Attachments
Council
9 March 2011
www.bawbawshire.vic.gov.au
Council
Meeting Attachments - 9 March 2011
Table of Contents
9
Environment
9.1 Giant Gippsland Earthworm Environmental Sigificance Overlay
Attachment 1: Giant Gippsland Earthworm ESO map1 ............................ 4
Attachment 2: Giant Gippsland Earthworm ESO map2 ............................ 5
9.2 Establishment of a Native Vegetation Bank - Over-the-Counter
BushBroker
Attachment 1: Native Vegetation Bank - Council Business Plan .............. 6
9.3 Design Kit and Planning Checklists for Residential Development
Attachment 1: Attachment 1 - 40 pages ................................................. 29
10
Vibrant Communities
10.1 Presentation of Report "Planning Sustainable Futures for Melbourne's
Peri Urban Region"
Attachment 1: Executive Summary ........................................................ 70
10.2 Strategic Planning activity report
Attachment 1: Dwelling Statistics & Residential Land
Supply_Dec Q ................................................................. 73
Attachment 2: Building and Planning Permit Statistics_Dec Q ............... 77
Attachment 3: Strategic Planning Activity Report_Dec Q ....................... 80
10.3 Shaping the Future Quarterly Activity Report
Attachment 1: Shaping the Future Update - December Q ...................... 83
10.4 Contract Works Unit December Quarter Capital Works Progress
Report
Attachment 1: Capital Works December Quarterly Report ..................... 87
11
Organisational Excellence
11.1 Monthly Financial Report - year to date ended 31 January 2011
Attachment 1: January 2011 Financial Commentary .............................. 96
Attachment 2: Funding Statement - January 2011 ............................... 101
Attachment 3: Operations Summary Report - January 2011 ................ 102
Attachment 4: Capital Works Summary - January 2011 ....................... 104
Attachment 5: Rates Collection Report - January 2011 ....................... 107
14
Assembly of Councillors
Page 2
Council
Meeting Attachments - 9 March 2011
14.1 Assembly of Councillor Report
Attachment 1: Assembly of Councillors 16 February 2011 ................... 108
Attachment 2: Assembly of Councillors 2 March 2011 (a) .................... 109
Attachment 3: Assembly of Councillors 2 March 2011 (b) .................... 110
Attachment 4: Assembly of Councillors 2 March 2011 (c) .................... 111
Page 3
Attachment 1
Giant Gippsland Earthworm ESO map1
Environment
9.1 Giant Gippsland Earthworm Environmental Sigificance Overlay.DOC
Giant Gippsland Earthworm ESO map1
Attachment 1
Page 4
Attachment 2
Giant Gippsland Earthworm ESO map2
Giant Gippsland Earthworm ESO map2
Attachment 2
Page 5
Attachment 1
Native Vegetation Bank - Council Business Plan
9.2 Establishment of a Native Vegetation Bank - Over-the-Counter BushBroker.DOC
Native Vegetation Bank - Council Business Plan
Baw Baw Shire Native Vegetation Bank
Over-the-Counter BushBroker
Council Business Plan
Attachment 1
Page 6
Attachment 1
Native Vegetation Bank - Council Business Plan
Contents
1.0
Background ........................................................................................................ 2
2.0
Native Vegetation Offset Bank Strategy............................................................ 3
2.1
Over-the-Counter BushBroker (OTC) ........................................................... 3
2.2
Benefits and Risks of an OTC Facility .......................................................... 5
2.3
Establishing an OTC Facility ......................................................................... 5
2.4
Site Selection for OTC Facility ...................................................................... 5
2.5
Service Area and Trading Criteria for an OTC Facility ................................. 6
DSE Memorandum of Understanding for OTC Facility ................................ 7
2.6
2.7
DSE Fees for Establishment of OTC Facility ................................................ 7
2.8
BushBroker Current Average Sale Prices ...................................................... 8
3.0
Baw Baw Shire OTC Business Plan .................................................................. 8
Native Vegetation Offset Demand/Supply in Baw Baw................................ 8
3.1
3.2
OTC Facility – Site Attributes ..................................................................... 10
3.3
Public Land Analysis – Council-owned Land ............................................. 11
3.4
Other Selection Criteria ............................................................................... 11
3.5
Identifying a Price for Sale of Native Vegetation Credits ........................... 11
3.6
Potential Sites for OTC Establishment ........................................................ 13
Attachment 1
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Attachment 1
Native Vegetation Bank - Council Business Plan
1.0 Background
The scoping, evaluation and development of a ‘Native Vegetation Offset Bank’ for
Baw Baw Shire is identified within Council’s Community Vision – Baw Baw 2050
and draft Environment and Climate Change Strategy.
Victoria’s Native Vegetation Management – A Framework For Action (2002) defines
the principles and guidelines for protecting and managing native vegetation in
Victoria, including the offset requirements for native vegetation removed as part of a
planning permit. Native vegetation offsets resulting from authorised removal of native
vegetation require management and protection in perpetuity.
There are a number of mechanisms currently available for securing native vegetation
offsets, each offering a different degree of security based on the ability of the
mechanism to be enforced, revoked or removed. These include conditions on a
planning permit or an agreement under section 69 of the Conservation Forests and
Lands Act 1989, registered on-title agreements (section 173 of the Planning and
Environment Act 1987, s 69 of the Conservation Forests and Lands Act 1987 or a
conservation covenant under the Trust Act 1972), location on a secure public land site
where biodiversity is an objective and transfer of land to public land dedicated as a
reserve for the purpose of conservation.
The Victorian State Government established the BushBroker scheme to facilitate the
location of sites that could generate native vegetation credits for potential use as
offsets when an offset cannot be located on the property from which the vegetation
was removed. These offsets are called third-party offsets. Details of these sites are
maintained on a BushBroker database, managed by the Department of Sustainability
and Environment. However, the availability of sites that could be potentially used for
third party offsets is dependent upon the type, quality and conservation significance of
native vegetation present on properties that are registered on the BushBroker scheme.
To date, developers in Baw Baw Shire have found it difficult to acquire native
vegetation offsets through the BushBroker scheme because of the lack of registered
properties offering suitable native vegetation. Other potential offset mechanisms that
have been investigated have also proven to be unsuccessful (e.g., placing of offsets on
private land through Landcare Groups, Trust for Nature). State Government has also
identified that the demand for offset sites exceeds the number of sites registered with
BushBroker and Trust for Nature schemes.
This current lack of offsetting opportunity in Baw Baw Shire has resulted in an
increasing demand for native vegetation offsets within the municipality as a number
of developments approach certification without having acquired their offsets as
required by planning permit.
