ESL Computer Skills for
for Health Care Professionals
Curriculum
Developed by
NORTH SEATTLE COMMUNITY COLLEGE
for the ESL Healthcare Bridge Program
Funded by the Seattle Community-Based Health Care Partnership Project
Seattle CENTRAL Community College
NORTH Seattle Community College
SOUTH Seattle Community College
SVI Seattle Vocational Institute
This product was funded by a grant awarded under the President’s Community-Based Job Training Grants as implemented by the
U.S. Department of Labor’s Employment & Training Administration. The information contained in this product was created by a
grantee organization and does not necessarily reflect the official position of the U.S. Department of Labor. All references to nongovernmental companies or organizations, their services, products, or resources are offered for informational purposes and should
not be construed as an endorsement by the Department of Labor. This product is copyrighted by the institution that created it and is
intended for individual organizational, non-commercial use only.
ESL 059: Computer Skills for Health Care Professionals
Course Syllabus
Fall 2006IMcKelvey
r-
bmckelvey@sccd.ctc.edu
(206)528-4558
Course ~ e s c r i ~ t i 6 t 1
This class is designed for students who intend to become health care professionals.
People who hire health care workers say that one of their biggest problems is that
health care workers are not comfortable using computers at work.
In this class you will use:
Word
Email
Excel
Internet
Access
Powerpoint
-.
' - - - Course Goals
,--
You will leave this class with:
Confidence!
The vocabulary you will need to discuss programs, skills, and problems.
The computer skills you'll need to succeed as a health care professional.
Job search skills (how to create a resume, etc.).
A Portfolio with your career plan.
If you come to every class and do the work assigned in class, you will have very little
homework. 95% of the work can be completed during class time if you work hard and
attend regularly.
'\
..'
Materials:
1 three-ring binder
blank paper
penlpencil
1 disk (formatted for IBM)
ESL Computer Skills for Health Care Professionals Curriculum
Page 2 of 41
ESL 059lMcKblvey
Student Skill Survey
,Name
-
r. I've taken ESL 037 (Beginning Computer Literacy)
YES
NO
YES
NO
If yes, when?
2. I've taken ESL 047 (Intermediate Computer Literacy)
If yes, when?
I CAN:
'
r -.
1. Send an attachment in email
YES
PROBABLY
MAYBE
NO
2. Open an attachment in email
YES
PROBABLY
MAYBE
NO
3. Send a link in email
YES
PROBABLY
MAYBE
NO
4. Create a signature in email
YES
PROBABLY
MAYBE
NO
5. Use the address book
YES
PROBABLY
MAYBE
NO
6 . Create a distribution list
YES
PROBABLY
MAYBE
NO
YES
PROBABLY
MAYBE
NO
- 7. Turn on a Vacation Response
,
'
I EXCEL
I
I CAN:
1. Create a worksheet in Excel
YES
PROBABLY
MAYBE
NO
2. Merge cells and center a title
YES
PROBABLY
MAYBE
NO
3. Change column width
YES
PROBABLY
MAYBE
NO
4. Add borders
YES
PROBABLY
MAYBE
NO
5. Change cell alignment
YES
PROBABLY
MAYBE
NO
6. Format a cell
YES
PROBABLY
MAYBE
NO
7. Copy text fiom one cell to another
YES
PROBABLY
MAYBE
NO
8. Calculate a,Sum
YES
PROBABLY
MAYBE
NO
9. Print a worksheet
YES
PROBABLY
MAYBE
NO
10. Change the background color of a cell
YES
PROBABLY
MAYBE
YES
PROBABLY
MAYBE
NO
12. Change Worksheet Name
YES
PROBABLY
MAYBE
NO
13. Create a sequence
YES
PROBABLY
MAYBE
NO
r-- 11. Change cell height
ESL Computer Skills for Health Care Professionals Curriculum
,
NO
Page 3 of 41
I
I DATABASE (Microsoft Access)
-.
,-
- CAN:
1. Input data
YES
PROBABLY
MAYBE
2. Correct errors
YES
PROBABLY
MAYBE
3. Delete data
YES
PROBABLY
MAYBE
4. Alphabetize Records
YES
PROBABLY
MAYBE
5. Format data
YES
PROBABLY
MAYBE
6. Use Best Fit
YES
PROBABLY
MAYBE
7. Run a query
YES
PROBABLY
MAYBE
8. Print a report
YES
PROBABLY
MAYBE
1. Create slides
YES
PROBABLY
MAYBE
NO
2. Add pictures
YES
PROBABLY
MAYBE
NO
3. Rearrange slides
YES
PROBABLY
MAYBE
NO
4. Delete slides
YES
PROBABLY
MAYBE
NO
5. Format text on slides
YES
PROBABLY
MAYBE
NO
6. Add color and motion to slides
YES
PROBABLY
MAYBE
NO
I POWERPOINT
ESL Computer Skills for Health Care Professionals Curriculum
Page 4 of 41
Vocabulary
- #I
ESL 0591McKelvey
I Keyboard Vocabulary
1. Arrows
used to move around a document or spreadsheet you've created
2. Home
moves the cursor to the beginning of the line it is in
3. End
moves the cursor to the end of the line it is in
4. Page Up
moves the cursor one page up (in a long document)
5. Page Down moves the cursor one page down (in a long document)
6. Insert
-
toggles between Insert and Overwrite
Insert
puts characters or words into text (old text moves to make
room for new text)
Overwrite
puts characters or words on top of text (deleting old text)
7. Caps Lock
locks the keyboard so that everything is in CAPITAL letters
8. Num Lock
toggles between the number pad and Home, Up arrow, etc.
