SBI Funds Management Private Limited- Tender for award of canteen contract
SBI FUNDS MANAGEMENT PRIVATE LIMITED
(A Joint Venture between SBI & AMUNDI)
191 MAKER TOWER E, CUFFE PARADE,
MUMBAI 400005
FORM OF APPLICATION FOR
CANTEEN CONTRACT FOR SBIFMPL'S CANTEEN
TH
AT 9
FLOOR, CRESCENZO, C-38 & 39, G BLOCK, BANDRA KURLA
COMPLEX, BANDRA (EAST), MUMBAI – 400051.
LAST DATE OF SUBMISSION OF APPLICATION AND TENDER
UPTO 16 Hrs ON 14/02/2013
AT
SBI FUNDS MANAGEMENT PRIVATE LIMITED
701-703, RAHEJA CENTRE, NARIMAN POINT, MUMBAI 400021
Name of the firm
Address
Contact Person
Phone Numbers
Mobile No.
Fax No.
E-mail:
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SBI Funds Management Private Limited- Tender for award of canteen contract
SBI FUNDS MANAGEMENT PRIVATE LIMITED (SBIFMPL), MUMBAI
TENDER FOR AWARD OF CANTEEN CONTRACT
Sealed Tenders under two bid system (Technical / Commercial Bid and Price Bid) are invited
from reputed Caterers / Contractors having an excellent record of running an office canteen in
any reputed organization for a continuous period of 3 years or more and catering to a strength
of minimum 150 employees per day to run the Staff Canteen at our proposed Corporate Office
at the 9th Floor, Crescenzo, C-38 & 39, G Block, Bandra-Kurla Complex, Bandra (E), Mumbai
400051. The Contractor’s main responsibility will be of quality material, efficient service, labour
cost, compliance of statutory requirements etc.
PARTICULARS OF THE CONTRACT
Security deposit: Rs. 50,000/- (To be deposited within a week of award of work by way of
Pay Order)
Earnest Money: 10,000/- (In the form of DD) to be enclosed with the Technical Bid
Estimated Turnover: Approx. Rs.4.00 lakh per month
Period of contract: One year
Issue of Tender documents: From 01/02/2013 to 14/02/2013
Last date/ time of closing of Tender: 14/02/2013 up to 16.00 hrs
Date, Time & Venue of opening of Technical Bid: 15/02/2013 at 15.00 hrs at SBI Funds
Management Private Limited, 701-703, Raheja Centre, Nariman Point, Mumbai 400021
Date, Time & Venue of opening of Commercial Bid of technically qualified Vendors
(Tentative):22/02/2013 at 15.00 hrs at SBI Funds Management Private Limited, 701-703,
Raheja Centre, Nariman Point, Mumbai 400021
The tender documents must be accompanied by Income-Tax Clearance Certificate/Copy of
Income tax Return, Sales Tax Registration Certificate, Service Tax details, Bank Solvency
Certificate indicating financial standing and Experience Certificates mentioning the
establishments including the period where canteens have been / are being run. The
Contractor should have a licence under the Contract Labour (R&A) act, 1970 as per the
provisions of the Act and also comply with all labour legislations like ESI Act, PF Act,
Payment of Wages Act, Minimum Wages Act, Factory Act, Bombay Shop and
Establishment Act etc.
The tender documents can be collected on any working day (except Saturdays and
Sundays) between 10.00 hours and 16.00 hours, from SBI Funds Management Private
Limited, 701-703, Raheja Centre, Nariman Point, Mumbai 400021. For more details
and downloading the tender documents visit our website – www.sbimf.com . Last date of
receipt of tender is till 16 Hrs on 14/02/2013.
SBIFMPL reserves the right to reject any or all tenders without assigning any reason
whatsoever at any time & stage of the tender .The time & conditions of the Tender are
attached.
Place: Mumbai
RAKESH KAUSHIK
Date : 11/01/2013
SR. VICE PRESIDENT
(ACCOUNTS & ADMINISTRATION)
Phone 43511604, Cell 9820151005
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SBI Funds Management Private Limited- Tender for award of canteen contract
TERMS & CONDITIONS OF CONTRACT
1.0 CATERING SERVICES:
1.1. SERVICES TO BE RENDERED:
The Contractor shall prepare and serve fresh and wholesome meals/ snacks / beverages
and such other food as approved by SBI Funds Management Private Limited (SBIFMPL)
from time to time for staff of SBIFMPL. Kindly note that entire preparation of the food should
have to be done at the Contractor’s Kitchen and at our Canteen to the extent permitted
under the extant BMC/MMRDA Regulations and hot & healthy food items including
chapattis/puris/dosas and crisp/whole papads should be provided.
