UNIVERSITY OF SUSSEX
1
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Finance
Workstream Leader Financial Systems
Fixed term for 18 months, full time
Salary range: starting at £31,342 and rising to £37,394 per annum
The University wishes to recruit a Workstream Leader to join the project team working on the
Agresso Business World upgrade and improvement project. This is an exciting and
challenging project which will require strong technical and interpersonal skills. Applicants
should have good knowledge of Agresso Business World in both Smart Client and SelfService environments and be able to lead on some process areas e.g. sales to cash, P2P,
Accounting or systems administration.
Closing date for applications: 14 September 2015
For full details and how to apply see www.sussex.ac.uk/jobs
The University of Sussex is committed to equality of opportunity
2.
Senior leadership and management
The Vice-Chancellor (Professor Michael Farthing) is the senior academic officer and, as
Chief Executive, is responsible to the University Council for management of the University.
He is supported by an executive group which includes the three Pro-Vice-Chancellors, the
Registrar and Secretary, the Director of Finance and the Director of Human Resources. The
Heads of the Schools of Studies at Sussex report to the Pro-Vice-Chancellors.
The Registrar and Secretary heads the Professional Services of the University. In addition,
under the University Statutes, the Registrar and Secretary is Secretary to the University
Council. The Director of Finance reports to the Vice-Chancellor. The Director of ITS reports
to the Registrar and Secretary, and the Librarian reports to one of the Pro-Vice-Chancellors.
3.
The School / Division
The Finance Division is responsible for all aspects of financial planning and management for
the University of Sussex.
The department seeks to provide:

an efficient and effective service to the University across the full range of financial
services - accountancy, payment of suppliers, administration of insurance, invoicing
of debtors, procurement of goods and services, collection of income from debtors,
investment management, liaison with statutory authorities on financial matters
(including accounts, returns, most of which are audited)

a value added service to the University assisting in the identification and exploitation
of commercial opportunities or cost reduction processes in line with the University's
strategic aims, and in the negotiation of the best terms for the cost of supplies to the
University

4.
a collaborative and helpful service to the University in developing ideas and plans to
facilitate expansion and further developments, within the best practices of public
sector stewardship of resources
Job Description
UNIVERSITY OF SUSSEX
Job Description for the post of: Workstream Leader Financial Systems
Department
Finance
Section / Unit / School
Location
Finance Systems
Sussex House
Grade
7
Term
Fixed Term Contract (18 months)
Responsible to
Head of Finance Systems / Project Lead
Responsible for
No Line management responsibility HOWEVER responsible for
managing teams of project staff from project to project up to
around 6 people
Key working relationships
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Project Sponsor – Director of Finance
Director of IT Services
Heads of School, Heads of Department, , school
administrators
Head of Accounting Services
Head of Management Reporting
Head of Research Finance
Head of Financial Operations
Financial Controller
Head of Procurement
Purpose of the post:
 To co-ordinate the design, build, test and implementation of system developments
across a range of financial processes (P2P, S2C, PCB) in Unit 4 Business World
(formerly Agresso).
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To deliver an end to end process including creation of test plans, communication and
roll out to users.
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To develop reporting outputs and to work with the Project Lead in the administration
of systems and data.
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Day to day leadership and management of the workstream to meet delivery
objectives and timeframe.
Key Responsibilities:
1. Lead and manage projects for the delivery of system changes and developments to
financial systems including but not limited to Unit 4 Business World, WPM, and
Parabilis in accordance with priorities set by the Project Lead.
2. Manage the work of workstream members engaged in any given project
approximately 6 people and co-ordinate the workstream outputs
up to
3. Develop solution designs after consultation with process owners and business
users/stakeholders. This will involve meeting process owners, documenting system
requirements and reporting findings to the Project Lead and project steering group or
other body set up to manage development projects.
4. Identify, assess and manage project risks and issues.
5. Within the scope, objectives and framework set by a project board and within which
the workstream operates the Workstream Leader will undertake an analysis of the
scope and available resources and, after a consultative exercise with stakeholders,
will propose the timing and priority of the different parts of any given development
project.
6. Manage an iterative dialog and exchange between workstream members and
stakeholders/ business processes owners in order to establish required functionality
and confirm project scope
7. Manage the change and transition process to develop and embed new best practice
processes, including the introduction of standard operating procedures and
processes across the Division and in schools and Professional Services.
8. Plan the work of the workstream in accordance with the project plan handed down by
the Project lead and approved by the project steering group
9. Manage the build, test and delivery of system developments and create training
materials and manage and deliver training to users
10. Develop data structures and create data specifications for all relevant system
interfaces involving a close and effective working relationship with the Project Lead
and IT services Department.
11. Co-ordinate and manage data cleansing and data loading
12. Document all aspects of development work including but not limited to scope, design,
configuration, testing, data specification, interface requirement
13. Plan and manage the transition from pre-development to post-development systems
in consultation with the Project Lead and in the context of the wider systems
developments plan/strategy.
14. Create guidance and procedural documentation with process owners and put in
place measures to ensure documentation is accessible and kept up to date
15. Develop appropriate reporting outputs for financial systems in accordance with
reporting plan prepared by the Project Lead
16. Provide support to users of financial systems in accordance with duties specified by
the Project Lead
17. Other duties as requested by the Project Lead / Finance Systems Manager
5.
Person Specification
Person Specification for the post of: Workstream Technical Leader
Criteria can only be described as essential if the outcome required is absolutely dependent
upon them. Consider reasonable adjustments and discount factors that unfairly discriminate
on the grounds of race, age, religion or belief, gender, sexual orientation or disability.
Qualifications/Experience
Essential
Desirable
Experience of developing Unit 4 Business World Core Financials,
Logistics, Project Costing and Billing and workflow across Smart Client
and Self Service environments
Experience of developing Unit 4 Business World Planner across Smart
Client and Self Service environments
Experience of writing and developing reports using Unit 4 Business World
Browser, Excelerator and ARC reporting tools
Sound track record of undertaking project roles within upgrade and
implementation projects.
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Experience of building Unit 4 Business World Balance Tables and
Database View Definitions.
Experience of developing interfaces between Unit 4 Business World and
other software
Experience of Unit 4 Business World systems administration
Experience of working in a large not for profit organisation / experience
working in a large organisation
Experience of providing support to a large and diverse user population
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Project experience with finance processes within a complex organisation;
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Financial Acumen
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Ability to build effective relationships with, and command the respect of, a
wide range of stakeholders, including senior staff members;
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Ability to prioritise and execute tasks in an environment with competing
demands;
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Knowledge/Skills
Essential
Desirable
Knowledge of Unit 4 Business World 5.5.3 Core Financials, Sales and
Purchasing Logistics, Project Costing and Billing and Planner.
Knowledge of workflow management tools and business process analysis
Knowledge of Unit 4 Business World roles, responsibilities, data security,
accounting rules, attributes, relations, trees
Knowledge of SQL and it’s use in conjunction with Unit 4 Business World
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Knowledge of Browser, Excelerator, and BIF
System administrator experience
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Personal qualities
Essential
Desirable
Communicates well: listening, speaking and in writing
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Builds strong working relationships with users and team members
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Thinks and plans methodically; is aware of implications and the overall
picture
Commitment to meeting user needs
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Demonstrates an interest in collaborative development, liaising with others
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Self motivated, meets objectives under own initiative
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Has credibility and influence to contribute experience and knowledge to
the wider system team
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