9. Toggle
switch back and forth (one key can toggle between two settings)
Miscellaneous Vocabulary
I.Desktop
the blue screen you see when all windows are closed
2. Dialog Box
a box that opens on your screen and requires some action (clicking
OK, for example)
3. Menu
a list of choices
4. Title bar
the blue bar at the top of a window
5. text box
a white box in which you can type one line of text (a couple of
words)
6. text area
a white box in which you can type severallmany lines of text
r
7. drop down menu
a text box with an arrow at the end (click on it to see a menu)
ESL Computer Skills for Health Care Professionals Curriculum
Page 5 of 41
r-
Word #I
: Alphabetizing, Numbering, and Using Columns
ESL 059IMcKelvey
Alphabetizing
I.Highlight the text you want to alphabetize
Click Table on the menu bar at the top of the window
Click Sort
Make sure "Text" and "Ascendingnare selected
Click OK
2.
3.
4.
5.
1 Numbering
1. Highlight the list (the text you want to number)
2. Click on the numbering icon on the formatting toolbar
I To Turn Off Numbering
1. Highlight the text you want to show without numbers
2. Click on the numbering icon on the formatting toolbar
1 Using Columns
1.
2.
3.
4.
Highlight the text you want to show in columns
Click Format on the menu bar at the top of the window
Click Columns
Click the One, Two, or Three icon
OR
Change the number next to "Number of Columns"
5. Click OK
ESL Computer Skills for Health Care Professionals Curriculum
Page 6 of 41
Assignment
1. Open the internet
2. Go to: http://facweb.northseattle.edu/bmckelve
3. Click Health Care Computer Class
4. Click Vocabulary to copy
5. Copy the list
6. Open Word
7. Paste the list
8. Alphabetize your vocabulary list
9. Number your list
10. Display your list in 2 columns
11. Save your list on the desktop
12. Print your list
13. Show it to me
ESL Computer Skills for Health Care Professionals Curriculum
Page 7 of 41
Email #I
: Using
- the Address Book
c.
ESL 0591McKelvey
I Vocabulary
Address Book
this is a place you can keep a list of addresses
Field
a white box in which you can type
I Adding someone to your Address Book
1. Click Addresses
2. Find Quick Add Contact
3. Click Move to the Top of the Page
Now you're ready to add an address
/'
.
-I
4. Next to Email Address, type the e-mail address you want to save
5. Next to Nickname, type that person's name
Type a name that you will remember
Type a name that is unique
Do not use spaces, commas, slashes, semi-colons, etc.
6. Click Add
7. Repeat steps 4-6 for each person you want to add
I Returning to your Mail
Click Mail
I Removing someone from your Address Book
1.
2.
3.
4.
5.
Click Addresses
Find the address you want to remove
Click in the white box to the left of that address
Click Delete '
Click Delete Contacts
I Using your Address Book
1. Click Compose.
2. Instead of typing an email address, type a nickname.
3. When you click on another field, Yahoo! will fill in the whole email address.
ESL Computer Skills for Health Care Professionals Curriculum
Page 8 of 41
-
Email #2: Creating a Distribution List
ESL 059IMcKelvey
Vocabulary
Distribution List
this is a list of e-mail addresses for a group of people to whom you
often send the same message
Example:
your family
your soccer team
your ESL class
Creating a List
r
I.Open Yahoo! Email
2. Click Addresses
3. click Add next to Lists
4. Click in the white box under List Name
5. Type the name of your list
use a name that will tell you who's on the list
do not use spaces, commas, brackets, colons, etc.
6. -Click on the address you want to add
7. Click ADD
8. Repeat steps 6-7
9. When you finish, click Add List
If you make a mistake,
1. Click the address you don't want on your list
2. Click Remove
[ Revising a List (continued on back)
/-
To add someone new
1. Go to the Address page
2. Add the address or addresses using Quick Add Contact
3. Click on the list you want to revise (on the far left)
4. Click Edit (under the list name)
5. Click on the address you want to add to your list
6. Click Add
7. Click Save
ESL Computer Skills for Health Care Professionals Curriculum
Page 9 of 41
I Revising a List (continued)
,--
To remove someone from the list
1. Go to the Address page
2. Click on the list you want to revise (on the far left)
3. Click Edit (under the list name)
4. Click on the address you want to delete from your list
5. Click Remove
6. Click Save
[ Using a List
I.Click Compose
2. In the To field, type the name of your list
3. When you click on another field, Yahoo! will fill in all of the email addresses on
that list
ESL Computer Skills for Health Care Professionals Curriculum
Page 10 of 41
-
E-mail Etiquette
ESL 059IMcKelvey
1.
2.
3.
4.
5.
6.
7.
8.
9.
Keep it short.
Use lots of white space. It's easier to read.
Use capital letters and punctuation.
Use Ms., Mr., or Dr. if you don't know someone well. If that person has
signed an e-mail to you with her first name, then it is ok to address the
message to her using her first name.
Read your message several times before you send it.
Use spell check. If you still need help, ask a trusted co-worker.
Use a professional e-mail name (not prettylady@hotmail.com).
Use plain text (no colors or fancy fonts).
Use a professional signature.
I DON'T
,'
1.
2.
3.
4.
5.
6.
Write about anything you don't want everyone to see.
Write anything you wouldn't say to someone.
Use all capital letters. ALL CAPS IS LIKE YELLING.