1.2 MENU & QUANTITY:
A weekly menu should be prepared in advance and handed over to the canteen committee
the preceding week. Any alterations/additions in the service items should be strictly carried
out based on the recommendation received from the department concerned. Needless to
add, a change in the type of each item served is expected daily during the week and care
should be taken, not to repeat it during the next week.
1.3 QUALITY OF RAW MATERIALS AND COOKED FOOD:
The food shall be good, wholesome and of best quality as approved by SBIFMPL. Before
using the raw materials and ingredients for cooking, the Contractor shall ensure their quality
and wholesomeness. Palmolein oil and Dalda are not to be used as cooking medium
and contractor shall use Branded good quality edible oil as approved by SBIFMPL
(Oil once used should not be reused). SBIFMPL through the canteen committee
representative shall have the authority to carry test checks at their convenience, of the raw
materials, ingredients used, cooking arrangements and finished eatables and will have the
absolute right to have cooked or raw items destroyed at the cost of the contractor, in his /
their sole discretion, if they do not meet the standard of hygiene, quality & wholesomeness.
In addition to this, the contractor should ensure that the food served is not too salty, spicy
and oily. Also food served should not have monotonous taste. Contractor shall ensure that
food items prepared are served/supplied immediately & under no circumstances prepared
food shall be kept for more than Three Hours.
1.4 SERVICE CENTRES & TIMINGS
The contractor is required to provide canteen services in the canteen on the 9 th Floor from
Monday to Saturday and if required on Sundays and SBIFMPL Holidays too, as per timings
as may be intimated in advance from time to time, as per requirement of SBIFMPL.
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SBI Funds Management Private Limited- Tender for award of canteen contract
1.5 The Contractor shall, if required, provide services for meetings, interviews and other
official occasions at such places as may be, at the same rates as would be finalized for the
canteen services.
1.6 If at any time during the tenure of the contract, SBIFMPL desires to utilize the services
of the Contractor for any special parties, catering to the participants of the training
programme arranged by SBIFMPL or otherwise, the Contractor shall arrange the same at
the rates to be mutually agreed upon (in case the items are outside the list of items already
agreed upon) as also necessary services, at time and places to be decided by SBIFMPL.
1.7 The caterer will serve snacks / tea / lunch etc., at a rate approved by SBIFMPL. The
contractor will accept payment from staff by meal voucher / meal card / cash or any such
instrument as may be decided by SBIFMPL.
2.0 CONTRACTOR’S OBLIGATIONS
2.1 The Contractor shall be responsible for the proper upkeep and maintenance of the
canteen on the 9th Floor, furniture and fixtures, cooking and serving utensils and cutlery.
When material supplied by SBIFMPL becomes unserviceable, the same, if these are to be
replaced by SBIFMPL would only be replaced against the return of the unserviceable
materials by the Contractor; otherwise the cost of such materials shall be borne by the
Contractor.
2.2 For any damage, breakage or loss of any equipment of property of SBIFMPL due to
negligence, the Contractor shall have to make good the same at his own cost failing which
the amount will be recovered from his security deposit or from other dues as payable to him
by SBIFMPL or otherwise recovered.
2.3 The contractor shall keep a proper inventory of the items placed at his disposal by
SBIFMPL and the same shall be verified by the Contractor along with the canteen
committee.
SBIFMPL reserves the right to free access any time without any prior notice through its
authorized representative(s) to inspect the place where the food is being prepared to ensure
the wholesomeness of food, cleanliness, quality and quantity, at all times.
2.4 The Contractor shall not use or allow to be used the Canteen premises or any part
thereof for dwelling purposes and shall not allow any outsiders to loiter in and around the
canteen premises without valid authority. No one will be allowed by the contractor to over
stay in SBIFMPL premises at any point of time. All staff employed will have to leave
SBIFMPL premises after the office hours of SBIFMPL unless otherwise instructed.
2.5 The Contractor shall also not use or allow to be used any facility, appliances, equipment
provided by SBIFMPL to him for any purpose other than for providing canteen services as
per SBIFMPL’s requirement.
2.6 The Contractor shall not, without prior consent in writing by SBIFMPL assign or sublet
the contract or any part thereof to any other party.