Attachment 1
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Attachment 1
Native Vegetation Bank - Council Business Plan
2.0 Native Vegetation Offset Bank Strategy
A number of municipal council’s in Victoria in recent times have investigated the
possibility of establishing their own native vegetation bank to streamline planning
permit applications involving native vegetation removal and to provide offsetting
alternatives in addition to the State Government’s BushBroker Scheme and other
covenant or on-title options. The establishment of a native vegetation bank on
council-owned land would enable native vegetation credits to be derived through
implementation of the Framework’s ‘net gain’ management options, including
security, maintenance, improvement and prior management gain options.
Such native vegetation credits could then be sold to third parties requiring offsets for
permitted removal of native vegetation or used to assist with council’s own native
vegetation management requirements.
Native vegetation credits can be expressed in three forms, including
(1) remnant patch (habitat hectares),
(2) large old trees (following large tree benchmark), and/or
(3) new recruits (new plants to be recruited).
To date, progress by council’s in deriving a suitable strategy to establish and operate a
native vegetation bank has not been particularly successful. However, more recently,
the Department of Sustainability and Environment has offered Victorian council’s the
use of a modified BushBroker scheme called Over-the-Counter BushBroker as a
strategy and mechanism to establish and operate a native vegetation bank.
2.1 Over-the-Counter BushBroker (OTC)
Over-the-Counter BushBroker (OTC) is a strategy that utilises the principles,
mechanisms and structure of the State Government’s BushBroker Scheme managed
by the Department of Sustainability and Environment (DSE). However, it differs from
the conventional BushBroker Scheme in that there is an Over-the-Counter mechanism
to simplify the payment process for proponents requiring permitted offsets. This
mechanism would allow permit holders requiring native vegetation offsets to make
payments directly (over the counter) to an authorised agency such as council. In
addition to council’s position as an authority to facilitate the sale of native vegetation
credits, council would also be the landholder that is providing the supply of native
vegetation credits through its native vegetation bank (see Fig. 1).
Payments received by council for the sale of native vegetation credits would be
transferred to a DSE trust account where the funds would be temporarily held and
subsequently paid back to council in instalments following an endorsed offset
management plan for the OTC site. DSE would manage council’s native vegetation
credit register and make accounting adjustments to the register as native vegetation
credits are sold and extinguished. DSE would also adjust council’s credit register for
Attachment 1
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Attachment 1
Native Vegetation Bank - Council Business Plan
native vegetation offsets that may be incurred by council during its own native
vegetation management activities.
Council Over-the-Counter
Offsetsthru
through
Offsets
OTC Council OTC
BushBroker
Developers
Offset requirement
Native Vegetation Credit
Register
Council as
Responsible
authority
Permit conditions
BushBroker
Trust Account
Statutory agreement
management & security
Council OTC
Council as
landowner
Fig. 1. Over-the-Counter BushBroker structure and mechanisms
There are a number of conditional features of an OTC Scheme that are required to
facilitate its operation. These include:
•
•
•
•
•
•
•
offset sites are established in advance of receiving payments for sale of
credits,
credits are usually sold at a fixed price,
credits are not tradeable,
credits are extinguished on sale,
trading criteria apply to sale of native vegetation credits (i.e., Like-for-Like
criteria/trading up),
offsets can apply to remnant patches or new recruits,
a clear statement of the offset mechanism is required within a planning permit
condition.
Attachment 1
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Attachment 1
Native Vegetation Bank - Council Business Plan
2.2 Benefits and Risks of an OTC Facility
There are several benefits to council in establishing an OTC facility. These include:
•
•
•
•
•
•
•
Native vegetation offsets are retained within the municipality at selected
priority sites,
Provision of offsetting opportunities for developers is quick and convenient,
Offsets are located within fewer, larger sites and within areas with higher
biodiversity significance selected by council,
Degraded sites with biodiversity values are restored,
Lower long-term maintenance cost of sites after etablishment of vegetation,
Payments received for sale of native vegetation credits can be used to cover
cost of establishing and managing an OTC site,
Potential income can be derived through sale of native vegetation credits to
permit holders from other municipalities or bioregions.
Risks to council in establishing an OTC facility include,
•
•
•
•
Commitment to establishment of OTC prior to receiving payments,
Prices set too low,
Wrong vegetations types established in OTC facility,
Conflicts of interest.
2.3 Establishing an OTC Facility
Establishing an OTC facility will involve five steps, including:
1. Preparation of a business plan (supply/demand, risk assessment, site
selection),
2. Securing the supply of credits (s 69 agreement with DSE),
3. Establishing an OTC transaction mechanism (council’s existing system to
receive money over the counter, holding BushBroker account prior to transfer
to DSE trust account),
4. Establishment of connections to the native vegetation credit register (DSE
trust account, Native Vegetation Credit Register - DSE), and
5. Establishment of connections with statutory planning (linking planning permit
condition to OTC offset).
2.4 Site Selection for OTC Facility
The following factors will influence the selection of sites suitable for establishing an
OTC facility by council:
Attachment 1
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Attachment 1
•
•
•
•
Native Vegetation Bank - Council Business Plan
the greatest number of native vegetation credits will be generated on council
freehold land compared with other public land managed by council (Guide for
assessment of referred planning permit applications, DSE 2007),
the supply of native vegetation credits from a site should be planned to last for
approximately 2 years (may be difficult to predict),
ongoing management requirements (cost) and potential risks (e.g., fire, snakes,
dangerous trees, etc),
conservation significance and service area (Like-for-Like criteria).
2.5 Service Area and Trading Criteria for an OTC Facility
Native Vegetation Framework trading rules and Like-for-Like criteria would apply to
the sale of native vegetation credits by council. Baw Baw Shire is located within four
bioregions, including Gippsland Plain, Strzelecki Ranges, Highlands Southern Fall
and Victorian Alps (Fig. 2).
Victorian Alps
Gippsland
Plain
Highlands Southern
Strzelecki
Ranges
Fig. 2. Bioregions within Baw Baw Shire and Victoria.
The following trading rules (segmentation) apply for sale of native vegetation credits
based on conservation significance of the vegetation community and bioregion (very
high, high, medium, low).
Attachment 1
Page 12
Attachment 1
Offset Type
Habitat Hectares
Native Vegetation Bank - Council Business Plan
Supply
Matching Demand
A high EVC in the core bioregion
•
•
A very high EVC in the core
bioregion
•
•
•
•
New Recruits
A low or medium EVC in the core
bioregion
A high EVC in the core bioregion
•
•
•
•
Any low or medium EVC in the core
bioregion
Any low or medium EVC in an adjacent
bioregion
Same high EVC in the core bioregion
Any low, medium or high EVC in the
core bioregion
Any low or medium EVC in an adjacent
bioregion
Same very high EVC in the core
bioregion
Any low or medium EVC in the core
bioregion
Any low or medium EVC in the core
bioregion
Any low or medium EVC in an adjacent
bioregion
Same high EVC in the core bioregion
2.6 DSE Memorandum of Understanding for OTC Facility
Establishing an OTC facility in Baw Baw Shire utilising DSE’s existing BushBroker
facility would require a memorandum of understanding (MOU) between council and
DSE. This MOU would commit council and DSE to the following responsibilities and
tasks:
Council Commitment
DSE Committee
Cost of site assessment (habitat hectare)
Cost of ‘net gain’ calculation
Preparation cost of site management plan
Cost of establishing s 69 DSE agreement
Operation of OTC payment holding account
Probity
Quality assurance
Operation of OTC Trust Account
Operation of Credit Register
Management of s 69 agreement
Provision of training, manuals & standards
2.7 DSE Fees for Establishment of OTC Facility
The following DSE establishment fees would be required by council to set up and
operate an OTC facility.
