Pre-arrival
Guide
For Exchange and Study Abroad students
Australia
CHINA
india
italy
Malaysia
south africa
monash.edu/study-abroad
Contents
Before leaving home,
1
Pre-departure checklist,
1
Type of Monash student,
2
Health and medicine,
2
Visa application,
2
Extending your stay for a holiday,
2
Customs and quarantine,
2
Electrical equipment,
2
Weather,2
Other useful information,
2
Airport Reception Service,
3
How do I find the driver?,
3
Accommodation,4
Short-term accommodation,
Long-term accommodation,
On-campus accommodation,
IT access,
4
Authcate account activation,
4
Enrolment questionnaire,
5
Checking your timetable,
6
After arriving in Australia,
7
Monash Abroad orientation,
7
Important dates,
Enrolment and timetabling,
Changing units (subjects),
Unit Timetable,
Exam Timetable,
b
4
4
4
7
7
7
7
7
Services on campus,
Academic services,
Internet access,
Monash University International Student
Services (MUISS),
Health, Wellbeing and Development
Monash Connect (HWD),
Clubs and Societies; Sports and Recreation,
Language and Learning Services,
Student equity and access,
Other matters,
8
8
8
8
8
8
8
8
9
Working,9
Overseas Student Health Cover (OSHC),
9
Travel insurance,
9
Telecommunications in Australia,
9
Emergency assistance,
9
Monash University
Clayton Campus Map,
10
Before leaving home
Pre-departure checklist
Make sure you have completed all the following items well before
your departure for Australia.
Booking flights
Ensure you book your return flight after the last date of exams. Exams will not be rescheduled
for early departures
Have medical, optical and dental check ups
Obtain Travel Insurance (in addition to OSHC)
Return your Acceptance Form to Monash Abroad
You must sign and return this to confirm your acceptance of the offer we have made,
together with payment of the fees applicable to you within seven days of receiving your offer.
Obtain a valid student visa
Students from some countries can apply online. Others need to apply to an Australian
diplomatic mission. Processing times vary from one week to three months so be sure
to apply early.
Complete airport pick-up online form to Monash Abroad
The Monash Abroad Office MUST receive your request at least five working days prior to your
arrival or pick-up cannot be guaranteed. Pick-up is from Melbourne Tullamarine Airport only.
Email: monash.abroad@monash.edu
Organise your accommodation
If you requested on-campus accommodation you will receive specific information
via email. If you are living off-campus you will need to book temporary accommodation
for at least the first two weeks after your arrival while you look for a place to live.
If you have been offered on-campus accommodation please bring two passport
sized photos with you when you check-in to the Halls of Residence.
Complete your online Enrolment Questionnaire
(and record your transaction number starting with ‘Q’)
You will first need to activate your Monash University computer network account,
then log in to the Web Enrolment System (WES).
Make copies of all important documents to bring in your hand luggage
letter of offer from Monash Abroad
electronic Confirmation of Enrolment (eCoE) form
Enrolment Questionnaire transaction number (must bring this to orientation)
passport
other formal identification
international drivers licence and/or drivers licence from your home country
academic transcript of results (translated if necessary) if you require further unit approvals
copy of pre-approved Monash units (courses)
travel insurance certificate.
It is important that you have all these documents with you throughout your stay
in Australia. We suggest that you put a second copy of each in your suitcase and
leave a third copy at home with your family.
Monash Abroad has prepared this guide to assist you in your transition to Australia and Monash
University. Please read it carefully and make sure you complete all the steps on the pre-departure
checklist. If you have any questions, please contact us by email.
1
Before leaving home
Type of Monash student
Visa application
Electrical equipment
You will be classified as an exchange
or study abroad student at Monash
University so most of your administrative
needs will be looked after by the team in
Monash Abroad.
Students must enter Australia with a
student visa and not any other visa.
You should apply for a student visa
subclass 575. This is called a ‘non-award’
student visa and is for students studying
full time in courses which do not lead to
an Australian degree.
The electricity supply in Australia is 240
volts and 50 – 60 Mhz and most 110 – 120
volt appliances (hairdryers, mobile phone
chargers etc) cannot be operated safely.
Make sure you check with the
manufacturer whether the appliances you
are planning to bring can be operated
safely. Most modern laptops can operate
on multiple voltages but make sure you
check yours with the manufacturer.
Australia also uses a unique three pin plug
but adaptor plugs are readily available
in Australia.
Make sure you always go to the
Monash Abroad website first
(monash.edu/study-abroad), if you have
any queries. Monash Abroad will also
communicate with you directly about your
study plans.
Other international students at Monash,
most of whom are doing full degrees,
are looked after by other areas of
the University.
While lots of the information for full
degree international students on the
Monash website will be useful for you,
not all is relevant.