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SBI Funds Management Private Limited- Tender for award of canteen contract
3.0 WAGES/LABOUR LAWS - COMPLIANCE
3.1 The Contractor shall make regular and full payment of wages/salaries and other
payments to the employees of the contractor and furnish necessary proof, as and when
demanded by the officer-in-charge of SBIFMPL.
3.2 The Contractor shall be responsible for the compliance with applicable laws or which
might become applicable, rules and regulations relating to Contract Labour (Regulations &
Abolition) Act 1970, Factories Act, 1948, Employees Provident Funds & Misc. Provisions
Act, 1952, Payment of Gratuity Act, 1972, Payment of Bonus Act, 1965, Payments of
Wages Act 1936, Minimum Wages Act 1948, Workmen’s Compensation Act 1923 or such
other Acts, laws or regulations passed by the Central / States, Municipal & Local
Government, agency or authority.
3.3. The Contractor shall also be liable to pay P.F. contribution, leave, salary etc. and shall
be liable to observe statutory working hours.
3.4 Proper records shall be maintained by the Contractor with respect to the above Acts,
and such other acts as may be applicable to Contractor’s working and his workmen which
would be subject to check from time to time, by the Officer-in-Charge.
3.5 The optimum requirement in the canteen may vary from time to time for which the
contractor must at all times maintain the needed manpower. For any increase in the
manpower for efficient running of Canteen Services, the contractor shall not be entitled to
additional remuneration.
3.6 The Contractor shall maintain a register showing names and address of the persons
engaged along with photographs of each person and shall produce the same for
inspection on demand by Officer-in-Charge of SBIFMPL or such other persons so
authorised by SBIFMPL.
3.7.1 The Contractor shall arrange through SBIFMPL‟s Security Dept. to issue identity
cards bearing photographs of the canteen employees for gate entry and who should
prominently display it during working hours. The canteen staff shall also be liable for search
on entry / exit.
3.7.2 The employees of the Contractor will be subject to medical examination twice in a
year at Contractor’s cost by the Medical Officer nominated by SBIFMPL. The employees
should be free from all communicable, contagious infections and other diseases. In the
event of any employee of the Contractor being found medically unfit or misbehaves with
SBIFMPL’s staff, the Contractor shall arrange to replace him immediately. Contractor has to
submit medical reports twice in a year.
4.0 CONTRACTOR’S LIABILITY:
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SBI Funds Management Private Limited- Tender for award of canteen contract
4.1 The Contractor shall be solely and exclusively liable for the payment of any and all taxes
or hereafter imposed, increased or modified from time to time and all Income Tax, Service
Tax, Sales Tax & such other Taxes now in force and hereafter increased and all
contributions and taxes for unemployment compensation, Insurance and old age pensions
or annuities now or hereafter imposed by the Central Government or State Government
authority which are imposed with respect to or covered by the wages, salaries or other
compensation paid to persons employed by the Contractor.
5.0 CONTRACTOR’S LIABILITY TOWARDS INDEMNITY:
5.1 The Contractor shall indemnify SBIFMPL against any claim ordered or loss or damage
made/sustained by SBIFMPL as a result of amending the contract and/or due to an
omission or failure of the contractor to perform the contract and also for any other claims on
SBIFMPL by Contractor or employee of any other claims under the Payment of Wages Act,
1936, and / or the Minimum Wages Act, 1948 or any statutory obligations arising out of any
other Act or Acts made on behalf of any person employed by him.
5.2 The Contract shall be in force for the period stipulated in the contract and on the expiry
thereof, it will be deemed to have been terminated automatically. Further, the Contractor will
not have any right either contractual or equitable to demand any fresh contract or renewal of
the term in preference to any other intending party.
6.0 SCOPE OF WORK:
6.1 The quantity and quality of meals / snacks and other items shall be as approved by
SBIFMPL. The quantity of the ingredients to be used for preparation of meals / snacks shall
be strictly in accordance with the norms laid down by SBIFMPL.
6.2 The Contractor or his representative shall be required to make routine visits to the
Canteen in order to ensure smooth function of serving meals / snacks.
7.0 MATERIALS:
7.1 Contractor shall abide by the local Government laws relating to stocking of food grains,
sale of food etc. and shall obtain the necessary licenses from the Competent Authority,
wherever applicable. SBIFMPL at its discretion through its authorised representative may
check the stock position of all the items to see that the above is being compiled by the
Contractor.
8.0 MISCELLANEOUS:
8.1 Contractor shall maintain the pantry provided on the 9th Floor in clean and hygienic
condition. If the Contractor fails to engage sufficient staff for this purpose, SBIFMPL shall be
within right to terminate the contract and/or to make suitable deduction from security
deposit.
