Leone Yanez
Part One
Goal/objectives:
Overarching Goal: After completing the e-learning course through Blackboard
University employees will be able to fill out the proper paper needed to submit to
Records Management for storage of state documents.
Objectives:
1. Submit a Records Inventory Worksheet- Given a blank Records Inventory
Worksheet (CN), UTB-TSC personnel will fill out fields 1 thru 21 (B) with 100%
accuracy, and Without leaving any fields blank (CR).
2. Submit a Records Retention Schedule-Given a blank Records Retention
Schedule (CN) UTB-TSC personnel will input fields 1 thru 11 (B) ) with 100%
accuracy, and Without leaving any fields blank (CR).
3. Submit a Requests for Authority to Dispose of State Records- Given a blank
Requests for Authority to Dispose of State Records (CN) UTB-TSC personnel
will input fields 1 thru 11 (B) with 100% accuracy, and Without leaving any fields
blank (CR).
4. Submit a Records Disposition Log- Given a blank Records Disposition Log (CN)
UTB-TSC personnel will input fields 1 thru 8 (B) with 100% accuracy, and without
leaving any fields blank (CR).
5. Submit A Work Order- Given a blank Work Order (CN) UTB-TSC personnel will
input fields 1 thru 6 (B) with 100% accuracy, and without leaving any fields blank
(CR)..
Plan of action:
Through the use of Blackboard the learner will have access to Blackboard, the learner
will enter his or her ID and a password as required when entering Blackboard. Each
section will have a step by step of instruction for the learner to follow through the
course and a ten minute video too watch for each form required to submit to Records
Management. The step by step instructions will be given as a PDF file where the learner
can download or save to his or her desktop as the learner goes through each section.
The video will be recorded by using Camtasia, first the files to be recorded will first be
created by using Microsoft Powerpoint. The slides will then be converted to PNG file
then uploaded to Camtasia where the video will be recorded. The type of instructional
strategies I plan to take is an approach of having the learner engage through the use
of step by step instructions and videos for the purpose of having the learner retain the
newly required information and the newly acquired skills by Summarizing Strategies.
The purpose is to retain the newly acquired skills and moving skills learned into longterm memory. There are three the democratic, the cybernetic and perspective, the most
suited for this type training would fall under the Prescriptive the learner will receive
the information, the skills and master those skill for the purpose of submitting forms to
Records Management. The only thing so far that I can see as weakness is Blackboard
the learning environment, getting used to a new concept of learning the in and outs of
Blackboard might be a little bit difficult. Employees might night have the time allocated
to finish the course with so much going on in their office that is another possible
weakness.
Deliverables:
The course will be developed by using Blackboard through UTB main Server, University
employees and staff members will have full access to the course 24 hours a day 7 days
a week. Each course will cover the basics on Records Management forms and will
allow employees and staff members to get more familiarized with Records Management
Procedures and the laws that govern state records.
On the left hand side of Blackboard there will be five buttons where employees can
navigate through the course. Each section will cover a certain area of the training from
step by step instructions,a video and an assessment at the end of each course taken.
At end the of the course there will be a Q&A for any questions for employees and staff
members to submit.
The First navigation button will introduce learners to Records Management. This
section will also cover the Course Overview , the instructor information , Course
Description, material required , Grading Scale, and Assignment Weights.
The Second navigation button will have the Course Announcements.
The Third navigation button will cover the Records of Inventory Worksheet, Records
Retention Schedule, Request for Authority to Dispose of State Records, Records
Disposition Log, and the Work Order. Each of the mentioned will have a folder of its own
with step by step set of instructions, a link to a short video. Also included in each of the
folders will have set of instructions explaining the assessment and the grade they must
achieve for a passing grade at the end course section and a link to an assessment.
The Fourth navigation button will a Q&A for learners to ask and answers question other
learners might have throughout the course.
The Fifth navigation button will have the learners grades as the learner take the
assessment for each of the topics covered. The learners will automatically be able to
view their grades.
Timeline:
January 14 thru February 4
Part 1 Design Plan, review project for each lesson for approval
February 5 thru February 11
Week Three Gather all the material for video and quizzes, also waiting for access to
Blackboard to get familiarized with Blackboard
February 12 thru February 18
Week Four will be spending time on creating videos, creating quizzes, and other
revisions as needed also will be preparing Course Overview , the instructor information ,
Course Description material required , Grading Scale, and Assignment Weights.
February 19 through February 25
Week Five Will be spending on finalizing the final product with Field Supervisor, create
rubric for lessons
February 26 through March 4
Create Blackboard buttons and other information needed
March 5 through March 11
Week Seven First Edit
March 12 through March 18
Week Eight review with Field Supervisor
March 19 through March 25
Week Nine Second edit
March 26 through April 1
Week Ten review with Field Supervisor
April 2 through April 8
Week Eleven Third edits
April 9 through April 15
Week Twelve Submit draft to professor
April 16 through April 22
Week Thirteen Final Edit
Contact information of field supervisor:
Mr. Bill Dodd is the Director for Purchasing Office and he is also the Records
Management Officer (RMO) for The University of Texas at Brownsville (UTB). As
the RMO for the Records Retention program his responsibilities is to oversee any
development to the Records Management program and any changes to the Records
Retention schedule at UTB. Any types of changes being done, such as the new training
programs being implemented must go through his approval before it can uploaded
to our serve for UTB before any employee or staff members can take the course. In
the development of a new training site for Records Management Mr. Dodd has the
experience as a project manager to oversee the simplest part such as the wording
and other key points that will make the training site a user friendly. Mr. Dodd was
chosen for his field experience as a project manager and he also oversees the Records
Management Program here at the university it will be his final approval before anything
changes to the program can fully implement. As the RMO for the university Mr. Dodd
will be assisting me in the development of web site from wording to the user interface
to the step by step on the procedures making sure it will be approved by the Vice
President for Business Affairs.
Mr. Bill Dodd Director of Purchasing/Records Retention
80 Fort Brown
Brownsville Texas 78520
956-882-3822
william.dodd@utb.edu