Education that works.
2015-2016 Student Handbook & Planner
HCC2003-planning-cover-150429.indd 1
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www.hibbing.edu
218.262.7200 | 800.224.4422
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THE MISSION, VISION, GUIDING PRINCIPLE, and
COMMITMENTS OF THE COLLEGE
HCC MISSION STATEMENT
Hibbing Community College provides life-changing education and
opportunities in a dynamic learning environment.
HCC VISION STATEMENT
Hibbing Community College will be recognized for educational innovation
and excellence and as a leader for economic development and community
vitality.
HCC GUIDING PRINCIPLE
To provide quality educational, cultural, economic, environmental and
technological leadership.
COMMITMENTS
Hibbing Community College is committed to:
 student success;
 inclusion of diversity;
 open-door admissions;
 advancement of knowledge;
 collaboration to advance innovation;
 excellence in teaching and learning;
 high academic standards;
 academic freedom and diversity of thought;
 promotion of economic growth;
 enrichment of cultural understanding;
 development of faculty and staff;
 sustainability of the environment;
 modern learning facilities, equipment and technology.
www.hibbing.edu
TABLE OF CONTENTS
2015‐2016 Academic Calendar ........................................................................ 4
Annual Notifications/Access to Information .............................................. 5
Affirmative Action/Equal Opportunity Statement ................................... 7
Discrimination/Harassment Statement ........................................................ 7
Academic Information .............................................................................. 8
Academic Forgiveness Policy ............................................................................ 8
Add/Drop/Withdraw ........................................................................................... 8
Attendance/Non‐Attendance ............................................................................. 8
Correction of Education Records ..................................................................... 9
Course Registration ............................................................................................... 9
Dean’s List ................................................................................................................. 9
Degrees, Diplomas & Certificates ..................................................................... 9
Grading Information ..........................................................................................10
Graduation Requirements ................................................................................11
Satisfactory Academic Progress Policy .......................................................12
Student Assistance/Intervention Policy .....................................................15
Student Records Policy & Procedures ..........................................................15
Transfer Information ..........................................................................................16
Financial Information .............................................................................20
Eligibility ..................................................................................................................20
Estimated Cost of Attendance ..........................................................................20
Financial Aid ...........................................................................................................21
Residency Requirements ..................................................................................22
Tuition & Fees .......................................................................................................23
Tuition Payment & Book Deferment .............................................................24
Waivers & Refunds ..............................................................................................24
Policies, Procedures, & Responsibilities .........................................25
Absences ...................................................................................................................25
Academic Evaluation ..........................................................................................25
Accidents ...................................................................................................................25
Campus Security Report ....................................................................................25
Change of Address.................................................................................................26
Code of Conduct .....................................................................................................26
Computer Lab Policies & Procedures ...........................................................28
Directory Information .........................................................................................32
Discrimination/Harassment Investigation & Resolution ....................32
Drug Free Workplace Policy .............................................................................39
E‐Mail as Official Means of Communication ..............................................39
Equity in Athletics Disclosure Act .................................................................40
Family Education Rights & Privacy Act (FERPA) ...................................40
Grade Appeal Policy ............................................................................................40
TABLE OF CONTENTS
Immunization Requirements .......................................................................... 41
Instructor Absences ............................................................................................ 42
Insurance ................................................................................................................. 42
Nondiscrimination Policy .................................................................................. 42
Off‐Campus Conduct ........................................................................................... 44
Personal Property ................................................................................................ 44
Property Rights ..................................................................................................... 45
Release of Information........................................................................................ 45
Safety Requirements ........................................................................................... 45
Sexual Violence Policy ......................................................................................... 45
Student Complaints, Grievances & Petitions ............................................. 51
Student Right to Know ....................................................................................... 52
Tobacco Regulations & Policy ........................................................................ 52
Unplanned Campus Closing .............................................................................. 53
Unresolved Questions or Grievances ........................................................... 53
Video & Audio Recordings of Classroom Lectures ................................. 53
Additional Information ..........................................................................56
Community Resources ........................................................................................ 56
Drug and Alcohol Abuse Information ......................................................... 56
Freedom of Association ..................................................................................... 57
Freedom of Expression ....................................................................................... 57
Freedom to Learn ................................................................................................. 57
Student Involvement in Decision Making................................................... 58
Student Organizations......................................................................................... 58
Information in the Hibbing Community College Student Handbook will be
updated annually. All policies are subject to change. This handbook was last
updated August 2015 and put on the HCC website. The most up-to-date
version can always be found on the HCC website under Student Handbook.
2015–2016 HCC ACADEMIC CALENDAR
August 24
First Day of Semester
August 28
Last Day to Add/Drop
September 7
Labor Day Holiday (offices closed/no classes)
October 15-16
Education MN/MEA (offices OPEN/no classes)
November 11
Veterans Day (offices closed/no classes)
November 24
Last day to Withdraw
November 26-27
Thanksgiving (offices closed/no classes)
December 15-18
FINAL Exams
December 25
Christmas Holiday (offices closed)
Dec. 21 – Jan 8
Winter recess (offices open)
January 1
New Year Holiday observed (offices closed)
January 11
Spring Semester classes begin
January 15
Last day to Add/Drop
January 18
Martin Luther King Day (offices closed/no classes)
February 15
Presidents Day (offices closed/no classes)
March 7-11
Spring Break (offices OPEN/no classes)
April 20
Last Day to Withdraw
May 10-13
FINAL Exams
May 13
HCC Graduation
May 30
Memorial Day (Offices closed/no classes)
June 6
Summer semester classes begin
June 10
Last day to Add/Drop – Summer
July 4
Independence Day observed (office closed/no classes)
July 19
Last day to Withdraw – Summer
Note:
August 19, 20, 21, 2015
January 6, 7, 8, 2016
May 16, 2016
Faculty/Staff Days (offices open/no classes)
Faculty/Staff Days (offices open/no classes)
Faculty/Staff Day (offices open/no classes)
ANNUAL NOTIFICATION & ACCESS TO INFORMATION
Hibbing Community College makes available or distributes the following
information to all students, employees, prospective students and
prospective employees. All reports may be obtained in alternative formats
from the Dean of Liberal Arts and Student Services.
Campus Security Report – This report provides information about crime
prevention programs, crime reporting procedures, emergency response,
and a three-year statistical history of criminal activity on campus. A copy of
the Campus Security Report is available at:
http://www.hibbing.edu/assets/files/pdf/Security/SecurityReport.pdf or
http://ope.ed.gov/security/
Directory Information - The following is designated as Directory
Information: Student name, address, telephone number, email address, date
and place of birth, full‐time, part‐time, grade level, major field of study,
participation in officially recognized activities and sports, weight and height
of members of athletic teams, dates of attendance, degrees and awards
received, most recent previous school attended and photographs (stills or
motion). The College may disclose any of these items without prior written
consent, unless Student Services is notified in writing to the contrary. A
Request to Withhold Directory Information is available at:
http://www.hibbing.edu/assets/files/pdf/Forms/Student%20Forms/no_r
elease_of_information.pdf
Drug Free Workplace and School - This policy is in accordance with the
Drug Free Workplace Act of 1988 (Public Law 100-690, Title V, Subtitle D),
and Drug Free Schools and Communities Act Amendments of 1989 (Public
Law 101-226). Drug Free Workplace information can be found in the
Student Handbook located at http://www.hibbing.edu/currentstudents.html .
NOTE: Although the Minnesota Medical Cannabis Law and program allows
seriously ill Minnesotans to use medical marijuana to treat certain
conditions, the possession and use of marijuana remains illegal under
federal law, including the Drug-Free Schools and Communities Act, the
Controlled Substances Act, and the Campus Security Act, and Board Policy
5.18 Alcoholic Beverages or Controlled Substances on Campus. Therefore,
the use, possession, production, manufacture, and distribution of marijuana
continues to be prohibited while a student is on college or university
owned or controlled property.
Equity in Athletics Disclosure Act – This report discloses athletic
participation rates and financial data related to athletics. The report is
available at: http://ope.ed.gov/athletics/
Family Education Rights and Privacy Act (FERPA) - The purpose of the
Family Rights and Privacy Act is to afford certain rights to students
concerning their education records. These rights include: the right to
inspect and review the education records, the right to seek to have the
records corrected, and the right to have some control over the disclosure of
directory information from the records. Rights can be found at:
http://www2.ed.gov/policy/gen/guid/fpco/ferpa/ps-officials.html
Student Right to Know - The purpose of this information is to disclose
annual student completion and graduation rates, including graduation
rates. This report is at:
http://www.mnscu.edu/board/accountability/index.html . This
information is posted on the HCC website under the top tab of Academics –
Students Right to Know.
Career Planning and Placement –Resource to help guide the exploration
of majors and degree programs, planning for careers, and getting jobs after
graduation include ISEEK (www.iseek.org), MNCareers
(www.mncareers.org), CareerOneStop (www.careeronestop.org),
mySkillsmyFuture (www.mySkillsmyFuture.org).
Emergency Notification - Star Alert is the emergency notification
messaging system. In the event of an emergency, a text message will be sent
to the cell number and/or email address that you provide. The Star Alert
system will only be used in emergency situations. Students, faculty
and staff need to activate their accounts at:
https://hibbing.bbcportal.com/ Instructions for updating/changing the
listed notification information will be given out to students and employees
on the HCC website homepage, at Cardinal Kickoff, on bulletin boards, etc.
A complete listing of student policies, in electronic format, is located at:
http://www.hibbing.edu/current-students.html under Student
Handbook. HCC will provide a paper copy upon request or the Student
Handbook & Planner is available to everyone and can be picked up in
Student Services, Building M.
Students can contact Ann Johnston in Financial Aid, Building M, on
Financial Aid information, Title IV, HEA Loans/Financial Aid information.
Please note that email is used as the official method for communication at
Hibbing Community College (see online HCC Student Handbook – page
41). If you do not have access to e-mail or are unable to comply with this
policy, please make written request to: Dean of Liberal Arts and Student
Services.
AFFIRMATIVE ACTION/EQUAL OPPORTUNITY
STATEMENT
Hibbing Community College (HCC) is an Affirmative Action and Equal Opportunity
institution. Consistent with college policy, everyone shall have equal access to
educational programs, facilities, and employment without regard to race, religion,
color, gender, national origin, ethnic heritage, handicap/disability, age, marital
status, sexual orientation, status with regard to public assistance, or other factors
irrelevant to participation in its programs. HCC complies with all statutes and
regulations relating to affirmative action and equal opportunity.
Minnesota State Colleges and Universities is committed to a policy of
nondiscrimination in employment and education opportunity. No person shall be
discriminated against in the terms and conditions of employment, personnel
practices, or access to and participation in, programs, services, and activities with
regard to race, sex, color, creed, religion, age, national origin, disability, marital
status, status with regard to public assistance, or sexual orientation. In addition,
discrimination in employment based on membership or activity in a local
commission as defined by law is prohibited.
This policy shall apply to all individuals affiliated with Minnesota State Colleges and
Universities, including but not limited to, its students, employees, applicants,
volunteers, agents, and Board of Trustees, and is intended to protect the rights and
privacy of both the complainant and respondent and other involved individuals, as
well as to prevent retaliation or reprisal. Individuals who violate this policy shall be
subject to disciplinary or other corrective action.
A complete listing of student policies, in electronic format, is located at:
http://www.hibbing.edu/current-students.html or under Student Handbook.
Alternate formats are available by contacting Student Services at 218-262-6712.
DISCRIMINATION/HARASSMENT STATEMENT
Hibbing Community College (HCC) appreciates our rich and diverse society and
promotes an atmosphere of acceptance and respect. Every student is valued as an
individual, regardless of race, religion, color, gender, national origin, ethnic heritage,
handicap/disability, age, marital status, sexual orientation, status with regard to
public assistance, or other factors irrelevant to participation in its programs.
HCC is committed to providing access and does not discriminate against qualified
students or employees with disabilities. Admissions decisions and access to
programs are based on a policy of non-discrimination. (Section 35.107, Dept. of
Justice regulations). As stated in section 504 of the Rehabilitation Act of 1973, "no
otherwise qualified handicapped individual shall solely by reason of his/her
handicap be excluded from participation in, be denied the benefits of, or be subject
to discrimination under any program or activity receiving federal financial
assistance.”
HCC regards sexual harassment and sexual violence as unacceptable behavior. Any
individual, student, staff or administrator, who is subject to such treatment, is
encouraged to inform the designated Harassment Officer. This Officer can provide
information about sexual harassment, advice and assistance in filing a complaint.
Students may also speak with a member of Student Services staff as the initial step.
Sexual harassment is a violation of both state and federal laws.
Harassment and discrimination will not be tolerated. For more information contact:

Dave Olds, Harassment Officer, M-173, or call 218-262-6759.


Office of Disability Services, M166, or call 218-262-6712.
See pages 31 and 40 for procedures.
ACADEMIC INFORMATION
Academic Forgiveness Policy
Students may drop out of college after a semester or more of poor academic
performance. Upon attempting to resume education at a later date, previous
academic performance may hinder admission to programs, application for
scholarships, and overall grade point average. Academic forgiveness seeks to
respond to students who want an opportunity to start over with academic
forgiveness.
Academic forgiveness does not apply to course work from other post‐secondary
institutions. Academic forgiveness will only be applicable to HCC and does not
impose any decision on any other institution the student may subsequently attend.
A student may only receive academic forgiveness once and is non‐reversible.
Students must apply and include specific terms for which forgiveness is sought.
Academic forgiveness does not apply to individual courses. Academic forgiveness
does not apply to financial aid eligibility.
The student must be seeking a degree/diploma from HCC. A student who has
already graduated may not request academic forgiveness. Other criteria will
include: completion of a minimum of twelve (12) consecutive credit hours from HCC
with a minimum of 2.00 GPA, 100% completion rate, and not have enrolled at HCC
for a minimum of 18 months.
Academic Forgiveness applications are submitted to the Records/Registrar’s Office
and must include an advisor’s recommendation. If academic forgiveness is
approved, the Records/Registrar’s Office will make the appropriate adjustments to
the student's transcript. All previous work, whether from HCC or transfer, will
remain on the student's permanent record.
Add/Drop/Withdraw
Please refer to the Academic Calendar for the dates related to a specific term.
Add: If you would like to add a class after the first five (5) class days of the
semester, you must submit a Registration Action form with appropriate required
signatures. Registration Action forms are available in Student Services or online at
www.hibbing.edu.
Drop: The drop period for full-term courses shall be five (5) class days from the
start of fall, spring and summer terms. A class day shall be defined as any weekday
in which the college is in full-operation and classes are in session (thus excluding
holidays, breaks, Saturdays, Sundays, and in-service days) and is limited to the
normal hours of operation as determined by the college.
The drop period for partial-term courses shall be three (3) class days, including the
first meeting date of the course. Partial-term courses are those that last longer than
three weeks but do not last the entire length of the term. If a course lasts less than 3
weeks, students must drop prior to the second scheduled meeting time of the
course. If the course lasts only one weekend, students must drop prior to the start
of the course.
Withdraw: The final date for official course withdrawal is the last day on which
students may officially terminate their enrollment in a course, and shall be the date
on which eighty percent (80%) of the days in the academic semester have
elapsed. For courses not on a standard academic semester schedule, the final date
for official course withdrawal shall be established as the date on which eighty
percent (80%) of the instructional days for the course have elapsed.
To view the exact withdrawal date for a specific course, refer to the online Course
Schedule, select the appropriate course and click on the title.
Attendance/Non-Attendance
It is expected all students enrolled in courses are present, on time, and complete all
assigned work. The degree to which student absences affect course grades will be
specified in writing and given to students on the first day of the class.
Students who register for a class and stop attending or never attend without
officially dropping or withdrawing, will be held responsible for payment and receive
an earned grade for the classes. A grade of FN will be recorded for courses a student
never attends without officially withdrawing.
Correction of Education Records
Students have the right to request records be corrected if believed to be inaccurate,
misleading or a violation of privacy rights. The procedure for the correction of
records is as follows:

A student must request the Dean of Academic Affairs and Student Services
amend a record. The student should identify the part of the record to be
amended and specify why it is believed to be inaccurate, misleading or in
violation of privacy rights.

If HCC decides not to comply, the student will be notified and advised of
rights to a hearing to challenge the information believed to be inaccurate,
misleading, or in violation of the student’s privacy rights.

Upon request, HCC will arrange for a hearing, notifying the student,
reasonably in advance, of the date, place and time of the hearing.

The hearing will be conducted by an officer who is a disinterested party;
however, the officer may be an official of the institution. The student shall
be afforded a full and fair opportunity to present evidence relevant to the
issues raised in the original request to amend the student’s education
records. The student may be assisted by one or more individuals, including
an attorney.

HCC will prepare a written decision based solely on the evidence
presented.

If HCC decides the information is inaccurate, misleading or in violation of
the student’s right of privacy, the record will be amended and the student
notified, in writing, of the amendment.

If HCC decides the information is not inaccurate, misleading or in violation
of the student’s right of privacy, the student will be notified of their right
to place a statement in the record commenting on the challenged
information and/or a statement setting forth reasons for disagreeing with
the decision.

The statement will be maintained as part of the student’s education
records as long as the challenged portion is maintained. If HCC discloses
the contested portion of the record, it must disclose the statement.
Course Registration
Course schedule information is available online prior to the registration period for
each term. Registration for Fall Semester begins in April; registration for Spring
Semester begins in November; registration for Summer Session begins in February.
HCC prepares a schedule listing courses, number of credits, class times, instructors’
names, special fees, and prerequisites. To view the schedule, visit www.hibbing.edu.
Students are encouraged to work with an advisor or counselor when planning
classes. Please call 218-262‐7292 to make an appointment.
Students are liable for tuition/fees for any registered course. The college reserves
the right to cancel course registration for non‐payment and withhold registration
privileges from any student with unpaid financial obligations. Students are
encouraged to access the HCC website for the most current information.
Dean’s List
Students maintaining a 3.25 grade point average during Fall or Spring semester
while carrying a minimum of 6 credits will be recognized on the Dean’s List. Courses
taken Pass/No Pass/Audit are not included in the 6 credits.
Degrees, Diplomas and Certificates
The following is in accordance with MNSCU Policy 3.36:
Academic program: Academic program means a cohesive arrangement of collegelevel credit courses and experiences designed to accomplish predetermined
objectives leading to the awarding of a degree, diploma, or certificate.
Undergraduate degree programs shall include a general education component. The
purpose of an academic program is to: increase students' knowledge and
understanding in a field of study or discipline, qualify students for employment in
an occupation or range of occupations, and/or prepare students for advanced study.
Academic program inventory: Academic program inventory means the official list
of academic programs offered by system colleges and universities.
Credit: Credit means a quantitative measure of instructional time assigned to a
course or an equivalent learning experience such as class time per week over an
academic term.
General education: General education means a cohesive curriculum defined by
faculty through system college or university procedures to develop reasoning ability
and breadth of knowledge through an integration of learning experiences in the
liberal arts and sciences.
Authorized Academic Awards: System college and university award authority.
System colleges and universities have authority to confer academic awards only as
specified below.
Community colleges: Community colleges have the authority to confer
undergraduate certificates, diplomas, associate in arts, associate in fine arts,
associate in science, and associate in applied science degrees.
Technical colleges: Technical colleges have the authority to confer undergraduate
certificates, diplomas, associate in science, and associate in applied science degrees.
Academic program credit length limits: Academic programs that lead to an
associate degree shall be limited to 60 credits. The chancellor may grant a waiver
based on industry or professional accreditation standards. The chancellor shall set
program credit length requirements and waiver criteria for undergraduate
certificates, diplomas and graduate level awards.
Grading Information
Grading Symbols:
A = 4.00 grade points per credit
B = 3.00 grade points per credit
C = 2.00 grade points per credit
D = 1.00 grade points per credit
F = 0.00 grade points per credit
I = 0 (non‐punitive) except GPA
W = Withdraw
AU = Audit
P = Pass
FN = Failure for Non‐Attendance, 0.00 grade points per credit
Grading System: The following applies to all students for each course in which
they are registered:

There are five permanent passing grades: A , B, C, D, and P, one of which is
assigned to students who have satisfactorily completed the course
requirements. The grade of "P" shall be assigned for courses in which
credits are earned by special examination.