Use abbreviations (Are U going 2 the meeting?)
Send junk mail (jokes, stories, etc.).
Forward private messages without asking permission.
E-mail Practice
1.
2.
3.
4.
5.
Open your e-mail account
Compose a message
Send it to your new distribution list
Type career goals as the subject
Write 5-8 sentences about your career goals (what you want to do, why
you are interested in health care, why you think you'd enjoy this career,
etc.)
6. Check your spelling
7. Add a signature
8. Send the message!
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Page 11 of 41
Email 3: Out of Office ReplyNacation Response
ESL O591McKelvey
P
What is it?
An automated system that sends messages to'people to let them know you're away.
Why is it useful?
It tells people who write. to you that you're away.
It can inform them of the date of your return.
It can give contact information for someone who can help them while you're away.
You CAN still check your email, but it notifies people that you're not in the office.
How does it work?
You specify the dates you'll be away.
You write a message that will automatically be sent to anyone who writes to you during
that time period.
You then activate Vacation Response.
Anyone who writes to you during that time period will immediately receive the reply
you've written.
IUsing Vacation Response
1.
2.
3.
4.
5.
6.
Open your Email Account
Click Options
Click Vacation Response
Choose the day the Vacation Response will start being sent
Choose the day the Vacation Response will stop being sent
In the Generic Response field, type the message you want to be sent to
EVERYONE who writes to you during the days you are away
7. Click Turn Auto-Response On
8. Auto-Response will stop the day you've selected for it to stop, but if you want to
stop it sooner, you can follow steps 1-3 and click Turn Auto-Response Off
Please note: When a user writes to an account with an active Vacation Response, they
will receive only one response, no matter how many times they write to that account.
Vacation Response Practice
1. Turn on Vacation Response for this time period:
September 26-27
2. Write a message that explains that you're away and tells the reader when you'll
return. You can also give the reader contact information for a coworker who can
help in your absence.
ESL Computer Skills for Health Care Professionals Curriculum
Page 12 of 41
Excel #I
ESL 0591McKelvey
A
Excel Vocabulary
Workbook
Worksheet
Column
Column Heading
Row
Row Number
Cell
Active Cell
Cell Address
Gridlines
Fill handle
Alignment
Adjacent
Select
'
when you open Excel, you open a workbook (3 worksheets)
a single spreadsheet
vertical section of worksheet
the name of each column, shown at the top of each column (A, B, C...)
horizontal section of worksheet
the number of each row, shown at the left side of each row (1, 2, 3...)
the intersection of a row and.a column (one box)
the cell you are currently using
the address of a cell (A1, B6, etc.) - also called cell reference
the lines between the cells
on an active cell, the tiny black box on the bottom right corner
where the text sits in the cell (left, center, or right)
next to (on any side)
Choose (in Excel, when you select, you are highlighting cells)
I How to Open Excel
-
I.Click Start
2. Point to Programs
3. Click Microsoft Excel
FAST WAY: Click the Green X icon on the quick launch toolbar
I How to Use Excel
..
1. Click on the cell you want to put information into
2. Type the information
3. Click on a different cell (or click the green check mark, or hit Enter)
1 Sequences
When you type something that is part of a common sequence, you can use the fill handle to fill
in the -cells.
1. Type Monday in B2
2. Put your pointer on the fill handle
3. When the pointer changes to a black plus sign (+), click and drag to the right
I
I Copying
When.you type something that you want to copy into other cells, you can use the fill handle to fill
cin adjacent cells.
I.Type work in B3
2. Put your pointer on the'fill handle
3. When the pointer changes to a black plus sign (+), click and drag down
ESL Computer Skills for Health Care Professionals Curriculum
Page 13 of 41
I Alignment
f l
HORIZONTAL ALIGNMENT: Like in Word, text can be left aligned, centered, or right aligned.
1. Highlight the text you want to align.
2. Click the appropriate icon.
I Select AII
1. To highlight the entire worksheet, click on the cell to the left of Cell Heading A
2. To unselect the entire worksheet, click on any cell
1Formatting the Text
Just like in Word, text can be formatted.
I.Highlight the text you want to change.
2. Open the pull down menu for font
3. Click on the font you want
These same steps can be used to change the font size, font color, and cell background color
(opening the appropriate drop down menu, of course!).
I Column Width
r
,'
BEST FIT: If the text is wider than the column, you can double click the gridline to the right of
the Column Heading and the column will adjust so that the text fits.
:. 1. Double click on the gridline to the right of Column Heading D
2. "Wednesday" now fits in the cell
I Turn on All Borders
1. Highlight the text
2. Click the Border pull down menu
3. Click the All Border icon
H
I Putting a word UNDER another word in a cell
1.
2.
3.
4.
Type the text you want on the first line
Hold down Alt and hit Enter
Type the second line of text
Repeat as necessary
ESL Computer Skills for Health Care Professionals Curriculum
Page 14 of 41
Excel Assignment #I
ESL 0591McKelvey
+
I
Directions: Create the s~readsheetbelow. followina these stew.
1. Open Excel
2. Type Beth's Schedule in A1
3. Type Monday in B2
4. Use the fill handle to fill the days of the week in C2:F2.
5. Type 9:00 in A3
6. Use the fill handle to fill the times in A4:A6.
7. Type 1:00 in A7.
8. Use the fill handle to fill the times in A8:All.
9. Type work in B3, D3, and F3
10. Use the fill handle to copy the text to fill the cells B4:B7, D4:D7, and F4:F5
Continue to fill in the cells, entering text and then using the fill handle to copy text to other cells.
