CINEASIA 2013
HKCEC, Hall 3G
10-12 December 2013
Basic Shell Scheme Booth Specification
Each 9m² Basic Shell Scheme Booth will be provided with:
Fascia Board
Approx. 370mm height, fascia board with PVC
sticker for company name and booth number in
English and Chinese (if applicable)
Wall Panels
Three sidewalls (white laminated panels) held
by an aluminum modular system. For the case
of corner booths, it will be two sidewalls and
two fascia boards.
Furniture
One Information Counter(1000L x 500D x
750Hmm)
Two Folding Chairs
One Waste Paper Basket
Electrical Items
Two 100W Long arm Spotlights
One Square Pin Socket (220V) Max. 500W for
one electrical appliance only
Flooring
Needle punch carpet
Notes
Please find below booth facilities for different booth areas. Please note that all furniture and electrical items
included in the Shell Scheme Package are not exchangeable.
Booth Area
9m
18m
27 m
36 m
Information Counter
1
2
3
4
Folding Chair
2
4
6
8
Waste Paper Basket
1
3
4
100W Long arm Spotlight
Square Pin Socket (500W)
2
2
4
6
8
1
2
3
4
Item
** Unless requested by the exhibitor, the Organizer shall assume that exhibitors occupying 2 or more adjoining
booths will choose to delete the partition panels in between.
All extra requirements, e.g. special decorations, extra lighting, furniture, AV equipment, etc., not provided above,
should be ordered separately at extra costs as listed on Order Forms 2, 3 & 4.
1
CINEASIA 2013
Form 1
10-12 December 2013
Return to:
AMC (Exhibits) Limited
Attn: Mr Man Wong / Ms Ruby Yip
Tel: (852) 3752 9025 / (852) 3752 9002
Email: man.wong@arconmarketing.com / ruby.yip@arconmarketing.com
Fax: (852) 3585-6003
Address:
Room 1404, Block B, Seaview Estate, 2-8 Watson Road, North Point, Hong Kong
Submission Deadline
8 November 2013
FASCIA LETTERING
FASCIA BOARD (All shell scheme exhibitors must complete this form)
1.
2.
3.
4.
5.
Please indicate below your exact Exhibiting Company Name including spaces and punctuation.
Please use block letters.
Each extra letter (exceeding the maximum letters) is subjected to the Official Stand Contractor’s approval and incurs
additional charges. The letters will be resized subject to the number of extra letters added.
No logo-types or house-styles permitted.
Raw Space Exhibitors are responsible for providing their own fascia name.
If this form is not received before the deadline, the Official Stand Contractor will arrange the fascia lettering according
to the information from the organizer.
COMPANY NAME (CHINESE)
COMPANY NAME (ENGLISH)
For Official Stand Contractor to fill in
READY STAND NO. (Fascia Lettering In ARIAL BOLD CAPITAL)
Authorization from hirer/user
Exhibitor:
Tel: __
Booth No.:
___Fax:_ __
Contact Person:
__Email: ___
Position:
_
__________________________________
Date: __________________
_
Signature with company chops:
2
CINEASIA 2013
Form 2
10-12 December 2013
Return to:
AMC (Exhibits) Limited
Attn: Mr Man Wong / Ms Ruby Yip
Tel: (852) 3752 9025 / (852) 3752 9002
Email: man.wong@arconmarketing.com / ruby.yip@arconmarketing.com
Fax: (852) 3585-6003
Address:
Room 1404, Block B, Seaview Estate, 2-8 Watson Road, North Point, Hong Kong
Submission Deadline
8 November 2013
Additional Furniture and Facilities for Rental
Unit Rate
No. Description of Facilities
1
2
3
4
5
SF3001
SF3003
TC4001
TC4015
TC4016
6 SF3005
7
8
9
10
11
12
13
SF3006
AF5001
AF5002
AF5007
AF5012
AF5016
AF5034
(3 Days Hire)
Information Counter (1000L X 500W X 750Hmm)
Lockable Cupboard (1000L X 500W X 750Hmm)
Square Table
Folding Chair
Leather Armchair
Tall Glass Showcase w/2 x 50W downlight (1000L X 500W X
2500Hmm)
Low Glass Showcase
Slope Shelf (1000L X 300Wmm)
Flat Shelf (1000L X 300Wmm)
Pegboard w/ 20 hooks
Standing Catalogue Holder
Coat Hanger
90L Refrigerator, excluded power socket
Qty
USD
36
60
35
14
33
Total
Amount
USD
220
130
23
23
165
45
44
140
* Other facilities to be quoted separately
30% surcharge for late order received after 8 November, 2013
TOTAL AMOUNT
Note:
Please read the Conditions of Order clearly when you sign this Form.
NO Exchanges and NO Refunds for Standard Facilities.
Application will only be processed with installation layout plan and FULL payment.
This order form is the official invoice for the additional orders.
(Please submit your payment together with this application form.)
Payment Method:
By Cheque (Payable to AMC (Exhibits) Limited)
□
Cheque No.:_____________________________ Bank: ___________________________________
□
Amount(USD):___________________________
By Bank Transfer
Bank Name : The Hong Kong And Shanghai Banking Corporation Limited
Bank A/C No. : 808-250757-001 (HKD) / 808-250757-274 (USD)
Bank Address : 1 Queen's Road, Central, Hong Kong SWIFT Code : HSBCHKHHHKH
Account Name : AMC (EXHIBITS) LTD
(Please fax the bank receipt along with this form for confirmation)
Contact Person
Exhibitor’s Information
Name:
Company:
Tel:
Booth No:
Fax:
Date:
Email:
Signature w/ company chop:
3
CINEASIA 2013
FORM 3A
10-12 December 2013
Return to:
AMC (Exhibits) Limited
Attn: Mr Man Wong / Ms Ruby Yip
Tel: (852) 3752 9025 / (852) 3752 9002
Email: man.wong@arconmarketing.com / ruby.yip@arconmarketing.com
Fax: (852) 3585-6003
Address:
Room 1404, Block B, Seaview Estate, 2-8 Watson Road, North Point, Hong Kong
Submission Deadline
8 November 2013
Additional Electricity Supply / Lighting for Rental
(For Stand Exhibitors Only)
Unit Rate
No. Description of Facilities
1
2
3
4
5
6
7
8
9
10
11
EL7001
EL7002
EL7004
EL7007
EL7010
EL7011
EL7013
EL7017
F05121
EL7005
EL7006
Spotlight (100W)
Longarm Spotlight (100W)
Fluorescent Tube (40W)
Halogen Downlight (50W)
150W Arm-Halogen Floodlight
200W Gilbert Lamp
HQI (150W) (White light)
300W Floodlight
Halogen Tracklight (50W) (w/ 1mL track)
13Amp S/P socket for single machine use only (max. 500W)
13Amp S/P socket for single machine use only (max. 1000W)
(3 Days Hire)
Qty
USD
40
42
42
42
51
68
68
100
42
79
158
Total
Amount
USD
* Other facilities to be quoted separately.
30% surcharge for late order received after 8 November, 2013
TOTAL AMOUNT
Note:
Please read the Conditions of Order clearly when you sign this Form.
NO Exchanges and NO Refunds for Standard Facilities.
Application will only be processed with installation layout plan and FULL payment.
This order form is the official invoice for the additional orders.
NO multi plugs or extension cords are allowed to be used.
Electricity supply will be terminated after the closing hours of the exhibition.
(Please submit your payment together with this application form.)
Payment Method:
By Cheque (Payable to AMC (Exhibits) Limited)
□
Cheque No.:_______________________________ Bank: _________________________________
Amount(USD):_____________________________
By Bank Transfer
□
Bank Name : The Hong Kong And Shanghai Banking Corporation Limited
Bank A/C No. : 808-250757-001 (HKD) / 808-250757-274 (USD)
Bank Address : 1 Queen's Road, Central, Hong Kong SWIFT Code : HSBCHKHHHKH
Account Name : AMC (EXHIBITS) LTD
(Please fax the bank receipt along with this form for confirmation)
Contact Person
Exhibitor’s Information
Name:
Company:
Tel:
Booth No:
Fax:
Date:
Email:
Signature w/ company chop:
4
CINEASIA 2013
FORM 3B
10-12 December 2013
Return to:
AMC (Exhibits) Limited
Attn: Mr Man Wong / Ms Ruby Yip
Tel: (852) 3752 9025 / (852) 3752 9002
Email: man.wong@arconmarketing.com / ruby.yip@arconmarketing.com
Fax: (852) 3585-6003
Address:
Room 1404, Block B, Seaview Estate, 2-8 Watson Road, North Point, Hong Kong
Submission Deadline
8 November 2013
Additional Electricity Supply / Lighting for Rental
(For Raw Space Exhibitors Only)
Unit Rate
No. Description of Facilities
1
2
3
4
5
6
7
8
9
(3 Days Hire)
30 Amp single phase power supply main (for machine only)
30 Amp three phase power supply main (for machine only)
60 Amp, three phase power supply main (for machine only)
Lighting Connection Charge (up to 100W)
Lighting Connection Charge (up to 200W)
Lighting Connection Charge (up to 300W)
30 Amp single phase power supply main (For lighting only)
30 Amp three phase power supply main (For lighting only)
60 Amp three phase power supply main (For lighting only)
Qty
USD
195
472
1018
35
100
121
1565
3486
7172
Total
Amount
USD
* Other facilities to be quoted separately.
30% surcharge for late order received after 8 November, 2013
TOTAL AMOUNT
Note:
Please read the Conditions of Order clearly when you sign this Form.
NO Exchanges and NO Refunds for Standard Facilities.
Application will only be processed with installation layout plan and FULL payment.
This order form is the official invoice for the additional orders.
NO multi plugs or extension cords are allowed to be used.
Electricity supply will be terminated after the closing hours of the exhibition.
(Please submit your payment together with this application form.)