In particular the international student
application forms, on-campus
accommodation, orientation and OSHC
(health insurance) information on the
general Monash website do not apply to
exchange or study abroad students and
you will need to refer to the materials on
the Monash Abroad site.
Health and medicine
You are advised to have medical, optical
and dental checkups before you leave
home. Remember, Overseas Student
Health Cover (OSHC) does not include
dental and optical services and such costs
can be quite high. You may like to bring
spare eye glasses or contact lenses with
you. If you have a pre-existing medical
condition or are taking medication,
bring a letter or prescription from your
doctor describing these using the generic
drug name. You will need to declare all
drugs and medicines including prescription
medications, alternative, herbal and
traditional medicines, vitamin and mineral
preparation formulas to Customs when you
enter Australia. It is important that you
keep all medicines in their original
prescription packaging.
Please check the following web site to see
if you can legally bring in your medications:
health.gov.au/internet/main/publishing.
nsf/Content/general-guidance-fortravellers-bringing-medicines-to-andfrom-australia
2
Before you can apply for a visa you
will need a letter of offer from Monash
University and a Certificate of Enrolment
(CoE). If you have not already received
these from Monash Abroad, they will be
emailed to you shortly. The CoE is not
issued until we have received your
Acceptance form and where relevant,
payment for Overseas Student Health
Cover (OSHC) and any other fees.
You should apply for your visa as early as
possible. Students from some countries
can apply for visas online but from other
countries it may take up to 90 days,
particularly if you have to obtain a health
clearance. Please refer to the Department
of Immigration and Citizenship (DIAC)
website at immi.gov.au/students
for detailed information about your visa.
Extending your
stay for a holiday
Students wishing to extend their stay in
Australia once they have completed their
studies will need to apply for a Visitor’s
visa. Visitor visas are usually granted but
you may need to provide a letter confirming
completion of studies.
Further information about tourist visas
can be found on the following website:
immi.gov.au/visitors.
Customs and quarantine
Australia has strict laws about what items
can be brought into the country. This is to
protect Australia’s unique environment
from serious pests and diseases.
All food, plant and animal products must
be presented for inspection upon arrival
into Australia.
A comprehensive list of items that you may
or may not be able to bring into the country
can be found at customs.gov.au/site/
page4224.asp
If you want to connect a laptop to the
Monash student network, you can
do so from all rooms in the Halls of
Residence or on campus after signing in
with your Authcate and password.
Weather
The weather in Melbourne will be very
different depending on whether you are
commencing in the first or second semester.
If you are commencing in the Monash first
semester you will arrive during February
which is the middle of Melbourne’s
summer. Maximum temperatures will range
between 18 and 42 degrees celsius, with
most days being between 22 and 33
degrees, and minimum temperatures
between 15 and 25 degrees. You can
expect lots of sunshine and little rain.
If you are commencing in the Monash
second semester you will arrive during July
which is the middle of winter. Maximum
temperatures will range between 12 and 18
degrees and minimums between 4 and 10
degrees and it is likely to rain about every
second or third day.
Melbourne has a relatively mild climate but
the weather can change rapidly from day to
day, and even during the course of one day.
It does not snow in metropolitan Melbourne.
See the following site for more information
on Melbourne and Australian weather:
bom.gov
Before leaving home
Airport Reception Service
Monash Abroad provides a complimentary
airport transfer service for all study abroad,
exchange and intercampus exchange
students. Pick-up is from Melbourne
airport (Tullamarine) only. To make a
booking you will need to complete the
online booking form by the link provided to
you by your coordinator at least five (5)
working days before your flight. To request
the link to the form, please email monash.
abroad@monash.edu.
Please note that Monash Abroad is
not open on the weekend. Requests
received from Friday 4pm (AEST) to
Monday 10am (AEST) will not be
processed until the following week.
We will acknowledge by email receipt of
your airport pick-up request. Please note
that late airport reception requests may
not be actioned. Please ensure that you
do not complete the online airport pick up
form for full-degree international students,
as this is not the correct form. The correct
form you will fill out is called “Monash
Abroad Airport Pick-up Request”.
Please advise Monash Abroad by email if
you alter your flight arrival details or wish to
cancel this service.
Please note that this service is
complimentary as long as you turn up.
If you fail to show up at the date and
time specified you will be billed for the
cost of the service.
If your flight arrives at another domestic
airport (e.g. Sydney) be sure your stop over
lasts at least 2 hours so you can clear
customs in time to make your connecting
flight to Melbourne.
If your flight is extremely delayed or
canceled before your leave home, please
email your coordinator or Monash Abroad.