F
1I.
Select Column A and change the alignment to Left.
12. Select the entire worksheet
13. Change the font size to 12.
14. Change the font to Agency.
15. Find all words that are too big for their cells, and widen those columns (Best Fit).
16.Turn on All Borders
17.Type your name in cell A13.
18. Save it on the desktop.
19. Sencl it to me and to yourself as an attachment.
I Saving in Excel
I
1. Save this worksheet on the desktop
2. Change the file name (if necessary)
/--
Congratulations! You've used Excel!
ESL Computer Skills for Health Care Professionals Curriculum
Page 15 of 41
Excel #2
ESL 0591McKelvey
I
Excel Vocabulary
/
Merge
To combine cells
AutoSum
To calculate the sum of a group of numbers
Range
A group of adjacent cells (for example: A1:DI = A l l B1, C1 and D1
or A1 :A8 = A l , A2, A3, A4, A5, A6, A7 and A8)
Preview
To see at how a printed document will look before printing
Esc
The Escape key (on the top left corner of your keyboard)
Sum
A total (for example: 50 + 60 = 110. I 10 is the "sum" or "total.")
I Opening a Saved Excel Worksheet
1. Find the icon on the desktop for the worksheet you want
2. Double click on it
I Merging and Centering
f-
-
1. Count the number of columns you'll use in the chart you are creating.
2. Click on a single cell (NOT A ROW) and drag to the right (the number of columns you
I
highlight should be the SAME as the number of columns you'll use in the chart). In other
words, if a chart is 3 columns wide, the new cell will be 3 columns wide.
3. Click on the Merge and Center button on the toolbar
I Calculating a Sum
1. Click the empty cell at the end of a range of numbers you want to total (either below the
list or to the right of the list)
2. Click the AutoSum button on the toolbar TVVlCE
I Printing
,--
-
1. Click Print Preview on the toolbar
2. If everything fits on one page, click Print (then hit Esc on your keyboard)
3. If it does NOT fit on one page,
a. click Setup
b. click Fit to 1 page andlor click Landscape
c. click OK
d. click Print
e. hit Esc
ESL Computer Skills for Health Care Professionals Curriculum
Page 16 of 41
Excel Assignment #2A and #2B
ESL 059IMcKelvey
Part A.
Directions: I.Open the schedule you created.
2. Merge and Center the title.
3. Change the font size of the title to 16.
4. Save the worksheet.
5. Print it and give it to me.
Part B.
I Directions: Create a worksheet, following the steps below.
1. Open Excel.
2. Enter the information in the table below.
3. Use AutoSum to calculate totals for each college
'
1
2
3
'
4
5
6
A
Annual College Costs (Full time for 9 months)
Shoreline Community College
North Seattle Community College
Everett Community College
Bellevue Community College
Costs are approximate!
B
C
tuition books/supplies
2541
924
924
2571
924
2586
924
2668
E
D
parking
75
139.50
total
45
.
0
.
Numbers in bold are my estimates.
4. Center the title (Al) across the worksheet.
5. Change A1 to size 22.
6. Change B2:E2 to size 14.
7. Change A3:A6 to bold.
8. Change B3:E6 to size 12.
9. Widen the columns so that the text fits (Best Fit).
1O.Align the text in B2:E2 on the RIGHT.
1I.Turn on All Borders.
12.Type your name in A8
13.Save the worksheet and email it to yourself.
14. Print the worksheet.
15. Give it to me.
I Saving in Excel
1. Save this worksheet on the desktop
2. Change the name of the file if necessary (next to File Name)
/
ESL Computer Skills for Health Care Professionals Curriculum
Page 17 of 41
Excel #3
ESL 0591McKelvey
I
Excel Vocabulary
Background
the area behind the text in a cell
Fill Color
background color - click the pitcher icon on the toolbar
Formula
a calculation you want Excel to perform
Sheet Tab
a tab at the bottom of the sheet with the sheet names
b
1 Adding a Formula
1.
2.
3.
4.
5.
Click on the cell where you want to enter a formula
Hit the equal sign on your keyboard
Either type the name of the cells you want involved OR click on them
* multiply + add
Use the appropriate symbol for the math you want Excel to do
Click the green check mark
1 divide - subtract
IChanging the background color of a cell
1. Select the cells you want to change
2. Click the arrow next to the 'pitcher (this is the fill color icon)
3. Click the color you want behind the text in a cell
I Changing the Height 0f.a Row
1. Put your pointer in the far left column on the worksheet
2. Point to the gridline at the bottom of the cell next to the row you want to change
3. Drag it down.
I Changing the Width of a Column
1
1 Put your pointer in the very top row (the column headings)
2. Point to the gridline at the right of the column of cells you want to change
3. Drag it to the right.
-
[Changing the Worksheet Name (when using more than 1 sheet)
1. Double click on the Sheet 1 Tab at the bottom of your screen
2. Type a new name for the sheet
3. Click in any cell
ESL Computer Skills for Health Care Professionals Curriculum
Page 18 of 41
I Alignment
VERTICAL ALIGNMENT: The text can be top, center, or bottom aligned.
1. Click on the cell(s) you want to align.
2. Click Format on the Menu Bar
3. Click Cell
4. Click Alignment
5. Under Vertical, open the drop down menu
6. Click Top, Center, or Bottom
I Choosing how to display numbers
1.
2.
3.
4.
5.
6.
7.
8.
