WEST MERCIA ADOPTION PROJECT
WORKSTREAM LEAD ROLES AND RESPONSIBILITIES (DRAFT)
Core Responsibilities
To provide leadership for the team delivering the workstream, maintaining a clear sense
of purpose.
• To develop a work plan for the workstream.
• To gain access to the necessary resources to ensure successful workstream delivery.
• To flag any risks or issues to the Project Manager.
• To work with adoption managers in existing teams across West Mercia to support
operational transition to the new service.
• To maintain good relations with all service users and key stakeholders (see definitions
below) involved in the project
• To maintain confidentiality when discussing and sharing information/data in relation to
the project.
• To positively contribute to all meetings and send suitable deputies in their place to
ensure that each authority is able to participate fully.
Work plans from all workstreams are in accordance with the service user pathway and are
joined up, clear and deliverable
•
Definitions
•
•
Service users includes children and young people, adoptive families, birth families
Key stakeholders includes staff, partner agencies, members
Specific Responsibilities
Name
Chris Dennison
Role
Lead - Service User
Pathways
Tasks/Responsibilities/Deliverables
• To lead on developing the core and
non-core offer of the new service.
• To develop a single pathway into the
new service.
• To link in with other service areas to
ensure that any 'gaps' are covered
(i.e., any services that adoption has
traditionally done, but will not continue
to do)
• To map and collate current workstream
service user pathways, processes and
timescales in relation to service user
pathways for all four LAs.
• Monthly highlight report to show
activity required by the other
workstreams to be produced and
shared with the working group and
steering group
• To produce work plans to identify
timescales for deliverables
• To ensure consultation and feedback
from service users is included
throughout the process
Name
Role
(to be
confirmed)
Lead - Commissioning
and Partnerships
Louisa Ackling
Lead - Communications
Sue Wilson
Lead - Human
Resources
Tasks/Responsibilities/Deliverables
• To ensure clear communication with all
other workstreams regarding key
actions and decisions
• Group to include manager from
children's care team to provide focus
on journey of the child
• All work must align with the service
user pathway workstream
• To analyse existing commissioning
activity and develop a decommissioning plan where appropriate
• To develop a commissioning plan for
services that are to be commissioned
by the new service.
• To undertake a commissioning review
of non-core services.
• To represent views on LA
commissioning and liaise and
communicate with other LA
commissioning managers.
• Explanation of best practice in other
Local Authorities and development of a
knowledge hub
• Explore partnerships via the CBAA or
other services
• All work must align with the service
user pathway workstream
• To lead on developing a
communication strategy for the project.
• To lead on developing a
communications plan.
• To lead on developing internal and
external communication messages to
staff and stakeholders across West
Mercia authorities.
• To ensure messages to
staff/stakeholders are disseminated in
a co-ordinated and timely manner
across West Mercia authorities.
• To lead on all publicity in relation to the
project.
• Timeline needs to be linked to the
project plan to encompass key
stakeholders
• To work with the lead from the service
user pathways group to support the
facilitation of focus groups and other
key consultation events
• All work must align with the service
user pathway workstream
• To lead the co-ordination of
consultation with staff and trade unions
Name
Role
Tim Collard
Lead - Legal
Martin Savage
Lead - Finance
Tasks/Responsibilities/Deliverables
across partner agencies and West
Mercia authorities.
• To advise and support on the
development and implementation of
the management and staffing structure
for the new service.
• Understanding of all Local Authorities
timescales for consultation with staff
and trade unions for any changes
proposed
• All work must align with the service
user pathway workstream
• To support and inform the
development of a new service by
providing legal advice and guidance.
• To lead on all legal aspects of
developing the new service.
• All work must align with the service
user pathway workstream
• To define financial savings associated
with the project.
• To establish budget and budget
allocation mechanisms.
• To lead on establishing a budget for
the new service.
• To map and collate the existing costs
for all four LA services
• All work must align with the service
user pathway workstream