Payment Method:
By Cheque (Payable to AMC (Exhibits) Limited)
□
Cheque No.:_______________________________ Bank: _________________________________
Amount(USD):_____________________________
□
By Bank Transfer
Bank Name : The Hong Kong And Shanghai Banking Corporation Limited
Bank A/C No. : 808-250757-001 (HKD) / 808-250757-274 (USD)
Bank Address : 1 Queen's Road, Central, Hong Kong SWIFT Code : HSBCHKHHHKH
Account Name : AMC (EXHIBITS) LTD
(Please fax the bank receipt along with this form for confirmation)
Contact Person
Name:
Tel:
Fax:
Exhibitor’s Information
Company:
Booth No:
Date:
Email:
Signature w/ company chop:
5
CINEASIA 2013
FORM 4
10-12 December 2013
Return to:
AMC (Exhibits) Limited
Attn: Mr Man Wong / Ms Ruby Yip
Tel: (852) 3752 9025 / (852) 3752 9002
Email: man.wong@arconmarketing.com / ruby.yip@arconmarketing.com
Fax: (852) 3585-6003
Address:
Room 1404, Block B, Seaview Estate, 2-8 Watson Road, North Point, Hong Kong
Submission Deadline
8 November 2013
Telecommunication, Internet Connection & Water supply for rental
Unit Rate
Qty
No. Description of Facilities
(3 Days Hire)
USD
Telephone, Fax & Internet service
1 Telephone Set (For local call only)
2 Telephone Set (For local and IDD call) *(HKD2,500 deposit)
Fax Machine w/ Transmission Line
3
(For local and IDD call, including socket)*(HKD2,500 deposit)
4 Fax Transmission Line (For local and IDD call)*(HKD2,500 deposit)
Broadband Internet Service (1.5M bps, does not support Mac
5 Computer)
(* HKD4,000 deposit)
Compressed Air, Water Supplies & Drainage Items
20mm Compressed Air Main Supply Line (Excluding connection service to
6
machine/ equipment
Compressed Air Tee-off from Main Supply Line (Excluding connection
7
service to machine/ equipment
8 Connection Service Charges for Compressed Air Supply
9 Water In/Out including built-in sink
10 Water In/Out for sink/equipment
11 Connection Service Charges for Water Supply
Total
Amount
USD
137
168
368
168
368
610
168
168
625
525
168
* Other facilities to be quoted separately.
30% surcharge for late order received after 8 November, 2013
TOTAL AMOUNT
Note:
Please read the Conditions of Order clearly when you sign this Form.
Application will only be processed with installation layout plan and FULL payment.
This order form is the official invoice for the additional orders.
(Please submit your payment along with this application form.)
Payment Method:
By Cheque (Payable to AMC (Exhibits) Limited)
□
Cheque No.:_______________________________ Bank: _________________________________
Amount(USD):_____________________________
□
By Bank Transfer
Bank Name : The Hong Kong And Shanghai Banking Corporation Limited
Bank A/C No. : 808-250757-001 (HKD) / 808-250757-274 (USD)
Bank Address : 1 Queen's Road, Central, Hong Kong SWIFT Code : HSBCHKHHHKH
Account Name : AMC (EXHIBITS) LTD
(Please fax the bank receipt along with this form for confirmation)
Exhibitor’s Information
Contact Person
Name:
Company:
Tel:
Booth No:
Fax:
Date:
Email:
Signature w/ company chop:
6
CINEASIA 2013
Form 5
10-12 December 2013
Return to:
AMC (Exhibits) Limited
Attn: Mr Man Wong / Ms Ruby Yip
Tel: (852) 3752 9025 / (852) 3752 9002
Email: man.wong@arconmarketing.com / ruby.yip@arconmarketing.com
Fax: (852) 3585-6003
Address:
Room 1404, Block B, Seaview Estate, 2-8 Watson Road, North Point, Hong Kong
Submission Deadline
8 November 2013
Location Plan
Top View
Back panel
2
3
1
3
1
2
Left panel
2
3
1
3m
Right panel
2.5m
Key:
Fascia
Flat
Shel
f
Slope
Shelf
Square
Pin
Socket
Lockable
Cabinet
Tall Glass
Showcase
100W
Spotlig
ht
100W
Longarm
Spotlight
150W
Flood
Light
Front View
left panel
1
2
back panel
3
1
2
right panel
3
___1m___ ___1m___ ___1m___
1
2
3
2.5m
1.
Pease sketch on the grid plan above the desired layout of your Shell Scheme booth indicating all the standard and/or
additional items.
2.
Exhibitors will be subject to an additional charge for relocation of any item on-site.
3.
Exhibitors are requested to mark on the plan above the position of their electrical requirements. We will install at our
discretion if we do not receive any instructions before move-in. Requests for re-positioning of each item will be
subject to a USD 20 extra charge for each relocation.
4.
Official Contractor will build the stand according to the shell scheme proposed layout plan if no return form is
received on or before 29 November 2013.
Authorization from hirer/user
Exhibitor:
Tel:
_
___ Fax: ___ _
Contact Person:
Signature with company chop:
Email: ___
Booth No.:
_
Position:
Date: __
CINEASIA 2013
Form 6
10-12 December 2013
Return to:
AMC (Exhibits) Limited
Attn: Mr Man Wong / Ms Ruby Yip
Tel: (852) 3752 9025 / (852) 3752 9002
Email: man.wong@arconmarketing.com / ruby.yip@arconmarketing.com
Fax: (852) 3585-6003
Address:
Room 1404, Block B, Seaview Estate, 2-8 Watson Road, North Point, Hong Kong
Submission Deadline
8 November 2013
Raw Space Exhibitor (This form is only applicable to raw space exhibitors)
6.1 Outside Stand Contractor:
Raw space exhibitor should clearly state the information of the appointed contractor
Contractor: __________________________
Booth No.: _______________________________
Address: __________________________________________________________________________
Office Phone No.: ______________________
Contact Person: __________________________
Fax No.: ________________________
Contact No: _______________________
6.2 Deposit:
1.
Raw space exhibitor shall pay a Contractor Deposit of USD 1,000 on the booth area by Cheque or by
Bank Transfer to AMC (Exhibits) Limited. All decoration materials must be placed within your booth
area to keep the gateway clear. The raw space exhibitor is responsible for any waste generated from
his/her booth construction and the waste should be disposed of properly by the raw space exhibitor. Any
costs raised from the aforementioned will be deducted from the deposit.
2.
For each 9m² of booth space, 4 worker passes will be issued to the raw space exhibitor. The raw space
exhibitor can collect the worker pass from AMC (Exhibits) Limited, only if the payment of Contractor
Deposit is fully settled.
No. of Contractor’s Badges Required:
No. of Vehicle Passes Required for Contractor: (Move in)
(Move out)
__________
Important Notes:
1.
This form must be returned before 8 November 2013.
All special design drawings (Booth height, types of materials used, front view, elevation, plan view & perspective
view) MUST be submitted by email to man.wong@arconmarketing.com / ruby.yip@arconmarketing.com for
approval no later than 4 weeks before show.
2.
Carpeting & overhead structures are not allowed in the gangway. 0.5m set back from the dividing walls of
neighboring booths is required for booths higher than 2.5m.
3.
The maximum height for the booth design is 5m.
4.
No part of any structure may extend beyond the boundaries and airspace of the site allocated.
5.
The application of paint, adhesive or any other coating carried out inside the exhibition hall or directly
to the building’s columns/pillars and floors is not permitted.
Authorization from hirer/user
Exhibitor:
Tel:
___
Booth No.: ________________________
_
Fax: ____
Contact Person:
Email: ____
_
Date: ____________________
Position:
Signature with company chops:
8
CINEASIA 2013
HKCEC, Hall 3G
10-12 December 2013
TERMS & CONDITIONS FOR ADDITIONAL ORDERS FROM AMC (Exhibits) Ltd’s
- All items are on a rental basis only.
- Rental rates are for the duration of the exhibition.
- Facilities and services not indicated on the forms are subject to quotation on individual job basis.
- Orders for additional services and equipment rental should be submitted to the Official Contractor before 8
November 2013, otherwise a 30% surcharge will be imposed on the basic rates to late orders received after 8
November 2013 or a 50% surcharge will be imposed for any on-site orders accepted respectively.
- Cancellation of any orders must be submitted in writing. Cancellation after the deadline is subject to 30%
cancellation charge. No cancellation will be accepted on/after 23 November 2013.
- All orders must be submitted with full payment including any late order surcharges. Orders without full payment will
not be accepted.
- Provisions of any services/equipment by the Official Contractor are subject to the availability of the required services/
equipment at the time of ordering. Orders will be accepted on a “first come first served” basis. However, the Official
Contractor reserves the right not to accept any orders received and in such cases, the exhibitors will be notified and
the payment will be returned or refunded.
- Complaints regarding stand construction or rental items supplied by the Official Contractor must be lodged the day
before the exhibition opens at the Official Contractor site office. Otherwise, all items will be deemed to have been
received in good order.
- Hirer shall be liable for any loss or damage to the equipment arising from the hirer’s negligence, unintentional act,
unauthorized maintenance or other cause within the reasonable control of hirer, its representative, employees, agents
or invitees. In the event of any loss or damage to the equipment for which hirer is liable, the hirer shall reimburse the
Official Contractor for all costs of repair or replacement.
- All induced bank charges (both local and overseas) by any transaction, exchange rate, bank handling fee, etc., should
be borne by the exhibitor. The Official Contractor reserves the right to claim the loss from the Exhibitor in the event of
occurrence.
9
CINEASIA 2013
HKCEC, Hall 3G
10-12 December 2013
ABIDE BY THE ORGANIZER’S REQUIREMENTS
- The Organizer reserves the right to alter or remove without notice and at the Exhibitor's expense any stand which
differs from the approved specification or any stand that does not conform to the Organizer’s required standard rules
and regulations. The Exhibitor shall have no claim against the Organizer or its agents for any extra cost of replacing
its stand to conform to the Organizer’s required standard rules and regulations or for any other losses or damages
relating thereto.
- Work of any kind carried out at the Exhibition Venue must conform to the current local laws and regulations in force in
Hong Kong and those specified by the Organizer and the Hong Kong Exhibition and Convention Center. This applies
to the Exhibitor, its agents, contractors and subcontractors.
- The Organizer reserves the right to stop any work which contravenes with any of these laws and regulations and the
Exhibitor shall have no claim against the Organizer or its agents for any losses or damages relating thereto.
CLEANING & GARBAGE DISPOSAL
- All disposal of stand-construction waste materials during the move-in and move-out periods is the responsibility of the
individual stand contractors concerned. Disposal of contractor’s waste materials by the Organizer will result in the
contractor’s deposit being forfeited.
- In the case of a Shell Scheme booth, shelving and stand fittings brought in by the exhibitor must not be left behind at
the close of the show. It is the exhibitor’s responsibility to dismantle all stand fixtures built or brought in by themselves
and remove all waste materials from the venue at the end of the show. Failure to comply will result in charges for the
labor and trucking required to dispose of the materials.