Click on a cell or range of cells
Click Format
Click Cells
Click the Number Tab (this may already be done)
Click Text
Click OK
Delete the contents of the cells
Type the numbers again
[ ~ n s e r t i na~row
I
1. Select a cell or a row
2. Click lnsert
3. Click Row
A row will be inserted ABOVE the celllrow you've selected
I inserting a column
1. Select a cell or a row
2. Click Insert
3. Click Column
A row will be inserted to the LEFT of the celllrow you've selected
I Deleting a row
I.Select a row
2. Click Edit
3. Click Delete
J , Deleting a column
1. Select a column
2. Click Edit
3. Click Delete
ESL Computer Skills for Health Care Professionals Curriculum
Page 19 of 41
Excel Assignment #3A and #3B
ESL 0591McKelvey
-
Part A.
Directions:
1. Open your Annual College Costs worksheet.
2. Change the background color of A l .
3. Change the font color of A l .
4. Apply a special border to B2:E2
5. Change the height of row 2 to 30.00
6. Change Vertical Alignment of cells in row 2 to Center
7. Change the width of column A to 45
Part B.
I Directions:
Open a new Excel worksheet and follow the steps below.
1. Type the information in the table below.
Health Care Careers:
Annual Salaries
r.
'
Career
Registered Nurse
Medical Assistant
Radiologic Technician
Dental Assistant
7-
hourly
rate
annual
salary
28.54
14.45
24.50
15.41
2. Add a formula to cells C3:6 to calculate annual salary (there are 2080 work hourslyear).
3. Merge and Center the title
4. Change the background color of A1 to dark green.
5. Change the color of the text in A1 to white.
6. Apply a bottom border to A1 .
7. Change the width of column A to Best Fit
8. Change the height of row 1 to 60.
9. Change the height of row 2 to 36.
10. Change the font in A1 to 16
11. Change the font in row 2 to 12
12. Change the display in cells B3:B6 to Currency with 2 decimal places
13. Change the display in cells C3:C6 to Currency with 0 decimal places
14.Type your name in A8
15.Change the worksheet name to Pay (change the name on the tab).
16. Save the Worksheet, using this file name: HC Careers Salaries
17. Email it to yourself.
18. Print the Worksheet.
19. Give it to me.
ESL Computer Skills for Health Care Professionals Curriculum
Page 20 of 41
Excel PRACTICE test
Excel Vocabulary
"
Workbook
Worksheet
Sheet Tab
Column
Column Heading
Row
Row Number
Cell
Active Cell
Cell Address
Gridlines
Fill handle
Alignment
Adjacent
Select
Merge
AutoSum
Range
Preview
Esc
Sum
Backaround
Fill ~ k o r
Background color
Formula
Insert
Indent
next to
three worksheets
the name of each column
the number of each row
on an active cell, the tiny black box on the bottom right corner
T
1. ENTER all data in the Ibuprofen Dosage Chart
2. Merge and Center A7 AND change the height of row 7 to 102 before you enter data in
that cell
Part 2
When you finish entering the data,
--
- .
1. Save this on your desktop!
2. Change the font size to I 6 for all data except A7
3. Change the font size in A7 to 12
4. Bold A l l A2:E2, and A8
5. Merge and Center the title of the chart (Al)
6. Merge and center the text in A8 and then change to LEFT alignment
7. Change the alignment of A7 to LEFT
8. Change the width of columns A, B, C, Dl and E to 20.00
9. Change the width of column E to 25.00
10. Center the text in cells A2:E2
11.Add All Borders to the chart, excluding A8
12.Change the height of row 1 to 33.00
13.Change the height of rows 2-6 to 48.00
14.Change the height of row 8 to 18.00
15.Type your name in A10
16. Print in Landscape
17.Save again.
ESL Computer Skills for Health Care Professionals Curriculum
Page 21 of 41
Ibuprofen Dosage Chart
Age*
Weight**
Drops
40 mgll.5ml
Elixir
100 mg15ml
6-1 Imos.
12-17 Ibs.
(5.5-7.7 kg)
1-2 yrs.
18-23 Ibs.
(8.2-10.5 kg)
2-3 yrs.
24-35 Ibs.
2 dppr***
(10.9-1 5.9 kg)
1 tsp
4-5 yrs.
36-47 Ibs.
(16.3-21.4 kg)
1 112 tsp
ChewableTablets
50 mg tabs
3 tabs
*Note: Age is provided as a convenience only. Dosing for fever should be based on baseline temperature and
weight.
** Weight given corresponds to the exact dosage and is representative of the age range.
***dppr = dropper
Source: American Academy of pediatricians
ESL Computer Skills for Health Care Professionals Curriculum
Page 22 of 41
Excel Test
Name
ESL 059IMcKelvey
'Excel Vocabulary
Workbook
Worksheet
Sheet Tab
Column
Column Heading
Row
Row Number
Cell
Active Cell
Cell Address
Gridlines
Fill handle
Alignment
Adjacent
Background
Fill Color
Background color
Formula
Insert
Indent
1.
vertical section of worksheet
2.
horizontal section of worksheet
3.
the intersection of a row and a column (one box)
4.
the cell you are currently using
5.
"Al" or "B6" etc. - also called cell reference
6.
where the text sits in the cell (left, center, or right)
7.
a group of adjacent cells
for example: A1 :Dl = A l , B1, C l and D l
AI:A7 = A l , A2, A3: A4, A5, A6, and A7
8.
to combine cells
9.
to see at how a printed document will look before
,
,
Select
Merge
AutoSum
Range
Preview
Esc
Sum
printing
10.
to put something (a row or a column) into something (a
worksheet)
Extra Credit:
How do you insert a row?
