Roundtable on Sustainable Palm Oil
Supply Chain Certification Report
Report no.: SCCS_15011
Assessment against RSPO Supply Chain Certification Systems November 2011
Wilmar International Indonesia
PT Wilmar Cahaya Indonesia Tbk
Cikarang – West Java, Indonesia
Date of assessment : October 9, 2014
Report prepared by :
Hendra Fachrurozy
(RSPO Lead Auditor)
Certification decision by :
Muhammad B. Asana
(Head of Certification Body PT TUV Rheinland Indonesia)
Certification Body :
PT TUV Rheinland Indonesia
Menara Karya, 10th Floor
Jl. H.R. Rasuna Said Block X-5 Kav.1-2
Jakarta 12950,Indonesia
Tel: +62 21 57944579
Fax: +62 21 57944575
www.tuv.com/id
TABLE OF CONTENTS
1.0 SCOPE OF SUPPLY CHAIN CERTIFICATION ASSESSMENT .................................. 3
1.1 Executive Summary and Scope of Assessment .................................................................................. 3
1.2 Certification Details .............................................................................................................................. 3
1.3 Organisational Information / Contact Person ....................................................................................... 3
1.4 Actual Receipt material and sold product volumes............................................................................. 4
1.5 Summary of Previous Assessment ...................................................................................................... 5
2.0 ASSESSMENT PROCESS ........................................................................................... 6
2.1 Certification Body ................................................................................................................................. 6
2.2 Qualifications of Lead Assessor and Assessment Team .................................................................... 6
2.3 Assessment Methodology & Agenda ................................................................................................... 7
3.0 ASSESSMENT FINDINGS ............................................................................................ 8
3.1 Description of Supply Chain Management System ............................................................................ 8
3.2 Identified Non-conformances against RSPO SCCS Requirements, Corrective Actions Taken and
Auditors Conclusions ........................................................................................................................ 14
3.3 Conclusion and Recommendation for RSPO Supply Chain Certification ......................................... 15
4.0 CERTIFIED ORGANISATION’S ACKNOWLEDGEMENT OF INTERNAL
RESPONSIBILITY ...................................................................................................... 16
4.1 Date of Next Surveillance Visit ........................................................................................................... 16
4.2 Acknowledgements of Internal Responsibility and Formal Sign-Off by Client .................................. 16
APPENDICES ................................................................................................................... 17
Appendix 1 : Details of Supply Chain Certification Certificate ................................................................. 17
Appendix 2 : List of Abbreviations ............................................................................................................ 19
Appendix 3 : Observations and Opportunities for Improvement.............................................................. 19
Appendix 4 : Supply Chain Certification Audit Closing Meeting Summary ............................................. 20
Appendix 5 : List of supplier and buyer .................................................................................................... 21
RSPO Certification Assessment Report
PT Wilmar Cahaya Indonesia Tbk – Cikarang, West Java
Page 3 of 21
1.0 SCOPE OF SUPPLY CHAIN CERTIFICATION ASSESSMENT
1.1 Executive Summary and Scope of Assessment
PT Wilmar Cahaya Indonesia Tbk – Cikarang plant is foreign investment company under Wilmar International
group, which is engaged in the processing of palm kernel oil to be their derivatives in the form of edible oil such
as Refined Palm Kernel Olein (RBD PKOL) and Refined Palm Kernel Stearin (RBD PKST) by fractioning and
refining process.
The operations of PT Wilmar Cahaya Indonesia Tbk – Cikarang plant were assessed against Module B and C
of the RSPO Supply Chain Certification (SCC) document (November 2011). The scope of the Supply Chain
Certification assessment covers the implementation of the Segregation (SG) and Mass Balance (MB) supply
chain model for all edible oil products produced by PT Wilmar Cahaya Indonesia Tbk – Cikarang Plant. This is
not a multi-site certification. According to information stated on Bussiness permit no.
01/32/IU/I/PMDN/INDUSTRI/2013 dated on January 15, 2013 the mill has capacity of production are 36,000
MT for vegetable oil.
The volume of palm oil product was sold by PT Wilmar Cahaya Indonesia in year 2013 and forecase year 2014.
Product Type
Product sold for year 2013
Projection for year 2014
RKO
11,669.82
12,000.00
RKL
7,066.09
9,600.00
RKS
0.00
3,600.00
RHKL
1,904.50
2,400.00
RHKS
2,877.15
3,600.00
CBR
0.00
4,800.00
CBS
0.00
12,000.00
The assessment was carried out on October 9, 2014 and a total of 2 (two) non-conformities were found during
assessment.
1.2 Certification Details
The details of RSPO certification of PT Wilmar Cahaya Indonesia Tbk – Cikarang plant are as per the table below
Table 1 : RSPO Certification details of PT Wilmar Cahaya Indonesia Tbk – Cikarang plant
RSPO Membership no. :
2-0017-05-000-00 on behalf Wilmar International Limited
Membership starting on :
August 15, 2005
RSPO Supply Chain Certificate no. :
824 503 15011
January 27, 2015 & January 26, 2020
Date of RSPO Supply Chain Certificate
Refer
to Appendix
1 for further details of the RSPO Supply Chain certificate.
