Paper No: APP/12/009
ACADEMIC SERVICES
PROJECT WORK STREAM TERMS OF REFERENCE
Exeter Student Native and Web App
Author: Sue Milward
Date:
18/6/2012
Version: V1
Scope
Project work streams are responsible for the delivery of the app to the project plan. All work streams are
required to:
Delegate tasks to appropriate staff;
Support the prioritisation of tasks identified in the project plan and by work stream members;
Approve the Terms of Reference of each work stream;
Resolve any issues or conflicts of requirements escalated from work streams;
Regularly review the status of each work stream;
Approve the output reports and recommendations of each work stream;
Review and discuss modification proposals assigned by the project baord and provide a report.
Individual workstream responsibilities are:
Workstream
Responsibility
Lead
Design Team
Design the overall look-and-feel of the app, including
branding and icon design and layout. The design will be
driven by the principles of the Student Learning
Partnership
Rob Mitchell
Content Team
Take responsibility for all the general content provision,
mapping and alerts
Rob Mitchell
Data Team
Responsible for provision of data feeds and APIs
Tim Hortopp
Infrastructure Team
Provide the local infrastructure required to deliver the app.
This will include local server provision, security and
governance, system testing
Steve Grange / Paul
Sandy
Delivery Team
Ensure that the app is uploaded to the app store, local
support and training
Carolyn Jarvis
Membership
The Project work streams will have a minimum membership of the work stream lead and the Project Manager.
Other staff will be co-opted as appropriate. All meetings are chaired by the project manager.
Basis for Reporting:
The project manager, on behalf of the work stream will:
Arrange meetings as required, on at least a fortnightly basis;
Update the project plan;
Publish the notes of each meeting on the project website;
Update the work stream on project status and related modification Proposals;
Ensure completed work stream reports are included in the next appropriate Board agenda.
1
Resource Plan
Work stream resources are allocated as follows
Workstream
Days required or %
of time
Timescale
required (Wks)
Funding Source
Design Team
5% fte
26
Project funding
Content Team
5% fte
26
Project funding
Data Team
10% fte
26
Project funding
Infrastructure Team
5% fte
4
Met from existing resource
Delivery Team
5% fte
10
Met from existing resource
2