- As such, the official contractor, AMC (Exhibits) Ltd, will have the discretion to request for a damage/refuse deposit
from the exhibitor. This deposit will be refundable within a month after the event on condition that nothing is damaged
or no bulky items were left behind to dispose of.
COLUMNS
- To access the fire hose reel and service switching equipments, a clear space of at least 0.75 meters must be
maintained around columns containing Utility Service Provision at all times.
DANGEROUS MATERIALS
- All substances (in any form of state) regarded as dangerous, toxic, explosive, hazardous or objectionable in nature
are forbidden to be brought into the venue.
DISPOSAL OF CRATES, STAND FITTINGS AND MATERIALS
- The removal and disposal of crates and stand fittings or materials are not covered by the rental agreement and are
subject to an additional charge based on the charges imposed by the Exhibition Venue or such other sum as the
Organizer may reasonably determine.
DILAPIDATION CHARGES
- Please remember that you are responsible for making good on any damage caused to the fabric of the exhibition
buildings by you, your agents or contractors. In your own interests you should satisfy yourselves as to the condition of
your site before commencing the building (raw space only) or dressing (shell scheme booth) of your booth and again
after its clearance. The Organizers will pass to the exhibitor any charges for damage to the exhibition halls caused by
exhibitors, their staff or their contractors.
DROP WIRES
- Drop wires may be used for the rigging of high level graphics, etc. but not for the stabilizing of booths, which must be
self-supporting. Please contact the Official Contractor, AMC (Exhibits) Ltd – Mr. Man Wong / Ms. Ruby Yip in the first
instance.
10
CINEASIA 2013
HKCEC, Hall 3G
10-12 December 2013
ELECTRIC
- A fully qualified electrician must carry out all electrical installations. Contractors must be licensed by the Electrical and
Mechanical Service Department (EMSD) and are required to hand in a WR1 Form and the electricity license. Please
contact the Official Contractor, AMC (Exhibits) Ltd – Ms. Man Wong / Ms. Ruby Yip for a copy of the WR1 Form.
- Any alterations or usages of electrical fittings are subject to final approval from the Official Contractor appointed by the
Organizer.
- Connectors or joints and wiring from the power point to their exhibits/machinery are to be provided by exhibitors.
- Hirer must order enough electricity supply. If the actual power consumption of any Exhibitor exceeds the applied limit
and affects the operation of other exhibitors or the power supply system of the venue, the Official Contractor will stop
power supply to their stand immediately and the Exhibitor will be liable for the damage caused.
- Installation of electrical equipment, including lighting fixtures, must adhere to Hong Kong Electricity Ordinances
stringently. Exhibitors are advised not to use electrical fittings that may contain sub-standard circuits in their booths.
- In case of light box displays brought in by Exhibitors, each fluorescent lamp used will be treated as a single general
lighting and charged as an additional order. Please refer to Order Form 3A or Order Form 3B for electrical orders.
- Main switches and distribution boards may be required to install within the booth area at Official Contractor’s
discretion.
- One socket or power supply is for use with one electrical appliance/machine only.
- Utility supply points located within any aisle may not be used for providing services.
- Use of multi-plugs or extension cords is not allowed in the exhibition halls. The Organizer reserves the rights to
disconnect the electrical supply to any installations which are dangerous or likely to cause annoyance.
- To order your electrical requirements, please fill in Order Form 3B (for raw space only) or Order Form 3A (for Shell
Scheme only). If you have any questions, please contact the Official Contractor, AMC (Exhibits) Ltd.
EXIT NOTICES
- If exit notices are obstructed by booths, decorations or exhibits, additional notices shall be provided as required by the
HKCEC. The provision and fixing of these additional notices will be carried out by the Organizer at the expense of the
exhibitor.
- Visible panel displays and recessed fittings should be set for all doors.
- Exhibitors must ensure that no obstacles, including fixtures such as steps, are built and block the way to the
emergency exit. The emergency exit should be ensured to keep clear in case of opening.
- A landing should be shown in case of the appearance at the top and/or foot of the stairs. The depth of the landing
shall not be less than the width of the flight of stairs.
FIRE REGULATIONS
- Fire prevention equipment such as fire alarms, fire shutters, extinguishers, fire hydrants, sprinkler systems, valves and
emergency telephones should be tidy and easy to access.
- At anytime, exhibitors should allow and make sure of the accessibility of all fire hose reels and fire alarms as given in
the floor plans. It is the responsibility of all exhibitors to make sure that the fire fighting and/or safety equipment are
not hindered, hid, removed or interfered with.
- Exhibitors should make sure that both the ways in and out of the emergency exits are clear and fire prevention
measures are taken conforming to the regulations.
- Exhibitors and their contractors should make sure that they have adopted proper fire extinguishers applying for
different occasions respectively.
- No inflammable materials or equipment (e.g. the inflammable glue for electrical welding equipment) can be used in the
exhibition hall when all the carpet has been laid down the corridor in the halls.
11
CINEASIA 2013
HKCEC, Hall 3G
10-12 December 2013
FIRE REGULATIONS
- Fire extinguishers should be displayed and covered by the direct sprinkler coverage from a temporal overhead
structure during the assembly and dismantle period of the entire event.
- Exhibitors and/or their contractors have the obligation to make sure that at least ONE portable fire extinguisher is
shown in each deck of a multi-story exhibition booth. Parties who fail to abide by the above measure may have to take
up all of the losses, damages, claims and charges suggested from the venue and fire department.
HEIGHT RESTRICTIONS
- The height restriction for all Raw Space stands is 5m unless prior approval is obtained from the Organizer.
- For booths located within a ± 0.5m area under the smoke curtain, the maximum allowable height is 2.5m.
- Any exhibitor wishing to build above 2.5 meters should contact the Official Contractor, AMC (Exhibits) Ltd, Mr. Man
Wong +852 3752 9025 / Ms Ruby Yip +852 3752 9002 to confirm feasibility.
LASER PRODUCTS
- Any person demonstrating or using laser products shall:
i.
Observe the Relevant Legislation and Regulations
ii.
Submit not later than one month before the first day of the License Period for full approval
iii.
Provide suitable fire protection equipment and warning notices as required by the HKCEC.
LIGHTING
- General hall lighting is provided but it is strongly recommended that you also have specific lighting in your booth to
highlight your exhibits. All lighting installations must be carried out by the Official Contractor, AMC, and comply with
current regulations. AMC can also give you advice on your lighting requirements.
MATERIALS
- Exhibitors and contractors shall observe and comply with all the applicable fire codes issued from time to time by the
relevant authorities concerned. All drapes, curtains, coverings, skirts, carpet or any materials used in the construction
and decoration of exhibition booths or set-ups shall be flame retardant and be subject to inspection by the authorized
HKCEC personnel.
- Use of Mortar: Persons proposing to erect brick, stone or block walls etc. shall lay heavy-duty building paper or
similar material on the floor under the walls etc. to protect the floor surface from mortar damage. The HKCEC will
repair any damage caused to the floor by the erection or dismantling of this work at the expense of the exhibitor.
OCCUPATIONAL SAFETY AND HEALTH ORDIANCE
- Exhibitors and/or their contractors must comply with Occupational Safety and Health Ordinance in constructing and
dismantling their stands.
- Make sure the workplace is safe and healthy.
- Provide and maintain safe working equipment and procedures.
- Appoint authorized person for on-site supervision of installation/dismantling works.
- Adhere to the occupational health and safety measure as required by the venue operator.
OVERHEAD STRUCTURE
- No part of any overhead structure may extend beyond the boundaries of the site allocated. This includes overhead
structure, exhibitor’s name or logo, free standing signs or advertising as well as lighting fixtures, including spotlights.
12
CINEASIA 2013
HKCEC, Hall 3G
10-12 December 2013
OVER-TIME PENALTY CLAIMED BY HKCEC
- Exhibitors and/or their appointed contractors shall follow the move-in/move-out schedule. If the exhibitors or their
appointed contractors work after the official time, they should seek approval from the Organizer and the Official
Contractor before 1800 during the move-in/move-out period to obtain the charging rate and shall pay to the Official
Contractor, AMC (Exhibits) Ltd, the over-time penalty claimed by HKCEC.
POWER SUPPLY
For Raw space Exhibitors
- Power will not be switched on to booths during build-up until it is considered absolutely safe to do so.
- Power to booths is switched off 60 minutes after the show closes each day, and it should be noted that breakdown will
not commence until the power supply has been disconnected.
- If you require 24 hr electricity during show opening hours, please ensure you order 24 hrs power from the Official
Contractor.
- If you anticipate requiring a power supply during build-up/breakdown for the checking and downloading of equipment
or the use of hand tools etc., you should apply in advance from the Official Contractor for a temporary supply to be
installed.
- Use of multi-plugs or extension cords is not allowed in the exhibition halls. The Organizer reserves the right to
disconnect the electrical supply to any installations which are dangerous or likely to cause annoyance.
- All power supply is provided in a shared distribution box. Any exhibitor requiring an isolated distribution box must
request from the Official Contractor before show opening and an additional cost will be charged to the exhibitor.
For Shell Scheme Booth Exhibitors,
- Each Shell Scheme booth is provided with a 13Amp with a max. 500W electrical socket (not 24 hrs) as part of their
package.
- If you need 24hr electrical supply, you have to order from the Official Contractor and there will be additional charge.
- Use of multi-plugs or extension cords is not allowed in the exhibition halls. The Organizer reserves the right to
disconnect the electrical supply to any installations which are dangerous or likely to cause annoyance.
REFLECTIVE VEST
- Any personnel requiring admission to Hall 3G for any reasons in connection with the building-up or breaking-down of
the exhibition booths or for any activities will require wearing reflective vest.
SAFETY REPORT
- All stands or temporary structures exceeding 3 meters in height must be constructed under the supervision of an
Authorized Person (Surveyor)/Registered Structural Engineer (AP/RSE).
- No temporary structures, including stands 4.5 meters in height or above, may be erected unless a Registered
Structural Engineer (RSE) has verified their design for stability.
- For Two-Story Structure: Exhibitors must apply for approval of two-story construction from the Organizer. Two-story
construction is permitted only with an approval by the Organizer. Exhibitors must accept full responsibility for the
safety of the structure, as Construction Site Safety Regulation (Chapter 59) is applicable.
- Hanging Truss (for lighting purposes only): All lighting trusses shall be for lighting purposes, with the dimension of
a maximum 1metre (H) and unlimited in width so long as it is within the rigging point’s zone. All lightings have to be
hung directly on the lighting truss without any suspension. The maximum height of the truss from the ground shall not
exceed 6mH and minimum height from the ground shall be 2.5mH.