& Validity
:
1.3 Organisational Information / Contact Person
Contacts details of the company are as follows:
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PT Wilmar Cahaya Indonesia Tbk – Cikarang, West Java
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Company Name :
PT Wilmar Cahaya Indonesia Tbk
Address :
Head Office : Jl. South Industry 3, Jababeka industry areas II Block GG 1,
Cikarang – West Java, Indonesia
Cikarang Plant : Jl. South Industry 3, Jababeka industry areas II Block GG
1, Cikarang – West Java, Indonesia
Contact Person :
Neni Kurniawati
Position :
Management Representative
Telephone / Fax :
+62-021-29380777 / +62-021-8937143
Email :
neni.kurniawati@wilmar.co.id
1.4 Actual Receipt material and sold product volumes.
Table 2: Records of Certified Material Recived/ Purchased *
RSPO Certificate Number
Supplier
-
-
Product
UTZ Number
-
-
Volume
-
Note : *). This is main assessment for PT Wilmar Cahaya Indonesia Tbk so that auditee is not purchase raw material as certified claim
Table 3: Records of Certified Palm Oil Product Sold*
RSPO Certificate Number
Buyer
-
-
Product
UTZ Number
-
-
Volume
-
Note : *). This is main assessment for PT Wilmar Cahaya Indonesia Tbk so that auditee is not purchase raw material as certified claim
Table 4 : Records of Material Received/ Purchased
Supplier
RSPO Certificate
Number
Product
UTZ Number
Volume (MT)
Status /
Model SC
Period of Januari to December 2013
PT Wilmar Cahaya Indonesia
– Pontianak
-
PKO
-
25,522.38
-
PT Sari Agrotama Persada –
Palembang
-
PKO
-
12,942.65
-
Total
38,465.03
Period of Januari to September 2014
PT Wilmar Cahaya Indonesia
– Pontianak
-
PKO
-
20,954.80
-
PT Sari Agrotama Persada –
Palembang
-
PKO
-
10,185.85
-
Total
31,140.65
Note : -
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Table 5 : Records of Palm Oil Product Sold
RSPO Certificate
Number
Buyer
Period of Januari to December 2013
PT Unilever Indonesia –
Surabaya
PT Sinar Antjol
-
PT Tempo Nagadi
-
Multi Commodity International LTD
-
PT Ayu Naturally Cemerlang
-
PT Wilmar Nabati Indonesia – Gresik*
PT
Lautan
Krimerindo
Natural
PT Kievit Indonesia
Pasar Rebo
–
PT Kievit
Salatiga*
–
Indonesia
Product
6,889.04
-
RKO
-
3,818.32
-
RKO
-
RKL
-
HKL
RHKL IV 6-7
PO1000000396
-
RHKL IV 6-7
-
RHKL IV <1
CU-RSPO SCCS829955
Status /
Model SC
-
RKL
-
Volume (MT)
RKO
RKO
185 0 2248 001
UTZ Number
-
752.46
-
210.00
-
4,557.00
-
1.50
-
2,507.59
MB
266.81
-
481.91
-
289.92
SG & MB
RHKL IV <1
-
865.86
PT Gandum Mas Kencana
-
RHKS
-
1,711.96
-
PT Freyabadi Indotama
-
RHKS
-
882.49
-
PT Pusan Manis Mulia
-
RHKS
-
282.70
-
Total
23,517.56
Period of Januari to September 2014
PT Unilever Indonesia – Surabaya*
PT Sinar Antjol
-
RKO
-
4,068.73
-
RKO
-
1,929.29
-
RKO
PT Wilmar Nabati Indonesia –
Gresik*
185 0 2248 001
1,005.39
PO1000000396
RKL
HKL
PT Sayap Mas Utama
-
RKO
7,360.56
-
803.61
408.59
PT Tempo Nagadi
-
RKO
-
PT Royal Industries Indonesia
-
RKO
-
16.00
PT Ayu Naturally Cemerlang
-
RKL
-
19.00
PT Lautan Natural Krimerindo
-
RHKL
-
827.35
PT Freyabadi Indotama
-
RHKS
-
610.91
PT Gandum Mas Kencana
-
RHKS
-
1,495.17
PT Pusan Manis Mulia
-
RHKS
-
Total
MB
2,200.24
304.35
21,049.19
Note : *). Not claim as certified product
1.5 Summary of Previous Assessment
There is no summary of previous assessment audit, due to this is first SCCS audit for PT Wilmar Cahaya Indonesia Tbk – Cikarang Plant.
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2.0 ASSESSMENT PROCESS
2.1 Certification Body
PT TUV Rheinland Indonesia is member of Group TÜV Rheinland Group, a global leader in independent testing and assessment services. The TÜV Rheinland Group was established in 1872 with offices located in over
490 locations in 62 countries on all five continents. PT TUV Rheinland Indonesia offers certification for a wide
range of management systems according to established international standards including ISO 9001, ISO 14001,
OHSAS 18001, SA 8000, RSPO, ISPO, ISCC, Timber Legality Verification (TLV), as well as CDM Validations
and Verifications, RSPO (RSPO-ACC-013 dated on June 06, 2014) and ISPO (LS-P&K-005-ISPO dated on
May 10, 2012). PT TUV Rheinland Indonesia’s office is located in Jakarta, Indonesia.