A temporary grade of "I" may be assigned when the course requirements
are not completed. Students receiving an "I" must satisfactorily complete
the course requirements the following semester (not including Summer)
to receive a permanent grade. Unsatisfactory completion will result in the
automatic replacement of the temporary symbol "I" by the permanent
symbol "F".

The final date for official course withdrawal is the last day on which
students may officially terminate their enrollment in a course, and shall be
the date on which eighty percent (80%) of the days in the academic
semester have elapsed. For courses not on a standard academic semester
schedule, the final date for official course withdrawal shall be established
as the date on which eighty percent (80%) of the instructional days for the
course have elapsed. To view the exact withdrawal date for a specific
course, refer to the online Course Schedule, select the appropriate course
and click on the title.

A permanent grade of "AU" is assigned when students audit a course.
Students registered for an audit have all the rights and privileges of
students registering for credit in a course. Auditing students have the
additional right to choose the class activities in which they will participate.

A grade of FN will be recorded for students who never attend, and do not
officially withdraw. If a student registers for a class and stops attending
without officially dropping or withdrawing, they will be held responsible
for payment and receive an earned grade for the classes.

If a course is repeated, only the highest grade is used in the computation of
the GPA.
Grading on Attendance: If grades are based, in part, on attendance, students must
have advance notice. The attendance policy (requirements) must be in writing and
provided to students on the first day of class. The policy explains how a course
grade would be impacted by non‐attendance and defines excused and unexcused
absences. In addition, information should be provided regarding reporting excused
absences and make‐up opportunities. HCC and individual instructors must apply
the attendance policy evenly. Attendance records must be carefully kept and
enforcement must be consistent. Students who wish to challenge any grading
process or policy can do so through the Student Petition process.
Graduation Requirements
To graduate from HCC with an Associate Degree, Diploma, or
Certificate, students must complete all program requirements with a minimum of
2.00 (C) GPA. The following are also necessary:

Students must have made up all failures and/or incompletes in required
curricula.

Students must have removed all financial obligations to the College prior
to graduation.

Twenty semester credits must be taught by the faculty recommending the
award of the degree.

Degree candidates must earn at least 20 semester credits at HCC.

Courses numbered below 1000 may not be used to fulfill Associate Degree,
Diploma, or Certificate requirements.

Students must file an Application for Graduation in the Records Office
prior to the requested graduation date.

Students who have applied to graduate but have not met all requirements
will receive a letter identifying the missing requirement(s).
Academic honors will be granted to those meeting the following based on
cumulative GPA:

Distinction 3.25 ‐ 3.49 GPA

High Distinction 3.50 ‐ 3.74 GPA

Very High Distinction 3.75 ‐ 4.00 GPA
When a student enrolled in a program misses two consecutive semesters of
coursework at HCC, they can 1) adopt the program plan in place at the time of re‐
enrollment, or 2) adopt any revised plan put in place after re‐enrollment. The
student must fulfill requirements of the chosen plan in its entirety within 5 years of
initial enrollment in the program. If a course is no longer available to fulfill
requirements, the college will identify an appropriate replacement.
When graduation requirements for a program change after a student’s initial
enrollment, the student can adopt the program plan in place when the student
enrolled or adopt any revised program plan in place after initial enrollment. The
student must fulfill requirements of the chosen plan in its entirety within 5 years of
initial enrollment in the program. If a course is no longer available to fulfill
requirements, the college will identify an appropriate replacement.
In cases in which the student’s program and required courses have been modified
by conversion to semesters or other revisions during an extended interruption in
attendance, the student must meet with an advisor to determine how remaining
graduation requirements may be fulfilled.
A Commencement Ceremony is held once each year at the end of Spring Semester.
All candidates enrolled during the academic year may participate. Students must
indicate intent to participate by submitting an Application for Graduation.
Satisfactory Academic Progress (SAP)
Part 1. Introduction
Hibbing Community College, MnSCU Board Policy 2.9, Federal and State law require
that a student must make satisfactory academic progress toward a degree, diploma,
or certificate to remain in good standing and/or receive financial aid. The standards
defined below are cumulative and include all periods of enrollment, whether or not
a student received financial aid. Hibbing Community College evaluates progress
each term. The College believes that students are responsible for their own
academic progress and for seeking assistance when experiencing academic
difficulty.
Part 2. Qualitative Measure of Progress (Grade Point Average-GPA):
All students are required to maintain a 2.0 cumulative grade point average (GPA).
Satisfactory Academic Progress (SAP) monitoring begins with the first attempted
credit, and will be reviewed once they have attempted 5 or more credits. Grades of
A, B, C, D, F, and FN, will be included in the GPA calculation.
Part 3. Quantitative Measure of Progress (Completion Percentage and
Maximum Timeframe):
Subpart A. Completion Percentage. All students are required to complete a
minimum of 67% of their cumulative/attempted-registered credits. Monitoring
begins with the first attempted credit, and will be reviewed once they have
attempted 5 or more credits. Grades of F, FN, I, N, NC, W, Z and IP (or blank or
missing) are treated as registered credits but NOT earned credits and thus
negatively impact the completion percentage.
Subpart B. Maximum Time Frame. All financial aid recipients are expected to
complete their degree, diploma or certificate at Hibbing Community College within
an acceptable time frame. The maximum time frame in credits for financial aid
recipients is 150% of the published credit length of the program major. If at any
time prior to reaching the 150%, it is determined that the student is unable to
complete the program within the maximum timeframe, the student will be
suspended from receiving financial aid.
Part 4. Evaluation Period. The College evaluates Satisfactory Academic Progress
at the end of each term: fall, spring and summer, for all students who have
registered credits. Programs less than one year in length will be evaluated at the
midpoint of the program. Non-standard terms will be evaluated at the end of the
payment period.
Part 5. Failure to Meet Standards
Subpart A: Warning.

If at the end of the evaluation period a student has not met either an
institution’s GPA or completion percentage standard, the student will
placed on Warning for one evaluation period. Students on warning are
eligible to register and receive financial aid.

If at the end of the warning period a student who has been on warning has
met both the cumulative GPA and cumulative completion percentage
standards, the warning status is ended and the student is returned to good
standing.
Subpart B: Suspension of Students on Warning Status.

At the end of the warning period, a student who has been on warning
status must meet both the cumulative grade point average and completion
rate standards.

Students that do not meet both standards shall then be suspended.
Students on suspension are not eligible to register or receive financial aid.
Subpart C: Suspension of Students Not on Warning Status.

Suspension for Exceeding the Maximum Time-Frame. If at the end of
the evaluation period a student has failed to meet the institutions standard
for measurement of maximum time-frame, the student shall be suspended
from financial aid eligibility.

Suspension for Inability to Meet Program Requirements within the
Maximum Timeframe. If at the end of the evaluation period the
institution determines it is not possible for a student to raise their GPA or
course completion percentage to meet the institutions standards before
the student completes their program of study at HCC, the student shall be
immediately suspended from financial aid.

Suspension for Extraordinary Circumstances. Institutions may
immediately suspend students in the event of extraordinary
circumstances, including but not limited to previously suspended (and
reinstated) students whose academic performance falls below acceptable
standards during a subsequent term of enrollment; students who register
for courses, receive financial aid and do not attend any classes; and
students whose attendance patterns appear to abuse the receipt of
financial aid.
Part 6. Appeals and Probation
Appeals. A student who fails to make satisfactory academic progress and is
suspended has the right to appeal based on specific, unusual or extenuating
circumstances such as: a death in the family, students injury or illness or other
specific circumstances as determined by the institution.

The appeal must include an explanation of the special, unusual or
extenuating circumstances causing undue hardship that prevented the
student from making satisfactory academic progress. If it is not possible
for the student to regain SAP in the following payment period, the appeal
must contain an academic plan that, if followed, ensures the student would
be able to meet satisfactory academic progress standards by a specific
point in time.

The appeal must include what has changed in the student’s situation that
would allow the student to demonstrate satisfactory academic progress
standards at the end of the next evaluation period.

Supporting documentation beyond the written explanation is strongly
encouraged.

Initial consideration of appeals will be undertaken by an Appeal
Committee. If appeal is denied, it may be resubmitted for consideration by
the Provost.
Probationary Status. A student who has successfully appealed shall be placed on
probation for one evaluation period. If, at the end of the next evaluation period, a
student on probation status:

Has met the institution’s cumulative grade point average and completion
percentage standards, the student shall be returned to good standing.

Has not met the institution’s cumulative grade point average and completion
percentage standards, but has met the conditions specified in their academic
plan, the student shall retain their registration and financial aid eligibility
and is considered to be making satisfactory academic progress in the second
and subsequent terms of an academic plan.

Has not met the institution’s cumulative grade point average and
completion percentage standards and has also not met the conditions
specified in their academic plan, the student shall be re-suspended
immediately upon completion of the evaluation.
Part 7. Notification of Status and Appeal results. The College will notify all
students in writing any time the student is placed on warning, suspension or
probationary status.
Status Notification. Students are notified via their student e-mail account when
the evaluation of satisfactory academic progress results in warning, suspension or
probation. The notice includes the conditions of the current status and conditions
necessary to regain eligibility for registration and financial aid. Notice of
suspension also includes the right and process necessary to appeal the suspension.
Appeal Result Notification. The institution shall notify a student via their student
e-mail account of the results of the appeal. Approved appeals include the conditions
under which the appeal was approved and any conditions necessary to retain
eligibility for registration and financial aid. Denied appeals include the reason for
denial and the process to appeal the denial.
Part 8. Reinstatement. A student who has had their academic and financial aid
eligibility suspended may be reinstated after an appeal has been approved or the
minimum cumulative GPA and completion percentage standards have been
achieved. Neither paying for their own classes nor sitting out a period of time is
sufficient to re-enroll in classes.
Part 9. Treatment of Grades and Credits
Subpart A. Treatment of grades. Courses for which a student receives a letter
grade of A, B, C, D, and P are included in the calculation of cumulative credit
completion percentage as courses successfully completed. Courses for which a
student receives a letter grade of I, IP, N, NC, W, Z, F, FN, will be treated as credits
attempted but not successfully completed. Audited courses (AU) are not counted.
Subpart B. Academic Forgiveness/Amnesty (forgiveness of prior grades).
Credits for which a student has been granted academic forgiveness WILL be
included in all financial aid satisfactory academic progress measurements.
Subpart C. Audited Courses. Audited courses will not be funded by financial aid
and are not included in satisfactory academic progress measurements.
Subpart D. Consortium Credits. Credits for which financial aid is received under
a consortium agreement shall be recorded in the Student Data System to be
included in cumulative GPA, completion percentage, and maximum time-frame
calculations.
Subpart E. Remedial/Developmental Credits. Developmental credits are those
awarded for remedial course work (i.e. below the 1000 level). Students may
receive financial aid for developmental classes up to a maximum of 30 credit hours.
These credits are included in all satisfactory academic progress measurements.
However, up to 30 developmental credits are excluded from the maximum
timeframe calculations.
Subpart F. Repeated Courses. Courses may be repeated for an improved grade.
Only the highest grade attained will be counted on the student’s GPA calculation.
Repeated courses are included in the completion rate calculation and maximum
timeframe calculations. A student shall not be permitted to receive financial aid for
more than one repetition of a previously passed course.
Subpart G. Transfer Credits. Transfer credits accepted by the institution and
applied to the student’s program requirements shall be counted as credits
attempted and completed for calculation of cumulative completion percentage.
Grades associated with these credits shall not be used in calculating cumulative
GPA. Transfer credits accepted by the institution and applied by the institution
toward a student’s general education, program, or degree requirements shall apply
toward the maximum timeframe calculation.
Subpart H. Withdrawals. Credits for which a grade of “W” is received are
considered attempted credits but not successfully completed credits. Thus, a “W”
does not impact the GPA but does negatively impact the cumulative completion
percentage.
Subpart I. Incompletes. The mark of “I” (Incomplete) is a temporary grade which
is assigned only in exceptional circumstances. It will be given only to a student who
cannot complete the work of a course on schedule because of illness or other
circumstances beyond their control. A “I” grade will automatically become an “F”
grade at the end of the next term (not including summer sessions) if requirements
to complete the coursework have not been satisfactory met. Instructors have the
option of setting an earlier completion date for the student.
Subpart J. In-Progress grade. The mark of “IP” is a temporary grade which is
assigned only in extremely exceptional circumstances. It will be given only to a
student who cannot complete the work of a course on schedule because of illness or
other circumstances beyond their control. The instructor should form an
agreement with the student on when the coursework shall be completed.
Definitions:
Academic Plan - a student who successfully appeals for reinstatement of financial
aid eligibility may be required to complete, during a probationary period, specific
requirements contained in an academic plan developed for that student by the
institution.
Evaluation Period – Hibbing Community College measures Satisfactory Academic
Progress at the end of each academic term or at the mid-point of programs less than
one year in length.
Financial Aid Suspension of Students on Warning Status - A student on financial
aid suspension status is not eligible to receive financial aid. Students whose
financial aid eligibility has been suspended may regain his or her eligibility only
through the institution's appeal process or when they are again meeting the
institution's financial aid satisfactory academic progress cumulative grade point
average and completion percentage standards.
Maximum Time Frame - the maximum number of cumulative attempted credits
within which a student must complete his or her academic program.
Probation Status - a status under which a student who has successfully appealed a
suspension shall regain his or her financial aid eligibility for one evaluation period,
after which he or she must either have met the institution's cumulative GPA and
Completion Percentage standards, or have successfully completed the requirements
of an academic plan developed for that student by the institution.
Qualitative Measure - the Grade Point Average (GPA) a student must maintain in
order to retain financial aid eligibility.
Quantitative Measure - the "Pace" at which a student must progress through his or
her program in order to retain financial aid eligibility.
Required Completion Percentage - the percentage of cumulative attempted credits
that a student must successfully complete in order to retain financial aid eligibility.
Warning Status - a status under which a student shall continue to retain her or his
financial aid eligibility for one-evaluation period despite a determination that she or
he has not met either an institution's grade point average standards, or completion
percentage standard or both.
Student Assistance/Intervention
HCC faculty, staff and administration recognize that a wide range of challenges, not
directly associated with college, can have an effect on academic performance.
Health, marital factors, legal issues, financial worries, alcohol and drug abuse, etc.,
are all difficulties that professional people can help solve.
HCC believes it is in the best interest of students and families to provide services to
assist with such issues. HCC faculty, staff and administration recognize that almost
any problem can be successfully resolved, provided it is identified in its early stages
and referral is made to an appropriate person or agency. If any issue is affecting
academic performance, students are encouraged to voluntarily seek counseling or
information from a counselor or designated agency. Confidentiality will be
protected in compliance with Data Privacy Laws.
Student Records Policy and Procedure
Students may inspect and review their education records upon request to the Dean
of Liberal Arts and Student Services, Registrar, or counselor. Students must submit a
written request which identifies the specific record or records he or she wishes to
inspect. Arrangements for access will be made as promptly as possible and the
student will be notified of the time and place where the records may be inspected.
Access must be given in 45 days or less from the date of receipt of the request.
When a record contains information about more than one student, the student may
inspect and review only the records which relate to him or her. Refer to the Data
Access Policy for Members of the Public on the HCC website.
Below is a list of the types, locations, and custodians of records maintained at HCC:
Admission Records: Student Services; Dean of Liberal Arts and Student Services
Cumulative Academic Records: (Current students and 5 years after graduation or
withdrawal; and former students, over 5 years or withdrawal); Student Services;
Dean of Liberal Arts and Student Services
Financial Aid Records: Financial Aid Office; Financial Aid Director
Placement Records: Student Services Office, Dean of Liberal Arts and Student
Services
Disciplinary Records: Student Services; Dean of Liberal Arts and Student Services
Disability Records: Disability Services Office
Occasional Records: The appropriate office will collect records, direct the student
to their location, or otherwise make them available for inspection and review.
Disclosure of Education Records: In compliance with FERPA, HCC will disclose
information from a student’s education records only with written consent from the
student, except that records may be disclosed without consent when the disclosure
is to school officials who have a legitimate educational interest in the records. A
school official is:

A person employed by the College in an administrative, supervisory,
academic or research or support staff position, including health or medical
staff.

A person employed by or under contract to the College to perform a
special task, such as the attorney or auditor.

A student serving on an official committee, such as a disciplinary or
grievance committee or who is assisting another school official in
performing his or her tasks.
A school official has a legitimate educational interest if the official is:

Performing a task specified in his or her position description or contract
agreement.

Performing a task related to a student’s education.

Providing a service or benefit relating to the student or student’s family,
such as health care, counseling, job placement or financial aid.

Maintaining the safety and security of the campus.
Other circumstances when records may be disclosed without consent include:

To officials of another school, upon request, in which a student seeks or
intends to enroll.

To certain officials of the U.S. Department of Education, the Comptroller
General, and State and local educational authorities, in connection with
audit or evaluation of certain State or Federally supported education
programs.

In connection with a student’s request for or receipt of financial aid to
determine the eligibility, amount, or conditions of the financial aid or to
enforce the terms and conditions of the aid.

To State officials or authorities if specifically required by a State law that
was adopted before November 19, 1994.

To organizations conducting certain studies for or on behalf of the College.

To accrediting organizations to carry out their functions.

To parents of an eligible student who is claimed as a dependent for income
tax purposes.

To comply with judicial order, lawfully issued subpoena, or in compliance
with Federal legislation.

To appropriate parties in a health or safety emergency.

To individuals requesting directory information so designated by the
College.

The results of any disciplinary proceeding conducted by the College
against an alleged perpetrator of a crime of violence to the alleged victim
of that crime.
Requests for Disclosure: HCC will maintain a record of all requests for and/or
disclosures of information from students’ education records. The record will
indicate the name of the party making the request, any additional party to whom it
may be disclosed and the legitimate interest the party had in requesting or
obtaining the information. The record may be reviewed by the eligible student.
Transfer Information
HCC offers knowledgeable staff and support for transfer in and out of HCC. For help
with transfer questions, please visit the transfer specialist, an advisor, or counselor.
Transfer of Credit: The accreditation of both sending and receiving institution can
affect the transfer of credits earned. College level credits and courses are evaluated
for transfer to HCC based on official transcripts received from institutions
previously attended.
Not every course that transfers will help a student graduate. If students change
career goals or program of study, all degree requirements may not be completed
within the usual number of graduation credits.
HCC shall accept in transfer, for full credit, college‐level courses offered by colleges
with regional accreditation to provide transfer‐level courses leading to a degree,
diploma or certificate.
HCC shall accept for transfer as electives leading to an Associate in Arts Degree, a
maximum of 16 semester credits of college‐level vocational or technical courses.
Accreditation: Transfer of credit will be considered for college level coursework
completed at accredited institutions. Examples of accreditation include:
Regionally Accredited: Degree‐granting public, private, nonprofit and
for‐profit, two‐ and four-year institutions in the United States conferred by
the Higher Learning Commission and/or parallel accrediting agencies in
other regions of the United States.
Non-Regionally Accredited: Specialized institutions, including distance
learning providers and professional schools recognized by the Council of
Higher Education Accreditation (CHEA) and the U.S. Department of
Education (USDE). Coursework will be evaluated on a course-by‐course
basis and a determination will be made if courses are comparable or
equivalent to courses offered at HCC.
HCC guarantees transfer of credits for students completing an Associate in Arts
Degree to any of the following universities: Bemidji State, MN State‐ Mankato, MN
State‐Moorhead, St. Cloud State, Southwest MN State, and Winona State. In addition,
HCC is a part of the Minnesota Transfer Curriculum agreement which guarantees
transfer of the 40 liberal education credits to any public college or university in
Minnesota. These credits will fulfill the general education requirements for a
baccalaureate degree.
Students who expect to continue a course of study at a four‐year college or
university are urged to plan with advisors and counselors when selecting classes.
Students are encouraged to study the catalog of the institution they intend to
transfer and confer with the counselors and academic advisors in student services,
along with the institution they plan to transfer to.
Transfer of Credit Policies: Transfer of credit and courses will be evaluated based
on academic policies and procedures as outlined in HCC's Academic Catalog, MNSCU
system policies and the Family Educational Rights and Privacy Act (FERPA).
Transfer Course Evaluation: Courses approved for transfer must be comparable
in nature, content, level, and match at least 75% of the content and goals of the
course syllabus for which the student is seeking equivalent credit. The number of
transfer credits granted per course will not exceed the number granted by the
originating institution. The conversion of quarter hours to semester hours is 0.667
for each quarter hour.
Courses will be reviewed and considered for transfer as follows:

General education coursework completed at Minnesota State Colleges and
Universities and fulfills the Minnesota General Education Transfer
Curriculum (MnTC) will be accepted at HCC based on the completion of the
MnTC at the originating college or university. General education and
elective credits have no transfer time limit.