- Safety Report must be submitted by either the Exhibitors or their contractors to Mr Man Wong / Ms. Ruby Yip on-site
by 18:00hrs on the last move-in day (i.e. 8 December 2013). If these rules are not observed, the Organizer reserves
the right to prohibit access to the booth.
13
CINEASIA 2013
HKCEC, Hall 3G
10-12 December 2013
SCAFFOLD
- Strictly for safety purposes, the use of ladders in excess of 2 meters in height is prohibited within the HKCEC.
- If the construction/dismantling work is carried out at a level 2 meters or more above the ground, contractors should
use high reach equipment, such as metal scaffolding. In addition, the scaffold shall not be used on a construction site
unless the Form 5 report has been made by a competent person.
- Form 5 report should be displayed in a prominent location of the scaffold, specifying the location, the extent of the
scaffold on the site and including a statement to the effect that the scaffold is in safe working order, strength and
stability.
- Workers are required to wear a safety belt while construction activities are carried out 2 meters or above the ground.
For details, please visit the website at http://www.labour.gov.hk/eng/public/content2_8b.htm for the Code of Practice for
Metal Scaffolding Safety. If this rule is not observed, HKCEC and the Organizer will have the right to stop the relevant
construction activity immediately.
SMOKING
- The Hong Kong Convention and Exhibition Centre is a smoke-free venue. All wishing to smoke have to go to the
designated area of the HKCEC.
CONTRACTOR “GREEN CARD” REQUIREMENT & SECURITY WRISTBANDS
- Contractors entering the Centre for construction work are required to hold a Construction Industry Safety Training
Certificate (“Green Card”).
- Upon contractors entering the exhibition centre, a wristband will be given by the HKCEC security guards after presenting
a valid contractor pass and contractor green card. All contractors are required to wear this wristband during build-up and
breakdown.
- In addition, according to HKSAR Law, overseas workers must apply for a temporary working permit through the
Immigration Department prior to working in Hong Kong.
14
CINEASIA 2013
HKCEC, Hall 3G
10-12 December 2013
IMPORTANT INFORMATION FOR RAW SPACE EXHIBITORS
Construction on raw space should be carried out by an approved booth contractor who is conversant with the regulations of
HKCEC.
•
It is the raw space exhibitor’s responsibility to construct, carpet, furnish and light their licensed space.
•
The exhibitor (or appointed contractor) is also responsible for the dismantling of the stand at the end of the show
and removing all materials used. Exhibitors are liable for any costs induced due to the repair of any damages
caused by the action or act of the Exhibitors or its contractors.
•
The maximum height for the booth design is 5m and no part of any structure may extend beyond the boundaries
and airspace of the site allocated unless prior approval in writing is obtained by the Organizer.
•
All raw space exhibitors must complete and submit Order Form 6 and submit their complete set of drawings for
the Official Contractor’s approval by the stipulated deadline, which should include perspective, layout plan, stand
elevation, electrical fittings, colors, materials to be used, any audio-visual equipment to be used, etc.
•
All company logos and signage must not be sited on the reverse of dividing walls/towers, especially where they
overhang an adjoining booth.
•
As a contractor/exhibitor at the show, you have a duty to ensure that all personnel working for your company have
a valid working visa/permit in order to work in Hong Kong Special Administrative Region and are aware that they
have a responsibility for the health, safety and welfare of all employees and that plans or systems of work which
may be used are, so far as reasonably practicable, safe and without risk to health. All employees should have the
necessary training and supervision to ensure complete health and safety. The Organizer reserves the right to
withhold granting approval to any contractor appointed by the exhibitor concerned, evaluating their past record in
discipline and safety, etc., without giving any reason.
•
All booth structures, signs, etc. must be confined within the area allotted and cannot project into or over the
gangways.
•
All Raw Space Exhibitors are responsible for their own storage within their booth area.
•
Exhibitors should construct their own walls, with minimum 2.5m (8 ft) height, to divide from neighboring booths,
and should not use other's back walls or venue walls.
•
No direct fixings may be made to any part of the exhibition halls and any damage or discoloration of such will be
charged directly to the exhibitor.
•
No company identity, e.g. company names, logos, etc.,
should be put on the back of any booth structure over
2.5m(8ft) which faces the neighboring booth. Where raw
space adjoins and if the dividing walls are of different heights,
the exhibitor with the higher wall must ensure that the reverse
is finished down to the neighboring walls or 2.5 meters
(whichever is the greater) in a neutral color and to the
satisfaction of the Organizer. Alternatively, if company
identity is put on such back wall, the booth structure should
be kept at least 0.5 meter away from the neighboring booth
whether it is a raw space or shell scheme stand as
demonstrated in the right figure.
•
All booths must clearly show the exhibiting company name
and booth number.
•
The suspension of stands or light fittings from the ceiling
structure of the Exhibition Venue will not be permitted unless
prior approval in writing is obtained from the Organizer.
•
Fixings to the surface of the floors to secure margin boards
and other stand fittings will not be permitted unless prior
approval in writing is obtained from the Organizer.
•
No custom-built stand may be erected at the Exhibition Venue unless the plans and design proposals thereof
have been approved in writing by the Organizer.
• All two-story or double-deck booths must be issued with a safety certificate from a qualified engineer/surveyor.
15
CINEASIA 2013
HKCEC, Hall 3G
10-12 December 2013
• The transporting, assembling, dismantling and removal of custom-built stands is the responsibility of the Exhibitor.
All such work must be carried out according to the arrangements and within the time limits specified in these
Conditions or otherwise by the Organizer.
•
All raw space exhibitors are required to lodge a refuse/damage deposit of USD 1,000 to ensure that their raw
space sites are clear from any bulky/large rubbish or damages after the event. The deposit will be refunded to the
exhibitors concerned within a month after the exhibition if their exhibition sites are, in the Organizer’s view, clear
of damages to the venue and/or of any rubbish. Payment for refuse/damage deposit is by cheque and made
payable to “AMC (Exhibits) Limited.”
•
If at any time during the open days you need to carry out maintenance work after the exhibition has closed,
please apply to the Organizer by 17:00 on the same afternoon. Any charges imposed on the Organizer for such
arrangements, e.g. lighting and security, will be passed on to the exhibitor/contractor concerned.
Note: Special design plan MUST be submitted for approval on or before 8 November 2013 with
i.
Detailed booth floorplan inclusive of layout plan, stand elevation, telephone, electrical fittings, colors,
materials and audio-visual equipment to be used with dimensions in scale (not less than 1:100)
ii. Front and side view drawing(s) with booth height
iii. 3D Perspective drawings.
16
CINEASIA 2013
HKCEC, Hall 3G
10-12 December 2013
IMPORTANT INFORMATION FOR SHELL SCHEME EXHIBITORS
FASCIA BOARD WORDING
- Shell Scheme booths will be provided with a fascia board. However, it is necessary to complete Order Form 1 to
ensure that the wording of your company name is exactly as required. In the event that this form is not received, the
fascia board will be supplied using the name given on your original Contract for Booth Space and any alterations
requested on-site will incur a charge.
- Shell Scheme fascia board includes standard lettering only.
- No variation of the fascia board, lettering and the fittings of the ‘Package’ stand is allowed.
FIXING EXHIBITS
- Double-sided adhesive pads must be used to attach light exhibits to the shell scheme panels. Under no
circumstances may nails, screws, glue, staples etc. be used. A complete range of fixing clips can be used to hang
heavier exhibits. Exhibitors are liable for any damage caused to their booth fixtures and fittings at the exhibition.
Further information or advice can be obtained from the Official Contractor, AMC.
MODULAR SYSTEMS
- Exhibitors may dress their booths with their own modular display system, but should check that the dimensions fit the
area provided.
- Exhibitors are not allowed to make any alterations to the structure of the booths or remove any integral parts from the
booths. Exhibitors requiring special assistance should contact the Official Stand Contractor not later than 3 November,
2013.
- No additional booth fittings or displays may be attached to the shell booth structure.
- No free standing fittings may exceed a height of 2.5 meters or extend beyond the boundaries of the booth allocated.
This includes company names, advertising materials and logos provided by the Exhibitor.
- No alterations, modifications or additions should be made to rental equipment without the prior written consent off the
Official Contractor.
- The application of paint, adhesive or any other coating carried out inside the exhibition hall or directly to building
columns/ pillars and floors is strictly prohibited. The Official Contractor reserves the right to charge the exhibitor for
any damages caused on the system materials provided.
Exhibitors can order additional furnishings and decorations to enhance their booths such as colored display panels,
lighting, shelves, literature racks, etc. by reviewing and completing the Official Contractor’s optional extras forms in
this Manual.
17
CINE ASIA 2013
10 - 12 DECEMBER 2013
Hong Kong Convention & Exhibition Center
Shipping Instruction
INTRODUCTION
The organizer has appointed APT Showfreight Limited as the Sole Official Freight Forwarder and On-Site
Handling Agent for the captioned fair.
All inquiries, please feel free to contact:
APT Showfreight Limited
31/F, Morrison Plaza,
9 Morrison Hill Road, Wanchai, Hong Kong
Tel:
+852 2877 0150
Fax: +852 2877 0505
Email:
jenny.yau@aptshowfreight.com
Contact: Ms Jenny Yau
DOCUMENTATION REQUIREMENTS
- 1 copy of Airway Bill / 1 original Bill of Lading or 1 copy of Express Bill of Lading
- 1 copy of Combined Commercial Invoice & Packing List
- 1 copy of Insurance Policy (if insured)
- Original copy of ATA Carnet with 1 Copy of Power of Attorney with company chop and signature (if
applicable)
TIME SCHEDULE
Document Deadlines:
Seafreight
………………
Airfreight
Local
………………
………………
LCL: 18 November 2013
FCL: 25 November 2013
25 November 2013
28 November 2013
Consignment Deadlines:
Arrival of Seafreight exhibits in Hong Kong Seaport
………………
Arrival of Airfreight exhibits in Hong Kong Airport
Collection of local exhibits in Hong Kong
………………
………………
LCL: 23 - 25 November 2013
FCL: 30 Nov – 2 Dec 2013
30 Nov – 2 Dec 2013
2 December 2013
CINE ASIA 2013 • 10 - 12 DECEMBER 2013 •
Hong Kong Convention & Exhibition Center • HONG KONG
Page 1
CONSIGNMENT INSTRUCTIONS
All Master Airway Bills / Bills of Lading must be consigned “Freight Prepaid” as follows. Additional
surcharges will be imposed for wrong consignments and a 5% outlay commission fee will be imposed for all
“Freight Collect” consignments.