8.2 SBIFMPL reserves the right to deduct any amount that becomes payable by the
Contractor in respect of the labour being employed by him for executing the job awarded,
under any Act, or rules framed there under and in force from time to time without prejudice
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SBI Funds Management Private Limited- Tender for award of canteen contract
to the contractor & obligation to pay the same SBIFMPL shall have right to recover the
same from security deposit and/or from bills payable to the Contractor as debt recoverable.
8.3 The Contractor shall undertake to provide Comprehensive Accident Insurance Policy
coverage in respect of every person employed by him.
8.4 Contractor shall ensure that peace and order is maintained while serving lunch in the
canteen, if peace and order in the canteen is disturbed due to lapse on the part of the
contractor, a penalty of Rs.1000/- for such lapse shall be imposed by SBIFMPL and
SBIFMPL shall also be having right to terminate the contract.
8.5 If SBIFMPL finds that the Contractor is misusing the facilities provided by SBIFMPL for
running the canteen for any other purpose not covered under the contract, SBIFMPL will be
free to levy penalty which may extend to Rs.1,000/- or more per occasion over and above
its right to terminate the contract immediately.
8.6 If, on inspection, it is found that the quantity/quality of meals/snacks/beverages served
is not as per the norms laid down by SBIFMPL, a penalty up to Rs.1000/- may be imposed
by SBIFMPL for every such occasion and/or eventuality over and above its right to
terminate the contract immediately.
8.7 Contractor and/or any of his employees shall not sell meals to outsiders by accepting
cash, in the event of any employee being found selling meals to unauthorized persons, by
accepting cash SBIFMPL shall have right to terminate the Contract immediately.
8.8 Contractor should ensure that all the canteen staff/stewards employed by him behave in
a disciplined manner with employees/executives of SBIFMPL.
8.9 In the event of the Contractor suspending or abandoning catering services without
giving prior notice to SBIFMPL & without handing over charge of the canteen
materials/equipments, etc. entrusted to him by SBIFMPL, the whole of the Security money
and other dues payable to him shall stand forfeited to SBIFMPL and he shall also be liable
for such legal action as deemed fit and proper for breach of contract and towards the loss of
various accessories and furniture entrusted to the contractor.
8.10 The Senior Vice President (Accounts & Administration) or his nominated officer would
be the final authority regarding imposition of penalty under various charges as enumerated
above. His decision shall be final and binding on the contractor.
9.0 TERMINATION OF CONTRACT
9.1 If it is found that the quality of items supplied by the contractor and/or the services
rendered are unsatisfactory or that the contractor has violated any terms and conditions of
the contract and agreement, then in that event, SBIFMPL will be entitled to terminate this
contract, at any time without assigning any reason whatsoever and without notice.
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SBI Funds Management Private Limited- Tender for award of canteen contract
9.2 If at any stage during the period of the Contract any case involving moral turpitude is
instituted in a Court of Law against the contractor or his employees, SBIFMPL reserves the
right for outright termination of the contract and the contract or will not be entitled for any
compensation from SBIFMPL whatsoever.
GENERAL
10.1 Contractor shall adhere to safety practices and avoid hazardous and unsafe working
conditions and shall comply with the safety rules in force from time to time.
10.2 If at any time the contract is terminated or the contract comes to an end or if SBIFMPL
decides that the contractor should not be allowed to run the canteen, in that event,
SBIFMPL will be entitled to restrain the contractor from entering the building as well as the
canteen premises. The contractor is only permitted to make use of the canteen premises
which is in possession of SBIFMPL and the contractor will have no right or interest in the
canteen premises and other items given by SBIFMPL because of the permission being
granted to the contractor to supply articles as per the terms of the contract.
10.3 Contractor shall use the canteen only for the purpose of this agreement/contract and
he shall not make or permit it to be made, any structural additions alterations to the same
without the prior approval in writing of SBIFMPL.
10.4 Contractor shall work under the supervision of the Canteen Committee and such other
authorized officers of SBIFMPL as may be nominated from time to time.
10.5 The contractor and his workmen will be subject to police verification regarding their
antecedents.
10.6 The Contractor shall enter into an agreement in a format acceptable to SBIFMPL.
REQUIREMENTS FROM THE CANTEEN CONTRACTOR
1. The Canteen Contractor should provide adequate number of bearers/ stewards for proper
services.
2. The contractor must ensure that the staff employed by him are medically fit and
examined at his cost before their employment, through SBIFMPL‟s doctor. Thereafter, the
contractor will have to ensure that his staff is periodically examined at intervals specified by
SBIFMPL.
