YEARLY ANALYSIS SHEET - CASH RECEIPTS 20
Name:
Month
5
(Unit/District/Division/Region/Support Group/District Management Team)
6
7
8
9
10
11
12
13
14
15
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
OCT
NOV
DEC
TOTAL
Yearly Reconciliation as at 31st December 20
Balance as per Bank Statement No. ……….
$_______________
Balance brought forward from 1st January
$_______________
Add deposits not on Statement
$_______________
Add total receipts this year
$_______________
LESS Cheques not presented (listed over)
$_______________
LESS total payments this year
$_______________
BALANCE
$_______________
BALANCE CARRIED FORWARD
$_______________
Page 1 of 2
M2002/16
Cheques unpresented as 31st December ___________________
Date Drawn
Cheque No.
Paid to
Total
Amount
$
Transfer total to Yearly Analysis Reconciliation (on reverse of this page)
Auditor's Report
I have examined the books of the Girl Guides Association (NSW) …………………………………….. Unit/District/Division/Region/Support Group/District Management Team
for the year ended 31st December 20…… and hereby confirm that the income and expenditure account and statement of assets are set out in accordance therewith.
Signed ____________________________________________ (Auditor)
Date_____________________
Page 2 of 2
M2002/16
YEARLY ANALYSIS SHEET - CASH PAYMENTS 20
Name:
Month
20
(Unit/District/Division/Region/Support Group/District Management Team)
21
22
23
24
25
26
27
28
29
30
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
OCT
NOV
DEC
TOTAL
FINANCIAL STATEMENT FOR THE YEAR ENDED 31st DECEMBER 20____
BANK ACCOUNT NO. _____________________________ BRANCH ______________________________
Page 1 of 2
M2002/17
Statement of Assets and Liabilities
as at 31st December 20_____
Assets
Freehold property and buildings/at
_____________________________________NSW
Less liabilities thereon
$___________
$___________
Leasehold/Licensed property and Buildings
Less liabilities thereon
$___________
$___________
Equipment
$___________
Cash at bank
$___________
Cash on hand
______________________________________________________
$___________
___________________________________________________________________________________________
Liabilities
Other liabilities
$___________
___________________________________________________________________________________________
We have prepared the list of Assets and Liabilities and report that this list includes all assets of the
Region/Division/District/Support Group/District Management Team (including property vested in the
Girl Guides Association of New South Wales) as at 31st December 20______
____________________________________
Region/Division/District Leader
Support Group President
District Management Team Chairman
____________________________________
Region/Division/District/Support Group/
District Management Team Treasurer
__________________
Date
__________________
Date
Page 2 of 2
M2002/17
ANALYSIS SHEET - CASH RECEIPTS 20
Name:
(Unit/District/Division/Region/Support Group/District Management Team)
Month:________________________20____
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
Transfer Total to Yearly Analysis Sheet
Page 1 of 2
M2002/19
CASH RECEIPTS - suggested headings for Support Groups/District Management Teams
In Column
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
Date: enter the date the amount is received
Details: enter the details - who gave you the money, for what purpose?
Receipt No.: enter the receipt number from the receipt book
Amount: enter the total amount received: this amount is then split up between columns 5-13
Registration Subscriptions: registration fees received
Parent Contributions and Donations: enter the parent scheme and any other donations
Income from Hall: enter any income from hall
Fund-Raising Functions: emter fund-raising functions - ALL money received MUST be banked
Special Effort
Investment and Building Fund: enter the Girl Guide Association (NSW) Investment & Building Fund interest. Interest will be added to the principal not sent to you.
Do not enter in column 15
Blank: Use as required
Blank: Use as required
Blank: Use as required
Bank Interest: enter bank interest received, as shown on bank statement. (Also enter in column 15)
Total: enter the total amount banked as per deposit book
At the end of each month, total columns 5-15 and transfer the totals to the Yearly Analysis form under the same column numbers
CASH RECEIPTS - suggested headings for Unit/District/Division/Region
In Column
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
Date: enter the date the amount is received
Details: enter the details - who gave you the money, for what purpose?