2.2 Qualifications of Lead Assessor and Assessment Team
Name
Position
Hendra
Fachrurozy
Lead Auditor
Heni
Handayani
Auditor
(Trainee)
Qualifications / Experience
Education: Bachelors Degree in Forestry - Bogor Agriculture Institute. Indonesia, (1995 to 2000).
Trainings attended: ISO 9001:2008 lead auditor course - Neville Clark (2011);
ISO 14001:2004 lead auditor course – TUV Rheinland Indonesia (2011); SMK3
auditor course – Department of Manpower and Transmigration of The Republic
of Indonesia (2009); Sustainable Forest Management (SFM) - Forest Stewardship Council (FSC) system training; Chain of Custody training for FSC System;
Sustainable Forest Management (SFM) – Forestry Education and Training Centre (2010); Timber Legality of Verification – Forestry Education and Training Cetre (2010); RSPO Lead Auditor Course – Pro Forest & Wild Asia (2011); SCCS
RSPO by David Ogg Consulting (September 2012).
Working experience: Experienced as Junior Consultant at PT Surveyor Indonesia (2002 s/d 2010), assesor for SFM –mandatory (PHPL & PHTL), assessor
for industry performance assessment (IPHHK)-mandatory, auditor for Timber
Legality of Verfication and CoC, auditor for SMK3, auditor for QMS and EMS
and auditor for ISPO, RSPO & SCCS at TUV Rheinland Indonesia.
Education : Bachelors Degree in Forestry - Bogor Agriculture Institute. Indonesia, (1990 to 1995).
Trainings attended : ISO 9001:2008 lead auditor course – PT TUV Rheinland
Indonesia (2014, certified); Compliance in The TUV Rheinland Group/learning
course – PT TUV Rheinland Indonesia (2014, certified), FSC/PEFC Chain of
Custody Standard training – PT TUV Rheinland Indonesia (2013, certified), Indonesian Sustainable Palm Oil / ISPO training – ISPO Commission (2013, certified), Upgrading Auditor Training for Natural Forest Management Certification
Sustainable Production - Center for Forestry Education and Training, Ministry of
Forestry of Indonesia (2010, certified), Competency Exam Passed as Auditor in
Production Aspects – Indonesian Ecolabelling Institute / LEI (2010, certified),
Upgrading Auditor Training for Timber Legality Verification - Center for Forestry
Education and Training, Ministry of Forestry of Indonesia (2010, certified), Auditor Training for Verification of Wood Industry and Wood Products - Cooperation Development Research Center of Ministry of Forestry with PT. Sucofindo (2005, certified), Natural Forest Management and Sustainable Production
Certification training - Indonesian Ecolabelling Institute / LEI (1998, certified).
Working experience : Staff Division Forestry PT Aji Buana Asri, Jakarta (1995
– 1997), Executive Secretaris PT Pro Natres Development, Bogor (1997 –
1998), Planning Superintendent and Analyse the board of directors office PT
Dalek Hutani Esa – Natural Forest Concession Company, Jakarta (1999 –
2003), Quality Control
PT. Sucofindo (Persero) in Project Exporter Verification Enlisted by an Industrial Product of forestry and Project Monitoring Performance of Wood Suplier and Wood Buyer between Island in Indonesia (2005
– 2006 and 2007), Forestry Assistant at Consultant PT. Hatfield Indonesia to
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Name
Position
Qualifications / Experience
support project “ Forestry Stakeholder Mapping and Database Assessment “,
project from IFC (International Finance Corporation, World Bank Group) Advisory Services Indonesia (2009), Assesor for SFM (2010 – 2014) : Mandatory
(PHPL & PHTL), Assessor for industry performance assessment (IPHHK), Auditor for Timber Legality of Verfication and CoC, Auditor for ISPO & SCCS at PT
TUV Rheinland Indonesia.
2.3 Assessment Methodology & Agenda
The supply chain certification assessment was conducted on October 9, 2014 as per the assessment program
below. The assessment was carried out in accordance PT TUV Rheinland Indonesia’s RSPO audit procedure
as well as the RSPO Supply Chain Certification document.
An on-site assessment was conducted and the assessment team carried out field and document assessments
of compliance to RSPO Supply Chain Certification System requirements.
The company proposed the correction and corrective action for all identified non conformities raised to the certification body 15 days after the closing meeting. Verification of closure of non-conformances was conducted
through document checked 1 (one) months after the closing meeting of the main assessment. The certification
assessment agenda is as explained below.
Main Assessment Agenda
Date
Oct 9,
2014
Location/
Main sites
Plant office
& Plant
Tj
port
Priok
Main activities
• Opening meeting
• Company profile
• Verification of document & field :
− Some procedure are related of SCCS such as procedure of the handling
of document & data, procedure of correction & corrective action, procedure of base material receipt, procedure of the dispatch of product and finished goods, procedure of non-conformities product, procedure of the selection & evaluation supplier/vendor, etc.