Consignee:
APT SHOWFREIGHT LIMITED
31/F, Morrison Plaza,
9 Morrison Hill Road, Wanchai, Hong Kong
Tel: 852 2877 0538
Fax: 852 2877 0505
Notify:
APT SHOWFREIGHT LIMITED
Tel: 852 2877 0538
Fax: 2877 0505
For: CINE ASIA 2013
LATE ARRIVAL
In case there is a late shipment arriving in Hong Kong after the above specified deadline, a late arrival
surcharge of 30% based on basic handling charges will be applied. APT Showfreight Limited will make all
efforts to expedite the delivery schedule but no guarantee can be given.
CASE MARKING
For easy identification of exhibits, all packages must be marked as follows:
CINE ASIA 2013
c/o APT Showfreight Limited
Name of Exhibitor
:
Stand Number
:
Case Number
:
Gross/Net Weight
:
Dimensions
:
PACKING
Exhibitors are advised to provide strong packing cases for the transportation of the exhibits which can
withstand unpacking and repacking operations. For main exhibits, we recommend bolted returnable types
of cases be used. This is to avoid unnecessary repair and reconstruction of cases in the event of
damages due to handling whilst in transit.
CINE ASIA 2013 • 10 - 12 DECEMBER 2013 •
Hong Kong Convention & Exhibition Center • HONG KONG
Page 2
COMBINED COMMERCIAL INVOICE & PACKING LIST
Please find attached a copy of the Combined Commercial Invoice and Packing List for your usage. You
may photocopy additional copies if the attached is insufficient.
While filling in the Combined Commercial Invoice and Packing List form, please take special attention to
the following:
a. All entries must be in the English Language.
b. A full description of the item must be given. Brand name, model number, serial number and
country of origin must be given of machinery, computer, and hi-tech equipment.
c. All value declared/indicated on the shipping documents must be reasonable. Problems in customs
clearance may occur if the customs officer judges the declared price to be unreasonably low. “No Commercial Value” is not acceptable by Customs.
RE-EXPORT
During the show period, representatives from APT Showfreight Limited will give a 'Return Shipping
Instructions' form to exhibitors. Exhibitors are required to advise if the goods will be re-exported, sold, or
disposed of for each item declared on the commercial invoice and packing list. During move-out days, we
will assist exhibitors with returning of empty cases, repacking, re-export, etc. as applicable.
It takes approximately 1 week for handling of all Re-Export Customs formalities and vessel/flight bookings
in Hong Kong after the show closes. If any exhibitor needs goods to be re-exported urgently, please advise
APT Showfreight Limited in advance.
FUMIGATION RULES IN HONG KONG
Fumigation is not required for shipments to Hong Kong. For shipments that will be re-exported from Hong
Kong containing wooden packaging materials, which are required to be fumigated or treated with
preservatives prior to departure, all related charges will be to the exhibitor’s account and will be quoted
upon request.
DANGEROUS GOODS
Exhibitors need to send us a special form for dangerous goods (the form will be provided upon request)
and the completed forms should reach us at least 7 working days before the shipment is dispatched. A
separate quotation will be provided upon receiving the request. Exhibitors/agents shall be liable for the
consequences of shipping such items to Hong Kong without consulting APT Showfreight Limited.
CINE ASIA 2013 • 10 - 12 DECEMBER 2013 •
Hong Kong Convention & Exhibition Center • HONG KONG
Page 3
CONTROLLED ITEMS IN HONG KONG
In case the shipment contains any controlled items by the Hong Kong Government, we strongly
recommend that the Combined Commercial Invoice & Packing List be sent to APT Showfreight Limited for
review prior to the shipment’s departure from the country of origin.
If required, APT Showfreight Limited will apply necessary licenses/permits on behalf of the
exhibitors, but under no circumstances can APT Showfreight Limited guarantee such license will
be granted.
According to the Customs Regulations in Hong Kong, import/re-export license from the Hong Kong
Government is required for trans-shipping the followings items in Hong Kong:
-
Animals, Birds & Reptiles and their parts, Endangered Animals & Plant Species
Controlled Chemicals
Controlled Medicines
Dutiable Commodities: alcoholic liquors, tobacco, hydrocarbon oil & methyl alcohol (duties & taxes in
Hong Kong will be billed to exhibitor’s account as per outlay)
Fresh/Frozen Meat
Optical Disc Mastering & Replication Equipment
Radio Transmitting Equipment
Strategic/Hi-Tech/Communications Commodities
Vehicles
Textiles, etc.
If import/re-export licenses are necessary, exhibitors are required to submit to APT Showfreight Limited the
following documents/information for application of licenses in Hong Kong at least 14 (fourteen) days prior
to the shipment departure from the country of origin:
a.
b.
c.
d.
Catalogue/brochure of commodities
Export Permit issued by the products’ originating country/place
Certificate of origin
Commercial Invoice and Packing List
For further details, please refer to the following website: http://www.tid.gov.hk
CINE ASIA 2013 • 10 - 12 DECEMBER 2013 •
Hong Kong Convention & Exhibition Center • HONG KONG
Page 4
HIRE OF LABOUR
Our rates include outside packing material, unpacking, and re-packing on-site during normal work hours. If
exhibitors require additional labour for stand dressing, assembly of display panels or machinery, or
decoration of any kind, please contact us for a quotation.
ADDITIONAL SERVICES
For additional services not covered by this tariff, an individual quotation will be given upon request.
INSURANCE
It is the responsibility of each exhibitor to arrange Marine (Transport) Insurance covering transport to and
during the exhibition until the return of the exhibits to domicile/exhibits sold locally, including the period the
exhibits are handled by APT Showfreight Limited.
This tariff is computed on the basis of volume and weight and has no correlation with the value of the
exhibits, no insurance coverage is included, and is subject to separate quotation.
TERMS AND CONDITIONS
APT Showfreight Limited does not take any responsibility for:
a) Exhibits which are not allowed by the organizer or Hong Kong Customs to be sold or displayed in
fair site
b) Any tax/duty for sold exhibits
All business is transacted in accordance with our Standard Trading Conditions. A copy is available upon
request. Use of APT Showfreight Limited’s services – be it partially or in full – and any requirement for
additional services at any time before, during, or after the exhibition expressed orally and/or in writing
and/or by conduct, implies acknowledgement and acceptance of the foregoing.
CINE ASIA 2013 • 10 - 12 DECEMBER 2013 •
Hong Kong Convention & Exhibition Center • HONG KONG
Page 5
SERVICE REQUEST FORM
Please kindly complete and fax this form to:
APT Showfreight Limited
31/F, Morrison Plaza, 9 Morrison Hill Road, Wanchai, Hong Kong
Contact: Ms Jenny Yau
Tel: (852) 2877 0150
Fax: (852) 2877 0505
Email: jenny.yau@aptshowfreight.com
Documents & Consignments Deadline in Hong Kong
Receipt of documents for seafreight consignments: 18 November 2013 – LCL
25 November 2013 – FCL
Receipt of documents for airfreight consignments:
25 November 2013
Arrival of seafreight consignments:
23 - 25 November 2013 – LCL
30 Nov – 2 Dec 2013 – FCL
Arrival of airfreight consignments:
30 Nov – 2 Dec 2013
Item
No.
Description
Of Exhibits
Gross
Weight
(kg)
Dimensions
L x W x H (cm)
Bare or
Packed
(Please tick the box)
INWARD
1. To arrange transportation from the following address / country to exhibition booth or vice
versa:
OUTWARD
Address:______________________________________________________
Country :____________________Contact :__________________________
Tel : _________________ Fax : _______________ E-mail:_________________
2.
To arrange transportation from arrival at the venue to booth or vice versa
3
Empty storage of packing materials during the show period
Note:
1) If your individual exhibit exceeds 3,000 kg, we may have to conduct a cargo survey to facilitate our
logistics planning.
2) It is the responsibility of each exhibitor to arrange Marine (Transport) Insurance covering transport to
and during the exhibition until the return of the exhibits to domicile/exhibits sold locally, including the period
the exhibits are handled by APT Showfreight Limited.
Company Name:
Contact Person:
Tel:
Fax:
(If your exhibit’s details exceed one page, please make a copy for continuation)
CINE ASIA 2013 • 10 - 12 DECEMBER 2013 •
Hong Kong Convention & Exhibition Center • HONG KONG
Page 6
SHIPPING INSTRUCTIONS FOR U.S. EXHIBITORS
CINEASIA 2013
Hong Kong Convention & Exhibition Centre
Hong Kong
10-12 December
TWI has been appointed by Prometheus Global Media as the official transportation coordinator of
equipment and display materials for U.S. exhibitors participating in CINEASIA 2013. On the following
pages is specific information pertaining to this exhibition including shipping deadline dates,
consolidation points and documentation requirements for the transportation of your goods into Hong
Kong.
TWI can provide the following services for your company: transport your freight to the domestic
consolidation point; execute all documentation necessary to comply with U.S. Customs regulations,
including any licenses accompanying your material; ensure that the commercial invoices are
complete and in the proper format; schedule and supervise the international movement of your
material; monitor customs clearance through the foreign port; and arrange delivery to your stand. A
TWI representative will be on-site to assist you.
AIR FREIGHT DATES
The following dates have been selected to allow as much time as possible for the preparation of your
exhibit material prior to the shipment.
CONSOLIDATION POINTS
NEW YORK
CHICAGO
DALLAS
19 November 19 November 19 November
ON SITE DELIVERY
8 December
LOS ANGELES
19 November
CONSOLIDATION POINTS AND LABELING INFORMATION
TWI can pick up your cargo from your facility and arrange delivery to one of our domestic
consolidation points listed below. Simply call us to schedule the pick up. If you prefer, you may opt
to send your goods directly to the consolidation point, prepaid. You will need to notify TWI Las Vegas
of your freights impending arrival at the consolidation point. In addition to the arrival date please
also include the Carrier’s Bill of Lading/ Airway Bill information, the gross weight, total number of
pieces sent, and copies of the commercial invoices for the goods sent.
Whether we pick up your freight or it is delivered, be sure to label accordingly. Additionally, be sure
that all skidded and shrink wrapped items are labeled individually.
