Town of Greene
INVITATION TO BID ON
2015 PAVING PROJECTS
The Town of Greene is seeking bids for its 2015 paving projects throughout the
Town. Bid specifications are listed on the attached “2015 Paving & Roadwork
Specifications”. These specifications shall form the basis for all Bid submittals.
Contractors must provide proof of insurance and guarantee. All questions or
comments concerning the Bid process, specifications, or to receive a Bid Packet,
shall be directed to Charles Noonan, Town Manager, Town of Greene, P.O. Box
510, 220 Main Street, Greene, Maine 04236, (207) 946-5146.
Bids must be received at the Greene Town Office by 2:00 PM on July 7, 2015 at
which time they will be publicly opened. All bids must be submitted on the “2015
Paving & Roadwork Bid Form” provided, signed and submitted in a sealed
envelope and clearly marked “Paving Bids”. Awards will be made within 30 days
of Bid Opening.
The Town of Greene reserves the right to accept or reject any and all bids, to
negotiate the bids, to split bids and/or add or delete the scope of the bids and to
take any action deemed in the best interest of the Town.
2015 Paving & Roadwork Specifications
General Specifications:
A. All bids must contain and include all equipment, labor and materials to
satisfactorily complete the job in a timely fashion. All work will be done in strict
accordance with Maine Department of Transportation Standard (MDOT)
Specification Section 401. The 2014 Paving & Roadwork Bid Form that is
enclosed must be used and filled out properly. Total price and tonnage
requirement must be included as well as any hauling and placing of material.
B. All signage and traffic control or any preparatory work must be included in the
bid price. This also includes sweeping of roads before shimming and/or tacking
and fine grading of gravel roads. Successful Bidder shall ensure that all OSHA
and MDOT safety requirements are met.
C. The Town of Greene reserves the right to eliminate, change or add on to the
proposed projects without any change to the unit price. The Town of Greene
reserves the right to waive any informalities or reject any or all bid proposals.
D. Specific schedule of dates of paving must be provided and adhered too.
E. All quoted thickness must be the compacted amount and all material must
meet MDOT Standard Specifications.
F. The 2015 Paving & Roadwork Bid Form that is enclosed must be submitted
and filled out properly. Total price and tonnage requirement must be included as
well any hauling and placing of material.
G. All paved driveway entrances shall have a butt cut apron that matches into the
existing pavement. Graveled driveways shall have a paved apron of 8 inches.
H. The Road Commissioner, or his agent, will take random samples to insure
proper material and thickness are applied.
I. All Bidders are required to inspect, measure and otherwise familiarize
themselves with the all aspects of the projects within the 2015
Paving & Roadwork Specifications prior to bidding.
J. Any questions or comments concerning the Bid Specifications or Projects
shall be submitted in writing at least 5 days prior to the Bid submission deadline
to the Town Manager, Charles Noonan, Town of Greene P.O. Box 510, Greene,
Maine 04236. All responses will be returned in writing prior to bid submission.
K. INSURANCE AND LIABILITY:
The Contractor shall take all responsibility of the work and take all
precautions for preventing injuries to persons and property in or about
the work; shall bear all losses resulting to him/her on account of the
amount or character of the work or because the nature of the land in or on which
the work is done is different from what was estimated or expected or on account
of the weather, elements or other cause; and he/she shall assume the defense of
and indemnify and save harmless the Town of Greene and its officers, agents
and servants from all claims relating to labor and materials furnished for the
work; to inventions, patents and patent rights used in doing the work; to injuries
to any person or corporation received or sustained by or from the Contractor and
his/her employees in doing the work, or in consequence of any improper
materials, implements or labor used therein; and to any act, omission or neglect
of the Contractor and his/her employees therein. The Contractor shall procure
and maintain for the life of this Contract insurance of the types and to the limits
specified below. Certificates of such insurance showing policies and adequacy of
protection shall be filed with the Town Manager for his/her approval before
permission to commence work will be granted.
L. Workmen's Compensation Insurance for all employees employed at the site
of the project; and, in case any work is sublet, the Contractor shall require the
sub-contractor similarly to provide coverage for the latter's employees unless
such employees are covered by the protection afforded the Contractor; all
coverage’s to be in accordance with State of Maine laws in effect and the
requirements of the Industrial Accident Commission.