This service is complimentary for Monash
Abroad students. If you arrive with a friend
or family member you may have to pay the
driver for that person, if an extra vehicle is
required to transport friends or family the
cost is $100 per vehicle.
Monash Abroad uses the services of Allied
Cars who will provide a chauffeur driven
car for your transport. The driver will carry
a placard with your name or Monash
University written on it. Please identify
yourself to the driver. The driver is only
authorised to take you to the destination
you have provided on the Airport Pickup
Request form. Do not ask for another
destination unless approved by Monash
Abroad as charges will apply.
How do I find the driver?
If you are arriving on an international
flight, clear customs and make your way
to the exit which leads to the arrivals area.
Turn right at the exit. Your driver will be
waiting for you with a Monash signboard.
The driver will be standing under the red
sign which says ‘Meeting Point’. If you
cannot find the driver please call Allied
Cars on 1800 350 850. This is a free call
and you will not need any coins.
If you are arriving from a domestic/
connecting flight, make your way to the
arrivals area in the international terminal and
your driver will be waiting for you with a
Monash signboard under the red Meeting
Point sign. If you cannot find the driver
please call Allied Cars on 1800 350 850. This
is a free call and you will not need any coins.
3
Before leaving home
Accommodation
Short-term accommodation
Students who have decided to find their
own accommodation will need to find
temporary accommodation until they
locate suitable housing. You may expect
to stay for two weeks in temporary
accommodation while you are looking
for a permanent home for the semester.
Remember to book your short-term
accommodation as early as possible
as spaces may be limited.
A good starting point to find shortterm accommodation is the Visit
Victoria backpacker’s website:
visitvictoria.com/Accommodation/
Backpackers-and-hostels
Some areas you may like to consider are
Caulfield, South Yarra, Toorak, Richmond
and Carnegie. These are all close to public
transport and are about 30 minutes from
Monash University Clayton campus.
Long-term accommodation
For further information please refer to the
Monash Residential Services (MRS) website.
Useful links
Monash Accommodation Service
mrs.monash.edu
Details on rental properties
domain.com.au or
realestate.com.au
On-campus accommodation
If you want to apply to live on campus at
the Monash Halls of Residence (MRS) you
should have received instructions to do so
after you received an offer from Monash
Abroad. You will hear directly from MRS
about whether you have been offered a
spot at MRS. For more information about
on-campus accommodation please visit:
mrs.monash.edu
but do not complete the online
application, which is for full degree
international students only.
Please note carefully the terms of the
accommodation agreement which you
will be asked to sign. From the moment
you accept your housing offer you will be
bound to the contract, which may mean
you will need to pay for a semester’s worth
of accommodation even if you withdraw
from the program entirely.
While you will be staying in a single room
at the Halls of Residence, there are many
shared facilities including bathrooms, kitchens
and lounges. All students are responsible for
the cleanliness of these areas.
4
Included in the accommodation fees,
is a computer connection point fee.
This provides you with telephone and high
speed internet access, via the Monash
network, in your room. Each room (except
Caulfield rooms) is equipped with a Voice
over Internet Protocol (VoIP) telephone and
calls within the university are free. Students
who arrive in first semester will be invited to
an orientation program organised for
all new students moving into the halls of
residence. This is separate from the
Monash Abroad and University orientations
and is a great way to meet both Australian
and other international students. Be sure to
bring two passport-sized photos with you
when you check in at the Halls of
Residence.
Linen, such as doona, sheets, towels,
pillows etc. are not provided at the Halls of
Residence. You can pre-purchase linen
through the Monash Residential Services
website: ecommerce.mrs.monash.edu.
au/product.asp
After hours arrival instructions
If you are staying on-campus please refer
to the accommodation offer letter and
relevant documents for details on after
hours arrivals.
IT access
The University provides a range of IT
services to students, including a quota of
internet access which varies according to
the units you are enrolled in. While enrolled
as a student at Monash, you will be
granted a computer account that you may
use to access IT facilities. The account
consists of a username and a password
and is called an AUTHCATE account.
It provides access to electronic services
on the internet such as email, My Monash
portal, the library, and the Web Enrolment
System (WES). Your email account is one
of the main sources of communication
between you and the university and you
are expected to check it regularly and at
least weekly.
Prior to leaving home you will need to gain
access to the University’s online facilities
and complete a pre-enrolment
questionnaire.
Authcate account activation
To set up your Authcate account go to
intranet.monash.edu.au/esolutions/
students/getstarted.html and click on
‘accounts and passwords’ get a computer
account and follow the prompts. You will
need your Monash Student ID to begin and
this is found at the top of your Monash
Abroad Offer Letter. After you have activated
your Authcate account you can complete
some of the administrative requirements of
your enrolment via the Web Enrolment
System (WES).