3. The canteen contractor must ensure that his staff is scrupulously clean in their uniforms
and cooks/stewards should wear cap and gloves at all times.
4. The canteen contractor will be held responsible for any misbehavior by his staff.
5. The canteen contractor will have to abide by all Labor Laws and Regulations laid down
by the Central/State Government from time to time. All expenses in this regard will be the
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SBI Funds Management Private Limited- Tender for award of canteen contract
liability of the contractor. The contractor should have income tax/sales tax number. At the
time of submitting the tender, the party should enclose Photostat copies of the Contract
Labor Licence, the income clearance certificate/sales tax registration/PF registration
certificate etc.
6. The canteen contractor and his employees are forbidden to stay overnight in the canteen
premises between the hours of 9.00 p.m. and 6.00 a.m. However, at the discretion of the
management, a few selected canteen employees may be allowed to stay in the canteen
overnight due to exigency of the situation with the permission of Security Department but
not on regular basis.
7. The canteen contractor will be liable and responsible for the safety and upkeep of all
furniture, fittings, utensils and other facilities provided by SBIFMPL. In case of theft/damage
due to negligence, he will be responsible for making good the losses.
8. The canteen contractor must ensure a good standard of quality and hygiene of eatables
served at Lunch in the canteen. The canteen committee will be free to inspect the canteen
and also the place where the food is being prepared at the Contractors for this purpose at
any time. Contractor shall be fully responsible in the event of any adulteration/food
poisoning etc., and SBIFMPL shall terminate the contract forthwith at its discretion.
9. It is the responsibility of the canteen contractor to procure all raw materials viz. rice, dal.
Vegetables, sugar, coffee/tea powder, wheat etc. of the best gradable quality from his own
sources. The contractor should also purchase all masalas having “Agmark” trade mark.
10. Prices of all food articles agreed upon will have to be maintained for a period of one
year. After this period (if the contract is extended) if there are sufficient grounds for revision,
upward or downward, the same shall be negotiated with the canteen committee. The
revision will be for one year duration.
11. The office will be following 6 days a week. Timings for serving Lunch are between 12.00
am to 3.00 pm. The Contractor should ensure that the Lunch is ready to serve well in time
and is of the required quantity and quality. However, canteen facilities should also be
available at other times whenever required by SBIFMPL, for which advance information will
be given by SBIFMPL.
12. The canteen contractor and all other employees will have no rights and privileges for
employment or any other benefits in SBIFMPL. In other words, the employees of the
contractor will be exclusive responsibility of the contractor himself with no liability or
responsibility of SBIFMPL.
13. The canteen contractor must ensure that his staff are paid their salary and allowance, if
any, latest by 5th of the following month and ensure that the requirements of the Payment of
Wages Act. 1972, Minimum Wages Act, 1948, Employees Provident Fund Act 1952, ESIC
Act, 1948, Contract Labor Act 1970 etc. are complied with. The contractor shall be
responsible for payment of minimum wages to his employees as per the Act, and
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SBI Funds Management Private Limited- Tender for award of canteen contract
notification issued by the Government from time to time. No escalation will be allowed in
respect of increase in special allowance approved by the Government. He should maintain
proper records of the salaries paid and this should be available for scrutiny of the
management as and when required. SBIFMPL shall have the right to terminate the contract
forthwith for any non-compliance of laws applicable without assigning notice thereof.
14. A Monthly amount of subsidy as per the approval/sanction from the appropriate
authority shall be given to the contractor.
15. The canteen contractor will ensure that all canteen staff wears clean clothes while on
duty.
16. The contractor is responsible for keeping the canteen and kitchen equipments clean all
the time.
17. The contractor shall obey the instructions of the authorities with regard to the hygiene,
upkeep of the canteen from time to time.
18. No unauthorized person should be served with food items prepared in the canteen.
19. Cooks should observe utmost economy in use of electricity, water and other resources.
20. The Contractor and his employees should work under the guidance of the officers
deputed by SBIFMPL for this purpose.
21. The Contractor and his employees shall be subject to verification of their character and
antecedents by the Police, the cost of which shall be borne by the Contractor. For security
reasons, no contractor, or his employee shall be allowed to enter SBIFMPL premises if their
character antecedent’s verification has not been cleared by the Police Department. The
contractor shall submit documentary proof of such clearance to SBIFMPL.