M. General Liability Insurance with minimum limits of liability for bodily injury in
the amount of $500,000 combined single limit and minimum limits of liability for
property damage in the amount of $100,000 combined single limit. General
liability coverage shall include Owners' or Contractors’ Protective, Product and
Completed Operations, Comprehensive, Explosion (X), Collapse (C), and
Underground (U) coverage’s.
N. Automotive Liability Insurance with minimum limits of liability for
bodily injury in the amount of $500,000 for each occurrence and
minimum limits of liability for property damage in the amount of
$100,000. Automobile liability coverage shall include owned, hired and nonowned vehicles.
DISPUTE RESOLUTION COSTS AND EXPENSES:
In the event of any dispute between or involving the Town of Greene and
Contractor, whether resolved by arbitration, litigation or some other mechanism
of dispute resolution, in the event that the Town of Greene shall be a prevailing
party, Contractor shall reimburse the Town for its attorney’s fee and costs
reasonably incurred in connection with the resolution of the dispute.
ASPHALT ESCALATOR:
The Town of Greene has adopted Section 108 of the Maine DOT Paving
Specifications.
SECTION 108
PAYMENT
108.4.1 Price Adjustment for Hot Mix Asphalt: For all contracts with hot mix
asphalt in excess of 500 tons total, a price adjustment for performance graded
binder will be made for the following pay items:
Item 403.206 Hot Mix Asphalt - 25 mm
Item 403.207 Hot Mix Asphalt - 19 mm
Item 403.208 Hot Mix Asphalt - 12.5 mm
Item 403.209 Hot Mix Asphalt - 9.5 mm (sidewalks, drives, & incidentals)
Item 403.210 Hot Mix Asphalt - 9.5 mm
Item 403.211 Hot Mix Asphalt - Shim
Item 403.212 Hot Mix Asphalt - 4.75 mm
Item 403.213 Hot Mix Asphalt - 12.5 mm (base and intermediate course)
Price adjustments will be based on the variance in costs for the performance
graded binder component of hot mix asphalt. They will be determined as follows:
The quantity of hot mix asphalt for each pay item will be multiplied by the
performance graded binder percentages given in the table below times the
difference in price between the base price and the period price of asphalt
cement. Adjustments will be made upward or downward, as prices increase or
decrease.
Item 403.206: 4.8%
Item 403.207: 5.2%
Item 403.208: 5.6%
Item 403.209: 6.2%
Item 403.210: 6.2%
Item 403.211: 6.2%
Item 403.212: 6.8%
Item 403.213: 5.6%
Hot Mix Asphalt: The quantity of hot mix asphalt will be determined from the
quantity shown on the progress estimate for each pay period.
Base Price: The base price of performance graded binder to be used is the price
per standard ton current with the bid opening date. This price is determined by
using the average New England Selling Price, as listed in the Asphalt Weekly
Monitor.
Period Price: The period price of performance graded binder will be determined
by the Town by using the average New England Selling Price, listed in the
Asphalt Weekly Monitor current with the pay period ending date of the progress
estimate. The maximum Period Price for paving after the adjusted Contract
Completion Date will be the Period Price on the adjusted Contract Completion
Date.
2015 Paving Specifications
Project Number
Approximate Area*
1. Quaker Ridge Rd.
18,480 ft. x 20
Material **
1 in. 9.5 mm/D Mix
2. Meadow Hill Rd (Shim as marked)
4,680 ft. x 22 ft.
3. Meadow Hill Road
4,680 ft. x 22 ft. 1.5 in. 9.5 mm/D Mix
4. Bull Run Rd. # 1
1,056 ft. x 21 ft.
1 in. 9.5 mm/D mix
5. Bull Run Rd. # 2
2,376 ft. x 21 ft.
1 in. 9.5 mm/D Mix
6. Barnard Cove Rd.
2,112 ft. x 20 ft.
1in. 9.5 mm/D mix
* All areas are approximate Bidders are responsible to ascertain area.
Paving roadway areas are marked.