− List of suppliers and buyers
− A set of base material receipt records (since unloading in port until
plant/mill)
− A set of dispatch of product or finished goods record (since
− Matrix of training year 2014
− Handling and documentation incoming material and dispatch product
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3.0 ASSESSMENT FINDINGS
3.1 Description of Supply Chain Management System
The following is a description of the findings pertaining to the company’s supply chain management system
according to the RSPO SCCS requirements, including status of compliance of the company and their outsourced third parties to RSPO SCCS requirements:
Section 1: General Chain of Custody System Requirements for the Supply Chain
1. Applicability of the General Chain of Custody System Requirements for the supply chain
Findings:
PT Wilmar Cahaya Indonesia Tbk (WICA) is a member of Wilmar International Limited. It is strategically
located at Jababeka Industry Area II - Cikarang, Indonesia. It is a factory/plant/facility to fractionation and
refinery palm kernel oil.
Management of PT Wilmar Cahaya Indonesia Tbk has commitment to implement RSPO SCCS. The company’s supply chain management system integrated with the implementation of quality management system (ISO 9001:2008), environmental management system (ISO 14001:2004), OHSAS (ISO 18001:2007),
food safety (ISO 22000:2010), Halal certificate and Halal assurance system (Sistem Jaminan Halal) Certification. Following the nature of company’s material purchased availability for production facilities. PT WICA
Tbk management decided to implement Mass Balance (MB) and Segregation (SG) system supply chain
model (Module B and C).
During certification audit the company has demonstrate their implementation to SCCS system and relevant
requirement through the simulation process.
Based on notary deed no. 6 dated on May 10, 2013, WICA’s shareholders are Tradesound Investments
Limited is a company belong to Wilmar International Limited. Wilmar International Limited is RSPO member with membership number 2-0017-05-000-00.
Compliance status : Full Compliance
2. Documented procedures
Findings:
The company has written procedures to ensure implementation of all SCCS elements/requirements. The
procedure were updated and convering all activities in PT WICA Tbk.
The list of procedure regarding SCCS implementation conist of :
1. Procedure of receive/incoming raw material (QP/WICA-06-008 rev.2)
2. Procedure of dispatch product/finished goofs (QP/WICA-06-010 rev.2)
3. Procedure of training and develop employee (QP/WICA-06-020 rev.4)
4. Procedure of identification & traceability (QP/WICA-06-024 rev.2)
5. Procedure of oil transfer (QP/WICA-06-026 rev.1)
6. Procedure of unloading from vessel (SOP/WICA-LOG-06-003 rev.3)
7. Procedure of loading to vessel (SOP/WICA-LOG-06-004 rev.3)
8. Procedure of the administration of receive raw material (SOP/WICA-LOG-06-005 rev.5)
9. Procedure of the administration of oil dispatch (SOP/WICA-LOG-06-006 rev.4)
10. Procedure of mass balance and traceability for RSPO Procedure (QP/WICA-14-069 rev.0)
11. Procedure of handling non-conformity material/documents in RSPO SCCS (QP/WICA-14-070 rev.1)
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12. Procedure of RSPO (QP/WICA-14-068 rev.0)
The company has records and reports for all activities relate of SCCS implement example storage tank daily report, discharging report, unloading report, receive raw material report, delivery note from Tanjung Priok
port to Cikarang plant, weighbridge ticket for receive or dispatch material, the request of oil transfer note,
shipment loading detail, bill of lading, manifest, etc. All records and reports has not been marking SC
model because this is main assessment, the implementation of RSPO SCCS system will be conducted after SCCS certificate awarded.
Specifically for Mass Balance (MB) and Segregation (SG) Model will be implemented, auditee has procedures of handling of raw material and product with both of SCCS model form incoming until dispatch i.e as
procedure of RSPO (QP/WICA-14-068 rev.0).
The name of the person having overal responsibility for and authority for the implementation of all RSPO
SCCS requirement, ISO 9001:2008, ISO 22000:2005/FSSC 2200:2010, ISO 14001:2004 and ISO
18001:2007 has bees assigned, i.e. Mrs. Neny Kurniawati was appointed as Management Representative
(MR) according to decree letter of general manager no.148/SK/WICA/VIII/2014. During the audit time, MR
has good knowledge and able to demonstrate awareness of the facility’s procedures and process.
Compliance status : Full Compliance
3. Purchasing and goods in
Findings:
The list supplier and volume of incoming material period of 2013 and 2014 year (until September) has informed on Table 4. Raw material supplier is PT WICA-Pontianak and PT SAP-Palembang for PKO product with quantity amount of 38,465.03 tonnes. Currently, all incoming material from both of suppliers has
categorized as non-certified material because both of suppliers has not RSPO certificate.
In the RSPO procedure (QP/WICA-14-068 rev.0) sub section 5.1 the purchase of CSPKO explain that trading department in head office will confirming to suppliers regarding purchase transaction by purchase order
with completing of SCC model. Logistic department responsible to ensuring and informing to unloading officer in port of Tanjung Priok regarding incoming material as certified or non-certified. Based on the procedure of unloading material from vessel (SOP/WICA-LOG-06-003) that unloading officer will checking of
seal in vessel, conduct of sounding, supervise of unloading material to truck, install of seal in truck and
compilation of unloading document. In the administration of incoming raw material procedure (SOP/WICALOG-06-005 rev.5) that Weigh Brigde operator must checking delivery note from port whether in accordance with the received information (name/type of oil, quantity, supplier name, customer name, note or description or the stamp of RSPO SG/MB) but inside procedure of the administration of incoming raw material
does not include responsibility from the unloading officer to provide information about the category of product (certified or non-certified) and identification of supply chain model on delivery note at the port. This is
raised as non-conformities (NCR No.2014-01 of 02).
