AL-Principles of Accounts Pre-incorporation Profit A. Introduction Sole proprietorship and partnership can convert their business into a limited company for the purpose of ______________________ and to enjoy the benefit of ______________________. However, it needs times to complete the necessary procedures before limited company comes into existence, i.e. ______________________. The business will go on trading as usual during this period. Therefore, the date of the limited company incorporated may be in the middle of or at any time during the financial year. The period falls before the date of incorporation of the limited company is called ______________________ and the period after the date of incorporation is called ______________________. B. Date of Incorporation Example: A and B trading as a partnership for several years, they decide to convert their business into a limited company in 20X2 and the company was incorporated on 1 July 20X2. The accounting year end is 31 December of each year for the partnership and the new incorporated company. When the accounts for the full financial year are prepared, they will consist the transactions of both the partnership and the limited company. It is important to ensure that cost and revenue must be allocated to the suitable periods. 1 Jan 1 July 31 Dec C. Allocation of cost and revenue Item Suggested basis of allocation Cost of sales Rent and rates Wages and salaries General expenses 1 Six-12-notes-WSM AL-Principles of Accounts Depreciation Interest Advertising Delivery costs Postage and packing and telephone Formation expenses/ Preliminary expenses Directors remuneration Sole trader or partners remuneration and share of profits D. Treatment of Pre-incorporation Profit or Loss A company cannot earn profits before it comes into existence. Therefore, any pre-incorporation profit or loss does NOT belong to the limited company and cannot be distributed as dividends. It can be treated in the following ways: For pre-incorporation profit: 1. transferred to ________________________; 2. offset against ________________________ if any; For pre-incorporation loss, 1. carry forward the loss and write off against the ________________________ profit; 2. treat the loss as ________________________ on acquisition of business. Where there is a time lapse between the company’s acquisition of the partnership and its actual incorporation the profit and loss should be divided into three parts: a. The period prior to acquisition – Profits arising in this period belong to the partners. b. The period after acquisition and prior to incorporation – Treat as pre-incorporation profit or loss. c. The period after incorporation – Profits arising in this period are allocated to the retained profits of the company and are available for a dividend. Classwork: Homework: supplementary ex. 2 Six-12-notes-WSM