General education coursework completed at the University of Minnesota
or other institutions outside the Minnesota State Colleges and Universities
system will be considered for transfer as: equivalent to a HCC general
education course and MnTC Goal Area, OR not equivalent to a specific HCC
course, but fulfill a MnTC Goal Area.

Coursework that is not general education will be considered for transfer
as: equivalent to a specific course in a career program (within five years of
course completion, if in a technical program) OR elective credit that does
not apply toward general education or career course requirements
(including technical courses over five years old).

Generally a maximum of 16 semester credits (24 quarter credits) will be
accepted and considered elective credit. Students may petition to accept
additional credits for those courses that are judged to be comparable or
equivalent to courses offered at HCC.

When a course transfers as equivalent to a HCC course and that course is
later repeated at HCC, only the credit and grade earned from HCC will be
granted. Students receiving financial assistance from an outside agency
should check for agency rules regarding payment for courses that are
taken more than once.
Minnesota Transfer Curriculum (MnTC): Minnesota State Colleges and
Universities (MnSCU) have developed a common general education curriculum
called the Minnesota General Education Transfer Curriculum or MnTC. Completion
of all or part of defined 40 credits, distributed among ten goal areas, at one
institution enables a student to transfer lower‐division general education
coursework to any Minnesota public college or university. The Associate in Arts
Degree (AA Degree) is the transfer degree which includes the entire MnTC and will
satisfy general education requirements for graduation from the Minnesota State
Colleges and Universities. Other private and out‐of-state colleges and universities
also accept in transfer the completion of Hibbing’s MnTC or AA Degree. For
complete information about Minnesota Transfer Curriculum, please visit
http://www.mntransfer.org/students/students.php
Resident Credit Requirement: To earn a degree through HCC, at least 20 semester
credits must be earned at HCC. Students transferring a minimum of 9 semester
credits from Minnesota State Colleges and Universities may reduce the residency
requirement from 20 to 11 credits. Students are responsible for collecting and
providing necessary supporting information to HCC, which enables satisfactory
consideration of transfer credit and courses. Students may be asked to provide a
course outline or syllabus, course description or reading list to determine course
comparability.
Transfer GPA/Grades: All college level courses, in which a student has received a
grade of A, B, C, D or P may be considered for transfer evaluation. No F grade
courses will be accepted for transfer. Transfer credit grades will not be used in
computing a student's HCC cumulative GPA except for admission to special
programs requiring calculation of GPA for application to the program. Only earned
transfer credits (not grade point credits or grade points) will be recorded on the
official HCC transcript.
Transfer Credit Appeals: Students have the right to appeal transfer evaluations.
Complete and submit a Transfer Course Evaluation Appeal form provided by the
transfer specialist in the Student Services Department to the Transfer Specialist.
MNSCU System level appeal: If the student is not satisfied with the college or
university transfer appeal decision, the student may submit a request to the Senior
Vice Chancellor of Academic and Student Affairs for a system level appeal of the
college or university transfer appeal decision.
Credit for Prior Learning: Credit achieved through college level alternative or
nontraditional education experiences are considered for transfer, according to
published national standard guidelines established by the American Council on
Education (ACE) or other similar national organizations.
Examples of credit for prior learning include:
Advanced Placement (AP): The Advanced Placement program is administered by
the College Entrance Examination Board to high school students completing college
level courses and demonstrating a specified level of performance on AP exams. An
AP exam score of 3 or higher on a 5 point scale will be considered for transfer. To
receive credit, official AP score reports must be sent directly to HCC. A complete list
of AP exams and how they transfer to HCC is available through Transferology.
College Level Examination Program (CLEP): The College Level Examination
Program is administered by the College Entrance Examination Board. Any student
has the opportunity to demonstrate college level achievement through a program of
exams in undergraduate college courses. A CLEP exam score of 50% or higher will
be considered for transfer. To receive credit, official CLEP score report must be sent
directly to HCC. A list of CLEP exams and how they transfer to HCC is available
through Transferology.
DANTES/DSST: The Defense Activity for Non‐Traditional Education Support
program sponsors a wide range of examination programs to assist military
personnel in meeting educational goals. DANTES and DSST exam scores that meet
ACE minimum score recommendations are considered for transfer.
International Baccalaureate (IB): The International Baccalaureate Organization's
(IBO) Diploma Program (DP) is a course of study for students, age 16 to 19, leading
to examinations in various subjects. Students who participate in the full Diploma
Program are required to study and take examinations in six different academic
subjects. Exams with a score of 30 or higher and higher level exams with a score of 4
or higher will be considered for transfer.
Military: Credit achieved through military training will be considered for transfer
according to the Guide to the Evaluation of Educational Experiences in the Armed
Services by ACE.
Tech Prep: Successful completion of designated courses (grade of B or higher)
through Tech Prep at Northeast Metro Career and Technical Center and/or
Northeast Metro Tech Prep Consortium may substitute for specific college courses,
or as elective credits in some programs at HCC.
Tech Prep must submit an original Tech Prep College Credit Certificate or Northeast
Metro Career and Technical Center transcript to HCC to be considered for transfer.
Credit by Exam: Applicable college level coursework recorded as "Credit by
Examination" on a student's transcript from another college or institution may be
considered for transfer.
Transfer Student Rights: Transfer students have a right to:

A clear, understandable statement of an institution’s transfer policy.

A fair credit review and an explanation of why credits were or were not
accepted.

A copy of the formal appeals process.

Appeal of transfer credit by doing the following:
o Completing an appeals form and providing supplemental
information such as a syllabus, course outline, course
description, and/or reading list.
o An academic department or committee will review.
o Student will receive, in writing, the outcome of the appeal.
o Student can appeal initial decision to the Provost.
o A review of your eligibility for financial aid or scholarships may
be requested
FINANCIAL INFORMATION
Eligibility
To be eligible to receive federal financial aid students must have earned a high
school diploma or GED. For more information, please contact the Admissions Office
in Building M, 218‐262‐7207, or admissions@hibbing.edu.
Estimated Cost of Attendance, 2015–2016 Note: Tuition/fees subject to
change.
Estimated cost of attendance is based on 15 credits per semester. All published
rates are subject to change.
Resident Tuition
$4729
$157.62/credit
Non-Resident Tuition
$5911
$197.03/credit
Fees
$579
$ 19.31/credit*
Books (estimate)
$900
Room & Board
$6075
$675.00/month
Miscellaneous Expense
$1,800
$200.00/month
Transportation Expense
$2025
$225.00/month
Budget Total
$16,108 (Resident)
Fees: Additional fees may be charged and include, but are not limited to:
Individual applied music lessons
$62
Online Course Fee
$25 per credit
Late payment fee
$25.00
Parking fee
$2.00/credit*
Student Life
$7.00 / credit*
Student Association
$0.31 / credit*
Technology fee
$10.00/ credit*
Senior Citizen
$20.00 / credit plus fees
Test Out
$50/credit
Other
Varies
*fees included in estimated cost of attendance
Miscellaneous Costs: Students in specific programs or majors may have additional
costs related to an academic program. Students in career or technical
programs/courses are required to furnish their own basic set of hand tools.
Students may also have to obtain safety equipment as required by various
departments. Please consult the department for any additional costs related to
programs or majors.
Technical or Career Programs with Extra Costs:
Auto Mechanics
$2000
Culinary Arts (first year)
$1050
Culinary Arts (second year)
$900
Dental Assistant
$790
Diesel Mechanics (first year)
$2,200
Electrical Maintenance (first year) $395
Law Enforcement (first year)
$485
Law Enforcement (second year)
$785
Nursing
Please refer to the nursing packet on the
website
Heating Cooling Technician
$1175
*Certain technical programs have differential tuition due to the higher program
expenses. See specific program plan pages on website.
Financial Aid
The purpose of student financial aid is to provide financial resources to students
who would otherwise be unable to pursue post‐secondary education. The primary
responsibility for meeting educational expenses, however, rests with the student
and the student’s family. All funds are awarded to students in accordance with
federal, state and institutional guidelines.
Most financial assistance is based on demonstrated need (the difference between
resources as calculated by the Department of Education and the total cost of
attending HCC). Depending on demonstrated need, an award may include grants,
scholarships, loans, and/or work study.
Applying for Financial Aid: It is important to apply early for financial aid.
Students are required to complete the Free Application for Federal Student Aid
(FAFSA) to be considered for loans, work study, scholarships or grants. To access
the FAFSA, go directly to FAFSA on the Web www.fafsa.ed.gov or HCC’s Financial Aid
website. Please use HCC’s school code of 002355.
To assist with the financial aid process, the financial aid staff is available to answer
questions before it is sent to the processor. Please bring supporting documentation,
such as tax returns and other income statements.
Application Process: After completing the FAFSA, students will receive a Student
Aid Report from the FAFSA processor. HCC also receives and enters the information
electronically. Students may be asked to submit further information before HCC
calculates awards and eligibility for loans and work‐study. When all required
information has been received, an award letter will be sent listing grants and other
aid for which students may be eligible. Anytime financial aid awards changes,
students will receive an amended award letter via institutional student e-mail.
Students can apply for a student loan after receiving an award letter. Instructions
for completing a loan application are included in the award letter. First time
borrowers are required to complete HCC loan entrance counseling.
Award letters may indicate work‐study eligibility. Work‐study involves employment
at an approved work site and being paid an hourly wage. If the award letter lists
work study eligibility and students would like to apply for a work‐study job, contact
the Financial Aid Office for an application/contract. Work‐study eligibility allows
students to apply for work‐study positions but does not guarantee employment. If
you are interested in working but work-study is not listed on your award letter,
please contact Financial Aid and your eligibility will be reviewed.
To apply for HCC Foundation Scholarship, download the application from the
Financial Aid website.
Scholarship applications should be submitted to Financial Aid between January 1
and March 15.
Financial aid awards will be disbursed after the drop/add period of each semester
in the Business Office. For questions about financial aid, you may contact the
Financial Aid Office at 218‐262‐7378, toll‐free at 800‐224‐4422, or e‐mail Director
of Financial Aid at annjohnston@hibbing.edu.
Please contact Financial Aid Staff if you are considering withdrawing from all
courses. You may have to repay financial aid you have received.
Sources of Financial Aid: Various types of financial aid are available. Examples
include:
Federal: Federal Pell Grants, Federal Supplemental Educational Opportunity
Grants, Federal Stafford Loans (subsidized & unsubsidized), Federal Parent Loans,
Federal Perkins Loans, Federal Work Study
State: Minnesota State Grants, Minnesota Postsecondary Child Care Grants, Student
Educational Loan Fund (SELF Loan), Minnesota Work Study
Institutional: ALLISS Grants, HCC Foundation Scholarships, Institutional Work
Study
Outside Agencies: Workforce Initiative Act (WIA) Grants, Division of
Rehabilitation Services (DRS) Grants, Minnesota Indian Scholarships, Indian Tribal
Grants, Veterans Benefits (Contact HCC Records Office or call 262‐6735)
Rights and Responsibilities of Students Receiving Financial Aid: Students
receiving financial aid have the right to ask HCC:
• Information about accrediting organizations, programs, instructional, laboratory,
and other physical facilities; and its faculty.
• Cost of attendance and the policies regarding refunds to students who drop out.
• The financial assistance available, including information on all federal, state, local,
private, and institutional financial aid programs.
•What the procedures and deadlines are for submitting applications for each
available financial aid program and how/when students will be paid.
• The criteria used to select financial aid recipients and how financial need is
determined and the process regarding how costs for tuition and fees, room and
board, travel, books and supplies, personal and miscellaneous expenses, etc., are
considered in financial aid budget. It also includes what resources (such as parental
contribution, other financial aid, assets, etc.) are considered in the calculation of
financial need.
• How much of financial need, as determined by Financial Aid, has been met and
reconsider a financial aid package students believe a mistake has been made.
• To explain each type and amount of assistance in a financial aid package.
• The right to know the interest rate of a loan, the total amount to be repaid, the
length of time to repay your loan, when repayment begins, and any cancellation and
deferment provisions that apply.
• To obtain a work‐study job, the right to know the type of job, work hours, job
duties, pay rate, and how and when students will be paid.
• Determinations of satisfactory progress and consequences for not meeting those
determinations
It is a student’s responsibility to...
• Review and consider all information about HCC.
• Pay special attention to application for student financial aid, complete and submit
it on time to the right place. Errors can delay receipt of financial aid.
• Provide all additional documentation, verification, corrections and/or new
information requested by either Financial Aid or the agency
• Read and understand all forms completed and keep copies of them.
• Accept responsibility for all agreements signed.
• Notify Financial Aid Staff or any lenders of changes in name, address, or school
status
• Perform, in a satisfactory manner, work that is agreed upon in accepting a college
work‐study job.
• Know and comply with the deadlines for application or reapplication for aid.
• Know and comply with HCC’s refund procedures.
Residency Requirements
Students shall be eligible to pay in‐state tuition if they meet the criteria of
Minnesota State Statute 135A.031, subd. 2. Those criteria are as follows:
Demonstrating domicile: Students may establish eligibility for in-state tuition by
demonstrating domicile in Minnesota before the beginning of any semester or
quarter. Domicile is the place to which a person intends to return after temporary
absences. A person may have only one domicile at a time. Students have the burden
of proving domicile for purposes of instate tuition. Students who seek to qualify for
in-state tuition must first meet the following threshold requirements:

Students must have resided in Minnesota for at least one calendar year
immediately prior to applying for in-state tuition.

Residence in Minnesota must not be merely for the purpose of attending a
college or university.
Each of the following additional facts and circumstances will be considered when
responding to a petition for instate tuition. No one of these factors is either
necessary or sufficient to support a claim for instate tuition:

Continuous presence in Minnesota during period when not enrolled as a
student.

Sources for financial support are generated within Minnesota.

Domicile in Minnesota of family, guardian, or other relatives or persons
legally responsible for student.

Ownership of a home in Minnesota.

Permanent residence in Minnesota.
The following circumstances, standing alone, shall not constitute sufficient evidence
of domicile to affect eligibility for instate tuition under these regulations but may be
considered as part of the demonstration of the facts and circumstances listed above.

Voting or registration for voting.

The lease of living quarters.

A statement of intention to acquire a domicile in Minnesota.

Domicile of student's spouse in Minnesota.

Automobile registration.

f. Other public records, e.g., birth and marriage records.
Exceptions: Individuals in the following categories shall qualify for instate tuition
rates:

Students who qualify under a Board‐approved agreement between a
governmental subdivision and a college or university.

Colleges and universities may adopt a policy to exempt high ability
students who are in the top 15 percent of their high school class or who
score above the 85th percentile on a national standardized achievement
test and who reside in states that do not have reciprocity agreements with
Minnesota.

Students who qualify under a college or university affirmative action
program consistent with law and approved by the Chancellor or designee.

Nonimmigrant Japanese students who have completed a program of study
of at least one academic year at Akita campus and have been
recommended by the provost for transfer to a Minnesota state college or
university and who retain their legal visa status.

Students who are recognized as refugees by the Office of Refugee
Resettlement of the U. S. Department of Health and Human Services.

Colleges and universities may adopt a policy to exempt nonimmigrant
international students classified under 8., U.S.C. 1101 (a) (15) (B), (C), (D),
(F), (H), (J), and (M). U.S. military personnel serving on active duty
assignment in Minnesota, and their spouses and dependent children.
Tuition & Fees
Tuition is projected to be $157.62 per credit for residents and $197.03 for non‐
residents. Required fees will be approximately $19.31 per credit. Some classes may
also have special course fees. Please refer to Estimated Cost of Attendance. Any
student whose tuition and other financial obligations remain unpaid at the start of
the term may be denied entrance into class. If a student owes money from a
previous term, registration will be denied until payment has been received or
arrangements made with the Business Office.
Tuition will be collected in accordance with the following guidelines:

Students enrolling at HCC must pay tuition on or before the first day of the
term

Tuition payment may be delayed by providing a guaranteed document that
the tuition will be paid by a designated agency (WIA, PELL, DRS,
Minnesota State Grant, BIA, etc.) It is the responsibility of the student to
confirm this with the Financial Aid Office.

Any student whose tuition and other financial obligations remain unpaid
at the start of the term will be denied entrance into class.

If a student will be receiving financial aid or agency funding and wishes to
defer payment until such funding arrives, please contact the Business
Office.

A late fee of $25.00 will be assessed on any unpaid balances in accordance
with policy stating all colleges and universities shall charge these fees
consistent with Minnesota statutes, board policies, and system procedures.
This fee will be charged to students as of the following dates: Fall
Semester: October 1, Spring Semester: March 1, Summer Semester: June
15.
If you have any questions, please contact the Business Office at (218) 262‐7205 or
(218) 262‐6736.
Tuition Payment & Book Deferment
HCC is required to cancel student registration after the fifth (5th) day of the
semester unless one of the following has been completed:

Tuition and fees have been paid in full.

Made a minimum down payment of 15% OR $300.00 (whichever is less) of
tuition and fees.

Have a FAFSA (Free Application for Federal Student Aid) on file with
Financial Aid.

Authorization for third-party or other agency funding has been received
prior to the fifth (5th) day of the semester.

Student is enrolled in Post Secondary Enrollment Option Program (PSEO).