The auditee also has mechanism to ensure validity of the facilities certificate (procedure of handling nonconformance material/documents in RSPO SCCS (QP/WICA-14-070 rev.1) sub section 4.3) which was
listed on supplier list (LS/WICA-QC-14-001A) every 6 months via the list of RSPO Supply Chain Certified
facilities on the RSPO website (www.rspo.org).
The auditee has procedure of handling non- conformance product/document (QP/WICA-14-070 rev.1).
The mechanism has covered to take appropriate steps when the supply chain certification of a supplier is
found to be invalid, mismatches of quantity, mismatches of quality, the RSPO SCCS certificate was owned
by supplier has been expired and the receipt document was not stamped RSPO SCC model.
The procedure of handling non-conformity material/document in RSPO SCCS sub section 4.4.1 has explaine that CSPKO will be declared as non certified if the certificate found expired, however this claimed
still not include for certified product with segregation (SG) model. This is raised as non-conformity. (NCR
No.2014-02 of 02).
Compliance status : Non Compliance
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NCR No.2014-01 of 02
In the procedure of the administration of incoming raw material does not include responsibility from the unloading officer to provide information about the category of product (certified or non-certified) and identification of supply chain model on delivery note at the port of tanjung priok.
NCR No.2014-02 of 02
In the procedure of handling non-conformity material/document in RSPO SCCS (QP/WICA-14-070 rev.1)
does not include step/mechanism of handling non-conformity material/document in RSPO SCCS with segregation (SG) SC model.
4. Outsourcing activities
Findings:
The company outsources some activities such as unloading material from the vessel and transports the
material from Tanjung Priok port to Cikarang mill and loading the product from the facoty to the vessel.
There is no material storage in the port due to the material from the vessel is directly transported to the
Cikarang facilty. The company assigned personnel in Tanjung Priok who has responsibility to check road
tanker condition before transport the material to Cikarang facility. He also has responsibility for material
weighing and submits the report to Cikarang factory.
Facilities does not release or relinquish the legal ownership of all material inputs included in the process
that are outsourced where auditee have fully control for all activity. Conditions legal ownership by the facilities is recorded in the MoU and the statement letter was made by the Transporter (transportation service). Inside the MoU and statement letter has included the scope of outsourcing activities and the certification bodies have unrestricted access to the outsourcing contractor/company (their respective operation,
system and all information).
Facility has a list of transporter to transport material from Tanjung Priok port, there are 6 transporters to
and 7 transporter to transport the product from Cikarang factory to Tanjung Priok Port, as stated on i.e.:
document: LT/WICA-LOG-13-001 Rev 2.
Raw Material’s Transporter :
1. PT Maju Arta Sampurna / Angkutan 168
2. PT Sinar Citra Lestari
3. PT Syafaat Transmandiri
4. PT Kusuma Berkat Abadi
5. PT Mandiri Trans Abadi
6. PT Mitra Karya Manunggal Trans.
Product’s Transporter :
1. CV KH Transport
2. PT Rajawali Dwi Putra Indonesia
3. PT Surya Mitra Tirta Kencana
4. PT Sarana Berkat Anugerah Transport
5. PT Bumi Merak Transportasi
6. PT Galuh Protank Logistiks
7. Ueno Container Logistiks PTE LTD
Facility has a procedure for handling changes of names and contact details of transporters that are used in
the production process or RSPO certified material.
There is procedure is for handling of Non-Confirmity Materials i.e. QP/WICA-14-07 Rev. 0. The procedure
explains about records of non conformace material and its handling process.
Compliance status : Full Compliance
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5. Sales and goods out
Findings :
The auditee has dispatch product mechanism as determined on procedure of the administration of dispacth
liquid product (SOP/WICA-LOG-06-006 rev.4).
Logistic section received product delivery schedule and copy of sales order from marketing/PPIC/customer
as basic information to make Shipping Instruction (F/WICA-PPIC-06-005) for shipping agent, there is specific statement must be attached for RSPO product with selected supply chain model SG or MB. After
product loading finished, the weigh bridge operator make delivery note and weighbridge ticket with information about selected supply chain model for certified product.
Information for product sold for period 2013 and 2014 was stated on Table 3 above. There are some documents for product delivery, i.e: delivery note and weighbridge ticket for road tanker while for vesell are delivery note, weighbridge ticket, bill of lading and product manifest. Information stated on delivery document
including the name and address of the buyer, the name and address of the seller, the loading or delivery
date, the date on which the document were issued, description of product, the quantity of the products delivered, any related transport documentation. The company will put information about selected Supply
chain model and certification reference number after they get SCCS certificate.