DSE Service
Site Assessment
< 50 ha
>50 ha
Landowner Agreement
(standard) < 50 hectares
(large) > 50 hectares
Attachment 1
$
3,500
5,000
5,000
7,000
Page 13
Attachment 1
Native Vegetation Bank - Council Business Plan
2.8 BushBroker Current Average Sale Prices
The following tables contain information on trade price history through BushBroker
from Victorian bioregions between May 2006 and September 2010.
Bioregion
No. of
Total No. of Average Price per Habitat Hectare Price Range
Agreements Habitat
Habitat Hectare
Hectares
Central Victorian Uplands
Gippsland Plain
Goldfields
Victorian Riverina
Victorian Volcanic Plain
Highland Southern Fall
5
17
35
8
25
14
5
21
37
11
52
74
$147,000
$216,000
$42,000
$138,000
$179,000
$35,000
$13,000 - $158,000
$81,000 - $461,000
$24,000 - $60,000
$105,000 - $180,000
$54,000 - $293,000
$21,000 - 61,000
Other bioregions
13
34
$134,000
$16,000 - $114,000
Bioregion
All bioregions
Number of
Agreements
60
Total no. of Large Average price per
Old Trees
Large Old Tree *
1500
$1,500
Large Old Tree Price
Range *
$750 → $2,000
CAUTION: BushBroker prices are based on one-on-one negotiation between
landowners and permit holders. They are all based on agreements requiring 10 years
of active management with permanent protection, and they also may reflect the
urgency for the permit holder of sourcing an offset and the level of competition in the
market
3.0 Baw Baw Shire OTC Business Plan
3.1 Native Vegetation Offset Demand/Supply in Baw Baw
Establishment of a council OTC BushBroker facility should provide for the types of
native vegetation offsets that are in demand as a result of permitted native vegetation
removal in west Gippsland and to a lesser extent in adjacent regions. To gain an
understanding of the types of native vegetation that are likely to be in demand for
offsets as a result of permitted clearing in Baw Baw Shire an evaluation of planning
permit applications referred to DSE between 2002 and 2009 was conducted. This
evaluation identified that of 834 referrals processed, 653 contained native vegetation
on the subject land parcels (Fig. 3). A summary of the native vegetation statistics from
this analysis is presented in Figure 4.
A general assessment of planning permit applications in Baw Baw Shire involving
native vegetation removal after 2002 indicates that the greater proportion of permit
applications identified the planting of ‘new recruits’ as the preferred offsetting option.
Most of these offsets have been derived through permitted removal of scattered trees
rather than removal of native vegetation remnants. Only small areas of remnant native
vegetation (typically < 1 ha) have been associated with planning permit cases for
Attachment 1
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Attachment 1
Native Vegetation Bank - Council Business Plan
removal. The option of ‘new recruits’ is likely to have been selected by permit holders
as a preferred offset option because of the lack of suitable, protected vegetation
(including large old trees) being offered on the BushBroker scheme.
Fig. 3. Distribution of vegetated land parcels within Baw Baw Shire that were subject
to s 55 planning permit application assessment after between 2002 and 2009.
Attachment 1
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Attachment 1
Native Vegetation Bank - Council Business Plan
Proportion (%) of Planning Applications within an EVC
Wet Forest
25%
Damp Forest
70%
Swampy Riparian
Complex
19%
Swamp Scrub
7%
Shrubby Foothill Forest
25%
Riparian Forest
9%
Lowland Forest
20%
Fig. 4. Proportion (%) of s 55 planning permit applications containing a particular
type of Ecological Vegetation Class (total number of applications = 653).
3.2 OTC Facility – Site Attributes
Based on the results of the above native vegetation analysis and assessment of
preferred offsetting options, sites considered for establishment of an OTC facility in
Baw Baw Shire should provide for the following vegetation and offset types:
Native Vegetation Types
Offsetting Types
Damp Forest (70%)
Wet Forest & Shrubby Foothill Forest (25%)
Lowland Forest (20%)
Swampy Riparian Complex (19%)
New recruits
Protection of large old trees & new recruits
Protection of existing native vegetation remnants
To trial the establishment of an OTC facility in Baw Baw, council would be best
placed to select council-owned land parcels that provide for the above vegetation and
offset types. Potential OTC sites should therefore contain the following site attributes
to be eligible:
•
•
•
•
•
•
denuded parcels of land that are suitable for revegetation,
partially denuded parcels of land that are suitable for revegetation,
parcels of land with degraded remnants of native vegetation that are suitable
for rehabilitation,
parcels of land with intact remnant native vegetation,
parcels of land with large old trees,
parcels of land with combinations of the above site attributes.
Attachment 1
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Attachment 1
Native Vegetation Bank - Council Business Plan
3.3 Public Land Analysis – Council-owned Land
Council has recently completed a public land analysis, identifying land parcels in Baw
Baw Shire within its ownership. Because the greatest number of native vegetation
credits can be generated from council-owned land, this public land analysis has also
been used to identify potential parcels of land that could be used to establish an OTC
facility.
Based on the size and capacity for a council-owned parcel of land to be managed for
native vegetation revegetation, rehabilitation or protection in the future, an initial
filtering of the public land data set identified a smaller subset of sites containing
parcels of land that might be eligible for establishing an OTC facility (see
attachment). This filtering process excluded parcels of land that were very small (<
0.25 ha) or comprised predominantly of buildings or structures.
3.4 Other Selection Criteria
In addition to a land parcel’s suitability for revegetation, rehabilitation or management
of existing native vegetation, other criteria have also been identified to evaluate the
eligibility of sites for establishing an OTC facility. These criteria include:
•
the presence of significant biodiversity assets (e.g., threatened species habitat),
•
types of current or proposed public use activities,
•
cost of current or proposed council management activities (e.g., management
of structures, lawn, garden, vegetation),
•
cost of mitigating for safety issues (e.g., bushfire threat, public surveillance,
contact with snakes, tree health and safety),
•
cost of OTC establishment and maintenance,
•
cost of ongoing maintenance and risk management.