How do you delete a row?
/--
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Page 23 of 41
Children's Chewable Acetaminophen*
,----
Weight (lb) Weight (kg) Age (yr)
Dose
under 24
under 11
under 2 consult doctor
24-35
11-16
2-3
2 tablets
13 tablets
k tablets
60-71
28-32
9-10
5 tablets
72-95
33-43.
11
6 tablets
Warning: Take no more than 5 doses per day
I
'
'
beth mckelvey
ESL Computer Skills for Health Care Professionals Curriculum
Page 24 of 41
Excel Test Part 2
.
ESL 059IMcKelvey
Part 1
Create an Acetaminophen Dosage Chart in Excel
Hint: You can use the fill handle to sequence D4:H4
Part 2
When you finish entering the data,
r-.
.'
1. Save the chart on yo'ur desktop!
2. Change the Worksheet Name to Acetaminophen Dosage Chart
3. Change the font size to 16 for all data
4. Bold A1 , A2:D2 and A10
5. Merge and Center the title of the chart (Al)
6. Merge and Center the warning at the bottom (AIO)
7. Merge and center the text in A9 and then change to LEFT alignment
8. Change column width to Best Fit
9. Center the text in cells A2:D2
10.Add All Borders
11. Change the height of all rows to 30.00
12. Change the vertical alignment to Center*
13. Change the background color of A1 to dark blue
14. Change the font color of A1 to white
15. Type your name in.Al2
16. Save again.
17. Email this chart to me,OR print it and give it to me.
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Page 25 of 41
Vocabulary #2: Excel
P
I.Workbook
when you open Excel, you open a workbook (3 worksheets)
2. Worksheet
a single spreadsheet
3. Column
vertical section of worksheet
4. Column Heading
the name of each column, shown at the top of each column (A, B, C...)
5. Row
horizontal section of worksheet
6. Row Number
the number of each row, shown at the left side of each row (1, 2, 3...)
7. Cell
the intersection of a row and a column (one box)
8. Active Cell
the cell you are currently using
9. Cell Address
the address of a cell (Al, B6, etc.) - also called cell reference
10.Gridlines
the lines between the cells
11.Fill handle
on an active cell, the tiny black box on the bottom right corner
12.Alignment
where the text sits in the cell (left, center, or right)
13.Adjacent
next to (on any side)
14.Select
Choose (in Excel, when you select, you are highlighting cells)
15. Merge
To combine cells
16.AutoSum
To calculate the sum of a group of numbers
17.Range
A group of adjacent cells (for example: A1:Dl = A l l B1, C1 and D l
or A1:A8 = A l l A2, A3, A4, A5, A6, A7 and A8)
18. Preview
To see at how a printed document will look before printing
19. Esc
The Escape key (on the top left corner of your keyboard)
20. Sum
A total (for example: 50 + 60 = 110. 110 is the "sum" or "total.")
21. Background
the area behind the text in a cell
22. Fill Color
background color - click the pitcher icon on the toolbar
23. Formula
a calculation you want Excel to perform
24. Sheet Tab
a tab at the bottom of the sheet with the sheet names
25. Insert
to put something (a row or a column) into something (a worksheet)
26. Indent
to move text to the right (a little bit)
ESL Computer Skills for Health Care Professionals Curriculum
Page 26 of 41
Access #I
How
: to Open a Database & Input Data
,
ESL 0591McKelvey
I How To Save the Patient Database on your desktop
1. Open the internet
2. Go to facweb.northseattle.edu/bmckelve
3.
4.
5.
6.
7.
Click Health Care Computer Class
Click Day 1 Patient Data
Click Save
Click Desktop
Click Save
I How to Open an Access Database
/-
1. Double-click the Day 1 Patient Data icon on your desktop
2. Click Open
3. Maximize the small window
IOpening a Table
After you open the Database:
1. Click Tables on the left
I.Double-click on the table you want to open
ESL Computer Skills for Health Care Professionals Curriculum
Page 27 of 41
I How to Input Data
3E VERY, VERY CAREFUL!
-4ccuracy is the key to good data entry.
It is more important to be accurate than it is to be fast.
1.
2.
3.
4.
Click in the first empty cell under the first field on the left.
Enter the data requested (look at the field name)
Hit Tab to go to the next field
When you get to the last field, click Tab to start the next record
Access saves a record as soon as you enter it.
I Special Cases
DEFAULT ENTRY
If there is text or a number already there, check that it's correct.
If it is correct, hit Tab to go to the next field
If it is not correct, delete the default and enter the correct data
YESINO
f you see a single box.in the center of a cell, clicking on it means YES (leaving it empty means
10)
-0OK UP
f you see a little square with an arrow on the right end of the cell, click on it to open a menu
Make the appropriate selection by clicking on it
I Correcting Errors
1. Put the cursor back in the cell you need to correct (use the upldown arrows on the
keyboard OR click with the mouse)
2. Use the Backspace and/or Delete keys to erase the incorrect data, and enter the correct
data
I Deleting Records
,.- .
