The SandPit Theatre
Application for hire
The SandPit Theatre
Sandringham School
The Ridgeway
St Albans
Herts
AL4 9NX
Company /
Organisation
Name
Position
Address
Email address
Telephone no.
Day
Eve
Event Title
Description of event
Please note this is used for
publicising the show in the
brochure and on the
website
Times and dates required
Date
Time In
Time Out
Get In
Rehearsals
Performances
Get Out
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TECHNICAL SPECIFICATIONS
The SandPit Theatre is a small professional multi-purpose venue, based on the
campus of Sandringham School. The complex also consists of a public foyer, toilets,
fully equipped box office and café.
Stage
Distance from floor to lighting grid:
Distance from back wall to front row of seating:
Distance from stage right wall to stage left wall:
6.00m
7.20m
17.00m
There are no flying facilities at The SandPit. The grid is fixed and open.
Please note that there is no real wing-space in the SandPit, although the tabs can be
opened to any width. Entrances and exits are made through the doors in the back
wall.
The back wall is painted white, with a door CS, one SR and one SL.
Upstage tabs, black, 1.00m from wall, manually operated from SR.
House tabs, blue, 6.10m from back wall, manually operated from SR.
Dressing rooms and backstage area
Backstage space at the SandPit is very limited, with no designated dressing rooms.
We can provide a number of music rehearsal rooms for use as dressing rooms or
storage. We also have a wide backstage corridor and a store room for your use.
The Get In is via the fire doors either in the auditorium or backstage. Fire door
opening measures 1.43x1.95m.
Seating
The standard layout for the auditorium at maximum capacity seats 268 people in
eleven straight rows, raked from floor/stage level to a maximum height of 1.85m.
Please note that you may not use the front row if you intend to draw the house tabs.
The rake is built from TopDeck modular staging. Sections can be removed if desired
to increase the stage area. The seating can also be rearranged into a number of
different layouts (safety and fire regulations permitting) although this is extremely
time consuming and is not recommended for short term hires, and also incurs an
extra cost.
There is no public seating on the balcony.
STAGE AREA
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Power
9 x 63a mains outlets (three each phase) from control room
(8 are normally used to run our dimmers, leaving one available for other use)
4 x 13a mains supply onstage
4 x 13a mains supply backstage
4 x 13a mains supply in auditorium
4 x 13a mains supply from balcony
Lighting
Zero88 Fat Frog lighting desk (48 generic channels, up to 12 fixtures). Operated
from balcony. House lights are operated from the Desk
96 circuits on 7 x 12 way internally wired lighting bars (2 onstage, 3 front of house,
and 2 long side bars running length of stage and auditorium) plus 8 dips onstage and
4 on the balcony. All 15a outlets.
48 x 2kw dimmers:
8 x 6 way Betapacks (15a)
(on three phases)
6 x switchable 15a outlets 1 x Zero88 Demux unit +/- 10v
5 x DMX points (4 on lighting bars, 1 stage level)
Various lanterns:
10 x Cantata profile18/32
6 x Harmony profile 11/22
12 x Fresnel 1Kw
4 x Nocturne 500 flood
8 x Focus 650 Fresnel
2 x 2kw follow spot
16 x Par 64 (various angles)
Sound
Soundcraft Spirit Folio SX 24 Channel (2 x Stereo channels) desk. Operated from
balcony.
10 x XLR microphone points onstage and in auditorium
6 x Speaker points onstage and in auditorium
4 x 300w midrange speakers (DAS DS-12, Dynamics Series, 50Hz–20kHz)
2 x 600w subwoofers (DAS SUB-12, Reference Series, 35Hz-1kHz)
3 x Stereo Power Amps (DAS E8 High Performance 450W, 2 channel)
1 x Crossover unit (DAS CT-1 MKIII Electronic Controller)
1 x Double Unit CD player
8 x Sennheiser G2 300 Belt Pack microphones
6 x Behringer XM8500 Ultravoice microphones
6 x Microphone stands (with booms)
4 x Radio microphone receivers (Samson UR1 UHF True Diversity Receiver)
1 x Tecpro intercom system (4 stations)
Please note that the use of some sound equipment incurs an extra cost
Miscellaneous
1 x BENQ 8250 digital projector and freestanding 4x3m screen
1 x grand piano
10 x 1x2m Rostra tops (can be used at various heights)
4 x 1x1m Rostra tops (can be used at various heights)
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This form will assist in our staff scheduling and/or building a quote for your costs
LIGHTING
Will you be using the
SandPit stage
lighting?
Would you like us to
pre-rig?
Would you like us to
design your lighting?
Please indicate a
brief outline of what
lighting you require or
return enclosed plan
SOUND
Do you require
playback (CD)?
Do you require
microphones?
