Notification of Grant/ Program Application
Board Approval for Grant Applications and Renewals:
In order to submit your grant application for Board approval, please complete
the following information and attach in an email back to Linda Close and Kate
Jolley. If a Board Resolution is required, you must submit a Resolution page
in its final format along with this document. A Budget Transfer/Supplement
form will also need to be turned in to create and/or modify the budget.
Complete Name of Grant:
Submitted By:
New Grant or Renewal?
Award Notification Received? Y / N
Amount:
Fiscal Year:
Duration (if more than one fiscal yr):
Funding Source:
Funding Source (indicate one):
Program Code if Already Assigned:
District Match Required? Yes / No
(If Yes, please describe)
Board Resolution Required? Yes / No
Brief Description of Grant:
Federal
State
Local
Questions? Contact Linda Close (lclose@santarosa.edu; 527-4839) or Kate Jolley
(kjolley@santarosa.edu; 527-4413)
Appendix A
Grant Staffing Summary Sheet
SCJCD Grant Staffing Summary Sheet
Submitted By:
Department:
Date:
Complete Title of Grant/Program:
Brief Description of Grant/Program (please limit to three sentences; in addition you may attach more detailed information on a separate sheet):
Project Dates:
Funding Organization's Application Deadline:
Anticipated Start Date
Anticipated Start
date (pending
grant approval)
Position Title
and End Date:
Is the position new,
or continuing? N/C
Job type (STNC,
classified,
faculty,
professional
expert etc.)
Is there a current,
board approved job FTE, or
description? Y/N hours
1
2
3
4
5
6
How would you propose to fill these positions? (E.g., open hire, re‐engineering, reassign time, current employee)
1
2
3
4
5
6
*Note: if faculty, please indicate release time need
Appendix B
Salary
Benefits
Estimated
total cost
Grant Staffing Summary Sheet
Appendix B
Sample Budget
Object # Subject
1216 Project Director 5.96% of Salary
1000 Totals
EXAMPLE: Proposed Generic Annual Budget Project
New Funds Budget Totals Narrative
6,000
To provide administrative supervision of Project---6 % of annual salary of $100,000
$6,000
2116 Program Supervisor 6% of Annual Salary
2130 Administrative Assistant for $4769
2330 Short Term Non-Continuing (STNC)*
2000 Totals
5,600
4,769
3,733
3000 Cert. Mgmt. Benefits @ 32.2% of $7065
3000 Class. Mgmt. Benefits @ 32.2% of $4820
3000 Class. benefits @32.2% of $8670
3000 STNC benefits @ 10.44% of $3733
3000 Totals
1,932
1,803
1,536
390
4390 Instructional Supplies
4510 Graphics
4000 Totals
4,557
800
5210 Travel
5980 Indirect
5000 Totals
TOTAL COSTS
To ensure implementation of pedagogy in program. 8% of annual salary of $70,000
Support for 173 hours of Administrative Asst. II @ $27.57 per hour.
Calculated at a rate of $8.95- $20.00 p/hr. for the equivalent of 187 to 417 hours.
$14,102
32.2% of allocated salary**
32.2% of allocated salary**
32.2% of allocated salary**
10.44 % of allocated salary
$5,271
Instructional Supplies for Student Support
Brochures, printed advertising materials
$5,357
1,089
Funds to attend trainings, conferences, workshops required by grant,
and for program improvement/currency.
Travel will be based on approved state rates.
Calculated at rate of 10%.
3,182
$4,271
$35,000
*STNC costs are included to ensure completion of survey components and followup
**Benefits for regular staff are difficult to estimate due to the varying cost of health benefits. Use the actual benefit cost of personnel if known.
Appendix C
Types of Grants
Grant Funding Sources
Grant opportunities for the district will usually be from one of the following three sources:
1. Foundation Funding:
Private foundations who have been established from donated funds, stock transfers or
company profits. Grants from Foundations can range from $500 up and are usually
made in a specific area of interest. (e.g. Books for Foster youth) These grants are not
typically for ongoing support but for shorter focused periods.
