KFC Meeting
16 Sept 2013
Present
Daniel German
Wayne Taylor
Paula Noyes
Judy Myles
Marc Dumais
Jonathon Dicker
Patrick Dowsett
Kanchan Sarwal
Jenna Sudds (arrives at 19:41)
Regrets
Jenn Thomsen
Kody Wilson
Anthony Sam
1. Call to Order for Meeting
19:19 by Marc Dumais (Chair)
2. Approval of Agenda, as amended
19:19 Moved by Patrick, Seconded by Wayne, Carried
3. Approval of Minutes
19:20 Moved by Judy, Seconded by Patrick, Carried
4. Business Arising
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19:22 Defibrillator (by Patrick) Training is hoped for near future. It is in place and even without
training in theory it can be used now.
19:25 Appreciation Certificates - Some work needed on re-design
19:27 Trillium Application – Turned down, we re-submitted, and again turned down. No real
feedback.
19:28 Open House (by Marc) activity will be good advertising. It will be this Thursday. Hoped
to have reps from City Council
5.
Report of the Treasurer
19:29 Most recent statements not yet ready. Discussion of financial status – we may wish to
purchase some items to replace some materials which are wearing out. It is suggested that
since the Trillium application fell-through, we may wish to utilize our resources to purchase
some items such as new frigs or possibly freezers. It is also suggested that we may wish to
allocate new funds for a major postal expenditure. As far as equipment requirements go we will
need to determine what we are allowed to use at the warehouse, as well as what we will need to
hold some of the food that we need to freeze. General discussion of all what we would like to
obtain. Patrick, Judy and Paula to investigate various prices for equipment – to report back to
Marc who shall then contact Board to gain approval of any potential purchases.
4.1 Business Arising Redux
19:46 (momentary return to Business Arising) Jenna discussing what our summer student
accomplished. She took in $1700 in cash and approx. $2100 in food donations at Farmer’s
Market and represented KFC at several occasions. Position was paid by gov’t funding and
Jenna thinks we should apply for a similar grant for next year. Motion to apply for 2014 funding,
Moved by Wayne, Seconded by Kanchan, Carried.
6.
Report of Operations Cttee
19:58 Fresh Food – operating well, with lower costs than originally budgeted. Have since
authorized increase for purchase of fruit. We acquired a skid of tomatoes today from the OAFB
on relatively short notice and split it with the Ottawa Food Bank. There may be a problem with
managing such last minute offers.
20:07 Thanksgiving Hampers. There will three boxes of food for each family – quite generous
based on the amount of food be presently have on hand. They will be picked up at the
warehouse.
20:11 Christmas planning to start soon. Deliveries will be approximately the 20-21st December.
OCTranspo Food Drive early December. Planning starts tomorrow.
7. Special Events Cttee
20:15 IG Golf Tournament – Great success – we received $8000
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20:15 Canada Day Race – As usual, it was a success. Funds have been received.
20:18 Food For Thought – To be held on Thursday prior to Santa Claus Parade.
9. New Business
20:22 Re Volunteer Coordinator position – Have so far received more than 20 applications. It
is anticipated that the position should be filled soon.
20:24 Steve Sharlow Initiative – has been raising funds for KFC through a significant weight
loss. Has raised $10,000 to be presented at later date.
20:29 AGM and Volunteer Appreciation Night. Marc suggests that few show up for AGM, so
perhaps there should be merger of two events to bring-in more participants. Wednesday April 9
appears to be best date but due to other issues that is not selected. General approval of joining
events.
20:44 Mail-out Considerations - A mail-out to all of Kanata would cost $5000 in mail fees and
$2000 in printing. It is suggested that this may be too much. We may instead consider a
selective mail-out to the businesses which would cost approximately $1000. We should look
into producing a poster to be distributed. General discussion of other methods of advertising
KFC activities.
20:55 Christmas Letter does not include reference to Canada Helps. It is suggested that we
add a page to the letter. Marc to discuss most cost effective method of producing this additional
info to be added to the letter.
20:59 Meeting adjourned Next Board Meeting 21 October (with Board to meet 28 October
for Mission Statement).
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