Student is enrolled in an active external payment program, such as FACTS
MANAGEMENT/E‐CASHIER. For enrollment information please go to
www.hibbing.edu.
Once a student is dropped from courses, at least one of the minimum requirements
above must be met before a student can petition to reinstate course registration,
provided classroom space is available.
Students may defer the cost of books if sufficient funds, grants and/or loans
awarded and certified cover tuition and fees in addition to the cost of books. If you
cannot afford to buy your books during the first week of class, you may inquire at
the HCC Library for a list of books on reserve. For your convenience, the bookstore
accepts VISA and MasterCard.
Waivers & Refunds
HCC will refund tuition for complete withdrawal in accordance with a prescribed
schedule set by MNSCU and HCC Business Office.
Financial Aid Impact for Complete Withdrawal: Financial aid is “earned” based
on attendance. If you completely withdraw or stop attending classes, federal
regulations require calculation repayment of federal financial aid based on a
student’s days of attendance. A student who completely withdraws prior to
completing 60% of the term is required to repay a portion of financial aid. A student
who stops attending classes without an official withdrawal is also subject to a
refund/repayment calculation. Any student receiving all F’s in a term must have
documented attendance beyond 60% of the term.
Waivers: Waivers may be granted for a variety of reasons and only under special
circumstances as deemed appropriate by the Provost.
POLICIES, PROCEDURES, &
RESPONSIBILITIES
Absences
Class Absences
It is expected each student enrolled will be present, on time, and complete all
assigned classwork. The degree to which student absences affect course grades will
be specified in writing and given to students on the first class day.
Excused Class Absences
Participation in intercollegiate activities, co‐curricular activities, field trips, etc.
authorized by the college will be excused from class attendance, but not from the
responsibility for work assigned during absence. Instructors, advisors, or coaches
requesting the absence of students for co‐curricular events shall inform the Provost
or Dean of Liberal Arts and Student Services in writing at least five (5) class days
before the time of the absence. If these absences are authorized, the lists of students
must be to all faculty at least three (3) class days prior to the absence. Emergency
situations may affect the ability to follow the notification timeline; however, all
efforts for timely notification will be made.
For intercollegiate activities, the Athletic Director will distribute team lists and
athletic schedules to faculty prior to the start of the respective season. Athletic
events outside of the regular schedule shall not be held during the academic year if
they require student athletes to miss regularly scheduled classes unless approved
by college administration.
Instructors are expected to make every effort possible for students to make up work
missed due to authorized absences. Students missing classes above are encouraged
to contact their instructors, counselor, or advisor.
A student who has ceased attending classes may not receive a financial aid
disbursement unless the Federal Refund / Repayment calculation shows eligibility.
If the student disputes that they have ceased attending, they may appeal utilizing
the Student Petition process.
The nature of certain classes make it impractical, if not impossible, to make up
missed class time and related assignments. Students’ grades may be negatively
impacted in those classes regardless if the student absence is excused or unexcused.
Course syllabi will identify grade implications and impact of student absences.
Academic Evaluation
Student academic performance shall be evaluated solely on the basis of academic
standards including any requirements noted in the catalog, course syllabus, or
student handbook. Students have protection against prejudiced or capricious
evaluation and shall not be evaluated on the basis of opinions or conduct in matters
unrelated to academic standards. Students shall have the right to review corrected
examinations or other required assignments used by the faculty in evaluating the
student’s academic performance.
Accidents
In the event of injury, students should dial 911 or contact any of the Hibbing clinics
or Fairview University Medical Center‐Mesabi. In the event you are injured on
campus, file a formal Incident Report in the Business Office within 24 hours.
Campus Security Report
The purpose of this report is to inform the campus of campus crime prevention
programs, crime reporting procedures, emergency response, and a three‐year
statistical history of criminal activity on campus. A copy of the Campus Security
Report is available at:
http://www.hibbing.edu/assets/files/pdf/Security/SecurityReport.pdf or
http://ope.ed.gov/security
Change of Address
For purposes of administration and emergencies, it is expected that all students
report changes of address and telephone number to the Student Services office.
Code of Conduct
Students at HCC are expected to conduct themselves as mature citizens both on and
off campus. Each student is expected to abide by the rules, regulations, and policies
established by the College for the benefit of the entire campus community. HCC is
committed to creating and maintaining an environment in which students are free
to pursue their academic, social and personal goals.
Violations of the following rules and/or regulations will result in disciplinary action.
Violations may include but not be limited to:

Academic dishonesty, including but not limited to, cheating, plagiarism,
misrepresentation of student status, furnishing false information to the
college.

Unauthorized entry or use of college facilities; intentional obstruction that
unreasonably interferes with freedom of either pedestrian or vehicular
movement on campus.

Theft or other abuse of computer time, including but not limited to
unauthorized entry into a file, unauthorized use of another's password, or
use of computer facilities to interfere with the normal operation of the
College computer system.

Disruption or obstruction of teaching, research, administration,
disciplinary proceedings, or other College activities on or off campus, or
other authorized non‐College activities on campus.

Violation of MnSCU Board of Trustees and college policies, rules and/or
regulations.

Use of any tobacco in college buildings. Tobacco use includes the carrying
of a lighted cigarette, cigar, or pipe and use of any smoking material, as
well as smokeless tobacco.

Use, possession, manufacturing, distribution or being under the influence
of alcoholic beverages (except as expressly permitted by College or MnSCU
regulations), public intoxication, or violation of Board Policy 5.18 and
System Procedure 5.18.1 on Alcoholic Beverages and Controlled
Substances on Campus. Alcoholic beverages may not, in any circumstance,
be used by, possessed by or distributed to any person under twenty-one
(21) years of age.

Use, sale or possession of drugs and/or narcotics on campus not
prescribed by a physician.
NOTE: Although the Minnesota Medical Cannabis Law and program allows
seriously ill Minnesotans to use medical marijuana to treat certain
conditions, the possession and use of marijuana remains illegal under
federal law, including the Drug-Free Schools and Communities Act, the
Controlled Substances Act, and the Campus Security Act, and Board Policy
5.18 Alcoholic Beverages or Controlled Substances on Campus. Therefore,
the use, possession, production, manufacture, and distribution of
marijuana continues to be prohibited while a student is on college or
university owned or controlled property.

Act of hazing or endangering the mental or physical health or safety of a
student, or destroying public or private property, for the purpose of
initiation, admission to, affiliation with, or as a condition for continued
membership in, a group or organization. Disciplinary action can be taken
against both individuals and organizations, with the officers of the
organization serving as representatives during any hearing.

Use of fireworks, firearms, ammunition or weapons of any sort.

Physical or psychological/emotional abuse including, but not limited to,
stalking, intimidation, or harassment.

Gambling for money or other things of value on campus or at college‐
sponsored activities except as permitted by law.

Failure to comply with directions of College officials acting in the
performance of their duties.

Disorderly, inappropriate, lewd, indecent or obscene conduct or
expression on college‐owned or controlled property or at college
sponsored or supervised functions.

Theft or damage of College or College community property.

Misuse of registration system.
Sanctions: One or more of the following sanctions may be imposed upon any
student found to have violated the Code of Conduct. Sanctions include but are not
limited to:

Referral: A student is required to seek counseling or education on campus
or within a community agency, and follow the recommendation of that
agency. The student must allow the agency to notify the Dean of Liberal
Arts and Student Services, in writing, of compliance.

Warning: A notice in writing to a student who is violating or has violated
college rules or regulations.

Probation: A written reprimand for violation of specified regulations.
Probation is for a designated period of time and includes the probability of
more severe disciplinary sanctions if the student is found to be violating
any college rules or regulations during the probationary period. This may
restrict participation in college activities, clubs, etc.

Restitution: Compensation for loss, damage, or injury. This may take the
form of appropriate service and/or material replacement.

Suspension: Separation of the student from the College for a definite
period of time, after which the student is eligible to return. Conditions for
readmission may be specified.

Expulsion: Termination of student status for an indefinite period.
Due Process: Fair treatment will be afforded to all students under any and all
circumstances while attending the College. Any action which results in a negative
impact on a student or in temporary or permanent suspension from college
activities will contain the following elements:

Written documentation by appropriate college personnel.

Written and timely notice to the student of the specific grounds and the
nature of the evidence on which the proceedings are based.

An opportunity for a hearing when the student can present explanations
and evidence.

Action will be taken only on grounds which are supported by substantial
evidence.

Any action, if taken, shall be commensurate with the severity of the
offense.

Written notification to the student outlining decisions and resulting
consequences.
Investigation and Informal Process: Following the filing of a complaint against a
student, the Dean of Liberal Arts and Student Services shall conduct an investigation
of the complaint. If the accusation seems unwarranted, the proceedings will
discontinue. If there is sufficient evidence to support the accusation, the Dean of
Liberal Arts and Student Services shall offer the accused student an opportunity to
resolve the violation at an informal meeting. Prior to this meeting the student shall
be given oral or written notice of the specific behavioral proscriptions she/he is
accused of having violated and of the evidence available to support the accusation. If
a mutually acceptable resolution cannot be reached during the informal meeting,
including any applicable sanctions, the case shall be referred to formal hearing
process.
Formal Hearing and Due Process Rights: A formal hearing (closed to protect the
confidentiality of those involved) will occur and conclude within 30 school days of
the date it was determined the informal process was not successful in cases of
suspension or expulsion. A judicial panel will be convened. The judicial panel will
include the following representatives: three students appointed by the Student
Senate and three college employees appointed by the Provost. Notice of a formal
hearing will be served to the student(s) within 5 school days after the
determination has been made to move to the formal process. The notice will include
the time, place, and date of the hearing. The student's failure to appear at the
hearing shall not prevent the hearing from proceeding as scheduled.
Within 5 school days of the notice of a formal hearing, the student will be informed
in writing of the following: 1) the complaint, 2) the evidence to be presented against
him/her, 3) a list of witnesses and the nature of their testimony. The student shall
be given the opportunity to speak in his/her own defense, to present witnesses, to
question any witnesses, and may have a support person present. The support
person may provide advice to the student, but may not participate in any
questioning. When there is likelihood that a student involved in conduct
proceedings will face criminal prosecution for a serious offense, it may be advisable
that the student have an attorney as the advisor.
A written notice of findings and conclusions shall be provided to the student within
a reasonable time after the hearing. The notice shall inform the student of any
sanction to be imposed. The notice shall also contain information regarding any
applicable appeal process.
Appeals: If a student wishes to appeal the sanction, they must request in writing,
within five (5) business days, the Dean of Liberal Arts and Student Services, a formal
hearing.
Grounds for Appeal: Appeals must be based on the issue of substantive or
procedural errors which were committed during the conduct process. The specifics
to be addressed on appeal are:
A. New or newly discovered evidence is of a character which may
substantially affect the outcome.
B.
C.
D.
There was a procedural error which substantially affected the outcome of
the hearing.
The sanction is not appropriate for the violation of the Code of Conduct
which the student and/or student organization was found to be
responsible.
The facts appear insufficient to establish responsibility.
Off Campus Conduct: The College reserves the right to hold students accountable
for a violation of the behavioral proscriptions contained in the Code of Conduct
committed off campus when:

Hazing is involved; or

The violation is committed while participating in a college sanctioned or
sponsored activity; or

The victim of the violation is a member of the college community; or

The violation constitutes a felony under state or federal law; or

The violation adversely affects the educational, research, or service
functions of the college.
Summary Suspensions: In certain circumstances, the administration may impose
a summary suspension prior to the informal or formal proceedings described in the
previous articles. A summary suspension may be imposed only when, in the
judgment of the administration, the accused student's presence on the college
campus would constitute a threat to the safety and well‐being of members of the
campus community. Before implementing the summary suspension, the accused
student shall be given oral or written notice of the intention to impose the summary
suspension and shall be given an opportunity to present oral or written arguments
against the imposition of suspension. However, the refusal of a student to accept or
acknowledge this notice shall not prevent the implementation of a summary
suspension.
Notice of the summary suspension shall be provided in writing to the student. After
the student has been summarily suspended, the student shall be provided an
opportunity for a formal or informal hearing within the shortest reasonable time
period, not to exceed 9 days. During the summary suspension, the student may not
enter the campus or area of campus specified without obtaining prior permission
from the administration.
Appeals: Students shall be provided an avenue of appeal within the college for any
adverse outcome of a conduct proceeding. In cases involving sanctions of
suspension for 10 days or longer, students shall be informed of their right to a
contested case hearing under Minnesota law (Chapter 14, MSA).
Computer Lab Policies & Procedures
The student computer laboratories at HCC are used by students for course work and
research. In order to provide students with equitable access to campus resources
and to ensure the areas provided maintain an atmosphere suitable for academic
work the following policies and procedures have been adopted and implemented.
Enforcement of Policies and Procedures: The Lab Assistant with the assistance
of Workstudy personnel is primarily responsible for enforcing the Computer Lab
Policies and Procedures. The Lab personnel are in charge of the computer lab and
their instructions must be followed. Noncompliance with the policies and
procedures will be grounds for revoking lab privileges and may result in referral for
disciplinary action. The Workstudy will endeavor to provide basic help to students.
Basic assistance covers basic computer operations such as locating applications,
starting and exiting applications, printing and saving work, etc. Troubleshooting
software and hardware problems is the responsibility of the HCC Computer Services
staff.
ID Access Required: The computer labs are open to HCC students, faculty and staff
only. Anyone who is a student of HCC will be required to surrender his/her Student
ID card to the Lab personnel while using the computer labs during open lab hours.
Anyone who does not have or refuses to provide a Student ID will not be allowed to
use the lab. The Lab personnel will collect Student IDs from students upon entering
the lab. If the Lab personnel are not on duty, they are required to collect ID’s upon
returning. If the Lab personnel leave the lab they will return the ID’s back to their
owners.
Rules of Conduct: Participating in behavior or activities that disturb others or
disrupt the operations of the lab is not permitted. This includes, but is not limited
to: loud music, talking, or using computer labs for socializing. Other rules of
conduct include:

Respect other students, faculty and staff when working in the lab.

Disruptive behavior, such as shouting or cursing will not be tolerated.

Conduct conversations with others in a quiet manner. Disruptive students
will be asked to leave.

Audio CDs or applications with audio output may only be used with
headphones.

All cell phones are to be turned off or set to silent while in the lab. If
receiving a phone call, exit the lab and carry on conversation somewhere
outside the lab.
Activities Prohibited in the Computer Labs: Prohibited activities include but are
not limited to:

Eating, drinking or use of tobacco products.

Accessing pornography, profane or other obscene material

Playing music and accessing other forms of entertainment that is
disruptive

Printing files that are larger than 5 pages not related to classroom
assignments

Unauthorized copying of licensed software from the lab hard disks or file
servers is a violation of Federal copyright laws. Software license
agreements and copyright laws will be strictly enforced in the college
computer labs.

Data files created in the lab should be saved directly on a jump drive or
network drive. Any files saved to computer hard drives will be deleted.

Changing hardware and software configurations in the computer labs is
prohibited. This includes modifications of the settings, configurations of
printers and modification of system software. Violators of this policy will
be referred to the proper authority for appropriate action, which may
include the loss of computer privileges.
Activities which may violate State or Federal law:

Accessing someone else’s account, directory, private files, or e‐mail
without permission from the owner.

Misrepresenting one’s own identity in electronic communication.

Violating copyright and/or software agreements.

Using computing resources to threaten or harass others.

Violating lab and systems policies, procedures, and protocol.
Violations of the preceding rules and regulations will result in disciplinary action.
Disciplinary action will include but is not limited to verbal warning, being asked to
leave the computer lab, notification to the proper authorities for appropriate action
Acceptable Use Policy: Hibbing Community College (HCC, “we,” “the College,”
“our”) provides numerous information technology resources for use by HCC to
support its educational mission. The use of these resources must be consistent with
the goals of the College. Members of the HCC community are expected to act
responsibly and to follow the College’s guidelines, policies and procedures in
utilizing information technology and electronic networks accessed by such
technology. The College’s acceptable use policy includes the following guidelines
and applies to each HCC community member, including faculty, students, staff or
other users:
• Respect the rights of others. Users must not engage in activities that interfere with
or disrupt network users, equipment or service; intentionally distribute viruses,
worms, trojans, or other malicious code; or install software or hardware that
permits unauthorized access to system information technology.
• Respect copyright and other intellectual‐property rights. Copying of files or
passwords belonging to others will be considered a violation of College policies, a
violation of the law and may constitute fraud, plagiarism or theft. Software licensed
by HCC must only be used in accordance with the applicable license. Modifying or
damaging information without authorization (including but not limited to altering
data, introducing viruses or simply damaging files) is unethical, a violation of
College policies and may be a felony in Minnesota.
• Users must identify themselves clearly and accurately in electronic
communication. Anonymous communications appear to dissociate users from
responsibility for actions and are inappropriate. Concealing identity or
misrepresentation of name or affiliation to mask or attempt to distance oneself from
irresponsible or offensive behavior is a serious abuse and violation of College
policies. Using identifiers of other individuals constitutes a violation of College
policies and constitutes fraud.
• Abide by security restrictions on all systems and information. Distributing one’s
password or another person’s password or access code available to others or
otherwise attempting to evade, disable or “crack” password or other security
provisions or assisting others in doing so threatens the work, privacy and well‐
being of many others and is a serious violation of College policies, grounds for
immediate suspension of your access privileges and other disciplinary action.
• Use resources efficiently. Accept limitations or restrictions on computing
resources, such as storage space, time limits, amount of resources consumed, when
so instructed by the College. Such restrictions are designed to ensure fair access for
all users.
• Recognize limitations to privacy in electronic communications. Users may have an
expectation that the contents of what is written or created, stored and sent is seen
only by those to whom intend or permission given; however, the security of
electronic information on shared systems and networks is approximately that of
paper documents in an unsealed envelope — generally respected, but breach able
by someone determined to do so. Also note that, as part of their responsibilities,
technical managers or other persons may need to view the contents to diagnose or
correct problems.
• Accept responsibility for one’s work by learning appropriate uses of software to
maintain the integrity of what is created. Keep archives and backup copies of
important work. Learn and properly use the features for securing or sharing access
to your information on any computers used.
Resources may be used for lawful and permitted purposes only. Use of resources for
unlawful purposes or for uses not specifically permitted by the College, or assisting
another in such use, is a serious violation of College policies and grounds for
disciplinary action and other sanctions. The College extends College policies and
procedures for use and access to information technology and systems outside the
College accessed via College facilities. Network or computing providers outside the
College may additionally impose their own conditions or appropriate use, for which
users are responsible.
When necessary, in the College’s discretion to maintain continued reasonable
services to the rest of the community, or in cases of irresponsible use, units
providing resources, such as Academic Computing, may suspend privileges and may
disallow connection of computers (even personal ones) to the campus network or
take or recommend other action necessary or appropriate. Users are expected to
cooperate with investigations by resource managers or others at the College, either
of technical problems or of possible unauthorized or irresponsible use as defined in
these guidelines, in its other guidelines, policies or procedures, or as may otherwise
be identified by the College from time to time; failure to do so may be grounds for
suspension or loss of access privileges and other disciplinary action as indicated in
the acceptable use policy, below in the on‐line network services policy or as
otherwise determined by the College. The Harassment Officer will investigate and
document apparent or alleged violations of the Sexual Harassment and Sexual
Violence policies as they apply to technology use. The Human Rights Officer will
investigate and document all other apparent or alleged violations of this policy.
Online Network Use: HCC has computers capable of accessing the Internet, and
other online computer networks (collectively, “on‐line networks”). We encourage
members of the College community to use on‐line networks for educational
purposes under the appropriate circumstances.
However, in order to protect our rights and the rights of others and to lessen
exposure to potential liability resulting from the nature and use of information a
student or faculty member posts on or transmits through on‐line networks, certain
rules must be followed. Anyone who violates College policies including those set
forth in the HCC Student Handbook, others adopted from time to time or applicable
law, shall be subjected to sanctions, including without limitation, prohibiting
connection to or use of any campus network, disallowance of the privilege to
connect computers to the campus network, prohibiting use of any of our computers
to access any on‐line network, fines, restitution, probation, suspension, expulsion,
termination of employment or other action (or any combination thereof).
Passwords: Users may be given passwords selected for accessing on‐line
networks. Users are responsible for maintaining all passwords in confidence and
not to disclose or make available any to third parties without our prior written
consent. Users will be held responsible and will be liable for any harm resulting
from disclosing or allowing disclosure or improper use of a password.
An I.D. sign-in procedure is necessary in all open labs (labs not part of any particular
class). You must present your student I.D. card to be held by the person in charge of
the lab.
The person in charge will assign to you the use of a specific computer. When you are
ready to leave, you must pick up your I.D. card.
Online Conduct: On‐line networks shall be used only as permitted by the College,
only in accordance with applicable College policies and only for lawful purposes.
Any material which encourages conduct that would constitute a criminal offense,
give rise to civil liability or otherwise violate any applicable law or College policies.
We reserve the right to restrict and/or interrupt communications through or by use
of any of our computers or computer services, which we believe to be harmful to the
College or to others using the applicable on‐line network or a violation of College
policies or any third party’s rights. More specifically and without limitation, the
following conduct violates College policies and is not permitted:

Users must comply with the laws of other jurisdictions, systems or
networks when communicating electronically within those jurisdictions,
systems or networks. Users are responsible for the content and any
liability resulting from that use.