3.5 Identifying a Price for Sale of Native Vegetation Credits
Council would assign a price ($) to native vegetation credits generated within an OTC
facility based on the following criteria:
•
•
•
DSE fees for initial establishment of an OTC facility,
Labour costs for implementing the management actions in the ten-year
Management Plan and management commitments in perpetuity,
Cost of materials associated with each activity, such as fencing materials, farm
supplies, herbicides, plants or seed supplies, tree guards and baits,
Attachment 1
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Attachment 1
•
•
•
•
•
•
•
•
Native Vegetation Bank - Council Business Plan
the estimated cost to council for undertaking maintenance and improvement
activities (gain options) within an OTC facility, as identified in a 10-year
management plan,
Purchase or hire of equipment to undertake activities such as weed spraying or
fencing,
Hire of contractors to undertake activities or provide advice on matters such as
pest animal or weed control, fencing, supplementary planting and/or
horticultural services,
The risks of a major event such as drought, flood or fire over the period of the
agreement, and the implications of these on your ability to meet the
commitments under the Landowner Agreement,
Costs associated with permanently protecting the site, including future
opportunity costs,
Insurance for the site (such as fence replacement),
market value of the native vegetation contained in the OTC facility based on
offset demand and conservation significance of the native vegetation,
Inflation.
Attachment 1
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Attachment 1
Native Vegetation Bank - Council Business Plan
3.6 Potential Sites for OTC Establishment
A further filtering of the land parcels identified from the public land analysis (3.3)
using additional selection criteria (3.4) has identified 10 sites in Baw Baw Shire that
may be suitable for establishment of an OTC facility. Details of these sites are
presented below.
Site 1 - Green Valley Drive, Drouin
• Access Reserve/Local Reserve – Linear Park
• transfer of title from private ownership to Baw Baw Shire
still to occur
• Property No. 21401
• Area - .09 ha; 2.55 ha; 0.05 ha
• EVC - Damp Forest
Attachment 1
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Attachment 1
Native Vegetation Bank - Council Business Plan
Site 2
Meroka Drive, Warragul
• Access Reserve
• Property No. 5085
• Area – 0.87 ha; 0.45 ha; 1.09 ha; 0.17 ha; 0.58 ha: 0.95 ha
• EVC - Damp Forest, Swamp Riparian Complex
Attachment 1
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Site 3
Waratah Drive/Tulip Court, Warragul
• Access Reserve
• Property No. 20515; 19305; 19343
• Area – 0.93 ha; 0.37 ha; 0.17 ha
• EVC – Damp Forest, Swampy Riparian Complex
Attachment 1
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Site 4
Waratah Drive/Tulip Court, Warragul
• Access Reserve
• Property No. 19346 and 20041
• Area – 0.11 ha; 0.32 ha; 0.34 ha; 0.03 ha
• EVC – Damp Forest; Swampy Riparian Complex
Attachment 1
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Site 5
McNeilly Road, Drouin
• McNeilly Road Reserve – Open Space
• Property No. 21216
• Area – 0.91 ha
• EVC - Damp Forest, Swampy Riparian Complex
Attachment 1
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Site 6
65 Old Fumina Road, Neerim North
• Open Space
• Property No. 9629
• Area – 7.32 ha
• EVC - Damp Forest & Shrubby Foothill Forest
Attachment 1
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Native Vegetation Bank - Council Business Plan
Site 7
Wellwood Road, Drouin
• Open Space
• Property No. 18877
• Area – 4.0 ha
• EVC – Damp Forest
Attachment 1
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Native Vegetation Bank - Council Business Plan
Site 8
16 Shirley Road, Neerim South
• Open Space – Municipal Purposes Reserve
• Property No. 19960
• Area – 0.8.6 ha
• EVC - Damp Forest
Attachment 1
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Native Vegetation Bank - Council Business Plan
Site 9
50 Bona Vista Road, Warragul
• Local Reserve – Bona Vista Wetlands
• Property No. 4313
• Area – 0.10 ha & 3.16 ha
• EVC – Swampy Riparian Complex, Wetland
Attachment 1
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Native Vegetation Bank - Council Business Plan
Site 10
95 Nangarra Road, Jindivick
• Local Reserve – Nangarra Reserve
• Property No. 9473
• Area – 13.95 ha & 1.07 ha
• EVC - Damp Forest, Riparian Forest, Lowland Forest &
Wet Forest
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Attachment 1
Attachment 1 - 40 pages
Attachment 1
Page 68
Attachment 1
Attachment 1 - 40 pages
Attachment 1
Page 69
Attachment 1
Executive Summary
Vibrant Communities
10.1 Presentation of Report "Planning Sustainable Futures for Melbourne's Peri Urban Region".DOC
Executive Summary
Attachment 1
Page 70
Attachment 1
Executive Summary
Attachment 1
Page 71
Attachment 1
Executive Summary
Attachment 1
Page 72
Attachment 1
Dwelling Statistics & Residential Land Supply_Dec Q
10.2 Strategic Planning activity report .DOC
Dwelling Statistics & Residential Land Supply_Dec Q
Attachment 1
Page 73
Attachment 1
Dwelling Statistics & Residential Land Supply_Dec Q
Attachment 1
Page 74
Attachment 1
Dwelling Statistics & Residential Land Supply_Dec Q
Attachment 1
Page 75
Attachment 1
Dwelling Statistics & Residential Land Supply_Dec Q
Attachment 1
Page 76
Attachment 2
Building and Planning Permit Statistics_Dec Q
Building and Planning Permit Statistics_Dec Q
Attachment 2
Page 77
Attachment 2
Building and Planning Permit Statistics_Dec Q
Attachment 2
Page 78
Attachment 2
Building and Planning Permit Statistics_Dec Q
Attachment 2
Page 79
Attachment 3
Strategic Planning Activity Report_Dec Q
Strategic Planning Activity Report_Dec Q
Attachment 3
Page 80
Attachment 3
Strategic Planning Activity Report_Dec Q
Attachment 3
Page 81
Attachment 3
Strategic Planning Activity Report_Dec Q
Attachment 3
Page 82
Attachment 1
Shaping the Future Update - December Q
10.3 Shaping the Future Quarterly Activity Report.DOC
Shaping the Future Update - December Q
Attachment 1
Page 83
Attachment 1
Shaping the Future Update - December Q
Attachment 1
Page 84
Attachment 1
Shaping the Future Update - December Q
Attachment 1
Page 85
Attachment 1
Shaping the Future Update - December Q
Attachment 1
Page 86
Attachment 1
Capital Works December Quarterly Report
10.4 Contract Works Unit December Quarter Capital Works Progress Report.DOC
Capital Works December Quarterly Report
CONTRACT WORKS UNIT 2010-11 JANUARY QUARTER
CAPITAL WORKS DELIVERY REPORT
Attachment 1
Page 87
Attachment 1
1.
Capital Works December Quarterly Report
SUMMARY
This report is a summary of the 2010-11 capital works programs and projects
being delivered by the Contract Works Unit of the Community Assets
Department.
2.