FACILITITES PROVIDED BY SBIFMPL TO THE CANTEEN CONTRACTOR:
1. Canteen space required for various purposes, such as place for heating food items and
preparation of hot chapattis/puris/dosas/baking papads etc., will be provided free of cost.
2. All items of furniture and fixtures required for the canteen. This will include tables, chairs,
refrigerator, water cooler and other facilities like electrical fittings etc. Tenderers may visit
the canteen for inspection purpose on request.
3. All service utensils including crockery sets as required. However, any breakage due to
negligence or loss will be the responsibility of the contractor.
4. Provision of required electrical appliances.
5. Free water and electricity.
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SBI Funds Management Private Limited- Tender for award of canteen contract
6. Gas/ gas cylinder will not be supplied by SBIFMPL. The contractor has to arrange for the
same, if permitted by the extant regulations of BMC/MMRDA.
7. Subsidy at the approved rates (At present 75% of Rs. 60 per day) will be paid to the
contractor every Month. The Contractor will not have any right to claim any amount beyond
the subsidy amount as specified above.
SIGNATURE OF THE TENDERER: ____________________________
NAME: _____________________________
STAMP: _____________________________
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SBI Funds Management Private Limited- Tender for award of canteen contract
INSTRUCTIONS TO TENDERERS:
1. The sealed envelopes shall be addressed to the Senior Vice President (Accounts &
Administration), SBI Funds Management Private Limited, 701-703, Raheja Centre, Nariman
Point, Mumbai 400021. The technical bid along with EMD should be super scribed
“Tender for Canteen Contract – Technical Bid” on the envelope I. Conditions if any,
should be submitted along with the Technical Bid. No details regarding pricing should be
mentioned in the Technical Bid. The price bid should be super scribed “Tender for BOI
Canteen Contract – Price Bid” on the envelope II. Nothing other than price bid should be
enclosed in the Envelope II. Such sealed envelopes should be deposited in the Tender Box
placed at 701-703, Raheja Centre, Nariman Point, Mumbai 400021 before the due date and
time
2. Tenderers should make as Earnest Money Deposit of Rs. 10,000/- (Rupees Ten
Thousand only) at the time of submission of the tender. No interest shall be payable by
SBIFMPL on Earnest Money Deposits. If the party is not selected, the Earnest Money
Deposit will be refunded without any interest after finalisation of the tender.
3. Tenders not accompanied with Earnest Money Deposit will be rejected summarily.
4. Earnest Money deposit may be made by Demand Draft or Pay Order in favor of SBI
Funds Management Private Limited. No cheques will be accepted towards Earnest Money
Deposit.
5. The technical bids shall be evaluated on the basis of parameters like past experience,
reputation, financial capability including turnover, net worth and solvency, technical
capability including qualifications, number of staff members, present infrastructure, present
clientele etc. and references. The list of technically qualified vendors shall be placed on the
Company’s website by 21st February, 2012 and price bids of only those Contractors who are
found technically qualified shall be opened.
6 .In case of selected tender, the Earnest Money Deposit will be retained by SBIFMPL as
part of Security Deposit and this will not carry any interest. The Security Deposit should be
submitted within a week of award of the contract, otherwise, the EMD will be forfeited and
the order will be cancelled. Only after payment of the Security Deposit, permission for
serving Lunch will be allowed.
7. Canvassing in any form will be a disqualification for which the tender can be rejected
without assigning any reasons.
8. Incomplete tenders, conditional tenders, tenders received late, tenders not conforming to
the terms and conditions prescribed in the tender documents or not accompanied with the
requisite Earnest Money Deposit will be summarily rejected.
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SBI Funds Management Private Limited- Tender for award of canteen contract
9. SBIFMPL reserves the right to reject any or every tender or all tenders without assigning
any reason whatsoever.
10. The selected renderer will have to enter into a suitable agreement with SBIFMPL.
11. The contract will be for an initial period of 12 months and can be renewed further on
mutual consent for another one year on yearly basis.
12. SBIFMPL will have the right to terminate the contract any time without notice or
assigning reasons thereof.
13. The contractor will be responsible for theft/pilferage connected with the Canteen and
shall adequately compensate SBIFMPL in such cases.
14. SBIFMPL shall ordinarily take care of the routine and normal wear and tear
maintenance of the Canteen equipments.
15. The Tenderer should include in the rates, any payment being made by him towards
statutory Sales Tax/Service Tax. He should also mention the present % of Sales
Tax/Service Tax being paid by him. If any increase in the above taxes is affected, due to
Government notification, then the same will be considered for reimbursement, subject to
documentary evidence.
