Agreement
Between
Indiana University and Indiana Campus Compact
Indiana Campus Compact (ICC), a consortium of Indiana colleges and universities, is
committed to promoting a renewed vision of colleges and universities as active and
involved members of their communities. ICC member campuses seek to involve
students, faculty, and entire campus communities in service in order to fulfill higher
education’s most noble goals of educating citizens, preparing tomorrow’s leaders and
contributing to the life of America’s communities. ICC supports the integration of
community service into the cultures of its member campuses by facilitating
collaborations, sponsoring programs, advocating policy, and promoting public awareness.
ICC through its Board of Directors, comprised of the Presidents and Chancellors of
member campuses, governs the affairs of and is responsible for formulating and pursuing
the mission and goals of ICC. By its own action, the ICC Board of Directors delegates to
Indiana University Purdue University Indianapolis specific responsibility for certain
aspects of management of personnel and fiscal affairs in accord with the policies and
procedures of Indiana University. Ultimate authority for the governance of ICC remains
with the ICC Board of Directors by virtue of its ability to revoke its delegation of
responsibility for management at any time in accord with the clause on termination set
forth below.
The Trustees of Indiana University on behalf of Indiana University Purdue University
Indianapolis (IU), a body politic created and existing under the laws of the state of
Indiana wish to assist ICC in its endeavors by providing the services specified in this
Agreement on the terms and conditions hereinafter set forth. As specified elsewhere,
ICC may terminate this Agreement at its discretion at any time with 60 days notice.
Duration:
This Agreement is effective immediately and continues for a three-year period through
the end of September 2007. It may be continued with the mutual agreement of IU and the
ICC Board of Directors.
Finances

IU and ICC will each designate a representative to be responsible for all fiscal
matters of this Agreement, and each shall continue in that capacity until such time
as the other party is notified in writing that a change has been made. The ICC
representative is the ICC Executive Director; and the IU representative is Charles
Miller, Associate Director of the IUPUI Office of Accounting Records and Services.
ICC will follow all financial policies and procedures established by IU.

IU shall establish an FIS account for ICC funds and apply such funds to the costs
and expenses charged to ICC. IU performs other appropriate financial and
operational services (including payroll, all required holdings and filings, personnel
record keeping, purchasing, accounting and allied functions) for ICC. IU provides
such services without charge and without liability for any errors or omissions in its
performance. ICC, in turn, agrees to follow IU policies and procedures in these
matters.

ICC will process all grant applications and awards through the appropriate offices at
IU and will follow all related IU policies and procedures.

IU has a federally negotiated indirect cost rate for grants administration. If ICC
grants provide for an indirect rate that is less than IU’s established indirect cost rate,
the difference will not be charged to ICC but rather absorbed by IU as expenses
incurred to administer ICC grants. A portion of the indirect amounts on ICC grants
received by IU will be deposited into the ICC account twice a year as indirect cost
recovery.

IU shall furnish a Monthly Operating Statement or an equivalent substitute for each
account under this Agreement, as soon as practical after the end of the month. An
annual budget will be submitted on May 1, of each year or as requested by IU for
each account established under this Agreement. Salaries for employees will be set
annually in accord with IU policies and procedures. An amount equal to one-twelfth
of the annual budget shall be advanced by ICC and deposited into said account.
This cash advance shall be reviewed annually based on the annual budget turned in
at May 1, or more frequently if necessary so that overdraft on the ICC account does
not occur.

ICC shall be responsible for any disallowances occurring from third party audits on
ICC grants or accounts.

On behalf of the ICC Board of Directors, IU shall have its Internal Auditing
Department inspect and review records maintained by the university in regard to the
accounts established for ICC, consistent with the auditing procedures utilized for all
university accounts. Reports prepared by the Auditing Department will be
presented directly to the Executive Committee of the ICC Board of Directors and to
the IUPUI Chancellor.
Personnel:

IU shall provide personnel to perform the contract services required by ICC. Such
personnel are employees of IU entitled to all benefits provided to employees in their
classification and subject to all IU policies and procedures pertaining to employees.
Hiring, firing and discipline decisions shall be made by IU after consultation with
the ICC Executive Director except when the Executive Director is affected, in
which case decisions will be made by IU after consultation with the Executive
Committee of the ICC Board of Directors. Employment offers for ICC shall state
that employment by university is terminable at will and in no event shall the
employment be extended beyond the time period of this Agreement unless other
employment is available at the time of its termination or unless ICC has established
its own legal capacity for employment or has made arrangement for contractual
services with another legal entity. The Executive Committee of the Board of
Directors provides direction to the Executive Director regarding ICC’s operations.
The Executive Committee of the Board of Directors will annually conduct a
performance appraisal of the Executive Director. A copy of the Executive
Director’s annual performance appraisal will be promptly forwarded to the Director
of the IUPUI Office of Human Resources Administration.
Services:
IU provides for ICC the same support services provided to other IU departments,
pursuant to established policies and procedures of IU. IU will designate a representative
to work with the ICC Executive Director to achieve the purposes of this agreement. This
representative will be named by the IUPUI Chancellor.
Space:
The office of ICC is located on the campus of IUPUI. This space is provided as an inkind donation from IUPUI. If, at a later date, the assigned space is needed for other IU
purposes, IU will provide another suitable location.
Review:
This Agreement shall be evaluated at the end of each fiscal year to ensure that the
arrangement continues to meet the needs of both IU and ICC. If, at any of these
evaluations, it is determined that a more suitable host arrangement should be pursued, IU
and ICC agree to release one another from this Agreement.
Indemnification:
ICC shall hold harmless, defend, and indemnify IU against all claims, actions, liability,
damage, loss and expense by reason of injury or death to any person or persons or
damage to property rising or alleged to have arisen from the acts or omissions of ICC, its
employees, agents, and sub-contractors during the course of this Agreement.
Termination:
This Agreement may be terminated in whole or in part by either party providing the other
a sixty (60) day prior written notice of its intent to terminate. In the event of termination,
ICC shall reimburse IU for all expenditures incurred and accrued to that point, and an
amount required to settle any non-cancelable obligations incurred by ICC. Active grants
or contracts will be transferred to ICC upon termination unless otherwise indicated by the
grantor.
By signing below, the parties agree to the terms set out in the Host Institution Agreement
between Indiana University and Indiana Campus Compact.
President Bobby Fong, Chair Indiana Campus Compact
Date
The Trustees of Indiana University
Date