BACKGROUND
One hundred and sixty nine capital work jobs bundled into 77 projects, mainly
of a civil works nature, were assigned to be delivered this financial year by the
Contract Works Unit of the Infrastructure Department.
The Contract Works Unit as in previous years is involved in attending to
various recurrent works and is also required to assist other units with the
planning of the procurement and delivery of several projects. These matters
are not the subject of this report.
3.
STATUTORY REQUIREMENTS
The revised clause of Section 186 of the Local Government Act 1989 requires
that all civil works over $200,000 are competitively tendered by giving public
notice in newspapers which have state wide circulation. Accordingly tenders
have been called and awarded in the delivery of larger or more complicated
projects. Tender advertisements were also place in local newspapers.
4.
COUNCIL PLAN
The delivery of the assigned projects will meet the following Council
objectives:
• Vibrant Communities 1:3:1Infrastructure and facilities that meet
community needs:
i. Develop and maintain safe and functional urban and rural community
infrastructure.
ii. Work in partnership with the community to effectively plan and manage
community assets.
iii. Expand the use of and better utilise our public and community
transport.
5.
COUNCIL POLICIES
Council adopted its current Procurement Policy in December 2009 of which
procurement of contracts after this date observed the requirements of this
policy.
6.
FINANCES
Council had a gross capital expenditure budget of $12,226,098, of which
$8,423,078 (60.89%) has been assigned to the Capital Works unit for delivery.
The tabulation is a comparison summary:
Attachment 1
Page 88
Attachment 1
Item
Total Capital Works Expenditure
Budget 2009-10
Expenditure Budgets assigned to
Contract Works Unit
Capital Works December Quarterly Report
Amount
$12,226,098
Proportion
$8,423,078
60.89%
The following table summarises the financial status as at 31 January 2011:
Item
Gross Amount
Proportion
Budgets assigned to Contract
$8,423,078
Works Unit
Expenditure at 31 January 2011
$3,137,821
37.3%
Commitments at 31 January 2011
$2,114,388
25.1%
The September quarter of the year was mainly involved with organising
designs and documentation and setting up tenders for construction. As in
previous years the majority of the assigned expenditure is in the second and
third quarters of the financial year.
7.
IMPLEMENTATION STRATEGY
Depending on the estimated cost or complexity of the assigned projects most
jobs are being and will be delivered in a combination of either design and
construct or design and then construct contracts.
8.
COMMUNICATION STRATEGY
Internal and, where necessary, external stakeholders are being and will be
involved in the finalisation of the scope of works and later with the final
specification of works before quotations or tenders are sought or tenders
advertised.
The public are being notified of impending works by advertisements in local
newspapers and in several cases by letter drops.
9.
OFFICERS COMMENT
As at 30 January 2011, 25 of 77 projects were completed (32.5%). 49 projects
(63.9%) have commenced. To date three projects have not commenced.
The following is a tabulated summary of significant or larger projects which
have been completed (*) or works which have commenced to date.
Attachment 1
Page 89
Attachment 1
Project / Job
Bituminous
sealing program *
Dust Supression *
Guard Rail *
Major Pavement
patches
Trafalgar
Swimming Pool
Thorpdale
Swimming Pool
Erica Gateway
Rawson Crater
Lake
Drouin Recreation
Netball Courts
North Canal Road
Stock Road Bridge
Trafalgar Soccer
Fields
Warragul Outdoor
Swimming Pool (*)
Morrision Road
Bridge
Drouin Recreation
Reserve Pavilion
Drouin Recreation
Reserve
Longwarry Road
(*)
Warragul Leisure
Centre
Trafalgar Landfill
Attachment 1
Capital Works December Quarterly Report
Scope
Program
Budget
Estimated
End of Year
Expenditure
Reseals and
final seals
Resheet and
seal
Install guard rail
at dangerous
locations
Major pavement
repairs
Upgrade
Roads
$1,265,000
$1,265,000
Roads
$202,500
$236,538
Roads
$58,000
$59,010
Roads
$425,000
$425,000
Recreation
$610,000
$438,108
Upgrade
ammenities
Carpark
construction
Revegetation
Recreation
$100,500
$120,000
RLCIP
$176,837
$180,000
RLCIP
$149,635
$150,000
Upgrade
Recreation
$55,000
$55,000
Safety devices
Replace existing
bridge
Construct soccer
fields
Demilition and
conversion to
open reserve
Replace existing
bridge
Repace exiting
pavilion
Service upgrade
Roads
Bridges
$80,000
$260,000
$80,000
$260,000
Recreation
$842,381
$950,000
Recreation
$150,000
$180,000
Bridges
$480,000
$480,000
Recreation
$1,179,117
$1,180,000
Recreation
$0
$80,000
Roads
$120,000
$120,000
Recreation
$280,000
$280,000
Waste
$395,229
$395,229
$6,829,199
$6,933,885
Pavement
rehabilitation
Investigation and
design
Infrastructure
upgrade
Total
Page 90
Attachment 1
10.
Capital Works December Quarterly Report
PHOTOGRAPHS
10.1 Trafalgar Soccer fields ($950,000)
Design and construction of two soccer fields at the Trafalgar Recreation
Reserve. The works include lighting to one soccer field and reduced lighting to
the second field, irrigation and water supply.
Installation of subsoil
drains
10.2 Warragul Outdoor Swimming Pool Demolition ($180,000)
Demolition of the amenities including the Swimming Club Rooms and
converting the site to public open space.
Former amenity facility
and water treatment site.
Attachment 1
Page 91
Attachment 1
Capital Works December Quarterly Report
Building rubble waiting
to be crushed
Demolition of the 50m
pool
Site returned to public
open space
10.3 Bituminous Sealing Program ($1,265,000)
This is an annual renewal program to refurbish the surface wearing course of
our sealed road network. It included final seals. Ideally resealing works are
carried out at a 10 to 12 year frequency. 94 roads were resealed under this
Attachment 1
Page 92
Attachment 1
Capital Works December Quarterly Report
program. The present resealing budget is considered sufficient to achieve the
ideal resealing frequency.
10.4 Gravel Road Resheeting Program ($550,000)
Five roads totalling 15.6km are to be resheeted this year commencing mid
March 2011. The budget, although increased from last year, is still considered
to be inadequate to achieve the desired 10 year frequency in resheeting our
total gravel road network of 800km. Falling behind in this program leaves
gravel roads short of material to be maintained effectively decreasing levels of
service and increasing resident dissatisfaction and complaints. Council should
aim at resheeting approximately 46km per annum at an estimated cost of
$1.1M per annum to achieve this goal.
10.5 Red Hill Creek Culvert ($75,000)
Construction of box culvert over existing ford on Old Telegraphs Road East.
Construction of culvert
approaches
10.6 Longwarry Road Pavement Rehabilitation ($120,000)
Pavement rehabilitation east of Gardner-Holman Road intersection.