For problems with passwords and logging
into WES, contact the ITS help desk
http://monash.edu.au/esolutions/contact
Logging into WES
nn Go
to my.monash.edu.au
nn Enter
your authcate username and
password.
nn Click
on the Login button.
What you can do in WES
nn View
or Amend your address
(compulsory)
nn Maintain
your emergency contact details
nn Complete
the Enrolment
Questionnaire (compulsory)
nn View
your Monash results
nn Print/view
your unofficial academic record
Monash Abroad students studying in
Australia must maintain an up-to-date
Australian postal address with the
University at all times otherwise you may
be in breach of visa regulations.
If you do not supply an updated postal
address you will not be able to enter any
other modules in WES (ie. the Enrolment
Questionnaire Module).
You must also enter your emergency
contact details.
Before leaving home
Enrolment Questionnaire
You must complete the Online Enrolment
Questionnaire via WES before you arrive
in Melbourne so that you can use the fast
track enrolment system during your
orientation at Monash. If you do not do
this, your enrolment will be delayed by
having to queue up for access to a
computer terminal on enrolment day.
Students are asked to complete the
Address, Emergency Contact Details and
the Enrolment Questionnaire on WES.
To complete Enrolment
Questionnaire
nn Log
into WES at:
my.monash.edu and enter your Authcate
username, password.
nn From
the main menu, click on the
Enrolment link.
nn Complete
address details and
emergency contact details.
nn Click
on Enrolment Questionnaire link.
Make sure you note your ‘Enrolment
Questionnaire’ transaction number
(it begins with the letter ‘Q’) and bring this
to the first day of the Monash Abroad
orientation when you will need it for
registration into Monash.
Answer the questions on the Enrolment
Questionnaire
nn Childcare
and disability questions
are optional.
nn Click
on the ‘Submit’ button at the
bottom of the form.
there is no ‘Submit’ button, then the
form is closed for update and you will
need to start again.
Transaction number:
nn When
you submit your Enrolment
Questionnaire, you will receive a
transaction number beginning with ‘Q’.
nn Record
your transaction number as you
will need to show this to the Enrolment
staff at Monash.
nn If
error message will be given if any
fields are not correct.
nn An
email will be sent to your Monash
email address with your transaction
number details.
nn An
nn Correct
the form and click on
‘Submit’ again.
Having problems?
nn
Click on the ask.monash tab for help.
nn Changes
can only be made to certain
fields after the form has been submitted.
5
Before leaving home
Checking your timetable
You can access information about
provisional class timetables for the
semester before you arrive by going to
mutts.timetable.monash.edu/MUTTS/
and clicking on the ‘Build a Timetable’ link.
At this site you will be able to draw up a
provisional timetable to see when classes
for your units will be scheduled during the
semester. This will help you to determine
whether or not you may need to change
units because of timetable clashes.
Please note that your final timetable
cannot be confirmed until after you
arrive at Monash University and have
formally enrolled in your units during
the Monash Abroad orientation.
Monash has a separate on-line
timetable system called Allocate+ which
will draw up your final timetable for you.
You will be given instructions at
orientation about how to enter your
timetable preferences into Allocate+.
6
Accessing and using the MUTTS
provisional timetable system*
nn Go
to mutts.timetable.monash.edu/
MUTTS/ type in “guest” as the user
name and click on the “enter” button.
You do not need a password to login in
as a guest.
nn Select
the relevant teaching period
(ie Semester 1, February – June or
Semester 2, July – November).
nn Select
campus location(s).
nn Search,
select and add each of the units
you intend to enrol in. Your approved
subject codes will be listed on your
Monash study plan sent to you with your
Letter of Offer. Units can also be viewed
at: monash.edu/pubs/handbooks
nn Add
each unit to the Timetable box;
ensure that you add all your Monash
units at this stage.
nn Select
the “View Grid Timetable” button.
nn This
will bring up all possible lecture
and tutorial/laboratory times for your
chosen units.
nn Select
your preferred times for lectures,
tutorials and/or laboratory sessions by
clicking the relevant tick boxes.
nn Scroll
down and click on the “Re-build
with selections” button.
nn Note
your timetable for clashes (lecture
clashes should be avoided; tutorial
clashes may be able to be negotiated
with your faculty and/or teaching staff).
*Engineering students are required to use
MUTTS before enrolling.
After arriving in Australia
Monash Abroad orientation Enrolment and timetabling
Monash Abroad runs a separate orientation
every semester for exchange and study
abroad students (see dates below). It is
compulsory and essential because your
enrolment and timetable will be finalised
at these events. You will also have the
opportunity to meet other exchange
and study abroad students, and enjoy a
range of social activities and excursions.