Any other requests
YES
NO
FURTHER INFORMATION
Please note, this can incur an extra charge
Please note, this does incur an extra charge
YES
NO
FURTHER INFORMATION
CREW
YES
NO
FURTHER INFORMATION
Please note each member of crew incurs an extra cost. At lease 1 SandPit
Technician must be in attendance at all times
Lighting Operator
Sound Operator
Follow Spot
Operator/s
Back Stage Crew
Crew for Get In/Out
SPECIAL EFFECTS
YES
NO
FURTHER INFORMATION
Please note we must apply to the council for permission to use some effects at lease
36 days in advance. You may be asked to give a demonstration of effects.
Pyrotechnics must be operated by competent personnel and within the
manufacturers and Health & Safety guidelines.
The Theatre Management reserves the right to prohibit the use of any effect the
Technical Manager on duty deems to be unsafe.
All effects incur an extra charge
Smoke Machine
Pyrotechnics
USE OF FIRE ARMS/NAKED FLAME
Please give all details of any fire arms or use of naked flame (including smoking of
any kind) in the performance. Again we require this information 36 days in advance.
DRESSING ROOMS
YES
NO
FURTHER INFORMATION
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EXTRAS
YES
NO
FURTHER INFORMATION
Please note all extras incur an extra cost
Piano
£50
Piano Tuner
Quote
Rostra
Negotiable
Projector
Negotiable
Screen
Negotiable
Please give details of any set/equipment you plan to bring with you
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Insurance
You must either be covered by your own public liability insurance for the duration of
the whole hire or must agree to pay an extra 5% of the overall hire charge to be
covered by the county’s own public liability insurance.

Company has own Insurance

Company must pay 5% for cover
Front of House
Please send us posters (4-8) and flyers (100) for display in The SandPit. All publicity
material must state that the performance is to take place at The SandPit Theatre,
and give the box office telephone number as 01727 370 067 and the SandPit website
address www.sandpittheatre.co.uk and email address
admin@sandpittheatre.co.uk
On the day of the performance the box office will be run by the Duty Manager.
It is a necessity for The SandPit Front of House Duty Manager to be on duty at all
performance times. We require up to 4 stewards to be on duty, depending on ticket
sales. These can be provided by the SandPit at an extra cost or provided by you.
Stewards must be at the theatre at least 45 minutes before the performance to be
briefed by the Duty Manager. Please let us know as soon as possible if you wish us
to provide stewards for you.
You may sell programmes and/or merchandise in the front of house area. This may
incur a commission fee.
The SandPit reserves the right to open it’s café to the public during your letting. We
sell a variety of soft drinks and sweets. We do hold a licence to sell alcohol, but as
the cafe is run by student volunteers we do not sell it on a regular basis.
Box Office Information
The SandPit can sell tickets for you from our Box Office and website. This service
incurs an extra fee of 20p per ticket. (For example 240 tickets sold = £48 fee) This
fee covers all aspects of ticket sales. The fee payable by you will be calculated after
the performance and will be added to your final invoice.
If you wish The SandPit to sell your tickets please provide us with one piece of art
work in the form of a .jpg or a .gif (logo, photograph or poster artwork) and a small
amount of blurb to use on the website and in our brochure. You may send this on a
disc or email it to admin@sandpittheatre.co.uk
You must not sell any tickets yourselves. Please refer all customers to The SandPit
Box Office or website.
The standard set up is 268 seats. This brings the audience very close to the stage. A
more comfortable set up can be done with 244 seats available. The theatre seating is
UNRESERVED and only audience members with specific requirements will have
seats reserved for them. Please note that 2 seats must be reserved for stewards.
How many tickets will be available for each performance?............................................
What price categories would you like to offer (e.g. Adult, concession, group bookings
etc)? Please give prices for each category
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Please read this sheet carefully if you wish to handle ticket sales for your
production.
All publicity material must state the dates and times of all public performances, and
the ticket prices, and must give a telephone number on which to buy tickets. It must
also state that the performance is to take place at The SandPit Theatre, and give
our website address (www.sandpittheatre.co.uk) and email address
(admin@sandpittheatre.co.uk). Tickets must state the date and time of performance
and the ticket price.
On the night of each performance, TICKET STUBS MUST BE COLLECTED AND
RETURNED TO THE DUTY MANAGER for our records.
You must work out the seating plan for your production using the diagram on the
Technical Requirements sheet, and count the number of seats that will be available.
Remember that at least two seats must be reserved for stewards during the
performance.
How many seats/tickets will be available for each performance?..................................
No more than this number of tickets may be sold.
Please tell us how you are selling tickets. Give a telephone number and contact
name(s).
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What happens next?
If you are hiring the venue, we will send out a quote to you if this has not already
been discussed. Once a quote figure has been decided we will exchange contracts. If
you are entering into a box office split contract, this will be sent out to you. Please
note that on exchange of contracts a deposit of £100 is required.
End of Hire Application form
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