Pavement rehabilitation works
Attachment 1
Page 93
Attachment 1
Capital Works December Quarterly Report
10.7 Drouin Recreation Reserve Pavilion ($1,180,000)
Construction of a multi function pavilion at the Drouin Recreation Reserve.
Internal view
External view
10.7 Regional Local Community Program
Rawson Crater Lake revegetation works ($150,000)
Re-vegetation works
Attachment 1
Page 94
Attachment 1
Capital Works December Quarterly Report
10.8 Trafalgar Skate Park ($18,000)
Replacement of existing external panelling with sound proof Tridek panelling.
RECOMMENDATION
That Council notes and accepts the Community Assets Departments Capital
Works Unit December quarterly report.
Attachment 1
Page 95
Attachment 1
January 2011 Financial Commentary
Organisational Excellence11.1 Monthly Financial Report - year to date ended 31 January 2011.DOCJanuary 2011 Financial Commentary
Operating Budget Result
The net result for the year-to-date ended 31 January 2011 for Council’s
operating program is as follows:
Directorate
Annual
Budget
YTD
Budget
YTD
Actuals
$
Variance
Fav/(Unfav)
%
Variance
Fav/(Unfav)
CEO
Compliance & Corporate
Services
Community Care &
Strengthening
Community Assets
1,638,340
970,134
1,013,927
(43,793)
(5%)
5,034,296
3,248,812
3,603,197
(354,385)
(11%)
8,215,753
5,002,826
4,190,318
812,508
16%
13,675,237
7,482,778
7,305,420
177,358
2%
2,746,394
1,359,618
1,060,627
298,991
22%
31,310,020
18,064,168
17,173,489
890,679
5%
Growth & Development
Total Net Operating
Programs
The net results (including variances) are explained below by Directorate. The
variances within each Directorate are reported on specific programs or
projects if they meet the following key criteria:
•
•
•
A variance of +/- 10% to year-to-date budget; and/or
A variance of +/- $50,000; and/or
The program/project has high Council or community interest.
Variances are listed as Favourable (meaning the year-to-date result is better
than budget) or (Unfavourable) (meaning the year-to-date result is worse than
budget). The programs or projects listed as variances represent the material
contributors to the year-to-date budget variance and may not, in aggregate,
be equivalent to the total reported net result.
Compliance and Corporate Services
The Directorate reports an unfavourable variance to budget of $354,385 or
11%. This unfavourable variance is primarily represented by previously
reported unbudgeted payments of employee and redundancy entitlements
under Council’s Enterprise Bargaining Agreement upon departure ($198k)
and the associated recruitment costs ($27k). Higher than budgeted legal
expenses ($31k) for community compliance, IT licensing costs ($56k), lease
payments ($98k), and lower than budgeted interest income ($55k) also
contribute to the unfavourable variance.
Attachment 1
Page 96
Attachment 1
January 2011 Financial Commentary
Community Care and Strengthening
The Directorate reports a favourable variance to budget of $812,508 [or 16%].
This favourable variance is represented by the following:
$
Fav/(Unfav)
$46k
%
Fav/(Unfav)
100%
Community
Transport
Strategy
$40k
100%
Grant Programs
$132k
100%
Environment CoOrdination
Recreation Coordination
$78k
29%
$55k
19%
Aged and
Disability Support
Services
$278k
48%
Environmental
Health Services
$82k
57%
Maternal Child &
Family Health
$69k
25%
Bushfire
Community
Rebuild
$39k
15%
Program/Project
ASM Partnerships
Attachment 1
Commentary
Council has received unbudgeted
grant funding to strengthen
relationships with local health care
providers.
Receipt of grant funding earlier
than anticipated has contributed to
year to date variance. These
funds are committed.
A number of Council grant
programs are being delivered
including the Healthcare Group
Grants, Community Grants and
Pre School Grants. These funds
will be allocated over the
remainder of the financial year.
Various community programs and
projects underway.
Delay in Logan Park progress is
cause for variance. Anticipated to
be complete in May.
A number of unbudgeted grants
are the primary cause for year-todate variance. These funds are
committed.
Budgetary estimates are not
aligned with registration income.
Timing issue only.
Program and funding variations
has impacted upon year to date
budgetary performance.
Anticipated to recovery by May
2011.
Grant funding for rebuilding is
committed. Program progressing
well.
Page 97
Attachment 1
January 2011 Financial Commentary
Community Assets
The Directorate reports a favourable variance to budget of $177,358 [or 2%].
This favourable variance is represented by the following:
$
Program/Project Fav/(Unfav)
Road
($151k)
Maintenance
Waste
$105k
Management
Program
Development &
Engineering
Services
Strategic
Infrastructure
%
Fav/(Unfav)
(9%)
9%
$190k
35%
$35k
19%
Commentary
Spot Resheet and Tree Maintenance
programs currently ahead of estimates.
Higher than estimated year to date
commercial waste disposal ($70k) and
delays in contract invoice payments are
cause for variance.
Delay in the recruitment of staff has
delayed progress of a number of
programs. These are anticipated to
recover.
Higher than budgeted subdivision
supervision income. Income will exceed
full year budget estimates.
Growth and Development
The Directorate reports a favourable variance to budget of $298,991 [or 22%].
This favourable variance is represented by the following:
$
Program/Project Fav/(Unfav)
Strategic
$137k
Planning &
Development
%
Fav/(Unfav)
44%
Statutory
Planning
$78k
46%
Economic
Development
$35k
7%
Building Services
$47k
21%
Attachment 1
Commentary
Timing delays in the commencement of a
number of projects including Heritage
Study ($38k) and Warragul Transit
Precinct ($42k), combined with a number
of staff acting in other positions generating
a favourable budget variance ($40k).
Higher than forecast year to date
Recreational Land contributions from
developers are cause for budgetary
variance.
Timing issues across the program.
Business Networks Program is primary
cause for variance ($20k).
Building surveying consultancies cause for
variance. Timing issues only.
Page 98
Attachment 1
January 2011 Financial Commentary
Capital Budget Result
The net result for the year-to-date ended 31 January 2010 for Council’s
capital program is as follows:
Annual
Budget*
280,000
931,131
(305,483)
YTD
Budget*
270,700
615,052
224,601
YTD
Actuals*
(104,236)
530,368
408,001
Category
Land
Fleet & Plant Operations
Roads to Recovery
Capital Works Program
(Council)
10,573,531
5,373,581
3,976,929
Total Net Capital Program
11,479,179
6,483,934
4,811,062
* Programs denoted in brackets reflect a net income position.
$
Variance
Fav/(Unfav)
374,936
84,684
(183,400)
%
Variance
Fav/(Unfav)
138%
14%
82%
1,396,652
1,672,872
26%
26%
Land
The favourable variance reflects the sale of land at the decommissioned
Drouin depot.
Roads to Recovery
The favourable variance represents seasonal timing delays.