Sampel of delivery document for product dispact using road tanker, such as :
• Delivery note no. : 8305108902/3,
• Weighbridge ticket no. : CACR0001229,
• SO no. : 8301100641,
• PO no. : 6380000324,
• The name and address of the buyer : PT Lautan Natural Krimerindo, Jl. Mojosari-Pacet KM 4, Mojokerto – East Java,
• The name and address of the seller : PT Wilmar Cahaya Indonesia Tbk, Kawasan Industri Jababeka
Tahap II, Jl Industri Selatan III Block GG I, Cikarang – Bekasi, West Java,
• The loading or delivery date : October 6, 2014
• The date on which the document were issued : October 6, 2014
• Description of the product : RHPK Olein
• Quantity : 22,650 kg
• Any related transport documentation : L 9498 UR (truck)
While sample of delivery document for dispatch product using vessel, such as :
Plant to port
• Delivery note : 8305107409/57 (the one of trips)
• Weighbridge ticket no. : CACR0000709 (the one of trips)
• SO no. : 8301102177,
• PO no. : 810157492,
Port to buyer
• Bill of Lading : No.004/HMH/TPK/IX/14
• Manifest
• The name and address of the buyer : PT Wilmar Nabati Indonesia, Gresik District
• The name and address of the seller : PT Wilmar Cahaya Indonesia Tbk, Cikarang Sub District, Bekasi
District
• The loading or delivery date : September 7, 2014
• The date on which the document were issued : September 7, 2014
• Description of the product : RPKOL
• Quantity : 1,467.04 ton
• Any related transport documentation : MT Kyodo (vessel)
Compliance status : Full Compliance
6. Registration
Findings :
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PT Wilmar Cahaya Indonesia Tbk – Cikarang, West Java
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PT Wilmar Cahaya Indonesia Tbk process palm kernel oil becomes its derivatives product such as edible
oil. The company has been register to RSPO IT system (e-trace) for certified product transaction and under
trading division in Singapore.
However the transaction system will be implemented after the company get certificate. This is requirement
not applicable for this time.
Compliance status: Not Applicable for this time
7. Training
Findings:
The facility has the procedures of Training and Development for the employee, as stated on document
number: QP/WICA-06-020 Rev 5 effective dated March 1, 2014. The procedure stated that the training
program was developed based on training need that submitted from each departement to Personel and
General Affair departement (PGA) , and PGA arrange Matrix Annual training (F/WICA-PGA-006-011), the
matrix contains about : types and classification of the training, number of participants (target group) and
training schedule for 1 (one) year.
The facility has been compiled Matrix Training for the year of 2014 using document form number : F/WICAPGA-06-011 Rev 3 made by the Head Department approved by the Head Unit, among others is RSPO
SCCS (Supply Chain Certification Systems) Training will be conducted internally on November 2014.
Compliance status : Full Compliance
8. Claims
Findings :
The company has an SOP for making claims certified product according RSPO communication and claims
however company not claim the product directly, due company only produce intermediate product not finsihed good consumer product.
Compliance status : Not Applicable
Section 2: Modular Requirements: Module B – Segregation
B.1. Processing
Findings :
Based on procedure of RSPO (QP/WICA-14-068 rev.0) that auditee will use the same supply chain model
as its supplier. Logistic department will ensuring and verify that material with SG status will be use to process SG product as stated on document from marketing departement. Moreover, the company provide a
procedure regarding declassification/downgrading of raw material status.
The auditee has provided procedure that the RSPO certified palm product is kept segregated from noncertified material since material transported and storage, the PPIC section has responsibility to ensure this
condition along the production process while for transport and storage is responsible of logistic division).
To ensure that certified product with claim SG will not contaminated with non certified SG product.
Compliance status: Full Complaince
B.2. Record keeping
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RSPO Certification Assessment Report
PT Wilmar Cahaya Indonesia Tbk – Cikarang, West Java
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Findings :
The company has established a mechanism to control and maintenance of document and data used in
production process as stated on the document and records control procedure, the retention time for all
records and reports for certified material and product has been defined for at least for five (5) years. The
storage and maintainance of documents is the responsibility of the respective departments.
According to procedure, company will clearly indicate the supply chain model used with trade names in
relevant documents (in purchase order) from trading department in Head Office. Moreover, in procedure
of identification & traceability has explain that PPIC daily report is a document that is used to ensure trace
back to only certified segregated material.
Compliance status : Full Compliance
Section 3: Modular Requirements: Module C – Mass Balance
C.1. Processing
Findings :
Based on procedure of RSPO (QP/WICA-14-068 rev.0) the company will use the same supply chain model following the material supplied from supplier. Logistic department ensure and verify that material with
SG or MB are used for processing a product with MB status appropriate of request form marketing in Head
Office. Moreover, the auditee has provided a procedure regarding declassification/downgrading of raw
material status.
The facility has provided the storage tank dedicated to MB product but if the storage tank will be used for
SG product so that the facility shall be cleaning before used.
Compliance status: Full Compliance
C.2. Record keeping
Findings :
The company has established a mechanism to control and maintenance of document and data used in
production process as stated on the document and records control procedure, the retention time for all
records and reports for certified material and product has been defined for at least for five (5) years. The
storage and maintainance of documents is the responsibility of the respective departments.
According to procedure, company will clearly indicate the supply chain model used with trade names in
relevant documents (in purchase order) from trading department in Head Office. Moreover, in procedure
of identification & traceability has explain that PPIC daily report is a document that is used to ensure trace
back to only certified segregated material.
