DRAFT - 2011 Year-End Closing Schedule - DRAFT
June 30, 2011
Pre-Closing
Monday, June 6
Generation of the following reports:
a.
b.
c.
d.
e.
f.
Thursday, June 30
General Funds Budget Reversion by RC
Outstanding Orders by RC
Negative Cash Balances for 20-66 Accounts
Prior Year June Activity by RC
General Ledger – FMS Only
General Fund Balance Sheet
Last day for billing and encumbrance transactions
First Closing
Monday, July 4
Indiana University recognizes Independence Day
Tuesday, July 5
Cut-off for Fiscal 2011 AP invoices that were received on or
before July 5 and dated on or before June 30
Wednesday, July 6
First closing at 5:00 p.m. Entries submitted to FMS
for posting due in by noon.
CAMS Processing of GEC’s for Fiscal 2011 AP invoices
Thursday, July 7
Generation of the following reports:
a.
b.
c.
d.
e.
f.
General Funds Budget Reversion by RC
Outstanding Orders by RC
Negative Cash Balances for 20-66 Accounts
Positive Cash Balances for 20-66 Accounts
Summary of General Fund Income by RC
First Day Standard Reports to all Accounts (Budget, ICR, &
Inactive Reports Not Printed at First Closing)
g. Fund Statement
h. General Ledger – FMS Only
i. General Fund Balance Sheet
Friday, July 8
Run June Depreciation (batch process sets create date for assets
created from July 1 through July 8 to June 30, 2011) – special
beginning of batch (9PM)
Saturday, July 9
NACUBO Annual Conference Begins
Tuesday, July 12
NACUBO Annual Conference Ends
Second Closing
Wednesday, July 13
Second closing at 5:00 p.m. (excluding Auxiliaries)
Thursday, July 14
Prepare and distribute summary reports for campus closings:
a.
b.
c.
d.
e.
f.
g.
Wednesday, July 20
General Funds Budget Reversion by RC
Listing of Transactions Posted After First Closing
Negative Cash Balances for 20-66 Accounts
Positive Cash Balances for 20-66 Accounts
Fund Statement
General Ledger – FMS Only
General Fund Balance Sheet
All auxiliary vouchers must be entered and approved –
Different campuses may have earlier deadlines
Final Closing
Thursday, Friday & Monday,
July 21, 22 & 25
Campus Closing Meetings
Tuesday, July 26
Final closing at 5:00 p.m. Entries submitted to FMS
for posting due in by noon.
Wednesday, July 27
CAMS Final Snapshots
Generation of the following reports:
a.
b.
c.
d.
e.
f.
g.
General Funds Budget Reversion by RC
Listing of Transactions Posted After Second Closing
Outstanding Orders by RC
Negative Cash Balances for 20-66 Accounts
Positive Cash Balances for 20-66 Accounts
Summary of General Fund Income by RC
Distribute MOS, MOD, Inactive Report, ICR, and All
Budget Reports
h. Final Fund Statement
i. Final General Ledger – FMS Only
j. Final General Fund Balance Sheet
Friday, July 29
Run July Depreciation – special beginning of batch (9PM)