** All material specifications are in compacted inches
Bid Submission Form
Town of Greene 2015 Paving Bid Form
Project Number
Bid Price
1. Quaker Ridge Rd. 1.5 in. 9.5 mm/D Mix
Price Per Ton in place $______
Proposed Start/Finish Dates
_________________________
2. Meadow Hill Rd. (Shim as marked)
Price Per Ton in place $_________
Proposed Start/Finish Dates
3. Meadow Hill Road
1.5 in. 9.5 mm/D Mix
Price Per Ton in place
Proposed Start/Finish Dates
4. Bull Run Rd. # 1
________________________
$_________
_________________________
1 in. 9.5 mm/D mix
Price Per Ton in place $_________
Proposed Start/Finish Dates
5. Bull Run Rd. # 2
1 in. 9.5 mm/D mix
Price Per Ton in place
Proposed Start/Finish Dates
6. Barnard Cove Rd.
_________________________
$_________
________________________
1 in. 9.5 mm/D Mix
Price Per Ton in place $_________
Proposed Start/Finish Dates
________________________
Bid Submission Form
Town of Greene 2015 Paving Bid Form
The undersigned has inspected all the paving and roadway projects for which I
have submitted a Bid and have familiarized myself with all the conditions likely to
be encountered that will affect the cost and schedule of work. Further I declare
that I can and will furnish all labor, material, tools, equipment and services
necessary to perform all work in strict accordance with all specifications cited in
the Projects for which I have submitted a Bid for the Bid prices submitted above.
The undersigned further declares that the only parties interested in this Bid
Submission are the principals named herein and that this Bid Submission is
made without collusion with any other firm or concern and no officer or agent of
the Town of Greene is directly interested financially in this bid submission.
Name of Bidder:________________________________________
Address: ____________________________________________________
Telephone:____________________ Date:_____________________
Authorized Signature: ______________________Title:___________________
Specifications Paving
The work shall consist of the furnishing and placing of one or more courses of
Maine Department of Transportation (MDOT) approved Hot Mix Asphalt (HMA)
pavement on existing paved or gravel roads properly prepared for paving. The
finished product shall conform to all required grades, thickness and slopes as
required to maintain proper drainage.
Paved Streets: The Contractor shall be responsible for thoroughly
cleaning all holes, cracks, or loose unstable material from the existing
surface to be worked. The area to be patched shall have an approved
bituminous tack material applied to all edges prior to patching. Patching shall be
by hand or a leveling course placed mechanically using paving equipment. All
patching material shall be thoroughly compacted using hand tampers or rollers.
The Contractor shall be responsible for providing any hand or mechanical
sweeping prior to leveling shim or resurfacing of the work area. The Contractor
shall be responsible for the removal of any material not removed by the sweeping
equipment. No direct payment for surface preparation and patching will be made.
The cost of all such work shall be included in the unit price for leveling course. In
all cases, the preparation of existing surfaces shall comply with the MDOT
Standard Specification 401.11.
Surface Preparation:
Paved Streets: The Contractor shall be responsible for placing a leveling course
as needed, utilizing mechanical paving equipment. All edges and the surface to
be leveled shall have an approved bituminous tack material applied and the
leveling course shall be thoroughly compacted, using powered tampers and
rollers.
Unpaved Streets: The Contractor shall be responsible to insure final and proper
grade and crown on all unpaved streets.
HAND PAVING:
The preparation work to be done by the Contractor prior to hand placing of the
asphalt shall consist of cleaning the edge with a broom or similar tool, applying a
tack coat to the edge to insure a good joint. The newly placed asphalt shall
immediately be rolled insuring proper compaction equipment for the paving
operation. The Town shall notify the contractor when hand paving is needed on a
project. The contractor shall be responsible for all traffic control at his or her own
expense
BITUMINOUS TACK COAT
A bituminous tack coat shall be applied to existing pavement prior to placing an
overlay. A tack coat shall be required between a newly installed leveling course
and a new surface course. A tack coat will not be required between a newly
installed binder course and a new surface course if both courses are placed in
the same working day. The installation shall be as per the latest MDOT
Specifications. The distributor truck shall be capable of applying bituminous
material uniformly at various widths and maintained in a leak free condition. The
type and grade of bituminous material shall be submitted to the Town of Greene
at the pre-construction meeting for review and approval. No direct payment will
be made for this work and it will be considered incidental to the cost of the
paving. A tack coat shall be installed over 100% of an existing pavement to be
resurfaced.
TRAFFIC CONTROL
The Contractor will be responsible for maintaining traffic control in the work area
and will not be allowed to close the work area to traffic unless he/she receives
specific authorization from the Highway Foreman or Town Manager.
WEATHER CONDITIONS:
No paving will be allowed under the following conditions:
A. When the existing surface to be paved is wet and appears to glisten.
B. When the air temperature in the shade at the work area is less than forty
degrees Fahrenheit (40 F).
C. When the Highway Foreman or Town Manager feels that the weather or
surface conditions prevent the proper handling, placing and finishing of the mix.