.
Compliance status : Full Compliance
C.3. Mass balancing system
Findings :
Auditee has establish a mechanism to ensure that the quantity of physical RSPO mass balance material inputs and output on a real time basis at mass balance and traceability for RSPO procedure (QP/WICA-14069 rev.0). All volumes of palm oil that are delivered are deducted from the material accounting system ac-
QMF: RSPO-007c-13 rev.2
RSPO Certification Assessment Report
PT Wilmar Cahaya Indonesia Tbk – Cikarang, West Java
Page 14 of 21
cording to actual daily conversion ratios.
Officer from PPIC section has been assign to monitor daily report regarding internal material accounting
system will be complies with the RSPO requirement such as can only deliver Mass Balance sales from a
positive stock. The implementation of certified product accounting system will be started after auditee getting certified approval from RSPO CB.
Compliance status: Full Compliance
3.2 Identified Non-conformances against RSPO SCCS Requirements, Corrective Actions Taken and Auditors
Conclusions
SCCS Non-conformance 2014-01 of 02 :
In the procedure of the administration of incoming raw material does not include responsibility from the unloading officer to provide information about the category of product (certified or non-certified) and identification of supply chain model on delivery note at Tanjung Priok Port.
Correction :
• Revision of procedure no. SOP/WICA-LOG-06-003 and quality plan recipt and dispatch
• Revision of statement letter from PT Sari Agrotama Persada regarding job description and responsible
for handling material own PT WICA Tbk which have been agreed by both party.
Corrective Action :
The coordination and submit the latest procedures with PT Sari Agrotama Persada regarding handling material and product in port.
Auditor Conclusions : Closed
Date of closure : October 30, 2014
Evidence of correction :
The auditee has provided revision of the procedure for loading product to vessel (SOP/WICA-LOG-06-004
rev.4) and unloading material from vessel (SOP/WICA-LOG-06-003 rev.4). Additional information in revision of the procedure of loading product to vessel (SOP/WICA-LOG-06-004 rev.4) and unloading material
from vessel (SOP/WICA-LOG-06-003 rev.4) are field operator will provide information about the category of
product (certified or non-certified) and identification of supply chain model on weighbridge ticket (loading
activities) or delivery note (unloading activities).
Moreover, auditee has provided statement letter from PT Sari Agrotama Persada where their contents
conists of :
• Field officer will provide information about the category of product (certified or non-certified) and identification of supply chain model on delivery note (unloading of raw material) where based on information on
Bill of Lading & manifest and information from trading department in head office.
• Field officer will provide information about the category of product (certified or non-certified) and identification of supply chain model on weighbridge ticket (loading of product) where based on delivery note
from PT WICA Tbk.
• To ensure that special material with RSPO SG status not contaminated with other material during unloading to truck and loading to vessel.
• Coordinating with logistic department from PT WICA Tbk
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RSPO Certification Assessment Report
PT Wilmar Cahaya Indonesia Tbk – Cikarang, West Java
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SCCS Non-conformance 2014-02 of 02:
In the procedure of handling non-conformity material/document in RSPO SCCS (QP/WICA-14-070 rev.1)
does not include step/mechanism of handling non-conformity material/document in RSPO SCCS with segregation (SG) SC model
Correction :
Revision of handling material/document procedure (QP/WICA-14-070)
Corrective Action :
Ensure all procedure compliance with SCCS requirement and appropriate with real condition in field
Auditor Conclusions : Closed
Date of closure : October 30, 2014
The company has provided revision of the procedure of handling non conformity material/document in
RSPO SCCS (QP/WICA-LOG-14-070 rev.1). Handling of material with segregation supply chain model if
supplier’s RSPO certificate not valid is material will be unloaded with a change in status to a non-certified
in accordance with the agreement of both parties.
3.3 Conclusion and Recommendation for RSPO Supply Chain Certification
The audit team has confirmed through the audit process that PT Wilmar Cahaya Indonesia Tbk has established and maintains an effective system to ensure compliance with the RSPO Supply Chain Certification requirements (dated November 2011).
PT TUV Rheinland Indonesia recommends that PT Wilmar Cahaya Indonesia Tbk be approved for certification of
compliance to the RSPO Supply Chain Certification requirements.
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RSPO Certification Assessment Report
PT Wilmar Cahaya Indonesia Tbk – Cikarang, West Java
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4.0 CERTIFIED ORGANISATION’S ACKNOWLEDGEMENT OF INTERNAL
RESPONSIBILITY
4.1 Date of Next Surveillance Visit
The next surveillance visit is planned for October 2015
4.2 Acknowledgements of Internal Responsibility and Formal Sign-Off by Client
It is acknowledged that the assessment visit was carried out as described in this report and we accept the assessment findings and report content.
Signed on behalf of PT Wilmar Cahaya Indonesia Tbk
………………………………………….
Neni Kurniawati
Management Representative
Date : December 8, 2014
Signed on behalf of PT TUV Rheinland Indonesia
………………………………………….