Capital Works Program
$
Program/Project Fav/(Unfav)
Drouin
$163k
Recreation
Reserve
Rural Community
$511k
Infrastructure
%
Fav/(Unfav)
24%
Road Reseals
Local Roads
Bridges ad Major
Culverts
Traffic
Management
($133k)
$246k
$62k
(24%)
88%
58%
$87k
93%
Technology
Infrastructure
Business
Systems
Council Buildings
Trafalgar Landfill
$97k
66%
Earlier than anticipated receipt of grant
funding is the primary cause for budgetary
variance. In addition, Trafalgar ($48k) and
Thorpdale ($87k) swimming pools also
contribute to the variance.
All works completed ahead of schedule.
Works to be performed in February.
Works commenced. Represents progress
of program.
Technical Services are investigating and
designing works required for pedestrian
safety.
Represents progress of program.
$101k
51%
Represents progress of program.
$98k
$127k
41%
37%
Timing issue only.
Savings identified and will be used on cap
design and rehabilitation reserve
Attachment 1
97%
Commentary
Unavailable building materials has
required redesign, resulting in delays.
Page 99
Attachment 1
Rawson Crater
Lake
January 2011 Financial Commentary
($105k)
(100%)
$93k
58%
Small Towns
Project progressing. Upon completion,
grant funding will be received. Timing
issue only.
Represents progress of program.
Non-Operating Programs
Annual
Budget*
(5,708,359)
(275,736)
(35,000)
619,979
(2,700,000)
1,955,869
811,833
YTD
Budget*
(2,854,180)
(272,736)
(35,000)
1,143,766
472,825
YTD
Actuals*
(4,306,603)
(317,572)
(71,509)
1,144,163
465,983
Category
Victoria Grants Commission
Supplementary Rates
Additional Garbage Charges
Reserve Transfers
New Loans
Loan Redemption
Interest on Loans
Total Net Non-Operating
Program
(5,331,414)
(1,545,325) (3,085,537)
* Programs denoted in brackets reflect a net income position.
$
Variance
Fav/(Unfav)
1,452,423
44,836
36,509
(397)
6,842
%
Variance
Fav/(Unfav)
51%
16%
104%
0%
0%
(0%)
2%
1,540,212
100%
The February 2011 Victoria Grants Commission financial assistance grant
was paid earlier than scheduled and is the sole driver of non-operating
program income.
Rates Revenue
Rates notices for 2010/11 were delayed, resulting in the deferral of the first
instalment from 30 September to 18 October. Collections have recovered
over the financial year, with payment in full due in February.
Budgetary Result
Overall, Council is $4.248 M (or 29%) favourable to budget for the year to
date 31 January 2011. This is primarily attributable to timing delays across
the capital works program and the earlier than anticipated receipt of grants.
Attachment 1
Page 100
Attachment 2
Funding Statement - January 2011
Funding Statement - January 2011
Attachment 2
Page 101
Attachment 3
Operations Summary Report - January 2011
Operations Summary Report - January 2011
Attachment 3
Page 102
Attachment 3
Operations Summary Report - January 2011
Attachment 3
Page 103
Attachment 4
Capital Works Summary - January 2011
Capital Works Summary - January 2011
Attachment 4
Page 104
Attachment 4
Capital Works Summary - January 2011
Attachment 4
Page 105
Attachment 4
Capital Works Summary - January 2011
Attachment 4
Page 106
Attachment 5
Rates Collection Report - January 2011
Rates Collection Report - January 2011
Assembly of Councillors 16 February 2011
14.1 Assembly of Councillor Report.DOC
Assembly of Councillors
Attachment 5
Page 107
Attachment 1
Assembly of Councillors 16 February 2011
Assembly of Councillors Record
This record is required under s.80 of the Local Government Act 1989. An Assembly of Councillors is a defined
term under s.76AA. This record must be completed at which matters are considered that are intended or likely
to be the subject of a Council decision or the exercise of a delegated authority and which is either one of the
following: a meeting of an advisory committee where at least one Councillor is present; or a planned or
scheduled meeting that includes at least half the Councillors and at least one Council officer.
Meeting details
Date
Location
16/02/2011
Time
2.00pm
Council Chambers, Civic Place, Warragul
In attendance
List all attendees present at the meeting
Councillors/Committee Members
Council Officers
Cr Diane Blackwood
Craig Young
Cr Tony Wolfe
Tim Frederico
Cr Tricia Jones
Melissa Harris
Cr Bill Harrington
Patti Wenn
Cr John Durrant
Debbie Wilson
Cr Julie Grant
Cr Ruth McGowan
Cr Adam Tyson
Cr David Balfour
Others in attendance
Matters Considered
List all matters considered at the meeting
• Communication Strategy
• Introduction of Smoke Free Policy in Baw Baw Shire
• Open Space Strategy
• Genetically Modified Organisms
• Drainage Strategy for Drouin
• Drainage Strategy for Longwarry
• Hazel Creek Management Plan
• Warragul Outdoor Pool Petition
• Community Development Grants Review
• Events Funding Structure
Conflict of Interest Disclosures
Have any persons declared a conflict of interest to an item discussed?
YES
NO
If yes, please complete:
Did this person leave the room and
remain outside whilst discussion has
taken place?
Name of person
making disclosure
The matter which a disclosure
has been made in relation to
Cr Tony Wolfe
Warragul Outdoor Pool Petition
Yes
No
Cr Tricia Jones
Warragul Outdoor Pool Petition
Yes
No
Confidential matters (mark if applies)
All items (and their titles) listed within this record are considered confidential under section 77 of the Local Government Act 1989.
The disclosure of this record will be reported at the next practicable closed Council meeting.
An item(s) discussed at this assembly of councillors has been considered confidential under section 77 of the Local Government Act
1989. In accordance with the requirements of the Act, this item(s) will be reported to the next practicable closed Council meeting.
The items discussed at this assembly of councillors are in relation to a confidential meeting and therefore, all information (except the
titles listed) are considered confidential under section 77 of the Local Government Act 1989.
These are considered confidential due to (mark which ones apply):
personnel matters
the personal hardship of any resident or ratepayer
industrial matters
contractual matters
proposed developments
legal advice
matters affecting the security of council property
any other matter which the council or special committee considers would prejudice the council or any person
Assembly of Councillors 2 March 2011 (a)
Attachment 1
Page 108
Attachment 2
Assembly of Councillors 2 March 2011 (a)
Assembly of Councillors Record
This record is required under s.80 of the Local Government Act 1989. An Assembly of Councillors is a defined
term under s.76AA. This record must be completed at which matters are considered that are intended or likely
to be the subject of a Council decision or the exercise of a delegated authority and which is either one of the
following: a meeting of an advisory committee where at least one Councillor is present; or a planned or
scheduled meeting that includes at least half the Councillors and at least one Council officer.