2. State of California/ County of Sonoma:
The State of California grants come from a variety of sources from pass through dollars
from the federal government, voter designated program support or identified program
need. Funds in this area can be more restrictive in their use than Foundation funds.
3. Federal Government:
The Federal Government grants are an award of financial assistance from a federal
agency to a recipient to carry out a public purpose of support or stimulation authorized
by a law of the United States. Federal grants are not federal assistance or loans to
individuals. In order to apply for any federal funding, you must be approved by the
Districts Authorized Organization Representative (AOR), Debbie Weatherly in
Accounting.
Common Types of Grants
Listed below are of the most common types of grants made to schools or nonprofit
organizations and what they typically mean to the organization.
Operating or General Support
An operating grant provides support for the day-to-day costs of running the organization.
Unrestricted
An unrestricted grant allows for use of funds to support the organization where most needed.
Project
A project grant supports a specific activity.
Seed
A seed grant helps to jump-start a new organization, a new project or launch a capital
campaign.
Challenge or Matching
A challenge or matching grant helps a nonprofit organization leverage additional dollars
through a fundraising campaign. Challenge grants are done usually through the SRJC
Foundation office. Please speak with them prior to applying for a Challenge Grant.
Appendix D
On line Resources
GRANT WRITING WORKSHOPS
DESCRIPTION
Grant writing USA
Grant Writing USA delivers training programs across America that dramatically enhance
performance www.grantwritingusa.com
in the areas of grant writing, grants management and grant maker research.
Volunteer Center of Sonoma County
Provides basic training on how to research, understand, write and manage
grants. www.volunteernow.org
Foundation Center
The Foundation Center is the leading source of information about philanthropy
worldwide. www.foundationcenter.org
The Center maintains the most comprehensive database on U.S. It also operates research, education,
and training programs designed to advance knowledge of philanthropy at every level.
The Grantsmanship Center
Grant writing classes and funding opportunities. Designed for both the novice and the experienced
grantseeker. www.tgci.com
Workshop combines expert instruction with practical exercises to take you step-by-step through all the stages.
II FEDERAL & STATE GRANTS
DESCRIPTION
Federal Grants Wire
Federal Grants Wire is a free resource for federal grants, government grants and
loans. www.federalgrantswire.com
Community College Chancellor's office
This section lists grants and request for applications (RFA) available through the CCC Chancellor's
Office. www.cccco.edu
These grants are geared towards program staff at the colleges.
Catalog of Federal Domestic Assistance
This database houses all federal (U.S.) assistance programs available to: state and local
governments www.cfda.gov
(including the District of Columbia); domestic public, quasi-public, and private profit and nonprofit
organizations and institutions; specialized groups; and individuals.
U.S. Dept. of Education
The Department of Education offers discretionary grants to organizations, agencies, and
individuals. www.ed.org
These are awarded using a competitive process. Anyone who meets the eligibility requirements can apply.
Grants.gov
and www.grants.gov
This is a listing of the annual grant funds available from the federal government for state, local
tribal governments, academia and research institutions, and nonprofits.
Office of Postsecondary Education
The Office of Postsecondary Education (OPE) administers over 60 programs that address
critical http://www2.ed.gov/about/offices/list/ope/index.html
national needs and support our mission of increasing access to quality postsecondary education.
FIND: PRIVATE GRANTS
Foundation Center
worldwide. www.foundationcenter.org
DESCRIPTION
The Foundation Center is the leading source of information about philanthropy
The Center maintains the most comprehensive database on U.S. It also operates research, education,
and training programs designed to advance knowledge of philanthropy at every level.
The Pacific Foundation Services, LLC (PFS) has worked with private foundations to plan, execute, and
oversee their strategic giving.
We strengthen our local communities through effective philanthropy and civic engagement by making
to fund important needs in Sonoma County and beyond.
Pacific Foundation Services, LLC
Community Foundation Sonoma County
grants www.sonomacf.org
TIPS
DESCRIPTION
.Sonoma County Library System
Local Resource for funding, resource materials, access to the Foundation Center's online data
system. http://www.sonomalibrary.org/programs/grantclasses.html
Appendix F