Hendra Fachrurozy
Lead Auditor
Date : December 8, 2014
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RSPO Certification Assessment Report
PT Wilmar Cahaya Indonesia Tbk – Cikarang, West Java
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APPENDICES
Appendix 1: Details of Supply Chain Certification Certificate
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RSPO Certification Assessment Report
PT Wilmar Cahaya Indonesia Tbk – Cikarang, West Java
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RSPO Certification Assessment Report
PT Wilmar Cahaya Indonesia Tbk – Cikarang, West Java
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Appendix 2: List of Abbreviations
CBR
CBS
CPO
HKL
LOG
MB
PKO
QP
RBD PKOL /
RKL
RBD PKST /
RKS
RHKL
RHKS
RBD-PKO /
RKO
SAP
SCCS
SG
SJH
WICA
Cocoa Butter Replacer
Cocoa Butter Substituse
Crude Palm Oil
Hydrogenated Palm Kernel Olein
Logistic
Mass Balance
Palm Kernel Oil
Quality Procedure
Refined Bleached Deodorized Pal Kernel Olein / Refined Palm Kernel Olein
Refined Bleached Deodorized Pal Kernel Stearin / Refined Palm Kernel Stearin
Refine Hydrogenated Palm Kernel Olein
Refine Hydrogenated Palm Kernel Stearin
Refined Bleached Deodorized Pal Kernel Oil / Refine Palm Kernel Oil
PT Sari Agrotama Persada
Supply Chain Certification System
Segregation
Sistem Jaminan Halal (Halal Assurance Halal)
PT Wilmar Cahaya Indonesia Tbk
Appendix 3: Observations and Opportunities for Improvement
No.
1
Observations / Opportunities for Improvement
The column of checked and approved on weighbridge ticket from PT Sari Agrotama Persada
should fillI with signature and name of the relevant officer.
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RSPO Certification Assessment Report
PT Wilmar Cahaya Indonesia Tbk – Cikarang, West Java
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Appendix 4: Supply Chain Certification Audit Closing Meeting Summary
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RSPO Certification Assessment Report
PT Wilmar Cahaya Indonesia Tbk – Cikarang, West Java
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Appendix 5 : List of supplier and buyer
Certificate
No.
Certificate
Certificate
Validation
Name of Supplier
Address
Product
PT Wilmar Cahaya Indonesia – Pontianak
Jl. Khatulistiwa KM.4.3, Batulayang, Pontianak, West Kalimantan Province
PKO
-
-
-
PT Sari Agrotama Persada
– Palembang
Jl. Blabak No.18, Tiga Ilir, Palembang, South Sumatera
Province
PKO
-
-
-
Certificate
No.
Address
Product
PT Unilever Indonesia –
Surabaya
PT Sinar Antjol
Jl. Rungkut Industri IV/5-11,
Surabaya, East Java
RKO
-
-
-
Jl. Malaka II No.1-3, South Jakarta, DKI Jakarta Province
RKO
-
-
-
PT Tempo Nagadi
Jakarta
Industrial
Estate
Pulogadung, Jl. Pulo Kambing
Block BI 2 – E/5-8, Jatinegara,
East Jakarta District, DKI Jakarta Province
RKO
-
-
-
Multi Commodity International LTD
Suntec Tower 3 Suite No.3526
CO8, Singapore
RKO, RKL
-
-
-
PT
Ayu
Cemerlang
Jl. Mangga Besar VI Utara
No.18B, West Jakarta District,
DKI Jakarta Province
RKL
-
-
-
PT Wilmar Nabati Indonesia – Gresik
Jl Kapten Darmo Sugondo
No.56, Indro village, Kebomas
Sub District, Gresik District,
East Java Province
RKO,
RKL, HKL
RSPO SCCS
185 0 2248 001
Valid until
January 31,
2018
PT
Lautan
Krimerindo
Jl. Raya Mojosari-Pacet KM.4,
Pesanggrahan village, Kutorejo
Sub District, Mojokerto District,
East Java Province
RHKL
-
-
-
PT Kievite Indonesia –
Pasar Rebo
Jl. Raya Bogor KM 5, Pasar
Rebo, Jakarta Timur, DKI Jakarta Province
RHKL
-
-
-
PT Kievite Indonesia –
Salatiga
Jl Merpati No.1 Salatiga District, East Java Province
50721, Indonesia
RHKL IV <
1
RSPO SCCS
CU-RSPO
SCCS-829955
Valid until
November
14, 2018
PT
Gandum
Kencana
Jl. Moh. Toha KM 2.1, Karawaci Sub District, Tanggerang
District, Banten Province
RHKS
-
-
-
KIIC Lot J 2-A, Tanjungpura
Sub District, Karawang District,
West Java Province
RHKS
-
-
-
Jl. Gandasari 79 RT 008/02,
Curug Sub District, Tangerang
District, Banten Province
RHKS
-
-
-
PT Sayap Mas Utama
Jl. Tipar Cakung Kav. F5-7,
East Jakarta District, DKI Jakarta Province
RKO
-
-
-
PT Royal Industries Indonesia
Surya Cipta Industry Estate, Jl.
Surya Utama Kav.1-4, Karawang District, West Java Province
RKO
-
-
-
Naturally
Natural
Mas
PT Freyabadi Indotama
PT Pusan Manis Mulia
Certificate
Certificate
Validation
Buyer
QMF: RSPO-007c-13 rev.2