NEW YORK:
TWI C/O Hellmann Worldwide Logistics
C/O JRS Warehouse
230-79 Int’l Airport Center Blvd.
Springfield Gardens, NY 11413
Tel: 718/995-0500
Fax: 718/995-0558
LOS ANGELES:
TWI C/O DSV Air & Sea
C/O Griley Airfreight
5341 West 104th Street
Los Angeles, CA 90045
Tel: 702/691-9000
Fax: 702/691-9055
Company Name:
For: CINEASIA 2013
Hall/Booth No.:
Piece Number __ of __
Company Name:
For: CINEASIA 2013
Hall/Booth No.:
Piece Number __ of __
CHICAGO:
TWI C/O ABX-DSV Air & Sea
C/O RM Trucking
3720 River Road, Suite 100
Franklin Park, IL 60131
Tel: 702/691-9000
Fax: 702/691-9055
DALLAS:
TWI C/O Aeronet DFW
920 Minters Chapel Rd
Suite 200
Grapevine, TX 76051
Tel: 702/691-9000
Fax: 800/506-4938
Company Name:
For: CINEASIA 2013
Hall/Booth No.:
Piece Number __ of __
Company Name:
For: CINEASIA 2013
Hall/Booth No.:
Piece Number __ of __
OCEAN FREIGHT DATES
TWI has the capability of forwarding your exhibit materials by ocean as well as by air. If you have a
sufficient amount of freight and lead-time to warrant an ocean shipment, please call TWI for sailing
schedules, rates and appropriate instructions.
SHIPMENTS WITH NON-MANUFACTURED WOOD PACKING
All shipments containing Non-Manufactured Wood Packing (NMWP) must be either heat-treated or
fumigated. This is not a paper-based certification system therefore the NMWP and solid wood packing
material (SWPM) must bear markings indicating the type of treatment under the ISPM 15 regulations.
Any packing that does not comply with the requirements will be refused, destroyed, or return to its
origin, resulting in a considerable delay.
The regulations require that all new and used NMWP be subjected to one of the following measures:
!
Heat-treated or kiln dried to a minimum core temperature of 56 C for at least 30 minutes in a
closed chamber or kiln which has been tested, evaluated and approved officially for this purpose.
In addition, the susceptible wood shall display an officially approved heat-treated or kiln-dried
marking enabling the identification of where and who has carried out the above treatment.
Effective September 16, 2005 U.S. Customs will be actively regulating return of U.S. goods for NMWP.
SHIPMENTS WITH NON-MANUFACTURED WOOD PACKING
Details regarding the above mentioned can be found on the following websites:
"
www.aphis.usda.gov/ppq/swp/index.html (on this site you can add your name to a list called stake
holder which will then notify you with any changes / updates made to the site).
www.nappo.org/standards/woodpacking-bil1.htm
"
If you have any questions regarding the NMWP rule, please don’t hesitate to contact the TWI Marketing
Department.
COMMERCIAL INVOICE/PACKING LIST
A sample invoice is attached to these instructions for your review and a blank invoice is included for your
shipment. The commercial invoice/packing list should be prepared with the following details:
!
Commercial invoices and packing lists can be combined on one document if they list quantity,
description, and value of each item shipped as well as weight and dimensions of each
package in the shipment.
!
Your company’s Federal Employer Identification Number and any applicable license numbers
should also appear on the commercial invoice.
!
Make sure to include a complete, precise, simple and non-technical description of all items
on the commercial invoice.
!
Please include the case size and cubic meter (CBM); the following formula will provide
assistance: LxWxH in inches x .0000164 = CBM or LxWxH in centimeter ÷1,000,000 = CBM
!
Your shipment should include ten (10) typed copies of each commercial invoice, with each
copy bearing an original signature in blue ink.
!
The following declaration must be indicated:
“The invoiced goods are of …(Country)… origin and are intended for display purposes only
at the exhibition site in Hong Kong.”
DEADLINE: 1 November
IMPORTANT - IF YOU PLAN TO SHIP DUTIABLE, OVERSIZED OR DANGEROUS GOODS, PLEASE ADVISE TWI
AS SOON AS POSSIBLE SO THAT SPECIAL DOCUMENTATION CAN BE PREPARED.
FILM AND VIDEOCASSETTES
Any films or videotapes to be shown at the exhibition must go through a censorship process by authorities
in Hong Kong. Please complete the attached audio/visual form and return it to TWI for forwarding to
Hong Kong.
DEADLINE: 5 November
ALL DOCUMENTS SHOULD BE SENT VIA COURIER TO TWI LAS VEGAS AT THE ADDRESS BELOW:
TWI Group, Inc.
4480 South Pecos Road
Las Vegas, NV 89121
Attn: Operations
Tel.: 702/ 691-9000 Fax: 702/691-9045
HAND-CARRIED EXHIBITS
Exhibitors are strongly advised not to hand-carry goods to this exhibition as they will be detained by Hong
Kong Customs authorities.
EXPORT POA FORM FOR EXECUTION OF DOCUMENTS
Attached to these instructions you will find an Export Power of Attorney Form. This allows TWI to create
or alter documents that relate to your shipment on your company’s behalf. In order for TWI to be U.S.
Customs compliant it is mandatory that this form be completed and on file in our office. If your company
has multiple divisions, one Export Power of Attorney Form can be used for the purposes of all. This form
is not the same as the Customs Power of Attorney form that serves an entirely different purpose. It
will be used in the preparation of export documents only.
PACKING
Due to the multiple handling of freight cases, TWI urges exhibitors to use strong, wooden cases for the
transportation of exhibition materials. Bolted, returnable types of cases that offer protection from the
elements are ideal. In the event that your cases are secured with a lock or combination, don’t forget to
provide the key or combination number to us for Customs purposes.
ATA CARNET
An ATA Carnet is a special document that facilitates customs procedures for the temporary importation of
equipment into foreign countries. Please note the following:
!
Currently there are over 75 countries that accept an ATA Carnet.
!
It is advantageous to use an ATA Carnet if you plan to send equipment to multiple countries or
if you plan to send highly valued equipment.
!
Shipments on ATA Carnets are subject to customs inspection. Your equipment must be packed
and marked for easy inspection.
!
TWI is able to issue the ATA Carnet on your behalf. Please contact us for more information.
EXPORT LICENSES - DEPARTMENT OF COMMERCE
By federal law, it is the exhibitor’s responsibility to determine if their display materials can be shipped to
the exhibition under a General License or if a validated Export License is required. If materials that
normally require a validated Export License are to remain abroad following the exhibition (i.e. sold or
transferred to an agent/distributor), you must apply for and obtain authorization for the U.S. Department
of Commerce, Office of Export Licensing. Contact information is as follows: Western Regional, 714/6600144; or Washington D.C., 202/482-4811.
EXPORT LICENSES – DEPARTMENT OF STATE
If you plan to display any equipment covered by the export provision of the State Department’s Office of
Defense Trade Control for unclassified defense articles, you must obtain a license for temporary export
(Form DSP-73) before the goods can be shipped to China. For further details regarding these regulations,
we recommend that you contact the State Department at 202/663-1282.
INSURANCE
It is the responsibility of each exhibitor to secure insurance coverage for their goods throughout the
entire shipping process, starting when the goods are en-route to the domestic consolidation point, during
the exhibition, until return to the ultimate consignee. Please note that freight remains in the custody of
the shipper from the time it is delivered to your booth by TWI or its agent, until the time it is retrieved
from the floor by TWI or its agent. Freight left at your booth at the close of the exhibition may be
unattended for a period of several hours or several days. It is the responsibility of the shipper to insure or
otherwise provide for the security of unattended freight.
Goods not listed on the commercial invoice/packing list will not be covered by insurance. It is the
responsibility of the exhibitor to insure that all documentation is in corresponds to the items being
shipped. In order that your shipping containers are covered by insurance in the event of damage,
TWI advises that you list the value of your crates, anvil cases, etc. on your commercial invoice.
TWI can provide insurance coverage if specifically requested by the exhibitor in writing. Attached, there
is a copy of the insurance request application that needs to be completed by the exhibitor and faxed to
the TWI Las Vegas office, Attn: Insurance Department, at 702/691-9045. Your commercial invoice(s)
must accompany the insurance request application. In addition, please mail the original to TWI per the
instructions noted on the application.
If TWI has not received request to insure your cargo at least 2 days prior to consolidation point
deadline, specified in the shipping instructions, coverage will auto-decline. In the event of loss or
damage the maximum liability of TWI is $50.00.
TWI STAFF
The following marketing department personnel will be available to assist you with your international
shipment:
TWI LAS VEGAS, NV - HEADQUARTERS
4480 South Pecos Road
Las Vegas, NV 89121
Telephone: 702/691-9000
Fax: 702/691-9045
TWI NEW YORK, NY
230- 59 Int’l Airport Center Blvd.
Suite 250
Jamaica, New York 11413
Telephone: 718/995-0500
Fax: 718/995-0558
Elias Guerra
Tyler Hunt
Dan Dimangano
Monique Scott
Kerwin Johnson
Andrew Finley
eguerra@twiglobal.com
thunt@twiglobal.com
ddimangano@twiglobal.com
mscott@twiglobal.com
kjohnson@twiglobal.com
afinley@twiglobal.com
Drew Camier
dcamier@twiglobal.com
TWI wishes you an extremely successful show and will be happy to help you in any way possible. If you
have any questions that are not answered here, special arrangements with which you need assistance, or
require further information regarding shipping to an international exhibition, please call at your
convenience.
ATTENTION
IMPORTANT NOTICE
In support of the ongoing development of our Nation’s Cargo Security
Programs, cargo screening is now mandatory.
In order to prevent any unnecessary delays in transporting your airfreight
shipments, please complete a "consent to search" authorization in the
following format:
• Blanket letter of authorization on your company’s letterhead
for all shipments going forward of the date the letter is
completed.
• Mark the appropriate box at the bottom of the TWI provided
Commercial Invoice/Packing List for each shipment.
Please contact your TWI representative for a copy of the "consent to
search" letter.
Please send the completed form to the attention of your TWI Representative
to fax number (702) 691-9045 at your earliest convenience.