Users must not engage in inappropriate use in harassment, threats to or
defamation of others, stalking, and/or illegal harassment or
discrimination.

Transmitting through or posting on any on‐line network sexually explicit
images.

Communication under a false name or designation or a name or
designation you are not authorized to use, including instances in
conjunction with representing that you are somehow acting on behalf of or
under the auspices of HCC.

Transmission of chain letters and pyramid schemes of any kind are
prohibited. Certain chain letters and pyramid schemes are illegal. Letters
or messages that offer a product or service based on our utilizing the
structure of a chain letter are also of questionable legality.

Use of any on‐line network to send unsolicited advertising, promotional
material or other forms of solicitation to others is prohibited, except as
permitted by law and when not prohibited by College policies and in those
areas that are designated for such a purpose, for example, a classified ad
area.
Improper use of copyright or proprietary information: Users may, subject to
College policies and authorization, upload to software files or otherwise distribute
on online networks only information, software, photographs, videos, graphics,
music, sounds and other material (collectively “content”) not subject to any
copyright, trademark, trade secrets or other proprietary rights of others, or content
in which the author has given express written authorization for on‐line distribution.
Any copyrighted content submitted or used with the consent of the copyright owner
should contain a phrase such as “Copyright owned by [name of owner]; used by
permission.” Copyright infringement is the act of exercising, without permission or
legal authority, one or more of the exclusive rights granted to the copyright owner
under section 106 of the Copyright Act (Title 17 of the United States Code). These
rights include the right to reproduce or distribute a copyrighted work. In the filesharing context, downloading or uploading substantial part of a copyrighted work
without authority constitutes an infringement. Penalties for copyright infringement
include civil and criminal penalties. In general, anyone found liable for civil
copyright infringement may be ordered to pay either actual damages or “statutory”
damages affixed at not less than $750 and not more than $30,000 per work
infringed. For “willful” infringement, a court may award up to $150,000 per work
infringed. A court can, in its discretion, also assess costs and attorneys’ fees. For
details, see Title 17, United States Code, Sections 504, 505. Willful copyright
infringement can also result in criminal penalties, including imprisonment of up to
five years and fines of up to $250,000 per offense. For more information, please see
the website of the U.S. Copyright Office at www.copyright.gov.
Use of Hibbing Community College name: Users may not under any
circumstances, without the College’s prior written consent, use the name “Hibbing
Community College” in any form or use any symbol or logo or graphic used by or
associated with Hibbing Community College alone or with the name “Hibbing
Community College” or any name, symbol, logo, graphic confusingly similar to
Hibbing Community College’s name, symbols, logo or graphics as part of an e‐mail
address, a “home page” or a second or higher level domain name for any on‐line
network utilized, originated or registered with Internet or similar authority.
Unauthorized use of the name “Hibbing Community College” or any symbol, logo,
graphic used by or associated with the College or any confusingly similar thereto, is
a violation of College policies and subject to sanction.
Directory Information
HCC designates the following as Directory Information: Student name, address,
telephone number, email address, date and place of birth, full‐time, part‐time, grade
level, major field of study, participation in officially recognized activities and sports,
weight and height of members of athletic teams, dates of attendance, degrees and
awards received, most recent previous school attended and photographs (stills or
motion). The College may disclose any of those items without prior written consent,
unless notified in writing to the contrary.
Discrimination/Harassment Investigation & Resolution
Contact: HCC’s Designated 1B.1 Officer at 218-262-6759 or M-173
Policy found at: http://www.mnscu.edu/board/procedure/1b01p1.html
Procedure 1B1.1 Report/Complaint of Discrimination/ Harassment
Investigation and Resolution
Part 1. Purpose and Applicability.
Subpart A. Purpose.
This procedure is designed to further implement Minnesota State Colleges and
Universities policies relating to nondiscrimination by providing a process through
which individuals alleging violation of Board Policy 1B.1 Equal Opportunity and
Nondiscrimination in Employment and Education may pursue a complaint. This
includes allegations of retaliation, or discrimination or harassment based on sex,
race, age, disability, color, creed, national origin, religion, sexual orientation, marital
status, or status with regard to public assistance. In addition, discrimination in
employment based on membership or activity in a local commission as defined by
law is prohibited.
Subpart B. Applicability.
This procedure shall apply to all individuals affiliated with Minnesota State Colleges
and Universities, including its students, employees, and applicants for employment,
and is intended to protect the rights and privacy of both the complainant and
respondent and other involved individuals, as well as to prevent
retaliation/reprisal. Individuals who violate this procedure shall be subject to
disciplinary or other corrective action.
A single act of discrimination or harassment may be based on more than one
protected class status. For example, discrimination based on anti‐Semitism may
relate to religion, national origin, or both; discrimination against a pregnant woman
might be based on sex, marital status, or both; discrimination against a transgender
or transsexual individual might be based on sex or sexual orientation.
Not every act that may be offensive to an individual or group constitutes
discrimination or harassment. Harassment includes action beyond the mere
expression of views, words, symbols or thoughts that another individual finds
offensive. To constitute a violation of Board Policy 1B.1, conduct must be considered
sufficiently serious to deny or limit a student’s or employee’s ability to participate in
or benefit from the services, activities, or privileges provided by Minnesota State
Colleges and Universities.
Subpart C. Scope. This procedure is not applicable to allegations of sexual violence;
allegations of sexual violence are handled pursuant to Board Policy 1B.3 Sexual
Violence and System Procedure 1B.3.1. In addition, harassment and discrimination
complaints not arising from alleged violations of Board Policy 1B.1, are to be
addressed under other appropriate policies and established practices.
Part 2. Definitions. The following definitions in Board Policy 1B.1 also apply to this
procedure:
Subpart A. Designated officer. Designated officer means an individual designated
by the president or chancellor primarily responsible for conducting an initial
inquiry, determining whether to proceed with an investigation under this
procedure, and investigating or coordinating the investigation of reports and
complaints of discrimination/harassment in accordance with this procedure.
Prior to serving as the designated officer, the individual must complete investigator
training provided by the system office.
Subpart B. Decision maker. Decision maker means a high level administrator
designated by the president or chancellor to review investigative reports, to make
findings whether Board policy 1B.1 has been violated based upon the investigation,
and to determine the appropriate action for the institution to take based upon the
findings. Prior to serving as a decision maker for complaints under this procedure,
administrators must complete decision maker training provided by the system
office.
Subpart C. Retaliation. Retaliation is as defined in Board Policy 1B.1 Equal
Opportunity and Nondiscrimination in Employment and Education policy.
Part 3. Consensual Relationships. Board Policy 1B.1 Equal Opportunity and
Nondiscrimination in Employment and Education prohibits consensual
relationships between an employee and a student or another employee over whom
he or she exercises direct or otherwise significant academic, administrative,
supervisory, evaluative, counseling, or extracurricular authority or influence,
whether or not both parties appear to have consented to the relationship, except as
noted.
Examples of prohibited consensual relationships include, but are not limited to:

An employee and a student if the employee is in a position to evaluate or
otherwise significantly influence the student’s education, employment,
housing, participation in athletics, or any other college or university
activity (employee includes, for example, graduate assistants,
administrators, coaches, advisors, program directors, counselors and
residence life staff);

A faculty member and a student who is enrolled in the faculty member’s
course, who is an advisee of the faculty member, or whose academic work
is supervised or evaluated by the faculty member; and


A supervisor and an employee under the person’s supervision.
A faculty member or other employee is prohibited from undertaking a
romantic or sexual relationship or permitting one to develop with a
student or supervisee who is enrolled in the person’s class or is subject to
that person’s supervision or evaluation.

If a consensual, romantic or sexual relationship exists between an
employee and another individual and subsequent event creates a
supervisor/supervisee, faculty/student or similar relationship between
them, the person with evaluative or supervisory authority is required to
report the relationship to his or her supervisor so that evaluative functions
can be reassigned if possible.
This procedure does not cover consensual relationships between individuals
that do not require one to exercise direct or otherwise significant academic,
administrative, supervisory, evaluative, counseling, or extracurricular
authority or influence over the other. This prohibition does not limit the right
of an employee to make a recommendation on personnel matters concerning a
person with whom they have a consensual relationship where the right to
make recommendations on such personnel matters is explicitly provided for in
the applicable collective bargaining agreement or compensation plan.
Part 4. Reporting Incidents of Discrimination/ Harassment.
Subpart A. Reporting an Incident. Any individual who believes she or he has been
or is being subjected to conduct, prohibited by Board Policy 1B.1, is encouraged to
report the incident to the designated officer. The report/complaint should be
brought as soon as possible after an incident occurs.
Any student, faculty member or employee who knows of, receives information
about or receives a complaint of discrimination/harassment is strongly encouraged
to report the information or complaint to the designated officer of the system office,
college, or university.
Subpart B. Duty to Report. Administrators and supervisors shall refer allegations
of conduct that they reasonably believe may constitute discrimination or
harassment under Board Policy 1B.1 to the designated officer or in consultation
with the designated officer may inquire into and resolve such matters.
Subpart C. Reports against a President. A report/complaint against a president of
a college or university shall be filed with the system office. However, complaints
against a president shall be processed by the college or university if the president's
role in the alleged incident was limited to a decision on a recommendation made by
another administrator, such as tenure, promotion or nonrenewal, and the president
had no other substantial involvement in the matter.
Subpart D. Reports against System Office Employees or Board of Trustees. For
reports/complaints that involve allegations against system office employees, the
responsibilities identified in this procedure as those of the president are the
responsibilities of the chancellor. Reports/complaints that involve allegations
against the chancellor or a member of the Board of Trustees shall be referred to the
chair or vice chair of the Board for processing. Such reports/complaints may be
assigned to appropriate system personnel or outside investigatory assistance may
be designated.
Subpart E. False Statements Prohibited. Any individual who is determined to
have provided false information in filing a discrimination report/complaint or
during the investigation of such a report/complaint may be subject to disciplinary
or corrective action.
Subpart F. Withdrawn Complaints. If a complainant no longer desires to pursue a
complaint, the system office, colleges, and universities reserve the right to investigate
and take appropriate action.
Part 5. Right to Representation. In accordance with federal law and applicable
collective bargaining agreement and personnel plan language, represented
employees may have the right to request and receive union representation during
an investigatory meeting.
Nothing in this procedure is intended to expand, diminish or alter in any manner
whatsoever any right or remedy available under a collective bargaining agreement,
personnel plan or law.
Any disciplinary action imposed as a result of an investigation conducted under this
procedure will be processed in accordance with the applicable collective bargaining
agreement or personnel plan.
Part 6. Investigation and Resolution. The system office, college or university has
an affirmative duty to take timely and appropriate action to stop behavior
prohibited by Board Policy 1B.1, conduct investigations and take appropriate action
to prevent recurring misconduct.
Subpart A. Personal Resolution. This procedure neither prevents nor requires the
use of informal resolution by an individual who believes he or she has been subject
to conduct in violation of Board Policy 1B.1. In such a situation, the individual
should clearly explain to the alleged offender as soon as possible after the incident
that the behavior is objectionable and must stop. If the behavior does not stop or if
the individual believes retaliation may result from the discussion, the individual
should report to the designated officer. Under no circumstance shall an individual
be required to use personal resolution to address prohibited behaviors.
Subpart B. Information Privacy. Confidentiality of information obtained during an
investigation cannot be guaranteed; such information, however, will be handled in
accordance with applicable federal and state data privacy laws.
Subpart C. Processing the Complaint. The designated officer must be contacted to
initiate a report/complaint. The scope of the process used in each complaint/report
shall be determined by the designated officer based on the complexity of the
allegations, the number and relationship of individuals involved, and other
pertinent factors.
1. Jurisdiction. The designated officer shall determine whether the
report/complaint is one which should be processed through another
system office, college or university procedure available to the
complainant; if appropriate, the designated officer shall direct the
complainant to that procedure as soon as possible.
2. Conflicts. The designated officer should identify to the president or
chancellor/designee any real or perceived conflict of interest in
proceeding as the designated officer for a specific complaint. If the
president or chancellor/designee determines that a conflict exists, another
designated officer shall be assigned.
3. Information Provided to Complainant. At the time the report/complaint
is made, the designated officer shall: a) inform the complainant of the
provisions of the Board Policy 1B.1 and this procedure; b.) provide a copy
of or Web address for Board Policy 1B.1 and this procedure to the
complainant; c.) determine whether other individuals are permitted to
accompany the complainant during investigatory interviews and the
4.
5.
6.
extent of their involvement; and d.) inform the complainant of the
provisions of Board policy 1B.1 prohibiting retaliation.
Complaint Documentation. The designated officer shall insure that the
complaint is documented in writing. The designated officer may request,
but not require the complainant to document the complaint in writing
using the complaint form of the system office, college or university.
Information provided to the Respondent. At the time initial contact is
made with the respondent, the designated officer shall inform the
respondent in writing of the existence and general nature of the complaint
and the provisions of the nondiscrimination policy. At the initial meeting
with the respondent, the designated officer shall:
a.)provide a copy of or Web address for Board Policy 1B.1 and this
procedure to the respondent;
b.) provide sufficient information to the respondent consistent with
federal and state data privacy laws to allow the respondent to respond to
the substance of the complaint;
c.) explain to the respondent that in addition to being interviewed by the
designated officer, the respondent may provide a written response to the
allegations;
d.) determine whether other individuals are permitted to accompany the
respondent during investigative interviews and the extent of their
involvement;
e.) and inform the respondent of the provisions of Board policy 1B.1
prohibiting retaliation.
Investigatory Process. The designated officer shall:
a.) conduct a fact‐finding inquiry or investigation into the complaint,
including appropriate interviews and meetings;
b.)inform the witnesses and other involved individuals of the prohibition
against retaliation;
c.) create, gather and maintain investigative documentation as
appropriate;
d.) disclose appropriate information to others only on a need to know basis
consistent with state and federal law, and provide a data privacy notice in
accordance with state law;
e.) and handle all data in accordance with applicable federal and state privacy
laws.
7.
Interim Actions.
a.) Employee Reassignment or Administrative Leave. Under
appropriate circumstances, the president or chancellor may, in
consultation with system legal counsel and labor relations, reassign or
place an employee on administrative leave at any point in time during
the report/complaint process. In determining whether to place an
employee on administrative leave or reassignment, consideration
shall be given to the nature of the alleged behavior, the relationships
between the parties, the context in which the alleged incidents
occurred and other relevant factors. Any action taken must be
consistent with the applicable collective bargaining agreement or
personnel plan.
b.) Student Summary Suspension or other Action. Under appropriate
circumstances, the president or designee may, in consultation with
system legal counsel, summarily suspend a student at any point in
time during the report/complaint process. A summary suspension
may be imposed only in accordance with Board Policy 3.6 and
associated system procedures. After the student has been summarily
suspended, the report/complaint process should be completed within
the shortest reasonable time period, not to exceed nine (9) class days.
During the summary suspension, the student may not enter the
campus or participate in any college or university activities without
obtaining prior permission from the president or designee. Other
temporary measures may be taken in lieu of summary suspension
where the president or designee determines such measures are
appropriate.
8. No Basis to Proceed. At any point during the processing of the complaint,
the designated officer may determine that there is no basis to proceed
under Board Policy 1B.1 the designated officer shall refer the complaint as
appropriate. The designated officer shall notify the complainant and
respondent of the outcome as appropriate, in accordance with applicable
data privacy laws.
9. Timely Completion. Colleges, universities and the system office must
provide resources sufficient to complete the investigative process and
issue a written response within 60 days after a complaint is made, unless
reasonable cause for delay exists. The designated officer shall notify the
complainant and respondent if the written response is not expected to be
issued within the 60 day period. The college, university or system office
must meet any applicable shorter time periods, including those provided
in the applicable collective bargaining agreement.
Subpart D. Resolution. After processing the complaint the designated
officer may consider one or more of the following methods to resolve the
complaint as appropriate:
1. conduct or coordinate education/training;
2. facilitate voluntary meetings between the parties;
3. recommend separation of the parties, after consultation with
appropriate system office, college or university personnel;
4. other possible outcomes may include recommending changes in
workplace assignments, enrollment in a different course or program,
or other appropriate action;
5. system office, college or university may use alternative dispute
resolution or mediation services as a method of resolving
discrimination or harassment complaints. Alternative dispute
resolution and mediation options require the voluntary participation
of all parties to the complaint;
6. Upon completion of the inquiry, the designated officer may dismiss or
refer the complaint to others as appropriate.
Subpart E. Decision Process. If the above methods have not resolved the
complaint within a reasonable period of time to the satisfaction of the designated
officer, or the designated officer feels additional steps should be taken, the
procedures in this subpart shall be followed.
1.) Designated Officer. The designated officer shall: a.) prepare an investigation
report and forward it to the decision maker for review and decision; b.) take
additional investigative measures as requested by the decision maker; and c.)
be responsible for coordinating responses to requests for information
contained in an investigation report in accordance with the Minnesota
Government Data Practices Act and other applicable law including, but not
limited to, the Family Educational Rights and Privacy Act (FERPA). In
determining the appropriate response, the designated officer shall consult with
the campus data practice compliance official and/or the Office of General
Counsel.
2.) Decision maker. After receiving the investigation report prepared by the
designated officer, the decision maker shall: a) determine whether additional
steps should be taken prior to making the decision. Additional steps may
include: 1.a request that the designated officer conduct further investigative
measures;
2. a meeting with the complainant, respondent or other involved individuals. If
a meeting involving a represented employee is convened, the complainant or
respondent may choose to be accompanied by the bargaining unit
representative, in accordance with the applicable collective bargaining
agreement and federal and state law; and
3.a request for additional information which may include a written response
from the complainant or respondent relating to the allegations of the
complaint.
b.) take other measures deemed necessary to determine whether a violation of
Policy 1B.1 has been established; c.) when making the decision, take into
account the totality of the circumstances, including the nature and extent of the
behaviors, the relationship(s) between the parties, the context in which the
alleged incident(s) occurred, and other relevant factors; d.) determine the
nature, scope and timing of disciplinary or corrective action and the process;
determine the nature, scope and timing of disciplinary or corrective action and
the process for implementation if a violation of the nondiscrimination policy
occurs. This may include consultation with human resources or supervisory
personnel to determine appropriate discipline;
e.) As appropriate, consistent with applicable state and federal data privacy
laws, report in writing to the complainant, respondent and the designated
officer her or his findings, and the basis for those findings, as to whether Board
policy 1B.1 has been violated. f.) Conduct that is determined not to have
violated Board policy 1B.1 shall be referred to another procedure for further
action, if appropriate.
Part 7. System Office, College, or University Action. The system office, college, or
university shall take the appropriate corrective action based on results of the
investigation, and the designated officer shall make appropriate inquiries to
ascertain the effectiveness of any corrective or disciplinary action. Complainants are
encouraged to report any subsequent conduct that violates Board policy 1B1.1, as
well as allegations of retaliation.
Written notice to parties relating to discipline, resolutions, and/or final dispositions
resulting from the report/complaint process is deemed to be official
correspondence from the system office, college or university. In accordance with
state law, the system office, college or university is responsible for filing the
complaint disposition concerning complaints against employees with the
Commissioner of Employee Relations within 30 days of final disposition.
Part 8. Appeal.
Subpart A. Filing an Appeal. The complainant or the respondent may appeal the
decision of the decision maker. An appeal must be filed in writing with the president
or designee within ten (10) business days after notification of the decision. The
appeal must state specific reasons why the complainant or respondent believes the
decision was improper. In a complaint against a president or other official who
reports directly to the chancellor, an appeal may be considered by the chancellor
whether or not the chancellor served as the decision maker.
Subpart B. Effect of Review. For employees represented by a collective bargaining
agreement, an appeal under this procedure is separate and distinct from, and is not
in any way related to, any contractual protections or procedures. During the
pendency of the appeal disciplinary or corrective action taken as a result of the
decision shall be enforced. In addition, in cases involving sanctions of suspension
for ten (10) days or longer, students shall be informed of their right to a contested
case hearing under Minnesota Statutes §14.
Subpart C. Appeal Process. The president or designee shall review the record and
determine whether to affirm or modify the decision. The president or designee may
receive additional information if the president or designee believes such
information would aid in the consideration of the appeal. The decision on appeal
shall be made within a reasonable time and the complainant, respondent and
designated officer shall be notified in writing of the decision, consistent with
applicable state and federal data privacy laws. The decision on appeal exhausts the
complainant's and respondent’s administrative remedies under this procedure
except as provided herein.
Part 9. Education and training. The system office, colleges and universities shall
provide education and training programs to promote awareness and prevent
discrimination/harassment, such as educational seminars, peer‐to‐peer counseling,
and operation of hotlines, self‐defense courses, and informational resources.
Education and training programs should include education about Board policy 1B.1
and this procedure. All colleges and universities and the system office shall promote
awareness of Board policy 1B.1 and this procedure, and shall publicly identify the
designated officer.
Part 10. Distribution of Board Policy 1B.1 and this Procedure. Information
regarding Board Policy 1B.1 and this procedure shall, at a minimum, be distributed
to students at the time of registration and to employees at the beginning of
employment. Distribution may be accomplished by posting on an internet Web site,
provided all students and employees are directly notified of how to access the policy
and procedure by an exact address, and that they may request a paper copy. Copies
of the policy and procedure shall be conspicuously posted at appropriate locations
at the system office and on college and university campuses at all times and shall
include the designated officers' names, locations and telephone numbers.
Designated officers also must be identified by name, location and phone number in
informational publications such as student catalogs, student and employee
handbooks, bulletin boards, campus Web sites and other appropriate public
announcements.
Part 11. Maintenance of Report/Complaint Procedure Documentation. During
and upon the completion of the complaint process, the complaint file shall be
maintained in a secure location in the office of the designated officer for the system
office, college or university in accordance with the applicable records retention
schedule. Access to the data shall be in accordance with the respective collective
bargaining agreement or personnel plan, the Minnesota Government Data Practices
Act, the Family Educational Rights and Privacy Act or other applicable law.
Drug Free Workplace Policy
The purpose of this policy is to set forth the college’s policy regarding alcohol and
other drug use, including unlawful drug use or abuse in the workplace in
accordance with the Drug Free Workplace Act of 1988 (Public Law 100‐690, Title V,
Subtitle D), and Drug Free Schools and Communities Act Amendments of 1989
(Public Law 101‐226). Alcoholic beverages and other drugs are prohibited on
campus or at any college function. Students using alcohol or drugs on campus are
subject to disciplinary action.
NOTE: Although the Minnesota Medical Cannabis Law and program allows
seriously ill Minnesotans to use medical marijuana to treat certain conditions,
the possession and use of marijuana remains illegal under federal law,
including the Drug-Free Schools and Communities Act, the Controlled
Substances Act, and the Campus Security Act, and Board Policy 5.18 Alcoholic
Beverages or Controlled Substances on Campus. Therefore, the use,
possession, production, manufacture, and distribution of marijuana continues
to be prohibited while a student is on college or university owned or
controlled property.
E-Mail as Official Means of Communication
E‐mail is an official method for communication at Hibbing Community College
(HCC). HCC may send communications to students via e‐mail. Students are
responsible for the consequences of not reading in a timely fashion college‐related
communications sent to their official student e‐mail account.
Assignment of e-mail: Information Technology Services (ITS) will assign all
students an official HCC e‐mail address. It is to this official address that HCC will
send e‐mail communications; this official address will be the address listed in the
college's directory for that student. A student may have e‐mail electronically
redirected to another e‐mail address. If a student wishes to have e‐mail redirected
from his or her official address to another e‐mail address (e.g., @aol.com,
@hotmail.com, or an address on a departmental server), they may do so, but at his
or her own risk. Having e‐mail redirected does not absolve a student from the
responsibilities associated with communication sent to his or her official e‐mail
address.
Expectations regarding student use of email: Students are expected to check
their official e‐mail address on a frequent and consistent basis in order to stay
current with HCC communications. The campus recommends checking e‐mail once
a week at a minimum; in recognition that certain communications may be time‐
critical. Faculty may determine how e‐mail will be used in their classes. It is highly
recommended that if faculty has e‐mail requirements and expectations they specify
these requirements in their course syllabus. Faculty may expect students' official e‐
mail addresses are being accessed and faculty may use e‐mail for their courses
accordingly.
Appropriate use of student email: In general, e‐mail is not appropriate for
transmitting sensitive or confidential information unless its use for such purposes is
matched by an appropriate level of security. Confidentiality regarding student
records is protected under the Family Educational Rights and Privacy Act of 1974
(FERPA). All use of e‐mail, including use for sensitive or confidential information,
will be consistent with FERPA. E‐mail shall not be the sole method for notification of
any legal action.
If students do not have access to e‐mail or are unable to comply with this policy,
please make written request to: Dean of Liberal Arts and Student Services, 1515
East 25th Street, Hibbing, MN 55746
Phone: 218‐262‐7200
E‐Mail: rickkangas@hibbing.edu
Equity in Athletics Disclosure Act
The purpose of this information is to disclose athletic participation rates and
financial data related to athletics. The report is available at:
http://ope.ed.gov/athletics/
Family Education Rights & Privacy Act (FERPA)
The purpose of the Family Rights and Privacy Act is to afford certain rights to
students concerning their education records. The primary rights afforded are the
right to inspect and review the education records, the right to seek to have the
records corrected, and the right to have some control over the disclosure of
information from the records. To review the complete federal policy, go to:
http://www2.ed.gov/policy/gen/guid/fpco/ferpa/index.html
Grade Appeal Policy (response to MNSCU policy 3.8)
Hibbing Community College recognizes the long-standing and widely accepted
practice that the individual classroom instructor is the final authority in evaluating
student performance in his/her courses.
It follows that this right brings with it a responsibility to provide students with a
clearly stated course grading policy, and be fair and consistent in applying this
policy. This also means the student has a right to receive from an instructor an
explanation of any grade received.
Students have the right to submit a formal grade appeal when they believe their
final course grade has been awarded under one or more of the following conditions:
Error: the final class grade reflected a mistake in fact (calculation error,
omission, etc.) or the instructor applied grading standards different from
those listed in the course syllabus.
Arbitrariness: the final class grade represented such a substantial
departure from accepted academic norms that the instructor’s peers deem
the instructor’s discretion unacceptable.
Prejudice: the final class grade awarded was motivated by discriminatory
actions directed at the student.
The student bears the burden of proving sufficient evidence existed, which warrants
a grade change. The grade appeal procedure will meet the criteria of due process
for both the student and the faculty member.
Grade Appeals Procedure
After a student has informally attempted to resolve the grading issue with the
instructor, a student may appeal a final course grade by following these steps in
order.