Please note that the Monash Abroad
orientation is separate from the Monash
University orientation, and the orientation
for full degree international students. It
will be held at the Clayton campus for all
students, regardless of the campus you
will be studying at for the semester.
The Monash Abroad orientation program
will be emailed to you about 4 weeks
before it commences and will be put
up on the Monash Abroad website.
Make sure you refer only to this
program and not the Monash
orientation program for full degree
international students.
Semester 2, 2014
important dates
Students to arrive on/before
Monday 14 July
Monash Abroad Orientation
Tuesday 15 – Friday 18 July
Monash University Orientation
Monday 21 – Friday 25 July
Classes
Monday 28 July – Friday 24 October
Mid semester break
Monday 29 September – Friday 3 October
Exam period
Monday 3 November – Friday 28 November
Changing units (subjects)
Unit Timetable
While the units you propose to study at
Monash have been pre-approved by
relevant Monash faculties, your enrolment
in these units needs to be confirmed during
the orientation program. You will meet your
faculty exchange and study abroad
advisers and complete the enrolment
formalities. This will ensure that you are
able to enter your preferences for classes
in the online timetabling system. If you do
not attend orientation you may jeopardise
your enrolment and timetabling.
At Monash, timetables are drawn up by an
on-line system called Allocate+, which can
be accessed from any computer that has
Internet access. Once your enrolment has
been completed you will be able to browse
available time slots for all enrolled activities
and specify your personal preferences for
timeslots that you would like to attend.
If you want to change any of your preapproved units, you should wait until after
the enrolments have been completed
during orientation. You should first seek
approval from your home institution for
any proposed unit changes as it is your
responsibility to ensure that the units you
take at Monash will count towards your
course at your home university.
Your faculty exchange and study abroad
adviser will explain how you make
enrolment changes.
All units and their descriptions including
subject overview, assessment criteria, unit
offering, pre-requisites and prohibitions
can be found at the following web address:
monash.edu/pubs/handbooks
From the handbook website choose
“Undergraduate” or “Postgraduate” and
then go to “Units indexed by Faculty”.
You must ensure that you select units that
are offered in the semester you will be at
Monash. Please note that if pre-requisites
are required to enrol into a unit, you must
obtain the Monash lecturer’s signature or
written approval before the Faculty can
enrol you.
Allocate+ is not a first come/first served
system. Your preferences are collected,
ranked, randomised and sorted.
After completion of the sort, you will be
provided with a clash free timetable.
You will be able to enter your timetable
preferences after you have arrived at
Monash and completed your enrolment
during the Monash Abroad orientation.
You will be given instructions on how to do
this at orientation. You will need to log in
to Allocate + even if you have used the
MUTTS system to check timetable
options before you arrived in Australia
Exam Timetable
The exam timetable runs for 3 weeks
with the week prior to exams dedicated
to SWOT Vac (Study Without Teaching
Vacation). You are required to be available
during the entire exam period and sit your
exam at the scheduled time. No exceptions
will be made. The exam timetable is
released 5 – 6 weeks prior to exams
starting. More information can be viewed
at monash.edu/exams
For students living on-campus
commencement of the contract will be
Saturday 12 July and students are welcome
to arrive on or after that date but not before.
7
After arriving in Australia
Services on campus
Academic services
At Monash most student administration
is carried out at faculty level and there are
exchange and study abroad advisers in
every faculty who will assist you with
enrolment and other academic services
during your stay at Monash. During the
Monash Abroad orientation we will give you
contact details for the exchange and study
abroad advisers and the student services
office in your faculty.
Some services, such as academic
transcripts, student ID cards and public
transport concessions, are provided by
Monash Connect on each campus. You
can find details of these centres, including
their locations, at monash.edu.au/connect
Internet access
All Monash students receive a free internet
quota which you can use from any part of
the high speed Monash network including
computer labs throughout the university
and the wireless network available on most
parts of all campuses. This quota is
provided by your faculty and varies
depending on the course you are doing
but it should be enough for your academic
and reasonable personal needs. Accessing
any part of the Monash website, including
your Monash email account, is free and
does not count towards your quota. If you
exceed your quota you may be able to
purchase additional quota from your
faculty.
Further information can be found at
monash.edu.au/esolutions
Please note that you will not have access
to your faculty internet quota as soon as
you arrive at Monash. This is because
each faculty decides when your quota is
activated and, in some cases, this may
only be a few days before classes
commence.
In the meantime you will have access to all
parts of the Monash website, including
your Monash student email account, but
not to any external websites, including
external email accounts.
To ensure that you can access your emails
during your first few days at Monash,
before your internet quota is activated, you
should divert your personal and home
university emails to your Monash student
email account. You can then log on to the
student ‘My Monash’ portal my.monash.edu
to receive and send your emails.