TERMS & CONDITIONS
AIRFREIGHT: NOTICE CONCERNING FREIGHT FORWARDERS LIMITATIONS OF LIABILITY: IF THE CARRIAGE INVOLVES AN ULTIMATE
DESTINATION OR STOP IN A COUNTRY OTHER THAN THE COUNTRY OF DEPARTURE THE WARSAW CONVENTION MAY BE APPLICABLE AND THE
CONVENTION GOVERNS AND IN MOST CASES LIMITS THE LIABILITY OF THE FREIGHT FORWARDER WITH RESPECT OF LOSS, DAMAGE OR DELAY
TO CARGO TO 19 SDR (SDR- SPECIAL DRAWING RIGHTS)/PER KILOGRAM, UNLESS A HIGHER VALUE IS DECLARED IN ADVANCE BY THE SHIPPER
AND A SUPPLEMENTARY CHARGE PAID IF REQUIRED. THE LIABILITY LIMIT OF 19 SDR (SDR- SPECIAL DRAWING RIGHTS) IS APPROXIMATELY US
$29.46 PER KILOGRAM OR (US $13.29 PER POUND).
OCEAN FREIGHT: NOTICE OF FREIGHT FORWARDERS LIMITATION OF LIABILITY: UNDER TITLE 46 USC SECTIONS 1315-1315 (CARRIAGE OF
GOODS BY SEA ACT-COGSA) NEITHER THE FREIGHT FORWARDER OR ANY SHIP SHALL IN ANY EVENT BE LIABLE FOR ANY LOSS OR DAMAGE OR
DELAY TO OR IN CONNECTION WITH THE TRANSPORTATION OF GOODS IN ANY AMOUNT EXCEEDING $500.00 PER PACKAGE LAWFUL MONEY
OF THE UNITED STATES, OR IN CASE OF GOODS SHIPPED IN PACKAGES, PER CUSTOMARY FREIGHT UNIT, OR THE EQUIVALENT OF THAT SUM
IN OTHER CURRENCY. UNLESS THE NATURE AND VALUE OF SUCH GOODS HAVE BEEN DECLARED BY THE SHIPPER BEFORE SHIPEMNT AND
INSERTED IN THE BILL OF LADING AND THE FREIGHT FOORWARDER AGREES TO PAY A SUPPLEMENTAL CHARGE AS DETERMINED BY THE
FREIGHT FORWARDER.
INSURANCE: TWI can provide insurance coverage if specifically requested by the exhibitor in writing. Attached, is a copy of the insurance
request application that needs to be completed by the exhibitor and faxed or emailed to the TWI Las Vegas office, Attn: Insurance
Department, at 702/691-9045 or jcooper@twigroup.com. Your commercial invoice(s) must accompany the insurance request application.
CLAIMS: A notice of intent to file claim must be received in writing within ten (10) calendar days of receipt of the material and a formal
claim received within thirty (30) days of the receipt of the material. Both the notice of intent to file claim and the formal claim will be
accepted only at TWI’s Las Vegas office. Transport/handling charges must be paid in full before the respective carrier or its agents will
accept a formal claim. Use of TWI’s services implies acknowledgement and acceptance of the foregoing.
RESTRICTED ARTICLES: The FAA has very strict regulations governing the packaging and shipping of restricted articles and special
arrangements must be made for their movement. It is the shipper’s responsibility to label the cartons containing restricted articles
correctly and to provide TWI with the proper documents for the international shipment. IMPORTANT Plan to have your restricted articles
shipment arrive at the consolidation point of your choice one week prior to the dates listed on page one. Pilots have the final say on
whether a restricted articles shipment will fly on their aircraft and considerable delays can occur in their movement. Restricted articles
include paints, flammable substances, cleaning solvents, oil and gasoline and their by-products, aerosols, explosives, corrosives,
matches/lighters, magnetized and radioactive items. Failure to ship these items properly will seriously delay both the movement and
inbound clearance of your equipment. **Please give TWI advance notice if you are planning to ship restricted articles.
SHIPMENTS OF FOREIGN-MADE GOODS: In order to avoid the possibility of U.S. Customs assessing duties and/or penalties on returning
foreign merchandise, you may wish to have these goods registered prior to their being exported from the United States for the exhibition.
The registration process itself is relatively simple; however, since it requires a physical inspection of the goods by U.S. Customs, you must
allow additional time for its completion. If you would like to have any of your equipment registered, we ask that you pay particular
attention to the following rules and suggestions: List the goods to be registered on a separate commercial invoice. The serial and model
numbers must be accessible for the customs inspector to find on the equipment itself. Please ensure that the equipment to be registered
arrives at the domestic consolidation point one day prior to the export deadline date shown on page one. The completed registration from
will be held at the export point until the subsequent return of your equipment or else it can be returned directly to you if required.
ON-FORWARDING AND INTERIM STORAGE: If you plan to use your equipment at another exhibition in the United States or at another
location overseas, please notify us in advance so that the necessary arrangements can be coordinated with the on-site service contractor.
TWI can also arrange for bonded storage in many locations throughout the world, enabling you to save substantial time and money by
keeping your exhibit material overseas between shows.
IMPORTS BACK TO THE USA: Should you wish to designate a specific broker to handle the import clearance formalities of your return
goods, please notify the TWI Las Vegas office at once. We will require the full address, telephone number, and person to contact at your
designated brokerage firm. All import documents will be transferred to your broker immediately upon arrival in the United States so that
customs clearance can be accomplished expeditiously. If you prefer that TWI coordinate the entire re-import process, please advise us
which port your goods will return to and we will forward the appropriate forms and power of attorney details immediately.
SALE OF EXHIBITS: Goods may be sold during the exhibition, but under no circumstances can they be removed from the exhibition site
until duty/tax has been paid and permanent customs import procedures have been completed and the exhibition is over.
ON-SITE CHARGES: TWI will arrange with the on-site service contractor for you to be invoiced for all their services to you. Therefore, it
will not be necessary for you to carry cash with you to pay the on-site service contractor. The charges will be billed to you on TWI’s
invoice.
PAYMENT OF CHARGES AND TERMS: Our terms are net 10 days from date of invoice. This is because the charges for which you are being
invoiced represent monies already advanced by TWI and/or its agents. TWI reserves the right to deliver any material in its possession on a
C.O.D. basis, with an additional assignment of 1-1 ½ percent per month on any past due amounts, inclusive of all charges to the point of
delivery.
CONSTRUCTION OF TERMS AND VENUE: The foregoing terms and conditions shall be construed according to the laws of the State of
Nevada and all applicable Federal Statutes. Unless otherwise consented to in writing by the Company, all legal proceedings filed against
the Company by the Customer, its assigns, or subrogee and all legal proceedings filed by the Company, shall be instituted in Clark County,
Nevada or in the United States District Court for the District of Nevada- Las Vegas. It is further agreed that in the event of any suit to
enforce any of the terms and conditions hereof , then in that instance the prevailing party shall be entitled to reasonable attorney’s fees
and costs as fixed by court.
***Please refer to our complete instructions for all pertinent information.
CARGO INSURANCE APPLICATION
TO: TWI Insurance Department
We,
DATE:
Request comprehensive freight insurance coverage for
COMPANY NAME
Exhibition goods while en route to, from, and during
.
SHOWNAME, SHOW DATES & YEAR
We have chosen to ship our goods by
, from
AIR, OCEAN, TRUCK
.
CONSOLIDATION POINT
The value of our goods, which is equivalent to the amount listed on our commercial invoice(s)
being sent with our freight is:
US$
Dollar value listed MUST exceed the minimum deductible of $250.00
PRINT NAME
SIGNATURE
TITLE
Please fax completed insurance application, along with copies of the commercial invoice(s), to 702/691-9045.
After faxing, please mail the original application and commercial invoice(s) to:
TWI GROUP, INC.
4480 SOUTH PECOS ROAD
LAS VEGAS, NV 89121
ATTN: INSURANCE DEPARTMENT
If TWI has not received request to insure your cargo at least 2 days prior to consolidation point deadline,
specified in the shipping instructions, coverage will auto-decline. In the event of loss or damage the maximum
liability of TWI is $50.00.
TERMS & CONDITIONS: (REVISED 12/02/10)
I understand that all claims are subject to a deductible of two percent (2%) per incident with a minimum deductible of US$250.00 and no
maximum. This deductible is based on the full value of the policy, not on the value of the claim.
I also understand that the insurance policy will be written for 110% of the CIF value (Commercial value listed on your invoice + Insurance
Premium + Freight cost for shipping goods + 10%).
The rate for insurance coverage is based on 110% of the CIF value and currently charged at US .9225¢ per $100.00 of CIF value for
worldwide transits, and US.5725¢ per $100.00 of CIF value for transits from origins in the U.S.A. and/or Canada to exhibition sites within
the U.S.A. and/or Canada. Shipments to certain countries may be subject to war/SRCC surcharges.
The minimum premium charge is US $60.00.
TWI reserves the right to change the rates mentioned above without notice. Rate may change if goods do not travel as indicated below.
Contact TWI Insurance Department for further information. *
Red Stripe and A.P.L.C. shipments will be insured on a one-way export basis only.
Please note shipping containers are not covered under this policy unless the containers are listed on the commercial invoice you submit
with this application.
Special rates may be used for goods that vary from the transit mentioned above. Cargo Insurance for transit to exhibition, whilst there for
a period not exceeding 30 days, and return transit to origin.
ON-SITE / RETURN SHIPPING REQUIREMENTS
SHOW NAME:
DATES:
EXHIBITOR NAME:
BOOTH NUMBER:
REQUIRED SET UP /DELIVERY DATE:
YOUR ON-SITE REPRESENTATIVE INFORMATION
What is the name of your company’s representative who will be attending the show?
At what hotel will they be staying? Please include hotel phone # and room # if available.
On-site telephone # and cell phone # of your representative:
RETURN DELIVERY INFORMATION
At the conclusion of the show, to what address should we return your freight?
COMPANY NAME:
DELIVERY ADDRESS:
ATTENTION:
TELEPHONE NUMBER:
METHOD OF RETURN TRANSPORT SELECT ONE:
Rush Air ________ Normal Air ________ 10-14 Days
Ocean ________
If you require a different return method, please specify:
CUSTOMS CLEARANCE ON RETURN TO USA TO BE COMPLETED BY / SELECT ONE:
________ Your Customs Broker / Name & Phone # ____________________________________
________ TWI
PLEASE FAX OR E-MAIL THIS FORM TO YOUR TWI REPRESENTATIVE.
POWER OF ATTORNEY EXPORT FORWARDING AGENT
___________
Know all men by these presents, that
(Name of U.S. Principal Party in Interest – USPPI)
the USPPI organized and doing business under the laws of the state or country
and having an office and place of business
of
(State or Country)
at
hereby authorizes,
(Complete address of USPPI)
TWI Group, Inc.