The student must submit a written petition to the instructor of the course
within 30 calendar days of the final day of the semester in which the


grade was awarded. This petition should contain the nature of the
problem, relevant information that supports the appeal, and the remedy
sought. The student should retain a copy of the appeal for her/his file.
While the student and instructor may meet to discuss the situation, the
instructor will respond in writing to the student within two weeks (10
instructional days) of the decision reached. If the student is not satisfied
with the outcome, she/he may proceed to step two.
The student must submit a copy of the written petition to the Dean of
Liberal Arts and Student Services. The instructor will also be contacted
by the Dean to submit a written statement concerning her/his position.
The Dean will convene a meeting of the College Grade Appeals
committee. Within two weeks (10 instructional days) of receiving the
appeal, the Dean will respond to the student and faculty in writing of the
decision reached. If the student is not satisfied with the outcome, she/he
may proceed to step three.
The student can make a final appeal to the college Provost. If the student
chooses to take this step, she/he should contact the Dean of Liberal Arts
and Student Services who will arrange a meeting between the Provost
and the student.
Faculty Right to Appeal
The instructor of the class may make written appeal to the Provost (if not satisfied
with the outcome at step 2) or to the NHED President (if not satisfied with the
outcome at step 3).
Grade Appeals Committee
The appeals committee will consist of a subgroup of three Academic Affairs
Standards Council (AASC) faculty members chosen by and including the AASC chair.
The AASC chair will also serve as the chair of the appeals committee. Two current
students will serve on the committee chosen by the AASC Chair or designee. The
Dean of Liberal Arts and Student Services will serve in a non-voting, advisory
capacity on the appeals committee.
Immunization Requirements
State law requires that if you were born after 1956, you must provide proof of
immunization for diphtheria, measles, mumps, rubella and tetanus. This should be
submitted during the admission or registration process. See HCC application for
certain specified exemptions from requirements.
Instructor Absences
If an instructor is unable to be present for a scheduled class, efforts will be made to
inform students in advance. If no announcement is made, students are required to
remain for ten minutes after the class is scheduled to begin unless a longer delay
has been specifically announced. Course cancellations are available on the HCC
website.
Insurance
Health insurance is available to students at discounted rates. Additional information
is available in Student Services.
Nondiscrimination Policy
Contact: HCC’s Designated 1B.1 at 218-262-6759 or M-173
Policy found at: http://www.mnscu.edu/board/policy/1b01.html
1B.1 Equal Opportunity and Nondiscrimination in Employment and Education
Part. 1 Policy Statement
Subpart A. Equal Opportunity for Students and Employees. Minnesota State
Colleges and Universities has an enduring commitment to enhancing Minnesota’s
quality of life by developing and fostering understanding and appreciation of a free
and diverse society and providing equal opportunity for all its students and
employees.
Subpart B. Nondiscrimination. No person shall be discriminated against in the
terms and conditions of employment, personnel practices, or access to and
participation in, programs, services, and activities with regard to race, sex, color,
creed, religion, age, national origin, disability, marital status, status with regard to
public assistance, or sexual orientation. In addition, discrimination in employment
based on membership or activity in a local commission as defined by law is
prohibited.
Harassment on the basis of race, sex, color, creed, religion, age, national origin,
disability, marital status, status with regard to public assistance, or sexual
orientation is prohibited. Harassment may occur in a variety of relationships,
including faculty and student, supervisor and employee, student and student, staff
and student, employee and employee, and other relationships with persons having
business at, or visiting the educational or working environment.
This policy is directed at verbal or physical conduct that constitutes
discrimination/harassment under state and federal law and is not directed at the
content of speech. In cases in which verbal statements and other forms of
expression are involved, Minnesota State Colleges and Universities will give due
consideration to an individual’s constitutionally protected right to free speech and
academic freedom. However, discrimination and harassment are not within the
protections of academic freedom or free speech.
The system office, colleges, and universities shall maintain and encourage full
freedom, within the law, of expression, inquiry, teaching and research. Academic
freedom comes with a responsibility that all members of our education community
benefit from it without intimidation, exploitation or coercion. This policy shall apply
to all individuals affiliated with Minnesota State Colleges and Universities, including
but not limited to, its students, employees, applicants, volunteers, agents, and Board
of Trustees, and is intended to protect the rights and privacy of both the
complainant and respondent and other involved individuals, as well as to prevent
retaliation or reprisal. Individuals who violate this policy shall be subject to
disciplinary or other corrective action.
This policy supersedes all existing system, college, and university non‐
discrimination policies.
Part 2. Definitions.
Subpart A. Consensual Relationship. A sexual or romantic relationship between
two persons who voluntarily enter into such a relationship. Employees who are
members of the same household should also refer to Board Policy 4.10, Nepotism.
Subpart B. Discrimination. Discrimination means conduct that is directed at an
individual because of his or her protected class and that subjects the individual to
different treatment by agents or employees so as to interfere with or limit the
ability of the individual to participate in, or benefit from, the services, activities, or
privileges provided by the system or colleges and universities or otherwise
adversely affects the individual's employment or education.
Subpart C. Discriminatory Harassment. Verbal or physical conduct that is
directed at an individual because of his or her protected class, and that is
sufficiently severe, pervasive, or persistent so as to have the purpose or effect of
creating a hostile work or educational environment.
As required by law, Minnesota State Colleges and Universities has further defined
sexual harassment as a form of sexual discrimination which is prohibited by state
and federal law. Sexual harassment is defined as unwelcome sexual advances,
requests for sexual favors, sexually motivated physical conduct, and other verbal or
physical conduct of a sexual nature when:
1. Submission to such conduct is made either explicitly or implicitly a term or
condition of an individual's employment or education, evaluation of a
student's academic performance, or term or condition of participation in
student activities or in other events or activities sanctioned by the college
or university; or
2. Submission to or rejection of such conduct by an individual is used as the
basis for employment or academic decisions or other decisions about
participation in student activities or other events or activities sanctioned
by the college or university; or
3. Such conduct has the purpose and effect of threatening an individual's
employment; interfering with an individual's work or academic
performance; or creating an intimidating, hostile, or offensive work or
educational environment.
Subpart D. Employee. Minnesota State Colleges and Universities personnel include
all faculty, staff, administrators, teaching assistants, graduate assistants, residence
directors and student employees.
Subpart E. Protected Class. For purposes of this policy:
1. Protected class includes race, sex, color, creed, religion, age, national
origin, disability, marital status, status with regard to public assistance,
sexual orientation, gender identity, or gender expression. In addition,
membership or activity in a local human rights commission is a protected
class in employment.
2. This policy prohibits use of protected class status as a factor in decisions
affecting education and employment where prohibited by federal of state
law.
Subpart F. Retaliation. Retaliation includes, but is not limited to, intentionally
engaging in any form of intimidation, reprisal or harassment against an individual
because he or she:
a) made a complaint under this policy;
b)
assisted or participated in any manner in an investigation, or process
under this policy, regardless of whether a claim of discrimination or
harassment is substantiated;
c) associated with a person or group of persons who are disabled or are of a
different race, color, creed, religion, sexual orientation or national origin;
or
d) Made a complaint or assisted or participated in any manner in an
investigation or process with the Equal Employment Opportunity
Commission, the U.S. Department of Education Office for Civil Rights, the
Minnesota Department of Human Rights or other enforcement agencies,
under any federal or stated nondiscrimination law, including the Civil
Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973; the
Minnesota Human Rights Act, Minn. Stat. Ch. 363A, and their amendments.
Subpart G. Sexual Harassment and Violence as Sexual Abuse. Under certain
circumstances, sexual harassment or violence may constitute sexual abuse
according to Minnesota law. In such situations, the system office and colleges and
universities shall comply with the reporting requirements in Minnesota Statutes
Section 626.556 (reporting of maltreatment of minors) and Minnesota Statutes
Section 626.557 (Vulnerable Adult Protection Act). Nothing in this policy will
prohibit the system office or any college or university from taking immediate action
to protect victims of alleged sexual abuse. Board Policy 1B.3 Sexual Violence
addresses sexual violence.
Subpart H. Student. For purposes of this policy, the term “student” includes all
persons who:
1. Are enrolled in one or more courses, either credit or non-credit, through a
college or university;
2. Withdraw, transfer or graduate, after an alleged violation of the student
conduct code;
3. Are not officially enrolled for a particular term but who have a continuing
relationship with the college or university;
4. Have been notified of their acceptance for admission or have initiated the
process of application for admission or financial aid; or
5. Are living in a college or university residence hall although not enrolled in,
or employed by, the institution.
Part 3. Consensual Relationships. An employee of Minnesota State Colleges and
Universities shall not enter into a consensual relationship with a student or an
employee over whom he or she exercises direct or otherwise significant academic,
administrative, supervisory, evaluative, counseling, or extracurricular authority or
influence. In the event a relationship already exists, each college and university and
system office shall develop a procedure to reassign evaluative authority as may be
possible to avoid violations of this policy. This prohibition does not limit the right of
an employee to make a recommendation on personnel matters concerning a family
or household member where the right to make recommendations on such personnel
matters is explicitly provided for in the applicable collective bargaining agreement
or compensation plan.
Part 4. Retaliation. Retaliation as defined in this policy is prohibited in the system
office, colleges and universities. Any individual subject to this policy who
intentionally engages in retaliation shall be subject to disciplinary or other
corrective action as appropriate.
Part 5. Policies and Procedures. The chancellor shall establish procedures to
implement this policy. The equal opportunity and nondiscrimination in employment
and education policy and procedures of colleges and universities shall comply with
Board Policy 1B.1 and Procedure 1B.1.1.
HCC is committed to providing access and does not discriminate against qualified
students or employees with disabilities. For more information contact the Director
of Disabilities Services, in the Academic Center (Office #M-166), or call 218‐262‐
6712.
HCC appreciates our rich and diverse academic community and promotes an
atmosphere of inclusiveness and respect. Harassment and discrimination will not be
tolerated. For more information or to report suspected harassment or
discrimination, contact the designated harassment officer, at 218‐262‐6759 or the
Dean of Liberal Arts and Student Services at 218‐262‐7200.
Off-Campus Conduct
The College reserves the right to hold students accountable for a violation of the
behavioral proscriptions contained in the Code of Conduct committed off campus
when:

Hazing is involved; or

The violation is committed while participating in a college sanctioned or
sponsored activity; or