8
Clubs for study abroad
and exchange students
The Monash Overseas and Exchange
(MOVE) Club is the perfect club to join if
you want to meet other students that are
on exchange/study abroad and Australian
students that went on exchange. Join their
Facebook group and start asking questions
about where to live, and cool places to go in
Australia. The MOVE club hosts activities
such as excursions to Mornington Peninsula
and Bushfoods BBQs.
MUISS is a division of the Monash
University Students Association and
provides a wide range of services and
activities for international students,
including a very comfortable lounge at the
Clayton campus. Exchange and study
abroad students are welcome to use these
services and you can find more details at
monashstudentassociation.com/about.
Monash Connect
Monash Connect is a great place to start
for support and advice to you on
emotional, psychological, health, financial,
accommodation, religious/spiritual and
educational matters in order to enhance
your academic performance and to help
you adjust to university life.
The majority of services are offered to you
free of charge or at reduced student rates.
For more information visit: monash.edu.
au/connect
The University Health Service provides
comprehensive medical services, mostly
on campus and at no cost to the student.
Full details can be found at monash.edu.
au/health-medical
Clubs and Societies;
Sports and Recreation
Building up a network of friends will make
your time at Monash University much more
enjoyable. The environment at Monash is
very friendly and social.
nn Join one of the many clubs and societies on
campus: monashclubs.org/Home
nn If
you are sports-minded you can join
an on-campus sports club: sport.monash.edu. Each Monash
University campus has an extensive
variety of sporting facilities and clubs for
students.
nn Developing
a hobby can also be a good
way to meet new friends. The Monash
Short Course Centre runs a range
of interesting courses from dancing
to photography and from ceramics to
computer courses. There are discount
rates for Monash students. See
shortcourses.monash.edu.au/.
Language and
Learning Services
It is important to seek advice early, if you
are experiencing any difficulty or confusion
in your academic study. On many matters,
you will probably find your classmates –
both international and local – to be the
most helpful. Your lecturers will also be
an important source of help – be sure to
find out early on where their offices are
located and at what times they are
available to see students.
The Centre for the Advancement of
Learning and Teaching (CALT) has five
interactive websites, offering language
and learning support resources for
students at Monash University. All sites
can be accessed via the home site at
monash.edu/lls/llonline.
Student equity and access
Monash University aims to be fair,
equitable, sensitive to difference and
responsive to the needs of the student
population in all its operations. The Social
Justice Unit assists the university to
provide a learning environment conducive
to the success of all students – a place
where students and staff are able to work
and study free from discrimination and
harassment and where cultural differences
are respected. For advice and support go
to monash.edu/social-justice/
Students who have a disability
Monash University is committed to
promoting access and equity for students
who have a disability or long-term medical
condition. The Disability Liaison Unit
provides a range of services to assist
students who have a disability so that
they can participate as independently
as possible in educational and academic
activities. You can find details at
monash.edu.au/equity-diversity/disability
After arriving in Australia
Other matters
Working
What does OSHC cover?
Emergency assistance
Your student visa will allow you to work on
a part time basis for up to twenty hours per
week during the semester and unlimited
hours during semester breaks. The work
visa regulations place no restrictions on
the type or nature of work that the student
engages in. Most students find part time
work in the service and hospitality
industries, however, work that relates
to the students’ area of academic expertise
is also obtainable.
OSHC provides a safety net for
international students, similar to that
provided to Australian residents through
the Medicare system.
You can contact Monash Abroad directly
in an emergency. This service is available
24 hours per day all year round.
Students who obtain electronic student
visas will not have visa stamps in their
passports and do not need a stamp to
work. Both students and employers have
on-line access to the Visa Entitlement
Verification Online (VEVO) system which
contains electronic details of your visa.
For more detail on what OSHC covers
please refer to the OSHC website.
The OSHC policy does not cover:
nn Pre-existing
nn Private
medical conditions.
hospital charges.
nn Services
by dentists, opticians,
physiotherapists, osteopaths,
chiropractors, naturopaths or any
other ancillary services.
nn Any
costs incurred outside Australia,
even during a holiday trip taken during
the course of a student’s stay in Australia.
From outside Australia
+61 3 416 293 492
From inside Australia
0416 293 492
Other useful emergency telephone
numbers which are available 24 hours
per day are:
Police, Ambulance and Fire Brigade 000
Monash University After Hours
Counselling Service (03) 9621 2600
OSHC Allianz (medical, legal
and interpreting) 13 67 42
Poisons Information 13 11 26
More information can be found on the
Department of Immigration and Citizenship
website immi.gov.au/students.
A higher level of cover called OSHC Plus is
available and students can upgrade to this
after they arrive.