D. Base and surface courses shall not be placed earlier or later than the dates, or
minimum temperatures specified in the most recent MDOT Specifications.
The Highway Foreman or Town Manager may authorize construction with hot
mix asphalt pavements at lower atmospheric temperatures than those specified,
or extend the paving dates of the paving season if it is in the best interests of the
Town of Greene to complete a project. In the event showers occur during the
paving operations, the Contractor may be allowed to use whatever mix is in
transit at the time the shower begins. The Contractor shall dispose of all material
that becomes unusable due to weather conditions.
PAVING OPERATIONS:
A. The Contractor shall perform the work of placing the HMA so that the full width
of the street is paved at the end of each day of operation with no exposed
longitudinal joints in excess of 10'. Where curb is in place and a reasonable
gutter cross section and grade exists, the Contractor will be required to extend
the new pavement to the existing curb. The Contractor shall pave the
approaches of side streets as directed by the Highway Foreman or Town
Manager. The finished appearance of the surface shall be uniform and smooth.
Any mixture that becomes loose, broken, contaminated with dirt, or in any way
defective, prior to the acceptance of the work, shall be removed and replaced
with fresh, hot material, which shall be immediately compacted to conform to the
surrounding area.
B. Any area exceeding one square foot in area, containing an excess of bitumen
causing the surface to be tacky or "bleed" shall be removed and replaced at the
Contractor’s expense.
C. The Contractor shall be responsible for the quality of materials and
workmanship. The Contractor shall completely remove and replace any material
displaying evidence of poor quality or substandard workmanship within 1 year
from the date of construction at no cost to the Town of Greene.
The Contractor shall submit, for the Highway Foreman or Town Manager’s
approval, a job-mix formula for each mixture to be supplied to the Project. The
Job mix formula shall be an MDOT approved mix in compliance with all
requirements and specifications listed in the most current MDOT Standard
Specification Section 401. The Contractor shall submit for approval, a new jobmix formula each time a change in aggregate source or a change in Performance
Graded Asphalt Binder (PGAB) is proposed. When unsatisfactory results or other
conditions make it necessary, the Highway Foreman or Town Manager may
request a new job-mix formula.
BITUMINOUS PAVER:
A. Pavers used on Town of Greene projects shall be of highway class, selfcontained, self-propelled. pavers capable of placing HMA pavement over
the full width of the mainline travel way with a minimum 10’ foot minimum
main screed with power activated extensions. Pavers shall be in
compliance with all MDOT specifications. The Highway Foreman or Town
Manager may approve the use of smaller pavers on smaller projects such
as small parking lots or some trench paving.
B.
When HMA pavement is placed on major arterials, or when
directed by the Highway Foreman, the Contractor shall use a paver
equipped with automatic grade or slope controlled screed. The controls
shall automatically adjust the screed to increase or decrease the mat
thickness to compensate for irregularities in the preceding course. The
Contractor shall operate the paver producing straight passes when
possible and a visually uniform wear surface in compliance with the most
current MDOT specifications.
C. Pavers shall be at the project site sufficiently before the start of paving
operations to be inspected and approved. Any paver found worn or
defective either before or during its use shall be replaced or repaired to
the satisfaction of the Highway Foreman or Town Manager.
ROLLERS:
The rollers used on Town projects shall be in full compliance with the most
current MDOT Standard Specification. The following minimum requirements shall
be complied with;
A. One ten ton vibratory steel wheel roller shall be utilized for break down
rolling. A second ten ton vibratory steel wheel roller shall be utilized for
finish rolling.
B. At least one roller on any project shall be a pneumatic-type.
C. When paving on sidewalks or similar surfaces, a smaller roller properly
sized for the type of work shall be provided and used.
SPREADING AND FINISHING:
A. The mixture shall be laid upon an approved surface, spread and struck off to
the grade and elevation established. Bituminous pavers shall be used to
distribute the mixture either over the entire width or over such partial width as
may be practicable. During placing operations, pavers shall be operated at a
speed so as to provide as continuous as possible placement of the mixture as
normally produced by the plant, regardless of haul distance.
B. On small areas, or where irregularities or unavoidable obstacles make the use
of mechanical spreading and finishing equipment impracticable, the mixture shall
be spread, raked and luted with hand tools to the required compacted thickness.
Mixture dumped directly from the truck shall be completely re-handled to the work
area to provide a uniform density after compaction.