The victim of the violation is a member of the college community; or

The violation constitutes a felony under state or federal law; or

The violation adversely affects the educational, research, or service
functions of the college.
Personal Property
HCC is not responsible for the security of personal property. Lost or stolen property
costs are a student’s responsibility. Personal property may be insured through
homeowners or renters insurance. Consult an insurance agent for information.
Property Rights
Term papers, essays, projects, works of art, and similar property shall be returned
to a student upon request, within a reasonable timeframe, when no longer needed
for evaluation purposes, unless the student grants written permission for them to
be retained.
Release of Information
Students must sign an authorization form every time Non-Directory information is
released to a third party. Education records are protected under the provisions
of the Family Rights of Privacy Act. To review the complete federal policy, go to:
http://www2.ed.gov/policy/gen/guid/fpco/ferpa/index.html
Safety Requirements
HCC follows the following safety guidelines. Specific programs, courses, and
students involved with work study may require additional safety precautions
and personal protective equipment.
Eyewear: Every student shall wear industrial quality eye protective devices when
participating in, observing or performing any function in connection with any courses
or activities taking place in eye protection required areas. Eye protection areas shall
include, but are not to be limited to shops, science or other college laboratories, or
other areas where activities are taking place and materials are being used involving
hot molten metals; milling, sawing, turning, shaping, cutting, grinding or stamping of
any solid materials; heat treatment, tempering or kiln firing of any metal or other
materials; gas or electric arc welding; repair or servicing of any vehicle or mechanical
equipment; any other activity or operation involving work in any area that is
potentially hazardous to the eye.
To comply, HCC requires students to purchase and wear industrial quality safety
glasses with side‐shields that meet the ANSI standard.
Footwear: No one is allowed in the college barefoot. ANSI requires students in
certain programs wear leather boots or safety footwear in shops, labs, or other
areas where foot injuries could occur.
Dress: It is necessary to prevent accidents and promote good health. Students must
be groomed and dressed in a manner that does not increase the chances of an
accident or impairment of health in any program area.
Sexual Violence Policy
Policy found at: http://www.mnscu.edu/board/policy/1b03.html
Procedures at: http://www.mnscu.edu/board/procedure/1b03p1.html
1B.3 Sexual Violence Policy
Part 1. Policy Statement. Sexual violence is an intolerable intrusion into the most
personal and private rights of an individual, and is prohibited at Minnesota State
Colleges and Universities. Minnesota State Colleges and Universities is committed to
eliminating sexual violence in all forms and will take appropriate remedial action
against any individual found responsible for acts in violation of this policy. Acts of
sexual violence may also constitute violations of criminal or civil law, or other Board
Policies that may require separate proceedings. To further its commitment against
sexual violence, Minnesota State Colleges and Universities provides reporting
options, internal mechanisms for dispute resolution, and prevention training or
other related services as appropriate.
Subpart A. Application of Policy to Students, Employees, and Others: This
policy applies to all Minnesota State Colleges and Universities students and
employees and to others, as appropriate, where incidents of sexual violence on
system property have been reported. Reports of sexual violence committed by a
student at a location other than on system property are covered by this policy
pursuant to the factors listed in Board Policy 3.6, Part 2. Reports of sexual violence
committed by a system employee at a location other than system property are
covered by this policy.
Reports of sexual violence committed on system property by individual who are not
students or employees are subject to appropriate actions by Minnesota State
Colleges and Universities, including, but not limited to, pursuing criminal or civil
action against them.
Subpart B. College and University Policies. Each Minnesota State Colleges and
Universities college and university shall adopt a clear, understandable written
policy on sexual violence that applies to its campus community, including, but not
limited to, its students and employees. The policy content and implementation shall
be consistent with the standards in this Policy and Procedure 1B.3.1.
Part 2. Definitions. The following definitions apply to this Policy and Procedure
1B.3.1.
Subpart A. Sexual Violence. Sexual violence includes a continuum of conduct that
includes sexual assault, and non‐forcible sex acts, as well as aiding acts of sexual
violence.
Subpart B. Sexual Assault. Sexual assault means an actual, attempted, or
threatened sexual act with another person without that person’s consent. Sexual
assault is often a criminal act that can be prosecuted under Minnesota law, as well
as form the basis for discipline under Minnesota State Colleges and Universities
student conduct codes and employee disciplinary standards. Sexual assault includes
but is not limited to:
1. Involvement without consent in any sexual act in which there is force,
expressed or implied, or use of duress or deception upon the victim.
Forced sexual intercourse is included in this definition, as are the acts
commonly referred to as “date rape” or “acquaintance rape.” This
definition also includes the coercing, forcing, or attempting to coerce or
force sexual intercourse or a sexual act on another.
2. Involvement in any sexual act when the victim is unable to give consent.
3. Intentional touching or coercing, forcing, or attempting to coerce or force
another to touch an unwilling person’s intimate parts (defined as primary
genital area, groin, inner thigh, buttocks, or breast).
4. Offensive sexual behavior that is directed at another such as indecent
exposure or voyeurism.
Subpart C. Dating and Relationship Violence. Dating and relationship violence
includes physical harm or abuse, and threats of physical harm or abuse, arising out
of a personal intimate relationship. This violence also may be called domestic abuse
or spousal/partner abuse and may be subject to criminal prosecution under
Minnesota state law.
Subpart D. Stalking. Stalking is conduct directed at a specific person that is
unwanted, unwelcome, or unreciprocated and that would cause a reasonable person
to fear for her or his safety or the safety of others or to suffer substantial emotional
distress.
Subpart E. Consent. Consent is informed, freely given and mutually understood. If
coercion, intimidation, threats, and/or physical force are used, there is no consent. If
the complainant is mentally or physically incapacitated or impaired so that the
complainant cannot understand the fact, nature, or extent of the sexual situation,
and the condition was known or would be known to a reasonable person, there is no
consent; this includes conditions due to alcohol or drug consumption, or being
asleep or unconscious. Silence does not necessarily constitute consent, and past
consent of sexual activities does not imply ongoing future consent. Whether the
respondent has taken advantage of a position of influence over the complainant may
be a factor in determining consent.
Subpart F. Non-forcible sex acts. Non‐forcible acts include unlawful sexual acts
where consent is not relevant, such as sexual contact with an individual under the
statutory age of consent, as defined by Minnesota law, or between persons who are
related to each other within degrees wherein marriage is prohibited by law.
Subpart G. System property. “System property” means the facilities and land
owned, leased, or under the primary control of Minnesota State Colleges and
Universities, its Board of Trustees, system office, colleges and universities.
Subpart H. Employee. “Employee” means any individual employed by Minnesota
State Colleges and Universities, its colleges and universities and system office,
including student workers.
Subpart I. Student. The term “student” includes all persons who:
1. Are enrolled in one or more courses, either credit or noncredit, through a
college or university;
2. Withdraw, transfer or graduate, after an alleged violation of the student
conduct code:
3. Are not officially enrolled for a particular term but who have continuing
relationship with the college or university; or
4. Have been notified of their acceptance for admission or have initiated the
process of application for admission or financial aid; or
5. Are not college or university employees and are not enrolled in the
institution by live in a college or university residence hall.
1B.3 Sexual Violence Procedure
Procedure 1B.3.1 Sexual Violence Procedure
Part 1. Procedure Objective. This procedure is designed to further implement
Minnesota State Colleges and Universities Board Policy 1B.3 prohibiting sexual
violence. This procedure provides a process through which individuals alleging
sexual violence may pursue a complaint.
This procedure is intended to protect the rights and privacy of both the complainant
and respondent and other involved individuals, as well as to prevent retaliation and
reprisal.
Part 2. Definitions.
Subpart A. Policy Definitions. The definitions in Policy 1B.3 also apply to this
procedure.
Subpart B. Campus Security Authority. Campus security authority includes the
following categories of individuals at a college or university:
1. A college or university security department;
2. Other individuals who have campus security responsibilities in addition to
a college or university security department;
3. Any individual or organization identified in a college or university security
policy as an individual or organization to which students and employees
should report criminal offenses;
4. An official of a college or university who has significant responsibility for
student and campus activities, including, but not limited to, student
housing, student discipline, and campus judicial proceedings; advisors to
recognized student organizations, and athletic coaches. Professional
counselors, whose official responsibilities include providing mental health
counseling, and who are functioning within the scope of their license or
certification are not included in this definition.
Part 3. Reporting Incidents of Sexual Violence.
Subpart A. Prompt Reporting Encouraged. Complainants of sexual violence may
report incidents at any time, but are strongly encouraged to make reports promptly
in order to best preserve evidence for a potential legal or disciplinary proceeding.
Complainants are strongly encouraged to report incidents of sexual violence to law
enforcement for the location where the incident occurred. Complainants are also
encouraged to contact the local victim/survivor services office, counseling, and
health care providers, campus Title IX coordinators or Minnesota State Colleges and
Universities campus security authorities for appropriate action.
Subpart B. Assistance in Reporting. When informed of an alleged incident of
sexual violence, all Minnesota State Colleges and Universities students and
employees are urged to encourage and assist complainants, as needed, to report the
incident to local law enforcement, local victim/survivor services, campus Title IX
coordinators or campus security authorities.
Minnesota State Colleges and Universities campus security authorities, when
informed of an alleged incident of sexual violence, shall promptly assist the
complainant, as requested, including providing guidance in filing complaints with
outside agencies including law enforcement; obtaining appropriate assistance from
victim/survivor services or medical treatment professionals; and filing a complaint
with campus officials responsible for enforcing the student conduct code or
employee conduct standards.
When appropriate, Minnesota State Colleges and Universities may pursue legal
action against a respondent, including, but not limited to, trespass or restraining
orders, in addition to disciplinary action under the applicable student or employee
conduct standard. A college or university may take actions it deems necessary or
appropriate in response to all protection, restraining or no contact orders.
Part 4. Confidentiality of Reporting.
Subpart A. Confidential Reports. Because of laws concerning government data
contained in Minnesota Statutes §13, the Minnesota Government Data Practices Act,
colleges and universities cannot guarantee confidentiality to those who report
incidents of sexual violence except where those reports also may be legally
privileged by law, such as reports to clergy, private legal counsel, or health care
professionals.
Subpart B. Reports to Campus Security Authorities. Complainants of sexual
violence may contact any campus security authority for appropriate assistance or to
report incidents. Absolute confidentiality of reports made to campus security
authorities cannot be promised. However, campus security authorities shall not
disclose personally identifiable information about a complainant of sexual violence
without the complainant’s consent except as may be required or permitted by law.
There may be instances in which Minnesota State Colleges and Universities
determines it needs to act regardless of whether the parties have reached a
personal resolution or if the complainant requests that no action be taken. In such
instances, Minnesota State Colleges and Universities will investigate and take
appropriate action, taking care to protect the identity of the complainant and any
other reporter in accordance with this procedure.
Subpart C. Required Reports. Any campus security authority or any college or
university employee with supervisory or student-advising responsibility who has
been informed of an alleged incident of sexual violence must follow college or
university procedures for making a report for the annual crime statistics report. In
addition, the campus security authority shall report to other school officials, as
appropriate, such as the campus affirmative action office, the campus office
responsible for administering the student conduct code, and/ or the designated Title
IX compliance coordinator, in order to initiate any applicable investigative or other
resolution procedures. Campus security authorities may be obligated to report to law
enforcement the fact that a sexual assault has occurred, but the name or other
personally identifiable information about the complainant will be provided only with
the consent of the complainant, except as may be required or permitted by law.
Part 5. Policy Notices.
Subpart A. Distribution of Policy to Students. Each college or university shall, at a
minimum, at the time of registration make available to each student information
about its sexual violence policy and procedure, and shall additionally post a copy of
its policy and procedure at appropriate locations on campus at all times. A college or
university may distribute its policy and procedure by posting on an Internet or
Intranet Web site, provided all students are directly notified of how to access the
policy by an exact address, and that they may request a paper copy.
Subpart B. Distribution of Policy to Employees. All colleges, universities and the
system office shall make available to all employees a copy of its sexual violence
policy and procedure. Distribution may be accomplished by posting on an Internet
or Intranet Web site, provided all employees are directly notified of the exact
address of the policy and procedure and that they may receive a paper copy upon
request.
Subpart C. Required Notice. Each college or university shall have a sexual violence
policy, which shall include the notice provisions in this part.
1. Notice of Complainant Options. Following a report of sexual violence the
complainant shall be promptly notified of:
a. Where and how to obtain immediate medical assistance; complainants
should be informed that timely reporting and a medical examination within 72
hours are critical in preserving evidence of sexual assault and proving a
criminal or civil case against a perpetrator. Complainants should be told,
however, that they may report incidents of sexual violence at any time.
b. Where and how to report incidents of sexual violence to local law
enforcement officials, and/ or appropriate Minnesota State Colleges and
Universities system contacts for employees, students and others. Such contacts
should be identified by name, location and phone number for 24-hour
availability, as applicable.
c. Resources for where and how complainants may obtain on or off campus
counseling, mental health or other support services.
2. Notice of Complainant Rights. Complainants shall be notified of the following:
a. Their right to file criminal charges with local law enforcement officials in
sexual assault cases;
b. Rights under the crime victims bill of rights, Minnesota Statutes 611A.01611A.06, including the right to assistance from the Crime Victims Reparations
Board and the commissioner of public safety;
c. Availability of prompt assistance from campus officials, upon request, in
notifying the appropriate campus investigating authorities and law
enforcement officials, and, at the direction of law enforcement, assistance in
obtaining, securing and maintaining evidence in connections with a sexual
violence incident;
d. Assistance available from campus authorities in preserving for a sexual
violence complainant materials relating to a campus disciplinary proceeding;
e. That complaints of incidents of sexual violence made to campus security
authorities shall be promptly and appropriately investigated and resolved;
f. That, at a sexual assault complainant’s request, the college, and university or
system office may take action to prevent unwanted contact with the alleged
assailant, including, but not limited to, transfer of the complainant and/or the
respondent to alternative classes, or a work site or the alternative collegeowned housing, if such alternatives are available and feasible.
Part 6. Investigation and Disciplinary Procedures.
Subpart A. Immediate Action. A college or university may, at any time during the
report/complaint process, reassign or place on administrative leave an employee
alleged to have violated this policy, in accordance with the procedures in System
Procedure 1B.1.1. such action must be consistent with the applicable collective
bargaining agreement or personnel plan.
A college or university may summarily suspend or take other temporary measures
against a student alleged to have committed a violation of this policy, in accordance
with System Procedure 1B.1.1 or Board Policy 3.6.
Subpart B. General Principles. Colleges, universities and system office shall use
system procedure 1B.1.1. Report/ Complaint of Discrimination/ Harassment
Investigations and Resolution when investigating complaints of sexual violence.
Procedures used in response to a complaint of sexual violence should avoid
requiring complainants to follow any plan of action, to prevent the possibility of revictimization.
College and university investigation and disciplinary procedures concerning
allegations of sexual violence against employees or students shall:
1. Be respectful of the needs and rights of individual involved;
2. Proceed as promptly as possible;
3. Permit a student complainant and a student respondent to have the same
opportunity to have an appropriate support person or advisor present at
any interview or hearing, in a manner consistent with the governing
procedures and applicable data practices law;
4. Employees shall have the right to representation consistent with the
appropriate collective bargaining agreement or personnel plan;
5. Be conducted in accordance with applicable due process standards and
privacy laws;
6. Simultaneously inform both the complainant and respondent of the
outcome in a timely manner, as permitted by applicable privacy laws.
7. Be based on a preponderance of evidence standard, meaning that it is
more likely than not that the policy or code has been violated.
The past sexual history of the complainant and respondent shall be deemed
irrelevant except as that history may directly relate to the incident being
considered.
A respondent’s use of any drug, including alcohol, judged to be related to an offense
may be considered to be an exacerbating rather than mitigating circumstance.
Subpart C. Relationship to Parallel Proceedings. In general, Minnesota State
Colleges and Universities investigation and disciplinary procedures for allegations
of sexual violence will proceed independent of any action taken in criminal or civil
courts. A college or university need not, and in most cases should not, delay its
proceedings while a parallel legal action is on-going. If a college or university is
aware of a criminal proceeding involving the alleged incident, they may contact the
prosecuting authority to coordinate when feasible. Criminal or civil court
proceedings are not a substitute for Minnesota State Colleges and Universities
procedures.
Subpart D. False Statements Prohibited. Minnesota State Colleges and
Universities takes allegations of sexual violence very seriously and recognizes the
consequences such allegations may have on a respondent as well as the
complainant. Any individual who knowingly provides false information regarding
the filing of a complaint or report of sexual violence or during the investigation of
such a complaint or report may be subject to discipline or under certain
circumstances, legal action. Complaints of conduct that are found not to violate
policy are not assumed to be false.
Subpart E. Withdrawn Complaint. If a complainant no longer desires to pursue a
complaint through the college or university’s proceeding, the college or university
reserves the right to investigate and resolve the complaint as it deems appropriate.
Subpart F. Minnesota State Colleges and Universities Discretion to Pursue
Certain Allegations. Minnesota State Colleges and Universities reserves discretion
whether to pursue alleged violations of policy under appropriate circumstances,
including, but not limited to, a determination that an effective investigation is not
feasible because of the passage of time, or because the respondent is no longer a
student or employee of the college or university.
Subpart G. Minnesota State Colleges and Universities Discretion to Deal with
Policy Violations Disclosed in Investigation. Minnesota State Colleges and
Universities reserves the right to determine whether to pursue violations of policy
by students or employees other than the respondent, including a complainant or
witness, that come to light during the investigation of an incident of sexual violence.
In order to encourage reporting of sexual violence, under appropriate
circumstances college or university administrators may choose to deal with
violations of Minnesota State Colleges and Universities policy in a manner other
than disciplinary action.
Subpart H. Sanctions. Sanctions that may be imposed if a finding is made that
sexual violence has occurred include, but are not limited to, suspension, expulsion
of students or termination from employment. The appropriate sanction will be
determined on a case-by-case basis taking into account the severity of the conduct,
the student’s or employee’s previous disciplinary history, and other factors as
appropriate.
Subpart I. Retaliation Prohibited. Actions by a student or employee intended as
retaliation, reprisal or intimidation against an individual for making a complaint or
participating in any way in a report or investigation under this policy are prohibited
and are subject to appropriate disciplinary action.
Part 7 Sexual Violence Prevention and Education.
Subpart A. Campus-wide Training. Colleges, universities, and the system office
must:
1. Include in their sexual violence policy a description of educational programs
that they offer to students and employees to promote the awareness of sexual
violence offenses, including sexual violence prevention measures and
procedures for responding to incidents.
2. Provide training on awareness of sexual violence prevention measures and
procedures for responding to incidents of sexual violence. At a minimum,
all incoming students and all new employees must be provided this
training.
Education shall emphasize the importance of preserving evidence for proof of a
criminal offense, safe and positive options for bystander intervention, and
information on risk reduction to recognize warning signs of abusive behavior and
risk associated with the perpetration of sexual violence.
Subpart B. Other Training and Education. Colleges and universities and affiliated
student organizations are encouraged to develop educational programs, brochures,
posters and other means of information to decrease the incidence of sexual violence
and advise individuals of the legal and other options available if they are the
complainants of an incident or they learn of such an incident.
Subpart C. Training for Individuals Charged with Decision Making Authority.
Prior to serving as either an investigator or decision maker for complaints under
this procedure, administrators must complete investigator or decision maker
training provided by the system office. Investigators/ decision makers and anyone
else involved in the adjudication process must receive annual training on the issues
related to domestic violence, dating violence, sexual assault, and stalking and how to
conduct an investigation and hearing process that protects the safety of victims and
promotes accountability.
Part 8. Maintenance of Report/Complaint Procedure Documentation.
Data that is collected, created, received, maintained or disseminated about incidents
of sexual violence will be handled in accordance with the privacy requirements of
the Minnesota Statutes §13 (Minnesota Government Data Practices Act), and other
applicable laws.
Information on reports of incidents of sexual violence that are made to Campus
Security Authorities shall be documented in accordance with the Jeanne Clery
Disclosure of Campus Security and Campus Crime Statistics Act, codified at 20
United States Code section 1092 (f). Such information will be used to report campus
crime statistics on college and university campuses as required by that Act.
During and upon the completion of the complaint process, the complaint file shall be
maintained in a secure location. Access to complaint file information shall be in
accordance with the applicable collective bargaining agreement or personnel plan,
the Minnesota Government Data Practices Act, the Family Educational Rights and
Privacy Act and other applicable law and policy.
For questions about sexual violence, please see a Counselor for assistance. Please
call 218-262-6786 or 218-262-6752, visit Student Services, Building M, or contact
Dave Olds, Harassment Officer: Hibbing Community College, 1515 East 25th Street,
Hibbing, MN 55746, 800-224-4422 or 218-262-6759 or e-mail
davidolds@hibbing.edu
Student Complaints, Grievances, & Petitions
A student has the right to seek a remedy for a dispute or disagreement through a
designated complaint or grievance procedure. HCC has established procedures for
handling complaints and grievances. These procedures shall not substitute for other
grievance procedures specific in MnSCU policy or negotiated agreements. Students
should use available means to have decisions reconsidered before filing a complaint
or grievance. No retaliation of any kind shall be taken against a student for
participation in a complaint or grievance. These procedures shall also comply with
data privacy rights. Academically related issues including grading will be referred to
the Dean of Liberal Arts and Student Services. If the issue is not resolved, it may be
referred to the Provost or Academic Affairs Standards Council (AASC).
Definitions: The following are applicable definitions:
Appeal: A request for reconsideration of a grievance application of a policy or
procedure.
Complaint: An oral claim by a student alleging improper, unfair, arbitrary, or
discriminatory treatment.
Grievance: A written claim raised by a student alleging improper, unfair, arbitrary
or discriminatory action by an employee involving the application of a specific
provision of HCC's rule/regulation or a board policy or procedure.
Retaliation: Retribution of any kind taken against a student for participating in a
complaint or grievance.
Student: An individual student, a group of students, or student government.
Notification and Publication: HCC shall inform students of the established
complaints and grievances procedures. These procedures will be made available to
all students at www.hibbing.edu. The objective of the procedure is to resolve
problems as quickly and efficiently as possible at the level closest to the student so
the student's educational progress can continue. Nothing within this process
precludes a student from seeking legal counsel at any step. The student(s) with a
complaint may either go to an instructor, advisor, minority advisor, harassment
officer or counselors. Staff members attempt to work with the student and any other
persons who are involved to resolve the problem within five (5) school days. If the
complaint is not answered satisfactorily, the student may file a grievance using the
following procedure.
Grievance Procedure and Time Lines: The grievance process will be coordinated
by the Dean of Liberal Arts and Student Services. If the grievance is against the Dean
of Liberal Arts and Student Services, the Provost will take the role of coordinator.

