-Sitting Process
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tries to appear more than one paper simultaneously on the same day, all such papers will be
treated as cancelled and the result/s of such papers will be treated as “Null and Void”.
B.2) Re- sitting requested for previously cleared paper/s: - As per the University rule, there is no
provision for improvement by reappearance in the Term end University Examinations or in the
Internal Assessment once a student is declared as passed in that paper. Hence, in this case the
corresponding old result will only be considered and the current attempt will be treated as “Null
and Void”.
C) Mode of fee Payment for Re- sitting papers
C.1) All the payments shall be made by the students in the form of DD taken in favour of “Sikkim
Manipal University, DE” payable at Manipal/Udupi. Student should endorse his/her name,
Registration number and Learning Centre code on the reverse of the DD. The students are
advised to retain the counter foil and photocopy of the DD with them for their reference. The
Re- sitting applications will be rejected if the mode of payment is other than the above
specified mode. The fee paid is not refundable.
a. The re- sitting fee per paper is Rs. 150/b. The re- sitting fee for all the papers of a semester is Rs. 500/c. Late fee is Rs 50/- per subject and Rs 200/- for all papers of a Semester.
C.2) Students are advised NOT to make the payment to the Learning Centre either in cash or in any
other mode with regard to the re- sitting application fee. Any such claim will NOT be
entertained by the University.
C.3) The University shall reserves the right to adjust the amount from Learning Centre share in the
case of mismatch between the actual re- sitting fee (including late fee if applicable) and the DD
amount of the student/s duly forwarded by the Learning Centers, without any prior notice.
D) Dispatch of the re- sitting applications to the University: Please follow the following
instructions carefully.
D.1)
Before taking the final printout of the Re- sitting Application/s from the “Re- sitting eApplication”, please use the draft printout provision provided in the “Re- sitting eApplication” tool and ensure the correctness of the data fed.
D.2)
After taking the final printout of all the Re- sitting Applications, please copy the MDB from
your PC to the CD. If you have used this Re- sitting e-Application tool on more than one
computer, copy all these MDB on to the CD.
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Examination Re-Sitting Process
D.3)
Version 1.0
All the duly completed Re- sitting applications (see Article No. A.6) along with the soft copy
in CD & Demand Draft, must be wrapped in a waterproof cover and kept in a separate
envelop of proper size.
D.4)
The envelope must be properly sealed.
D.5)
Do not fold, bend, cut, tear or otherwise deface/mutilate the application forms in any manner.
D.6)
On the top left of the envelop, please write in big, bold letters,
“RESITTING APPLICATION”
“LC CODE - ______________”
D.7)
The properly filled applications should reach the address given below on or before the last
date specified by the University. Re- sitting application sent to any other address or mixed
with the re-registration/registration application and or any other documents will not be
accepted by the university. Such re- sitting applications will be rejected.
TO:
The Additional Controller of Examinations,
Sikkim Manipal University
Distance Education, 6th Floor,
R.No. 608, MAHE Old Admin Building
Madhav Nagar, MANIPAL - 576 104
Phone: 0820-2571201 (Extn. 22345)
D.8)
All the Learning Centers are advised to keep a duplicate copy of both the hard & soft form of
re- sitting Application for their future reference.
E) Rejection of Re- sitting Applications : Re- sitting applications will be rejected under the
following circumstances E.1) Old Re- sitting Application forms (i.e. other than the Re- sitting e-Application now prescribed)
used by the students
E.2) Incorrect filling, over writing, cutting, incomplete and/or hand written applications
E.3) In case of payment made other than the mode specified in the Article No.C.1
E.4) Re- sitting application sent to any address other than the address given in the Article No.D.7
E.5) Re- sitting Applications sent along with the re-registration/registration application and or any
other documents in a same cover.
E.6) Application/s received after the last date.
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Examination Re-Sitting Process
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F) Status of Application/s received at the University: - The Application/s status will be made
available on the Website – www.manipalu.com. The Learning Centers and the students are
requested to check the status of their Re- sitting Applications. All the students and the Learning
Centers are hereby requested to follow the communication mode given below.
F.1) The Re- sitting Application error report will be sent to the students and to the Learning
Centers on the e-mail given in the Re- sitting Application, within TEN working days from the
date of receipt of the Re- sitting Application/s. It is the responsibility of the
student’s/Learning Center’s to provide correct e-mail id. No separate hard copy of the error
report will be sent to the student/Learning Centers.
F.2) The Re- sitting Application error report will also be made available on the website. The
students and the Learning Centers are requested to use the same.
F.3) The respective Students/Learning Centers are requested to respond only to the e-mail id given
in the mail/website as per the format specified, in the mail/website. The response time should
be within the date given in the mail/website. Re- sitting Applications will be rejected in the
event of non receipt of the response within the stipulated time.
F.4) All the rejected Re- sitting applications will be sent back to the Learning Centers and the
details of the same will also be made available on the website as well as through e-mail
F.5) All the students are requested to keep in touch with their Learning Centers and also logon to
the website – www.manipalu.com , regularly for the information.
Conclusion
The purpose of this circular is to give comprehensive instructions regarding all the matters related to the
acceptance of the Re- sitting Applications, pertaining to JAN 2007 SMU/MAHE DE Examinations. The
Learning Centers/Students are advised to go through the same carefully and follow the instruction so as
to enable the smooth conduct of the examinations and prompt declaration of results. The University
reserves the right to make the amendments in the rules and regulations as and when required. All the
students/Learning Centers are requested to logon to the website from time to time for the information’s.
Assoc. Prof. H.N.Udupa
Additional Controller of Examinations
SMU – DE
03/10/2006
PR-CE-ER
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