Meeting details
Date
Location
2/03/2011
Time
1.00pm
Council Chambers, Civic Place Warragul
In attendance
List all attendees present at the meeting
Councillors/Committee Members
Council Officers
Cr Diane Blackwood
Helen Anstis
Cr John Durrant
Craig Young
Cr Ruth McGowan
Tim Frederico
Cr Julie Grant
Patti Wenn
Cr Tony Wolfe
Melissa Harris
Cr David Balfour
Debbie Wilson
Cr Bill Harrington
Dale Monk
Others in attendance
David Jones
Matters Considered
List all matters considered at the meeting
• 2011/12 Budget update - program to date
• Draft fees and charges
• Draft council plan
•
•
•
•
Conflict of Interest Disclosures
Have any persons declared a conflict of interest to an item discussed?
YES
NO
If yes, please complete:
Name of person
making disclosure
The matter which a disclosure
has been made in relation to
Did this person leave the room and
remain outside whilst discussion has
taken place?
Yes
No
Yes
No
Yes
No
Confidential matters (mark if applies)
All items (and their titles) listed within this record are considered confidential under section 77 of the Local Government Act 1989.
The disclosure of this record will be reported at the next practicable closed Council meeting.
An item(s) discussed at this assembly of councillors has been considered confidential under section 77 of the Local Government Act
1989. In accordance with the requirements of the Act, this item(s) will be reported to the next practicable closed Council meeting.
The items discussed at this assembly of councillors are in relation to a confidential meeting and therefore, all information (except the
titles listed) are considered confidential under section 77 of the Local Government Act 1989.
These are considered confidential due to (mark which ones apply):
personnel matters
the personal hardship of any resident or ratepayer
industrial matters
contractual matters
proposed developments
legal advice
matters affecting the security of council property
any other matter which the council or special committee considers would prejudice the council or any person
Assembly of Councillors 2 March 2011 (b)
Attachment 2
Page 109
Attachment 3
Assembly of Councillors 2 March 2011 (b)
Assembly of Councillors Record
This record is required under s.80 of the Local Government Act 1989. An Assembly of Councillors is a defined
term under s.76AA. This record must be completed at which matters are considered that are intended or likely
to be the subject of a Council decision or the exercise of a delegated authority and which is either one of the
following: a meeting of an advisory committee where at least one Councillor is present; or a planned or
scheduled meeting that includes at least half the Councillors and at least one Council officer.
Meeting details
Date
Location
2/03/2011
Time
2.30pm
Council Chambers, Civic Place Warragul
In attendance
List all attendees present at the meeting
Councillors/Committee Members
Council Officers
Cr Diane Blackwood
Helen Anstis
Cr John Durrant
Tim Frederico
Cr David Balfour
Melissa Harris
Cr Ruth McGowan
Patti Wenn
Cr Julie Grant
Debbie Wilson
Cr Tony Wolfe
Peter Kulich - 2.30-3.00pm
Cr Bill Harrington
Others in attendance
Peter Kostos - 2.30-3.00pm
Angela Betheras - 2.30-3.00pm
Kaye Dorling - 2.30-3.00pm
Matters Considered
List all matters considered at the meeting
• West Gippsland Country Tourism Association
• Giant Gippsland Earthworm Planning Overlay
• Establishment of a Native Vegetation Bank - Over the Counter BushBroker
• Gippsland Regional Sporting Facilities Plan
• Strategic Planning activity report
• Shaping the Future Quarterly Activity Report
• Design Kit and Planning Checklists for Residential Development
• Planning Sustainable Futures for Melbourne's Peri - Urban Region - Review of Report
• Monthly Financial Report - year to date ended 31 January 2011
• Contract Works Unit December Quarter Capital Works Progress Report
Conflict of Interest Disclosures
Have any persons declared a conflict of interest to an item discussed?
YES
NO
If yes, please complete:
Name of person
making disclosure
The matter which a disclosure
has been made in relation to
Did this person leave the room and
remain outside whilst discussion has
taken place?
Yes
No
Yes
No
Yes
No
Confidential matters (mark if applies)
All items (and their titles) listed within this record are considered confidential under section 77 of the Local Government Act 1989.
The disclosure of this record will be reported at the next practicable closed Council meeting.
An item(s) discussed at this assembly of councillors has been considered confidential under section 77 of the Local Government Act
1989. In accordance with the requirements of the Act, this item(s) will be reported to the next practicable closed Council meeting.
The items discussed at this assembly of councillors are in relation to a confidential meeting and therefore, all information (except the
titles listed) are considered confidential under section 77 of the Local Government Act 1989.
These are considered confidential due to (mark which ones apply):
personnel matters
the personal hardship of any resident or ratepayer
industrial matters
contractual matters
proposed developments
legal advice
matters affecting the security of council property
any other matter which the council or special committee considers would prejudice the council or any person
Assembly of Councillors 2 March 2011 (c)
Attachment 3
Page 110
Attachment 4
Assembly of Councillors 2 March 2011 (c)
Assembly of Councillors Record
This record is required under s.80 of the Local Government Act 1989. An Assembly of Councillors is a defined
term under s.76AA. This record must be completed at which matters are considered that are intended or likely
to be the subject of a Council decision or the exercise of a delegated authority and which is either one of the
following: a meeting of an advisory committee where at least one Councillor is present; or a planned or
scheduled meeting that includes at least half the Councillors and at least one Council officer.
Meeting details
Date
Location
2/03/2011
Time
11am - 12.30 noon
Council Chamber, Warragul
In attendance
List all attendees present at the meeting
Councillors/Committee Members
Council Officers
Cr D Blackwood
H Anstis
Cr J Grant
M Harris
Cr T Wolfe
P Wenn
Cr R McGowan
T Fredrico
Cr J Durrant
C Young
J Cluning
Others in attendance
Matters Considered
List all matters considered at the meeting
• Shaping the Future Projects
•
•
•
•
•
•
Conflict of Interest Disclosures
Have any persons declared a conflict of interest to an item discussed?
YES
NO
If yes, please complete:
Name of person
making disclosure
The matter which a disclosure
has been made in relation to
Did this person leave the room and
remain outside whilst discussion has
taken place?
Yes
No
Yes
No
Yes
No
Confidential matters (mark if applies)
All items (and their titles) listed within this record are considered confidential under section 77 of the Local Government Act 1989.
The disclosure of this record will be reported at the next practicable closed Council meeting.
An item(s) discussed at this assembly of councillors has been considered confidential under section 77 of the Local Government Act
1989. In accordance with the requirements of the Act, this item(s) will be reported to the next practicable closed Council meeting.
The items discussed at this assembly of councillors are in relation to a confidential meeting and therefore, all information (except the
titles listed) are considered confidential under section 77 of the Local Government Act 1989.
These are considered confidential due to (mark which ones apply):
personnel matters
the personal hardship of any resident or ratepayer
industrial matters
contractual matters
proposed developments
legal advice
matters affecting the security of council property
any other matter which the council or special committee considers would prejudice the council or any person
Attachment 4
Page 111