The student requests a hearing from the grievance coordinator. Grievance
Forms are obtained from Student Services.

Return the competed form to the office of the Dean of Liberal Arts and
Student Services. The Dean of Liberal Arts and Student Services has seven
(7) school days in which to respond to the grievance.

The student with the grievance and the person (or office) against whom
the grievance is presented shall each choose a committee representative
from the following list: Student Senate Officers, Administrative Staff,
Instructors/Student Services, or Support Staff. The third, fourth and fifth
persons on the grievance committee shall be chosen by lot.

The initial committee meeting will be held as soon as calendars of
committee members can be coordinated, but not more than 15 school days
after the hearing was requested in writing. The student with a grievance
may ask any HCC student or faculty member to accompany them to the
meeting. The grievance committee may call on persons for pertinent
testimony. The grievance coordinator shall attend all meetings, and four
members of the committee shall constitute a quorum.

The decision must be made in writing within five (5) school days after the
conclusion of the meetings.

Should the Dean of Liberal Arts and Student Services determine that the
Committee’s decision is not in the best interest of HCC or the student, and
that a dangerous precedent is being set, it will be the Dean of Liberal Arts
and Student Services duty to reverse the committee’s decision within ten
(10) school days. Unless the Dean of Liberal Arts and Student Services
reverses the committee’s decision, it will stand as final. Appeals can be
made to the College Provost. If the grievance involves a board policy or
the actions of a college provost, a student may further appeal the college
decision through the chancellor to the board. The decision of the board is
final and binding.
Student Academic Petitions: Students wishing to waive a college rule or
regulation for unusual or unforeseen circumstances should complete a Student
Petition form. Student Petitions include, but are not limited to readmission after
suspension, adding or dropping a class after the deadline, requests for financial aid
exceptions and requests for academic related holds. Forms are available in Student
Services or at www.hibbing.edu, and submitted to the Registration Desk.
Student Right to Know
The purpose of this information is to disclose annual student completion and
graduation rates. This report is available at http://nces.ed.gov/collegenavigator/
Tobacco Regulations & Policy
Tobacco use is prohibited in all Hibbing Community College (HCC) facilities and
vehicles. For purposes of this policy, “tobacco use” is defined as the personal use of
any tobacco products whether intended to be lit or not. Tobacco products include
such items as cigarettes, cigars, pipes, electronic cigarettes (or other simulated
smoking devices), and smokeless tobacco (snuff, chewing tobacco, smokeless
pouches, loose-leaf, and other smokeless tobacco products). Tobacco use at HCC is
allowed outside only in the designated smoking areas situated on the campus
grounds.
Violators of this policy will be subject to disciplinary action up to and including
suspension or expulsion.
Definitions:
“Smoking” is defined as inhaling, exhaling, burning, or carrying any lighted for
heated cigar, cigarette, pipe, or any other lighted of heated tobacco or other product
intended for inhalation, in any manner or any form, or the use of any oral device for
the purpose of circumventing the prohibition of smoking in the policy.
“E-Cigarette” means any electronic oral device, such as one composed of a heating
element, battery, and/or electronic circuit, which provides a vapor of nicotine or
any other substances for inhalation. The term shall include any such device,
whether manufactured, distributed, marketed, or sold as an e-cigarette, e-cigar, epipe, or under any other product name or descriptor, but does not include any
product specifically approved by the U.S. Food and Drug Administration for use in
medical treatment, such as an asthma inhaler.
Unplanned Campus Closing
The decision to close or delay opening of the College is made by the Provost or the
Provost’s designees. The Provost or the Provost’s designee shall inform employees
of the emergency at the time of closing through the appropriate supervisory
channels. The determination to close or delay opening will be made as early as
possible. Employees and students will be notified through Star Alert, HCC website
and announcements on radio and television: KBJR Channel 6, WDIO/WIRT Channel
10/13; WTBX (93.9 FM), USA (99.9 FM), WMFG (1240 AM). To receive text message
or e-mail alerts please register for Star Alert at https://hibbing.bbcportal.com/
Unresolved Questions or Grievances
Discrimination complaints, or grievances not addressed or processed by means of
this policy, may be referred to: Commissioner of Human Rights, MN Department of
Human Rights, 500 Bremer Tower, 7th Place and Minnesota Street, St. Paul, MN
55101, 1‐800‐657‐3704.
Questions about sexual harassment and sexual violence can be directed to:
Office of the Attorney General
102 State Capitol; St. Paul, MN 55155‐1002
612‐297‐4193 or 1‐800‐657‐3787
Sexual Assault Program of Northern St. Louis County
505 12th Avenue West; Virginia, MN 55792
218‐749‐4725 or 1‐800‐300‐3102
Video and Audio Recordings of Classroom Lectures
Purpose
To improve student learning and the retention of students.
Application
This policy applies to all faculty members who voluntarily agree to record their
classroom lectures at Hibbing Community College and students accessing or
participating in the recorded classroom lectures.
Background
This policy manages recorded classroom lectures in the same manner as course
materials developed by faculty members. Pursuant to Board Policy 3.26 Intellectual
Property, faculty members typically own their scholarly work which includes the
course materials they develop. This policy also seeks to preserve a balance of
intellectual property and privacy rights of the faculty member, the privacy rights of
the students present in the classroom and the educational goals of Hibbing
Community College.
Definitions
Classroom Lecture: Class room lectures are lectures provided by a faculty member
in his or her role as an instructor in a classroom or classroom setting as part of a
course with enrolled students.
Public Lecture: Public lectures are typically open to the public and a speaker
presents in his or her professional role as a scholar or expert, rather than as an
instructor as part of a course.
Student Participation: Students will be deemed “participating” in a classroom
lecture if their image or voice is captured in the recording.
Policy
Recording Classroom Lectures
Faculty members may voluntarily make audio or video recordings of classroom
lectures for instructional purposes related to their courses at Hibbing Community
College. Students are not permitted to record classroom lectures using personal
recording devices (e.g. Ipod, video/camera phone, digital recorder, etc.) unless
permission is obtained from the faculty member and there are no objections from
any of the students present in the class. Permission to record a classroom lecture
that a faculty member grants to a student is limited to the student’s own personal
use to achieve the educational goals of the course.
If a student receives permission from a faculty member to record a lecture using
equipment not provided by Hibbing Community College and there are no objections
from the students in the class; downloading such a recording to a computer or other
electronic device, distributing the recording or derivative work of the recording to
any other person, or using the recording for any purpose other than the student’s
own personal education is prohibited unless written permission is obtained from
the faculty member and the students participating in the recording. Unauthorized
downloading, file sharing or distribution of all or any portion of a recorded
classroom lecture may be deemed a violation of the Student Code of Conduct and
other applicable policies and laws.
Students may record a classroom lecture as part of an accommodation under the
Americans with Disabilities Act. Permission should be coordinated among Hibbing
Community College, the faculty member and student.
Use of the Video or Audio Recording
A recorded classroom lecture may not be used for any purpose except to meet the
educational objectives of that particular class.
A faculty member’s audio and video recording of his/her lecture that includes
student participation may only be used by Hibbing Community College students for
their personal educational benefit. The faculty member shall control how the
recorded lecture is used at Hibbing Community College. For example, what classes
may use it, the retention period, other faculty who can access it, etc.
Audio and video recordings of faculty lectures that DO NOT include student
participation may be used by the faculty member in the same manner as other
course materials owned by the faculty member. The faculty member has the
freedom to control their recorded lecture, to delete it after the semester or preserve
it for use in future semesters. Recorded lectures will be automatically deleted if a
faculty member leaves Hibbing Community College unless the faculty member
provides written permission for the continued non-profit educational use of the
recorded lecture to Hibbing Community College.
Additional Uses
Use of a recorded lecture that INCLUDES student participation may not be used,
shown or distributed to any other individual or group without the express written
permission of the faculty member, every student recognizable in the audio/video
recording and Hibbing Community College. All requests for use of a recorded
lecture involving only the faculty member shall be handled by the faculty member.
Procedure
Permission and Consent
Faculty lectures may only be recorded after obtaining the permission of the faculty
member and the consent of the students (if present). Student consent shall be
implied when a student enrolls in a course in which the course description
publicizes that recording of course lectures may occur during the class. Faculty
members should also provide notice in their syllabi that their classroom lectures
may be recorded and discuss this issue on the first day of class. Absent proper
notice to students of recording classroom lectures, students shall sign a Hibbing
Community College consent form allowing their voice and images to be recorded
and the recorded lecture to be used only for non-profit educational purposes at
Hibbing Community College.
Content Used in Recorded Lecture
All content used in a recorded lecture shall be free of copyright infringement.
Faculty members shall clear the copyright of any materials planned for use in their
lectures prior to recording the lecture. See System Procedure 3.27.1 Copyright
Clearance.
Use of Audio/Video Recording Equipment and Technology
Use of any recording equipment and technology owned, leased or licensed by
Hibbing Community College shall be for the non-profit educational purposes of
students enrolled at Hibbing Community College. Any other proposed use of this
equipment requires written permission from a person with signatory authority at
Hibbing Community College.
Student Viewing and Listening To A Recorded Lecture
Students who receive or are provided access to a recorded lecture are prohibited
from downloading the recorded lecture to a computer or other electronic device,
circumventing technology controls, or distributing the recorded lecture or any
portion thereof to anyone.
Cross Reference
Board Policy 3.26 Intellectual Property
Board Policy 3.6 Student Conduct
Board Policy 5.22 Acceptable Use of Computers and Information Technology
Resources
System Procedure 3.27.1 Copyright Clearance
System Procedure 3.6.1 Student Conduct
System Procedure 5.22.1 Acceptable Use of Computers and Information Technology
Resources
ADDITIONAL INFORMATION
Community Resources
The following community resources are available to assist students:
Chemical Abuse Information and Referral
888‐762‐3750
Fairview University Medical Center‐Mesabi
218‐262‐3441
Eating Disorders Awareness & Prevention
800‐931‐2237
Housing and Redevelopment Authority 218‐263-3661
Legal Aid Services
218‐263-8791
Range Mental Health Centers
218-263-9237
Sexual Assault Program
800‐300‐3102
St. Louis County Social Services
218‐262‐6000
Suicide/Crisis Hotline
800‐273‐8255
Drug & Alcohol Abuse and Prevention Information
HCC is concerned about students’ and employees’ health, ability to learn, and ability
to gain skills that will lead to productive lives.
Possession, Use, Distribution: HCC prohibits students and employees from
possessing, using, and/or distributing illegal drugs and the illegal use of alcohol on
the College grounds, in school vehicles and at all College sponsored activities. HCC
cooperates with local, state, and federal law enforcement agencies to arrest and
prosecute students or other people involved with the possession, use and
distribution of illegal drugs and/or illegal use of alcohol.
NOTE: Although the Minnesota Medical Cannabis Law and program allows seriously
ill Minnesotans to use medical marijuana to treat certain conditions, the possession
and use of marijuana remains illegal under federal law, including the Drug-Free
Schools and Communities Act, the Controlled Substances Act, and the Campus
Security Act, and Board Policy 5.18 Alcoholic Beverages or Controlled Substances on
Campus. Therefore, the use, possession, production, manufacture, and distribution
of marijuana continues to be prohibited while a student is on college or university
owned or controlled property.
Expulsion and Loss of Financial Aid: In addition to legal prosecution, students
who violate HCC’s rules prohibiting the possession, use and distribution of illegal
drugs and illegal use of alcohol will be held responsible for their actions. These
students may receive disciplinary actions which could include expulsion and loss of
financial aid.
Promote Health: HCC cares about the health and well‐being of students and
employees. A variety of counseling, support and referral services, including
chemical abuse counseling or referrals, is offered to students to maximize each
student’s efforts to study and learn. In addition to on‐campus counseling, HCC
cooperates with other community agencies.
HCC recognizes the many severe health and psychological risks associated with the
use of illegal drugs and abuse of alcohol. These risks have been outlined by many
health care agencies including the Office of the Surgeon General. In addition to these
risks, the use of illegal drugs and abuse of alcohol contributes to a negative
environment which does not promote the pursuit of an education. We will continue
to implement services and policies that will ensure a drug‐free environment for
students and employees.
Facts Associated with the Use and Abuse of Drugs and/or Alcohol: It is
impossible to list all the effects of drugs and alcohol. The worst victims are often
families and children. The use and abuse of these substances can break families,
destroy careers, and limit educational opportunities for a better life. Our desire is
for all members of the HCC community to act responsibly. The following facts are
associated with the use and abuse of drugs and alcohol:

Alcohol is the most abused drug in the United States currently.

Alcohol is a drug that acts on the brain. It is potentially addicting, both
physically and mentally.

Alcohol abuse is drinking which harms or endangers the drinker and/or
other people.

Alcoholism is a disease characterized by a physical and mental
dependence on alcohol. About one in ten drinkers become alcoholic.

Alcohol consumed in heavy amounts over a period of years can result in
damage to health. It can cause malnutrition; brain damage; cancer of the
mouth, stomach and esophagus; heart disease; liver damage; ulcers and
gastritis, as well as damage to other body organs.

Prolonged excessive drinking can shorten the life span by 10‐12 years.

Drug abuse is a major problem that results when drugs are used
improperly.

Drug abuse is using natural or synthetic chemical substances for non‐
medical reasons to affect the body, mind, or behavior.

Abusing drugs can be dangerous, especially when they are taken for a long
time or they are used in the wrong combination or excess.

Taking drugs involves a risk of overdose and dependence, both physical
and psychological.

Long‐term drug abuse can lead to mental illness, malnutrition, and organ
damage.

The risk of HIV, hepatitis, and other diseases increases if drugs are
injected.

Drugs cause individuals to lose control. These individuals may do things
beyond their abilities and may take foolish risks. Accidents and injuries to
users and others can result.

The 1998 Higher Education Reauthorization Act has a provision which
denies financial aid to students who are convicted of a drug offense. See
the Financial Aid Officer for more details.

Individuals who use drugs often need help. Breaking a drug habit without
outside help can be both dangerous and difficult because of withdrawal
symptoms and psychological need.
Alcohol and Drug Resources: The following is a limited number of suggested
resources students may use to seek assistance with problems dealing with drugs
and alcohol.

Student's physician

HCC Counselor 262‐6752 or 262‐6786

Alcohol Detox/Range Treatment Center 1-800-450-7926

Drug Abuse Hotline 1‐800‐662‐4357
Freedom of Association
Students shall be free to organize and join college organizations to promote their
common and lawful interests, subject to HCC policies or regulations. Registration or
recognition may be withheld or withdrawn from organizations that violate HCC
regulations.
Freedom of Expression
Individual students and student organizations shall be free to examine and to
discuss all questions of interest to them and to express opinions publicly and
privately. They shall be free to support causes by means that do not disrupt the
regular and essential operation of the institution. In the classroom, students shall be
free to take reasoned exception to the data or views offered in any course of study
and to reserve judgment about matters of opinion, but they are responsible for
learning the content of any course of study for which they are enrolled.
Freedom to Learn
In addition to the basic Constitutional rights enjoyed by all citizens, students at HCC
have specific rights related to academic freedom and their status as students.
Freedom to teach and freedom to learn are inseparable facets of academic freedom.
The freedom to learn depends upon appropriate opportunities and conditions in the
classroom, on the campus and in the larger community. Students are expected to
exercise their freedom with responsibility.
Student Involvement in Decision Making
HCC and the MnSCU System value student participation and involvement. Student
representatives are a part of decision making on the Board of Trustees, at the
system level and on campuses. Some issues require on‐going student participation,
and other issues require student review or consultation.
Participation: Student participation means students are invited to serve as
members of appropriate system, college or university committees through the
entire process of the work group. (Ex: search committees for certain employees,
policy development committees, strategic planning committees, etc.
Review and Consultation: To provide a mechanism for student review and
consultation, college and university administrators meet regularly with student
representatives appointed by the campus student associations. At the system level,
the Chancellor meets regularly with the statewide student association leadership.
The purpose of these meetings is to provide information and to exchange views and
concerns among administrators and students.
Review: A review is an information report by the administration and includes an
opportunity for students to ask questions on the information presented. The review
process is used to inform the student association of an issue of potential concern to
the students. Prior to the meeting, the student association is notified of the agenda
items (Ex: the review of a campus bonding request that is being formulated.)
Consultation: Consultation means the administration seeks an opinion from the
campus student association and considers that information in the decision making
process. Consultation includes presentation of materials, discussion and an
opportunity for students to ask questions. The consultation process is used to
gather student input and/or recommendations and can provide a forum for the
developing agreement between the administration and the student association.
Prior to this meeting, the student association is notified of the agenda items.
Background materials are provided in advance of the meeting if possible. If a
resolution or agreement is proposed, students have a reasonable amount of time to
discuss and consider the issue. (Ex: consultation on a change in tuition or fees;
agreement to establish an athletic fee.)
Student Organizations
HCC encourages students to use their talents and interests inside and outside the
classroom. College activities are an important part of student development creating
a well-balanced program of involvement and learning. HCC offers a schedule of
activities to complement the interests of students including:
Clubs & Organizations: Engineering and Science Club, Honors Society - Phi Theta
Kappa, Student Senate, Philosophy Club, Student Nurses Association, Campus
Environmental Awareness Club (TASC), Law Enforcement Club, Multicultural Club,
Pharmacy Technician Club, Culinary Arts Club, Vocational Industrial Clubs of
America (VICA) and intramurals.
Club Team Sports: Men’s and Women’s Club Soccer.
Division 3 Intercollegiate Athletics: Men’s Varsity Basketball, Baseball, & Golf;
Women’s Varsity Volleyball, Basketball, Softball, and Golf.
To explore all activities at HCC go to www.hibbing.edu
FREQUENT CONTACTS
Academic Advising
To schedule an appointment:
218-262-7292
Building M
Harassment
David Olds, Harassment Officer
218-262-6759
Room M173
Academic Center
218-262-6745
Room D132
ID Cards
218-262-7292
Building M
Admissions
218-262-7207
Building M
Library
218-262-6746
Building L
Athletics
218-262-6749
PE Building
Records Office/Registrar
218-262-6735
Building M
Bookstore
218-262-6706
Room C115
Registration
218-262-7210
Building M
Business Office
218-262-7205/6736
Building M
Service Learning
218-262-2952
Building M
Computer Labs & Services
218-262-7370
Student Senate
218-262-6741
Counseling Services
218-262-6752/6786
Building M
Student Support Services
218-262-6774
Building M
Disability Services
218-262-6712
Room M166
Transcripts
www.getmytranscript.com
218-262-7247
Financial Aid
218-262-7378/6731/6733
Building M
Tutoring Services
218-262-6745
Room D132
Graduation
218-262-6735
Building M
Veterans Educational Benefits
218-262-6735
Building M