Instant HR – February 17, 2016
Topic: Timekeeping for Changes in VCU’s Work Schedule Due to Inclement
Weather on Monday, February 15, 2016
To Timekeepers:
The following is information to help you process timekeeping for changes in VCU’s operating status due
to inclement weather. VCU closed all day Monday, February 15, 2016.
For non-designated employees:
Record Office Closing (OFC) Leave for non-designated employees who did not work during the
authorized closing on Monday, February 15, 2016.
Non-exempt non-designated employees will be paid for all hours worked during the authorized
closing but do not accrue Inclement Weather Leave (ILA) for hours worked during the authorized
closing.
Exempt non-designated employees should not accrue Inclement Weather Leave (ILA) for hours
worked during the authorized closing.
Non-designated employees who had previously requested and were approved for time off
during the authorized closing should not have their own leave charged on Monday, February 15,
2016.
For designated employees:
Charge accrued leave or leave without pay for designated employees who did not report to work
as scheduled.
Record Inclement Weather Leave (ILA) for the hours that designated employees worked during
the authorized closing on Monday, February 15, 2016.
Designated employees who had previously requested and were approved for time off during the
authorized closing should not have their own leave charged on Monday, February 15, 2016.
Please note:
Hourly employees are paid only for hours actually worked.
Nine-month faculty do not accrue Inclement Weather Leave (ILA) for the closing.
Managers and supervisors are encouraged to provide flexibility to employees due to travel conditions.
Questions? Email leave@vcu.edu.
Thank you.
Cathleen C. Burke
Assistant Vice President for Human Resources
Virginia Commonwealth University
Copy: Personnel Administrators