- -
1. Click on the farthest left cell of the record you want to delete (the whole record will turn
black)
2. Hit Delete on your keyboard
3. Click Yes
ESL Computer Skills for Health Care Professionals Curriculum
Page 28 of 41
Access Assignment 1
ESL 059IMcKelvey
r~irections:
1. Save the Patient Database on your Desktop
2. Open the Patient Database
3. Open the Patient Table
4. Maximize the window if it isn't already maximized
Input the following data:
l~an
j~an
1454 Divisadero
Seattle
/WA 198125
1
No
1
IB
111/27/48
1555-23-00551
WHEN YOU FINISH
I.Ask a partner to sit in your chair and check your data while you check your partner's data.
2. If you see an error, circle it on this paper.
3. After you check ALL of these records, report the errors to your partner.
4. Fix YOUR errors (if you made any).
5. Save the database to your desktop.
6. Email it to yourself.
ESL Computer Skills for Health Care Professionals Curriculum
Page 29 of 41
Access #2: Alphabetizing Records and Printing Tables
ESL 0591McKelvey
1 Alphabetizing Records
1. Click in the column you want the records alphabetized by
2. Click the IJ icon
I Best Fit
Before you print, it is often helpful if you resize the columns to "best fit"
I.Put your cursor on the line between the first and second field names
2. Move it around slowly until you see 4+b
3. Double click and the first column will resize
4. Repeat this process for each column
I Print a Table
I.If the table is open, click the Preview icon to see how it will print
2. If it will fit as is, click on the printer icon
3. If it does NOT fit as is, you have these options:
,--
change to landscape
reduce the margins
make the columns narrower
make the font smaller and then make the columns narrower
I Change to Landscape
1.
2.
3.
4.
5.
Click File
Click Page Setup
Click the Page tab
Click Landscape
Click OK
I Reduce the Margins
F ~ ,
IF YOU ARE GOING TO CHANGE TO LANDSCAPE, CHANGE THAT BEFORE
YOU CHANGE THE MARGINS
I.Click File
2. Click Page Setup
3. Click the Margins tab
4. Reduce the left & right margins
5. .Click OK
ESL Computer Skills for Health Care Professionals Curriculum
Page 30 of 41
I Manually Changing the Column Width
1. Put your cursor on the line between th first and second field names
2. Move it around slowly until you see.d+b
3. Drag it until the column is the width you want
ISelecting All Records
Click on the cell to the left of the first field name (this is the top left cell)
I Changing Font Size
I.Select all records
2. Click Format
3. Click Font
4. Change the size (default size in Access is 10)
ESL Computer Skills for Health Care Professionals Curriculum
Page 31 of 41
Access Assignment 2
ESL 059IMcKelvey
1. Open the Patient Database
2. Open the Patient Table
3. Input the following Records
4. Check your work.
5. Alphabetize the list
6. Change the font to 9
7. Preview the list
8. Change it so that it fits on one page (landscape)
9. Print it
10. Give it to me!
ESL Computer Skills for Health Care Professionals Curriculum
Page 32 of 41
Access #3: How to Run a Query
-
ESL 059IMcKelvey
I Running Simple Queries
1. Open a database
2. Open a table
3. Maximize the table if it isn't already maximized
4. Click the arrow next to the new object icon
5. Click Query
6. Click Simple Query Wizard
7. Click OK
8. Click on a field you want to include in the query
9. Click > or Add Field
10. Repeat steps 8 & 9 for each field you want to include in the query
11. Click Finish
[ Saving a Query
When you close a Query it will automatically be saved
I Renaming a Query
1.
2.
3.
4.
:
.
..
Right click on the query
Click Rename
Type the new name of the query
Hit Enter
I Deleting a Query
1
I.Right Click on the Query
2. Click Delete
3. Click Yes
.
.
[To Change a Query
1.
2.
3.
4.
,---.
Click the design view icon
Drag the horizontal line separating the two panes.down
Drag the bottom of the field list box down so that all fields are showing
Add additional fields (double-click on the desired fields in the field list)
5. Click the Run icon
.
1
ESL Computer Skills for Health Care Professionals Curriculum
Page 33 of 41
Access Assignment 3
.--.
ESL 059IMcKelvey
I Directions:
I.Add the data below to the Patient Table
QUERY 1
1. Run a simple query
2. Ask for last name, first name, and blood type
3. Rename the query "Patient Blood Type"
4. Close the query
QUERY 2
I.Run another query
2. Ask for last name, city, and date of birth
3. Rename the query "Patient City Birth"
4. Close the query
,---
QUERY 3
1. Run another query
2. Ask for city and Health Insurer
3. Rename the query "City and Health Insurer"
4. Close the query
DELETE Query 3
Show me your queries
ESL Computer Skills for Health Care Professionals Curriculum
Page 34 of 41
Access #4: Setting Criteria within a Query
ESL 059IMcKelvey
.
THIS
=seattle
NOT seattle
>5
<5
Between #3/20/42# And
#9/17/94#
>=Powell
A*
FINDS RECORDS
with seattle in that field
that do NOT have seattle in that field
that have a number greater than 5 in that field
that have a number less than 5 in that field
that have a date between March 20, 1942 and September 17, 1994 in
that field
with all names from Powell through the end-ofthe alphabet
with all words starting with A in that field
I Setting Criteria within Queries
AFTER you've already created a query
,--
I.Open Access
2. Click Queries on the left
3. Open a Query
4. Click the design view icon (first icon on the toolbar)
5. Look at the bottom half of the screen
6. For each field, there is a criteria cell
7. Use words/symbols from the first column in the table above to set criteria
8. Click the Run icon
WHILE creatin~a new query
/--.