16. The selected contractor should give at least 3 month’s notice if he wants to terminate
the contract and the deposit will be forfeited in case of termination by the contractor.
17. In case of breach of contract on any count, SBIFMPL will have liberty to deduct the
amount/penalty from the Security Deposit or payment due or from both.
18. Responsible person shall always be present at all reasonable times, designated as
Manager, who will for all purposes represent the contractor and the instructions issued to
such representative Manager will be deemed to have been issued to the contractor and
written communication handed over to the said manager shall be deemed to have been
given to the contractor.
19. All disputes and differences of any kind whatever arising out of and in connection with
this contract or the running of the canteen whether before or after the determination
abandonment or breach of the contract shall be referred to the Executive Director & Chief
Operating Officer & his decision shall be final & binding upon the canteen contractor & shall
be without any appeal.
SIGNATURE OF THE TENDERER: ____________________________
NAME: _____________________________
STAMP: _____________________________
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SBI Funds Management Private Limited- Tender for award of canteen contract
SBI FUNDS MANAGEMENT PRIVATE LIMITED
APPLICATION FORM FOR AWARD OF CANTEEN CONTRACT
TECHNICAL BID
01) Name of the Firm:
02) Address with Telephone No., Fax No. :
& e-mail of Canteen/Office
03) Name/s of Proprietor/Partner/ Director:
04) Residential address and Tel. No. :
Of Proprietor/Partner/Director
05) Established since:
a) Sales Tax Regn.No.
b) Service Tax Regn.No.
c) VAT Regn.No.
d) PAN No.
06) Canteen Premises:
a) Whether owned or rented
b) Area (Sq.Ft.)
Office Premises:
a) Whether owned or rented
b) Area (Sq.Ft.)
07) Present Three Important Clients
(Preferably PSU/SBIFMPLs)
a) Name:
Address:
Tel. No. :
On contract with this establishment since:
Experience Certificate enclosed
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SBI Funds Management Private Limited- Tender for award of canteen contract
b) Name:
Address:
Tel. No. :
On contract with this establishment since:
Experience Certificate enclosed
c) Name:
Address:
Tel. No. :
On contract with this establishment since:
Experience Certificate enclosed
08) Name of the Banker:
Address
Tel. No._____________ Fax No.______________ E-mail: __________________
Full Account No._________________ MICR Code No.___________________
Type of Account _________________ IFSC No._________________________
09) Details of EMD: DD/Pay order No.
Drawn on _________________________ (Name of SBIFMPL)
DECLARATION
I/We further declare that the information supplied above is correct and I/We will be liable if
the information supplied is not found correct.
SBIFMPL shall be within its rights to reject the tender or terminate contract even after the
tender is accepted and contract is given, if information given is found to be incorrect later by
SBIFMPL.
Date:
Contractor’s Name with Signature
PLEASE AFFIX
COMPANY‟S
RUBBER STAMP
Detailed list of Enclosures:
1) Income-Tax Clearance Certificate
2) Sales Tax Registration Certificate
3) Bank's Solvency Certificate indicating financial standing
4) Experience Certificates
5) Contract Labour Licence
6)
7)
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SBI Funds Management Private Limited- Tender for award of canteen contract
SBI FUNDS MANAGEMENT PRIVATE LIMITED
PRICE BID
Quotations are specifically invited for serving following ITEMS.
Sr. No.
Breakfast
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
Name of the Item
Idli (2) with Sambhar &
Chutney
Medu Wada (2) with
Sambhar & Chutney
Dahiwada
Potato Wada (2) with
Chutney
Sabudana Wada (2) with
Chutney
Masala Dosa (1) with
Sambhar & Chutney
Sada Dosa (1) with
Sambhar & Chutney
Rawa Dosa(1) with
Sambhar & Chutney
Onion Utappa (1) with
Sambhar & Chutney
Plain Utappa (1) with
Sambhar & Chutney
Tomato Omelet (1) with
Chutney
Upma (Suji/Vermicilli) with
Chutney
Kanda Poha with Chutney
Kanda Bhajia with Chutney
Misal
Veg. Samosa (2) with
Ketchup
Punjabi Samosa (2) with
Chutney
Patties (2) with Ragda
Cutlet (2) with
Chutney/onion/2 pieces of
bread
Dhokla with Chutney
Bhelpuri
Sev Batata puri
Veg. Sandwich (2 slices)
Weight (Gms)
Rate (Rs.)