Lifeline (telephone counselling) 13 11 14
Overseas Student
Health Cover (OSHC)
Travel insurance
Academic Transcripts
Students must also take out comprehensive
travel insurance in their home country
before leaving home, to cover:
At the end of your semester and once
academic results have been published,
Monash Abroad will order and post your
transcript to your home institution.
Transcripts will only be posted to the
student and not the home institution if they
have applied directly to Monash Abroad as
a study abroad student.
DIAC advises that international students
who do not maintain their OSHC may
have their visas cancelled.
What is OSHC?
OSHC is designed to cover the costs
of basic medical and hospital care for
international students while in Australia.
OSHC is compulsory for international
students (except Belgian, Norwegian
and some Swedish students) and was
introduced to ensure you have adequate
health care cover during your stay in
Australia. Without OSHC, you might have
difficulty paying for medical treatment.
Note: Swedish students must provide
proof of CSN International (the Swedish
National Board of Student Aid) or
Kammarkollegiet (the Swedish Legal,
Financial and Administration Agency).
Who provides my OSHC?
As an exchange or study abroad student,
your OSHC is provided by Allianz Global
Assistance, Monash’s preferred provider
oshcallianzassistance.com.au/about_
oshc.aspx. Do not apply directly to Allianz
for your OSHC as you must apply through
Monash Abroad. Your member card and
policy can be ordered online after you arrive
in Australia.
nn Baggage
and personal effects.
nn Returning
home in a medical or
other emergency.
nn Travel
outside Australia on the way to
and from Australia and at other times
during their stay in Australia.
The OSHC required to obtain your visa
only covers basic hospital and medical
expenses whilst in Australia. It does not
cover you whilst travelling to or from
Australia, if you need to return home
urgently, if you need to change your
airfares or if you lose personal effects and
so on. You must take our travel insurance
(in addition to OSHC) before leaving home
and check thoroughly what your travel
insurance will cover.
Translating and Interpreter Service 13 14 50
For students who are studying for one year,
an academic transcript will only be issued
at the end of the year unless otherwise
requested.
Semester 1 – Results published in mid-July
Semester 2 – Results published in early
December
Transcripts will be sent approximately two
weeks after results are published.
Telecommunications
in Australia
As with many countries around the world,
Australia has many telephone companies
offering many different products. One of
the first things you should do after arriving
in Australia is to call home. You can do this
with a pre-paid international calling card
you bring with you from home, by using a
service like Skype or your mobile (cell)
phone if it works in Australia.
9
Monash University Clayton Campus
Monash University Clayton campus
1
2
3
4
Howleys Road
A
5
52
NE
3
A
9
Normanby Road
NE5
NE2
Gardiner Road
NE
1
NE
4
43
74
8
NE5
201
46
45
47
44
203
NE7
Halls of Residence
CSIRO
CSIRO
Lake
Bayview Avenue
40P
82
level 4
All day ticket
parking
Red Permit
Ground Floor
37
59
72
Green Chemical
Futures
under
construction
63
26
24
25
23
C7
Beddoe Avenue
17
51
20
21
18
16
C8
160
9
C9
Underpass
12
64
54
SW2
62
65
58
Bus Loop
E
C2
Rin
gR
oa
d
C1
1
67
6
So
ut
h
68
Baseball
SE1
5 C10
61
S2
Australian
Synchrotron
SE2
E
SE4
71
Multi-level
car park
SE3
84
57
Oval 1
1
4
6
7
D
220
3a
8
55
162
Monash
Abroad office
Soccer/Hockey
Located on the first floor
above the main bookshop.
Open Monday to Friday, 9am to 5pm.