Receipt No.: enter the receipt number from the receipt book
Amount: enter the total amount received: this amount is then split up between columns 5-13
Registration Subscriptions: registration fees received
District/Division Administration: Unit/District/Division levy (as applicable)
Region Administration: Region levy
Thinking Day
Fund-Raising
Special Events: Camps and outings etc
Special Collections
Blank: Use as required
Blank: Use as required
Bank Interest: enter bank interest received, as shown on bank statement. (Also enter in column 15)
Total: enter the total amount banked as per deposit book
At the end of each month, total columns 5-15 and transfer the totals to the Yearly Analysis form under the same column numbers
Page 2 of 2
M2002/19
ANALYSIS SHEET - CASH PAYMENTS 20
Name:
16
17
(Unit/District/Division/Region/Support Group/District Management Team)
18
19
20
21
22
23
24
25
26
27
28
29
30
Transfer Total to Yearly Analysis Sheet
MONTHLY RECONCILIATION
BANK RECONCILIATION
MONTHLY ADJUSTMENT
Balance as per Bank Statement No.________
$_________.____
Balance brought forward from previous month
$_________.____
Add Deposits not on Statement
$_________.____
Add receipts for this month (Column 15)
$_________.____
Sub Total
$_________.____
Sub Total
$_________.____
Less Cheques not presented listed over page
$_________.____
Less payments for this month (Column 30)
$_________.____
BALANCE
$_________.____
BALANCE CARRIED FORWARD TO NEXT MONTH
$_________.____
Page 1 of 2
M2002/18
Cheques unpresented as at end of ___________________________
Date Drawn
Cheque Number
Paid To
Amount
CASH PAYMENTS - suggested headings for Support Groups/District Management Teams
In column
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
Date: enter the date the cheque is written
Details: enter the name to whom the cheque is written
Cheque Number
Amount: enter the total cheque. This amount is then split between columns 20-28
Registration Subscriptions: enter the amount payable to Guide House and the
annual contribution to Division and Region
District Administration and Petty Cash: enter District Administration expenses and
Petty Cash eg phone, postage, stationery
Hall Expenses: Enter the hall expenses eg cleaning, maintenance, rates, electricity
Fund-Raising Expenses: Enter all fund-raising expenses (all expenses should be paid
by cheque and donations such as Support Group Travel Fund, Irene Fairburn Fund)
Insurance/Special Effort: property and equipment insurance and special effort
Investment and Building Fund: enter the Girl Guide Association (NSW) Investment
and Building Fund allowance
District Leaders & Leaders Expenses: enter District Leaders' and Leaders' expenses
eg uniform allowance
Unit Support and Equipment: enter unit support eg purchase of equipment, camp fees
Blank: use as required
Bank Charges: enter bank charges (the Association is exempt from FID)
Total: enter the total amount for each line
At the end of each month, total columns 20-30 and transfer the totals to the Yearly Analysis form
under the same column numbers
CASH PAYMENTS - suggested headings for Unit/District/Division/Region
In column
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
Date: enter the date the cheque is written
Details: enter the name to whom the cheque is written
Cheque Number
Amount: enter the total cheque. This amount is then split between columns 20-28
Registration Subscriptions
Unit/District/Division Administration: enter expenses for Unit/District/Division
Region Administration: enter expenses for Region
Thinking Day
Fund-Raising: enter fund-raising expenses
Special Events: cost of special functions eg camps, outings
Special Collections
Property Insurance: insurance premiums (not applicable to Units)
Petty Cash
Bank Charges: enter bank charges as shown on bank statement
Total: enter the total amount for each line
At the end of each month, total columns 20-30 and transfer the totals to the Yearly Analysis form
under the same column numbers
Page 2 of 2
M2002/18