100
100
100
100
100
120
100
100
120
120
120
100
100
100
100
120
120
120
150
100
6 puries
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SBI Funds Management Private Limited- Tender for award of canteen contract
24
25
26
27
28
29
30
Chutney Sandwich (2 slices)
Jam Sandwich (2 slices)
Cheese Sandwich (2 slices)
Bread Butter (2 slices)
Toast Butter (2 slices)
Egg Omelet (single)
Mix Bhajia/Daalwada with
Chutney
Kothimbir Wadi
31
Lunch (Veg)
1
Thali (Limited) – 6 Puries or
3 Chapatties/2 Veg/
Daal/Pickle/Rice/Papad
2
Salad
3
Plain Rice
4
Pulav/Biryani with
supporting item
5
Chapati (1)
6
Puri (4)
7
Puri Bhaji ( 6 big Puries)
8
Papad – Roasted (1)
9
Papad Fried (1)
10
Paratha (1) with different
variations of Parathas
11
Taak ( Butter Milk)
12
Dal rice with single piece of
Papad Plate
Lunch (Non-Veg) – Twice a week
1
Mutton Plate
2
Chicken Plate
3
Fish Fry
4
Fish-Curry
5
Chicken Lolly-Pop Plate
6
Chicken/Mutton Biryani
Plate
Beverages
1
Tea
2
Dip Tea
3
Special Tea (Black
Tea/Lemon Tea)
4
Filter Coffee
5
Nescafe
6
Lime Juice
7
Lassi Sweet
8
Lassi Salted
100
200ml
Three Pieces
Three Pieces
Single Piece
Single Piece
Three Pieces
(ml)
std
std
200
200
200
200
200
200
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SBI Funds Management Private Limited- Tender for award of canteen contract
9
10
11
Sweet Dish
1
2
3
4
5
6
7
8
9
10
11
12
13
14
Sr. No.
Cold Drinks
Plain Soda
Branded Water
Gulab Jamun(2)
Rasgulla (2)
Jalebi
Dudhi Halwa
Basundi
Shira
Shrikhand
Ras Malai
Ras Kadam
Mishti Doi
Seviyan Kheer
Rice Kheer
Ice Cream
Kulfi
Name of the Item
Fasting items
1
Sabudana Khichadi with
curd
2
Sabudanawada with curd
3
Farali Patties (2) with curd
4
Batata (Sukha bhaji) with
curd
5
Cut Fruits
6
Groundnut Missal
7
Wafers
200 ml/500 ml/1000 ml
(Gm)
50
50
80
80
100
140
100
50
50
Per Cup
100
100
50
100
Weight (Gms)
Rate (Rs.)
100
Two Pieces
150
100
150
80
80
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SBI Funds Management Private Limited- Tender for award of canteen contract
Quotations are specifically invited for serving Buffet Lunch to our Executives. Daily
attendance confirmed by the staff members shall be maintained by the contractor.
.
Menu to be served is listed below and separate rates are to quoted for each of them
Menu - 1 (VEG)
Daily Lunch
1 Soup
1 Salad
1 Veg (dry)
1 Veg/pulse (Curry)
1 Dal Fry/ Razma/Dal
Makhani/Chhole
Menu - 2
Special Lunch (for
special occasions)
1 Soup
2 Salads
2 Vegetables
1 Dal Fry/ Razma/Dal
Makhani/Chhole
1 Plain/Zeera rice
1 Plain/Zeera rice
1 Pulao rice(twice a week)
1 Boiled veg
1 Desert
1 Salted lassi/Plain curd
Papad/Pickle
3 Chapatis
Menu - 1 (Non-Veg)
All items listed above plus
1 Non-Veg. Item
(Preferably Chicken/Fish)
Only on Wednesday &
Friday
1 Pulao rice
1 Chicken kabab
1 Fish fry
2 types of boiled veg
2 deserts
1 Salted lassi/Plain curd
Papad/Pickle
3 Chapatis
Menu - 3
Dry Lunch (Saturdays)
1 Soup
3-4 Snack item like Veg. Sandwich
Dahi vada
Masala dosa
Idli/vada/Sambhar
Ragada Patties
Curd rice
Veg. biryani rice
1 desert
Signature
Name:
Seal:
Place:
Date:
RATES QUOTED BY YOU Menu - 1 (Veg): Rs. __________ per plate
Menu - 1 (Non-Veg): Rs.__________ per plate
Special Lunch: Rs.__________ per plate
Dry Lunch: Rs. __________ per plate
The Caterers/Contractor may provide any other similar combination of meals along with
rates in addition to the above mentioned Menu, if he so desires.
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