1
2
13B
13E
3d
4
11
13A
1
11
13D
13F
E2
3e
3c
3b
15
Tennis
courts
Union Road
50
1010
13C
14
C11
Car pool
parking
C3
76
77
63
19
23
22
Union Loop Road
60
32
C
E1
Loading
zone
75
31
27
53
60
Ring Road East
81
36A
33 32
30
Duerdin Street
85b
Blackburn Road
29
85a
Hockey/
Soccer
Oval 3
69
36
35
Woodside Ave
205
Lake
70
28
W2
Hockey
Field
41e
Engineering Road
79P
Jock Marshall Reserve
38
80A
Building
2
42
41
Sports
Contractor
parking
Multi-level
Car Park
56
Monash
Pool
Ring Road West Inner
W1
40
illon
C
80
40
B
Building 3
Building 1
202
42A
N4
N3
Car pool
parking
Martin Street
Pav
Beddoe Avenue
Ring Road West Outer
N1
48
NE8
Pavillion Wa
y
B
D
6
83
All day ticket
parking
S1
Lake
SE5
49
222
Wellington Road
free parking area
SE4
73
Entrance
Wellington Rd
F
PR
INC
ES
Mannix
College
HIG
HW
AY
218
1
2
Building index
Administration Building
3a, 3b, 3c, 3d, 3e, D3
Alexander Theatre E3
Australian Pulp and Paper C2
Bicycle Arrival Station C2
Biochemistry Laboratories D2
Biology 17
Biomedical Imaging Laboratory D6
Botany B5
Campus Centre D3
Central Science D2
Centre for Electron Microscopy C2
Childcare Centre A4
Computer Science D3
Engineering Building
31, 33, 35, 36, 36a,
37, 60, 69 & 72 C3
Facilities and Services B3
Faculty of Education E3
Faculty of Information Technology C3
Faculty of Law E2
Faculty of Medicine E2
First Year Biology D2
First Year Chemistry D2
10
Wellington Rd
3
7
59
80A
16
17
220
42
10
19
81
83
26
31
40
6
63
12
64
22
20
To 195 Wellington Rd
10
Key to car parking (check signs for latest information)
Red
permit
Yellow
permit
Blue
permit
3
Gallery Building E3
55
67
Information Services Building E3
70
Injury Research Centre C3
54
Japanese Study Centre E2
84
John Monash Science School E1
5
Krongold Centre E3
218
Mannix College F3
Mathematics and Information
28
Technology Services C2
15
Medical and Health Science D2
Melbourne Centre
222
for Nanofabrication E6
11
Menzies Building D3
53
Microbiology D2
162
Monash Children’s Centre E1
73
Monash College F2
10
Monash Connect D3
65
Monash House E2
160
Monash Oakleigh Legal Service E1
75, 76 & 77
Monash S.T.R.I.P. D1
74
Monash Science Centre A4
Monash University Business
Park 680, 700, 710 and 738
201,202,203,205
Blackburn Road A6
82
New Horizons B2
80
North 1 Multi-level Car Park B2
Green
permit
Brown
permit
3 hour
ticket
parking
11/2 hour
ticket
parking
Motor
cycles
Accessability
parking
RACV Pick
up points
Residential authorised Carpool
parking
Services
parking
only
parking
4
Parking and Security Office E3
Performing Arts Centre E3
Physics C2
Religious Centre D3
SE4 Multi-level Car Park E4
Senior Chemistry D2
Senior Zoology D2
Short Courses Centre D3
Sir Alexander Stewart Theatre C2
Sir Robert Blackwood Concert Hall D4
Sport and Recreation D4
Teaching Facilities Support Unit E2
University Staff Club D3
Yarrawonga Building E2
Zoology Environmental Laboratories B5
Lecture Theatres
Humanities H1-H10 D3
Campus Centre G149 D3
Central One C3
Education G23, 245 E3
Engineering E1-E5 C3
Engineering E7, G03 C2
Engineering EH1-EH4, E6 C3
Law Moot Court L1 - L5 E2
Map by Design and Publishing
January 2014
5
61
68
27
9
71
23
18
51
72
2
1
14
50
58
42
11
10
63
6
32
72
60
12
F
Security bus route
and stop numbers
6
Medicine M1, M2 and M3 D2
Performing Arts G21, G36 E3
Rotunda R1-R7 E3
Science S13 S14 S15 C2
Science S1-S4 S9-S12 ST1-4 ST7 D2
Science S5-S6 D2
South One E2
Zoology S7-S8 D2
13
68
8
29
25
24
64
21
Libraries
Hargrave-Andrew C2
John Medley D3
Law E2
Matheson E3
30
10
12
4
Halls of Residence
Briggs C4
Central Building B5
Deakin B5
Farrer A5
Howitt A5
Jackomos C5
Normanby House A4
Richardson A4
Roberts B4
South Eastern Flats E5
85b
47
48
45
46
85a
52
43
44
49
Contact the Monash Abroad office
Monash Abroad office
First Floor Campus Centre (above the bookshop)
Building 10, Clayton campus
To see a coordinator please phone ahead
(directly to the coordinator) for an appointment.
Office hours: Monday to Friday, 10am – 4pm
Telephone: +61 3 9905 1551
Fax: +61 3 9905 8334
monash.abroad@monash.edu
Emergency contact
In a real emergency, Monash students who are
currently overseas can contact Monash Abroad
24 hours per day.
Office hours: (+61-3) 9905 1551
Emergency only after hours: (+61) 416 293 492
facebook.com/monashabroad
twitter.com/Monashabroad
Monash University reserves the right to alter information, procedures, fees and
regulations contained in this document. Please check the Monash University
website for updates (www.monash.edu). All information reflects prescriptions,
policy and practice in force at time of publication. Published April 2014.
CRICOS Provider: Monash University 00008C
monash.edu/study-abroad
14P-0361
pinterest.com/monashabroad