AiMHi Job Description
Job Title:
HUMAN RESOURCES MANAGER
Reports To:
Human Resources Director
Accountable To:
Human Resources Director
Job Summary:
The Human Resources Manager provides a wide range of HR services to the management team
focusing on the implementation and delivery of programs having a positive impact on
engagement and morale. These include training, wellness, health and safety, disability
management and staff events. The Manager also provides assistance to managers addressing
performance improvement and behavior management, progressive discipline and labour relations
issues.
This is accomplished through a collaborative team approach and by fostering positive working
relationships with management team members and others.
Community Involvement:
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Management employees at AiMHi have a relatively big profile in the community.
Your involvement as a member of the community often reflects on AiMHi.
Volunteerism and other charitable activities promote the awareness of AiMHi within
the community and reflect positively on our Association. As a member of the
Management Team, you are expected to contribute wherever possible to the
community in whatever capacity you can.
Professional Development:
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As a manager at AiMHi, you are expected to keep current with the trends and
developments within community living and general management practices.
You are also expected to enhance your skills and abilities through continued
professional development. This would include but not be restricted to: taking
courses relevant to the job you currently hold as well as preparing yourself for
increased responsibility; pursuing a college diploma or university degree that is in
your field of interest and would enhance your ability to do your job; attending
workshops and seminars that address current and future needs of the Association, to
help you fulfill your responsibilities; reading trade publications and information that
are available through a number of sources; and pursuing any other avenue that will
result in keeping yourself current in your chosen field.
These are job expectations as opposed to job responsibilities and they will be
evaluated and assessed during your annual performance review.
Key Duties and Responsibilities:
Workplace Health and Safety
The Manager works with the Director to ensure that the organisation is compliant with health
and safety regulations by sitting on the joint occupational safety and health (JOSH) committee
and conducting investigations.
She/he also communicates with DMI, physicians and
WorksafeBC regarding sick leave documentation and coordinates return to work programs.
Leads an Employee Wellness Program by promoting or organizing healthy lifestyle events/
opportunities for staff; provides promotional information and phone numbers for the EFAP,
(employee and family assistance program); circulates wellness/health information articles
encouraging a healthy lifestyle.
Recruitment
The Manager markets job opportunities through appropriate media outlets to attract the necessary
pool of qualified candidates to meet operational needs and ensures prompt assessment and hire.
She/he identifies problems related to recruitment effectiveness and makes procedural changes.
She /he participates in candidate selection, staff development and training and ensures a
consistent high standard is maintained in line with our contractual obligations. Participates in
facilitating pre-employment orientations, participates in Acting Managers’ orientations.
Employee and Labour Relations
The Manager is responsible for maintaining a cordial relationship with the local union president
and stewards and actively works to resolve issues as they arise. She/he provides advice to
managers, conducts investigations, drafts discipline letters and provides formal responses to step
2 grievances. Responsible for interpretation and guiding the consistent application of the
collective agreement;
Organisational Effectiveness
She /he participates in the collection and analysis of statistical data to assess employee
satisfaction, morale, engagement, training needs, etc. This is achieved through surveys,
complaints and manager /employee feedback or requests. Assists the Association in maintaining
accreditation standards. Assumes additional projects as assigned by the Human Resources
Director.
Staff Development
Participates in identifying appropriate internal and external resources to meet the organization’s
training needs; coordinates delivery of programs; participates in delivering workshops on Human
Resources topics. Conducts studies as directed and makes presentations; maintains a current
awareness of relevant developments in Human Resources.
Information Management
Audits employee files to ensure performance evaluations are completed annually and other
mandatory requirements are met. Maintains up to date knowledge of positions and the
corresponding incumbents. The manager ensures the appropriate storage, protection and release
of employee information in accordance with legislation. She /he is responsible for responding to
specific issues that arise such as requests for information and breaches of client or employee
confidentiality.
Practicum Students and Volunteers
Coordinates the placement and support of students and volunteers ensuring a productive,
valuable work experience.
Association:
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Ensures the mission of the Association is clearly communicated.
Adheres to and supports AiMHi policies and procedures.
Ensures policies and procedures are communicated to and adhered to by employees;
Liaises to promote positive relations between senior managers and employees and
program areas.
Actively participates as part of the Management Team.
Checks pre-requisites for volunteers.
Financial:
General:
• Provides input on yearly budget preparation.
• Completes statistical information forms as requested.
• Monitors and reviews monthly budget statement.
Payroll:
• Ensures information in the electronic scheduling module is accurate and complete.
• Completes change forms for changes in rate, shifts, job requirements, addresses, etc.
for relief workers.
• Assists with “Prior Pay Period Adjustments” forms for any errors made on payroll
which are discovered after payroll is processed.
Reports:
• timely submission of monthly reports to the Human Resource Director.
Qualifications:
Education and Experience:
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Completion of a degree in human resources plus several years experience, or
demonstrated competency based on a combination of education and experience.
A valid BC Driver’s License.
Previous supervisory experience and experience providing service to people with
developmental disabilities are assets.
In-depth knowledge of human resources programs and services, applicable
legislation, and human resources information systems.
Three years of experience in human resources information and compensation
systems, preferably in a unionized environment.
Job Skills and Abilities:
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Strong interpersonal, oral and written communications skills.
Proficiency in MS Excel, demonstrated knowledge of database applications,
extracting data and creating reports.
Ability to handle confidential information with discretion.
Ability to foster positive relationships with peer managers, subordinates, and external
contacts.
Ability to work independently and as part of a team.
Acute attention to detail.
Excellent time management and organization skills.
Additional Information:
• A high level of motivation is essential.
• The ability to function independently, frequently under pressure, while managing
multiple concurrent projects and deadlines, including emergency situations, is an
ongoing expectation.
• Participation at meetings, conferences and other events requires the willingness to
work a flexible schedule which may involve long workdays, evening and weekend
work.