, the Forwarding Agent of
(Forwarding Agent)
4480 South Pecos Road, Las Vegas, NV 89121
to act for and on its
(Address of Forwarding Agent)
behalf as a true and lawful agent and attorney for the USPPI for and in the name, place and stead of the USPPI,
from this date, in the United States either in writing, electronically, or by other authorized means to:
Act as Forwarding Agent for Export Control, Census Reporting, and Customs purposes. Make, endorse, or sign
any Shippers Export Declaration or other documents or to perform any act which may be required by law or
regulation in connection with the exportation or transportation of any merchandise shipped or consigned by or to
the USPPI and to receive or ship any merchandise on behalf of the USPPI.
The USPPI hereby certifies that all statements and information contained in the documentation provided to the
Forwarding Agent relating to the exportation are true and correct. Furthermore, the USPPI understands that civil
and criminal penalties may be imposed for making false or fraudulent statements or for the violation of any United
States laws or regulations on exportation. The USPPI agrees that Forwarding Agent shall not in any way be liable
for increased duty, penalty, fine or expense unless caused by the gross negligence or willful misconduct of the
Forwarding Agent, in which event its liability to USPPI shall be governed by the provisions of the Forwarding
Agent’s bill of lading. The USPPI shall be bound by and warrant the accuracy of all invoices, documents and
information furnished by USPPI or USPPI’s agents to Forwarding Agent and USPPI agrees to indemnify and hold
harmless Forwarding Agent against any increased duty, penalty, fine or expense, including attorneys fees,
resulting from any inaccuracy or omission or any failure to make timely presentation of necessary documents.
This power of attorney is to remain in full force and effect until revocation in writing is duly given by the USPPI and
received by the Forwarding Agent.
In witness whereof,
caused these presents
(Full name of USPPI / exporting Company)
to be sealed and signed:
Witness: _
______
Signature:
EIN #:
Print Name:
Date:
Capacity:
______
CERTIFICATE OF ORIGIN
FOR GENERAL USE
The undersigned _______________________________________________________________
(Owner or Agent)
for ___________________________________________________________________ declares
(Name and Address of Shipper)
that the following mentioned goods shipped on _______________________________________
(Name of Vessel)
on the date __________ consigned to __________________________________
are the product of ____________________.
Country
WEIGHT IN KILOS
MARKS AND NUMBERS
City of
NO. OF PKGS.
BOXES OR CASES
GROSS
NET
DESCRIPTION
COUNTRY
MANUFACTURED
Province of ___________________________
Sworn to before me this _____ day of ________________ 20__
_______________________
Signature of Agent or Owner
The __________________________________________________, a recognized Chamber of Commerce under the
laws of the State of __________________ has examined the manufacturer’s invoice or shipper’s affidavit
concerning the origin of the merchandise and, according to the best of its knowledge and belief, finds that the
products named originated in ___________________________.
Country
Secretary _________________________
COMMERCIAL INVOICE/PACKING LIST
SAMPLE ONLY, DO NOT USE
Sender:
(Exhibitor Name)
Exhibiting Name
Exhibitor Address
State, City, Zip
Phone/Fax/Email
Total
Pieces
1 of 5
2 of 5
Item
No.
QTY
1
Consignee:
(Exhibitor Name)
CineAsia 2013, 10-12 December, HKCEC
Hong Kong
Hall/Stand No
NOA: APT Showfreight, Ltd.
Origin
Dims (Inches)
LxWxH
If Applicable
If Applicable
Enter IRS #
REMARKS ( " X " each item)
A: TEMPORARY IMPORT
B. PERMANENT IMPORT
C: GIVEN AWAY/SOLD
HTS
A
8544.20.0000
X
Item Value ($)
1,200.00
USA
9023.00.0000
X
75.00
300.00
Remote Control Channel Selection
USA
9023.00.0000
X
105.00
105.00
Auto Playback Tape Decks Model #7603
USA
8518.21.0000
X
359.00
718.00
9023.00.0000
X
500.00
1,500.00
9023.00.0000
X
125.00
375.00
2
Description of Contents
Wide-screen video units Model # 839ZA
S/N's X039593, X038904
USA
2
4
Aluminum Support Stands for Video Units
3
1
4
2
1
3
Display Panels with Graphics
USA
2
3
Header Panels w/ Logo
USA
Kilo
License:
Carnet:
IRS No.:
Pieces:
Weight:
444
125
59
96
28
36
42
36
CBM
1.14
2.04
The shipper hereby authorizes TWI and their agent, in his name and behalf, to prepare any export documentation, to sign and accept any documents
relating to said shipment and forward this shipment in accordance with the conditions of carriage. The values listed on this document represent fairmarket value. These commodities, technology or software were exported from the United States in accordance with Export Administration
Regulations. Diversion contrary to U.S. law prohibited.
B
C
Total Value ($)
2,400.00
CIF Total Value:
$
5,398.00
Authorized Signature:
Date:
I consent to cargo screening of this Air- shipment
as per TSA approved cargo screening methods.
Yes
No
- shipment subject to transportation
by all cargo aircraft only.
(DOES NOT PERTAIN TO OCEAN SHIPMENTS)
COMMERCIAL INVOICE/PACKING LIST
SAMPLE ONLY, DO NOT USE
Sender:
(Exhibitor Name)
Exhibiting Name
Exhibitor Address
State, City, Zip
Phone/Fax/Email
Total
Pieces
3 of 5
Item
No.
QTY
1
2
Consignee:
(Exhibitor Name)
CineAsia 2013, 10-12 December, HKCEC
Hong Kong
Hall/Stand No
NOA: APT Showfreight, Ltd.
Origin
1
Description of Contents
1/25th Scale Model of X-15 Field Antenna Module
(Non Operative)
USA
1
Wood Base for Scale Model
USA
Kilo
179
License:
Carnet:
IRS No.:
Pieces:
Weight:
Dims (Inches)
LxWxH
60
36
42
CBM
1.49
The shipper hereby authorizes TWI and their agent, in his name and behalf, to prepare any export documentation, to sign and accept any documents
relating to said shipment and forward this shipment in accordance with the conditions of carriage. The values listed on this document represent fairmarket value. These commodities, technology or software were exported from the United States in accordance with Export Administration
Regulations. Diversion contrary to U.S. law prohibited.
If Applicable
If Applicable
Enter IRS #
REMARKS ( " X " each item)
A: TEMPORARY IMPORT
B. PERMANENT IMPORT
C: GIVEN AWAY/SOLD
A
HTS
B
C
9023.00.0000
X
Item Value ($)
1,900.00
9023.00.0000
X
250.00
Total Value ($)
1,900.00
250.00
CIF Total Value:
$
2,150.00
Authorized Signature:
Date:
I consent to cargo screening of this Air- shipment
as per TSA approved cargo screening methods.
Yes
No
- shipment subject to transportation
by all cargo aircraft only.
(DOES NOT PERTAIN TO OCEAN SHIPMENTS)
COMMERCIAL INVOICE/PACKING LIST
SAMPLE ONLY, DO NOT USE
Sender:
(Exhibitor Name)
Exhibiting Name
Exhibitor Address
State, City, Zip
Phone/Fax/Email
Total
Pieces
4 of 5
5 of 5
Item
No.
QTY
1
Consignee:
(Exhibitor Name)
CineAsia 2013, 10-12 December, HKCEC
Hong Kong
Hall/Stand No
NOA: APT Showfreight, Ltd.
Origin
2000
Description of Contents
Assorted Product Brochures
USA
2
150
Corporate Annual Reports
3
1
Magazine Ad Reprints
Kilo
License:
Carnet:
IRS No.:
Pieces:
Weight:
Dims (Inches)
LxWxH
CBM
If Applicable
If Applicable
Enter IRS #
REMARKS ( " X " each item)
A: TEMPORARY IMPORT
B. PERMANENT IMPORT
C: GIVEN AWAY/SOLD
A
HTS
B
C
Total Value ($)
4911.10.0050
X
Item Value ($)
0.05
USA
4911.10.0050
X
0.50
75.00
USA
4911.10.0050
X
105.00
105.00
39
58
24
24
15
42
18
12
0.11
0.20
100.00
1
1000
Ball-Point Pens with Company Logo
USA
4911.10.0050
X
0.10
100.00
2
100
Company T-Shirts
USA
4911.10.0051
X
1.50
150.00
3
500
Company Product Poster
USA
4911.10.0051
X
0.10
50.00
The shipper hereby authorizes TWI and their agent, in his name and behalf, to prepare any export documentation, to sign and accept any documents
relating to said shipment and forward this shipment in accordance with the conditions of carriage. The values listed on this document represent fairmarket value. These commodities, technology or software were exported from the United States in accordance with Export Administration
Regulations. Diversion contrary to U.S. law prohibited.
CIF Total Value:
$
Authorized Signature:
Date:
I consent to cargo screening of this Air- shipment
as per TSA approved cargo screening methods.
Yes
No
580.00
- shipment subject to transportation
by all cargo aircraft only.
(DOES NOT PERTAIN TO OCEAN SHIPMENTS)
COMMERCIAL INVOICE/PACKING LIST
Sender:
(Exhibitor Name)
Exhibiting Name
Exhibitor Address
State, City, Zip
Phone/Fax/Email
Total
Pieces
Item
No.
QTY
Consignee:
(Exhibitor Name)
CineAsia 2013, 10-12 December, HKCEC
Hong Kong
Hall/Stand No
NOA: APT Showfreight, Ltd.
Description of Contents
Origin
Kilo
Dims (Inches)
LxWxH
License:
Carnet:
IRS No.:
Pieces:
Weight:
CBM
The shipper hereby authorizes TWI and their agent, in his name and behalf, to prepare any export documentation, to sign and accept any documents
relating to said shipment and forward this shipment in accordance with the conditions of carriage. The values listed on this document represent fairmarket value. These commodities, technology or software were exported from the United States in accordance with Export Administration
Regulations. Diversion contrary to U.S. law prohibited.
HTS
REMARKS ( " X " each item)
A: TEMPORARY IMPORT
B. PERMANENT IMPORT
C: GIVEN AWAY/SOLD
A
B
C
Item Value ($)
Total Value ($)
CIF Total Value:
$
Authorized Signature:
Date:
I consent to cargo screening of this Air- shipment
as per TSA approved cargo screening methods.
Yes
No
- shipment subject to transportation
by all cargo aircraft only.
(DOES NOT PERTAIN TO OCEAN SHIPMENTS)
-