1. Open Access
2. Click Tables on the left
3. Open a table
4. Create a new query
5. After selecting fields to include, click Next
6. Change the query title
7. Click Modify Query Design
8. Click Finish
9. (You are now looking at the design view)
10. Look at the bottom half of the screen
I1.For each field, there is a criteria cell
12. Use words/symbols from the first column in the table above to set criteria
13. Click the Run icon
ESL Computer Skills for Health Care Professionals Curriculum
Page 35 of 41
I Show
If, for example, you run a query with the criterion =seattle in the city field, you do NOT need
to show the city column in your query, because every record will show "Seattle."
To turn off show:
1.
2.
3.
4.
Open a query in design view
Under a field for which you've selected one criterion, find the Show cell
Click on the check mark
Click Run
I Save A New Version of a Query
After you've edited a Query and you want to save the original query AND the edited query:
1. Click File
2. Click Save As
3. Change the Query Name
4. Click OK
ESL Computer Skills for Health Care Professionals Curriculum
Page 36 of 41
Assignment #4
- Access
ESL 059IMcKelvey
Add the following records:
FIRST: X DELETE ALL OLD QUERIES
Query #I
Create a query: Last Name, First Name, Address, City, State, Zip Code
Rename it "Patient Mailing List"
Query #2
Open Patient Mailing List
Click Design View
=WA
Under State, in the Criteria cell, type
Click Run
Save this version of the query with this name:
Patient Mailing List WA
Query #3
Open Patient Mailing List (the original one!)
Click Design View
NOT WA
Under State, in the Criteria cell, type
Click Run
Save this version of the query with this name: Patient Mailing List not WA
--
ESL Computer Skills for Health Care Professionals Curriculum
Page 37 of 41
-
Query #4
Create a query: Last Name, First Name, Address, City, State and Blood Type
Name this query Patient Blood Type
Query #5
Open Patient Blood Type
Change the query so that you only see the records for people who live in Seattle and have
Blood Tvpe A
Save this query as Seattle Patients Blood.Type A
Click FileISave As and rename it
Query #5
Open Patient Blood Type
Change the query so you'll show all Seattle patients who have blood type B
Save this query as Seattle Patients Blood Type B
Query #6
Open Patient Blood Type
Do not show the city column
Do not show the state column
Change the query so you'll show all Seattle patients who have blood type AB
Save this query as Seattle Patients Blood Type AB
/-
Query #7
. ,
Open Patient Blood Type
Change the query so you'll show all Seattle patients who have blood type 0
Do not show the city column
Do not show the state column
Save this query as Seattle Patients Blood Type 0
Query #8
Open Patient Blood Type
Change the query so you'll show all non-Seattle patients who have blood type A
Save this query as non-Seattle Patients Blood Type A
ESL Computer Skills for Health Care Professionals Curriculum
Page 38 of 41
Access #5: Reports
ESL 0591McKelvey
,
I Creating a Report
If you want to print a query and you want it to look nice, create a report.
1.
2.
3.
4.
5.
6.
7.
8.
Open Access
Open a Query
Click the New Object Icon
Click Report
Click Report Wizard
Click OK
Add all of the fields
Click Finish
OR after step 7:
/-.
1. Click Next
2. Click Next
3. Choose sorting order
4. Click Next
5. Click Portrait or Landscape
6. Click Next
7. Choose the report style
8. Click Next
9. Change the Report Title (if necessary)
10. Click Finish
Reports are automatically saved when you close them.
They are stored separately as Reports.
Access #5 Assignment
Report # I
Create a Report for the query titled "Seattle Patients Blood Type A"
P
Report #2
Create a Report for Patient Blood Type,
sort it by blood type, then last name, then first name
choose landscape
change report style to casual
,
ESL Computer Skills for Health Care Professionals Curriculum
Page 39 of 41
-
Career ResearchIPowerPoint
ESL 0591McKelvey
I Researching Wages
I.Go to my website:
northonline.sccd.ctc.edu1bmckelvey
2. Click Job Search Links
3. Under Wages, click Wages listed by Occupation
4. Type the name of an occupation in the search box
5. Click on the link most closely related to the occupation you're researching
6. Scroll down to the bottom of the page
7. Put the national wage information on a slide
8. Put the national job growth information on a slide
9. Click Washington in the drop down box below State & National and click Go
10. Put the Washington median hourly pay on a slide
11. Put the Washington job growth information on a slide
r
After you've created 4 slides:
1. Add images from Google images to your slides
2. Add color (background and text color) to your slides
3. Add motion to your slides
ESL Computer Skills for Health Care Professionals Curriculum
Page 40 of 41
PowerPoint: Printing Slides
ESL 059/McKelvey
I Downloading and Saving PowerPoint slides you find online
1. Right Click on the file name
2. Click Save Target As
3. Click Desktop (on the left)
4. Click Save
I Printing PowerPoint Slides
1. Open the PowerPoint presentation you just saved
2. Click File
3. Click Print
4. Under Print What, open drop down menu
5. Click Handouts
6. Under Handouts, open drop down menu next to Slides Per Page
7. Click 4 or 6 (or however many slides you want to fit on one page)
8. Click Slides under Print Range
9. Indicate which slides you want to print
10. Click OK
I PowerPoint Practice
Directions:
1. Go to http://northonline.sccd.ctc.edu/anp213ss
2. Click on Chemistry Review or Cells
3. Download and save the PowerPoint presentation to your desktop
4. Open it
5. Print slides 1-6 on one page
6. Show me
ESL Computer Skills for Health Care Professionals Curriculum
Page 41 of 41