C. When production of the mixture can be maintained and when practical, pavers
may be used in echelon to place the surface course in adjacent lanes. On roads
opened to two-way traffic, the placement of each course shall be completed over
the full width of the travel way section being paved on each day’s work unless
otherwise approved.
COMPACTION:
A. HMA placed on Town of Greene projects shall immediately be compacted in a
method complying with the requirements listed in the most current MDOT
Standard Specification.
B. Care shall be exercised in rolling not to displace the line and grade of the
edges of the bituminous mixture. Any new pavement that shows obvious
cracking, checking, or other defect shall be removed and replaced as directed by
the Highway Foreman or Town Manager at no cost to the Town of Greene.
C. To prevent adhesion of the mixture to the rollers, the wheel shall be kept
properly moistened with water or water mixed with very small quantities of
detergent or other approved material. Excess liquid or oil will not be permitted.
D. Along forms, curbs, headers, catch basins, walls, and other places not
accessible to the rollers, the mixture shall be thoroughly compacted with
mechanical vibrating compactors. Hand tamping will be permitted only for areas
inaccessible to other compaction equipment. On depressed areas, a trench roller
may be used or cleated compression strips may be used under the roller to
transmit compression to the depressed area.
JOINTS:
A. Joints shall be constructed in a manner complying with the requirements
listed in the most current MDOT Standard Specification. The paver shall
always maintain a uniform head of HMA during the joint construction.
Transverse joints of the wearing course shall be straight and neatly
trimmed. The edge of the layer shall be constructed vertical and rollers or
traffic shall not pass over the unprotected end of freshly laid mixture
unless authorized by the Highway Foreman or Town Manager.
B. Feather joints will not normally be permitted without the permission of the
Highway Foreman or Town Manager.
C. The Contractor shall apply a uniform coating of emulsified asphalt to the
vertical face of all joints immediately before placing the adjacent mat. The
Contractor shall use an approved spray apparatus designed for covering a
narrow surface. Application of this material by a brush may be approved for small
surfaces, or in the event of a malfunction of the spray apparatus, but for a period
of not more than one working day.
REQUIREMENTS FOR MIXING PLANT, TRANSPORTATION, PLACING
AND COMPACTING EQUIPMENT:
A. Contractor’s plant used to produce the HMA to be furnished under this The
Contract shall be certified by the MDOT. By certified, it is meant that the plant
producing the HMA pavement material is acceptable for use on MDOT
bituminous paving projects. The plant shall be capable of heating and drying the
aggregate and producing a uniformly mixed material containing an accurately
measured amount of bitumen.
B. The Contractor’s plant, transportation, paving and compacting equipment shall
be capable of producing and placing a minimum 700 tons of HMA in a normal 8
hour workday. All paving equipment utilized in material production, transportation
or lay down shall comply with MDOT specifications.
MINIMUM QUALITY CONTROL GUIDELINES
All Product supplied will be subject to the following Test Method
Temperature of mix 6 per day at street --Temperature of Mat 4 per day --Density (Surface) 1 per phase per mix ASTM D 2950 or
AASHTO T-166
Density (Base) 1 per phase per mix ASTM D 2950 or
AASHTO T-166
Fines/Effective Binder 1 per phase per mix AASHTO T-312
Gradation 1 per phase per mix AASHTO T-30
Asphalt cement content 1 per phase per mix AASHTO T-164 or
T-308
Voids at NBdB 1 per phase per mix AASHTO T-312
Voids in Mineral
At NBdB 1 per phase per mix AASHTO T-312
Rice Specific Gravity 1 per phase per mix AASHTO T-209
Coarse Aggregate Angularity 1 per phase per mix ASTM D 5821
Flat and Elongated Particles 1 per phase per mix ASTM D-4791
The Contractor will submit all HMA pavement testing and inspection reports conducted by the
Contractor
Town of Greene
220 Main Street~ P.O. Box 510
Greene, ME 04236
Tel. (207) 946-5146 ~ Fax (207) 946-2102
Email: tmgreene@fairpoint.net
July 2, 2015
AWARD NOTICE
The Town of Greene Board of Selectmen hereby award Paving Project
numbers 1,2,3,4 and 2,400 feet of Projects 5 and 6 under the Invitation to
Bid on 2014 Paving Projects to Harry C. Crooker & Sons of Topsham Maine
for the sum of $345,981.50 with additional hand work not to exceed
$15,000. Start Date, weather permitting, will be July 14,2014.
The Town would like to thank you for your bid and will continue to solicit
your bids in the future.
Sincerely,
Charles Noonan
Town Manager