From Setup to Graderoll Submission
7 Steps to eCampus Success
This document provides Richland College faculty a step-by-step demonstration of how to create the basic
requirements of Syllabus and Grade Center for all eCampus course shells, how to reconcile your eConnect and
eCampus rosters, how to enter grades into your eCampus Grade Center and how to submit final grades into
eConnect.
Remember, the Electronic Grade-Roll saved and stored in each instructor’s eCampus Grade Center is now the
permanent grade-roll record of Richland College. It is important that we keep a current posting of all course
activities for student view throughout each semester.
Please contact your eCampus Champions for assistance with setting up your eCampus course, help throughout
the semester, and further assistance to close the semester in preparation toward a strong start next term.
eCampusEBT-RLC@dcccd.edu – eCampusLEAD-RLC@dcccd.edu – eCampusHFPA-RLC@dcccd.edu –
eCampusMSHP-RLC@dcccd.edu – eCampusWLCC-RLC@dcccd.edu
Thank you for allowing us to be of service:
Richland College Office of Technology Enhanced Learning
Alamito Hall A-105 – TEL-RLC@dcccd.edu – 972-238-6981
7 Steps to eCampus Success
1
Create eCampus Content Links & Navigation Tabs
2
Create eCampus Grade Columns
(beginning of semester)
The eCampus Grade Center will match the grading schedule posted in the course syllabus. Each
element of the course grading schedule will have a separate grade column with related grade point
allotment.
a. Graded elements built within eCampus (Exams/Quizzes/Assignments) will automatically create
their own grade columns.
b. Assignments outside of eCampus will require manual creation of grade columns.
3
Match eConnect & eCampus Rosters
4
Enter Grades in eCampus
(throughout the semester)
a. Assignment grades will be entered into each grade column promptly throughout the semester
b. Final course grades will be calculated according to grading legend posted in course syllabus
 Numerical course average 0 – 100% of total course points
 Letter Grade (A, B, C, D, E, F, I, or N)
c. Attendance grades will be posted promptly throughout the semester where applicable
5
Submit Final Letter Grades in eConnect
6
Submit “Verification of Grade Records in eCampus” Form
7
Submit Incomplete Grade Contracts and Grade Change Forms
(beginning of semester)
Minimum requirements for eCampus course sites include areas for Syllabus and My Grades
a. Create Content Area navigation tab for Syllabus
 Create Item within the Syllabus content area and upload course syllabus
b. Create Tool Link navigation tab for My Grades
(after course certification date)
a. Print course roster(s) from the Faculty Menu in eConnect http://econnect.dcccd.edu
 Include all cross-listed courses (TeleCollege – Continuing Education)
b. Match students with enrollment roster in eCampus http://ecampus.dcccd.edu
 Remove students from eCampus course who are not on official eConnect roster
 Enroll students into eCampus course who are missing from official eConnect roster
(end of semester)
After final course grades are calculated and entered in eCampus; Submit final grades in eConnect
a. Final grades can only be submitted in eConnect 3 business days before or after end of class.
(end of semester)
a. Complete information in shaded form field areas (Name, Phone, Date, Classes)
b. Full-Time Faculty and others who teach attach document to Groupwise email to division office.
c. Adjunct Faculty attach document to Groupwise email to ACCESS office
a. Full-Time Faculty and others who teach deliver to Division Office
b. Adjunct Faculty deliver to ACCESS office
(as needed)
1
Create eCampus Content Links & Navigation Tabs
Minimum requirements for eCampus course sites include areas for Syllabus and My Grades
a. Create Content Area navigation tab for Syllabus
 Create Item within the Syllabus content area and upload course syllabus
b. Create Tool Link navigation tab for My Grades
First-Time Login to eCampus; Use Lower-Case e and Your 7-Digit Employee Id “e1234567” for Both Username and Password
eCampus Course Site Home-Page
First: Click: Add Menu Item Button (+ sign)
(opens drop-down list of menu items)
Second: Select: Create Content Area
(opens Add Content Area dialogue box for Syllabus)
and
Select: Create Tool Link
(opens Add Tool Link drop-down list)
Select Type: My Grades
Third: Name Content Area and Tool Link > Fourth: Select Checkbox: Available to Users
Click: Submit
Upload Syllabus to eCampus: 1. Click: Syllabus
Tab > 2. Build Content > 3. Create Item
Create Item:
1. Name > Syllabus
2. Browse Computer for Syllabus File to Attach
1
2
Information: Save all files to be attached in eCampus in Adobe .pdf format where possible!!!
2
Create eCampus Grade Columns
The eCampus Grade Center will match the grading schedule posted in the course syllabus. Each element of
the course grading schedule will have a separate grade column with related grade point allotment.
a. Graded elements built within eCampus (Exams/Quizzes/Assignments) will automatically create their own
grade columns.
b. Assignments outside of eCampus will require manual creation of grade columns.
From eCampus Control Panel
First: Select: Grade-Center
Second: Click: Full Grade Center
(Grade Center window opens)
First: Click: Create Column
(Create Grade Column window opens)
From The Create Grade Column Window
Section 1: Column Information
Column Name: Stay consistent with grading ledger
Primary Display: Choose appropriate for item
(Score, Letter, Text, Percentage)
*Use “Text” for Final Letter Grade* to allow W, N, I
Category: Choose appropriate for item
(Assignment, Survey, Test, Discussion)
Points Possible: Stay consistent with ledger
Section 2: Dates
Due Date: Stay consistent with course schedule
(Students pay close attention to posted due dates)
Section 3: Options
Include in Grade Calculations: Practice Quizzes etc.
would not be included in calculations
Show Column to Students: In most cases; Yes
Show Statistics in My Grades: By preference
Section 4: Submit
Click: Submit: Proceed to next Grade Column
Remember: Your Grade-Center items must match the grading legend posted in your syllabus.
Students will follow due dates posted in their Grade-Center. Be sure you have records of course
grading and scheduling in-hand as reference, prior to creating your eCampus Grade-Center.
3
Match eConnect & eCampus Rosters
(after course certification date)
a. Print course roster(s) from the Faculty Menu in eConnect http://econnect.dcccd.edu
 Include all cross-listed courses (TeleCollege – Continuing Education)
eConnect Log-In Window
eConnect Faculty Menu:
First: My Class Information
Click: My Class Roster (XROP)
Second: My Roster (XROP)
Select Current Term
Click: Submit
Third: My Class Roster: Selection - Identify all Cross-Listed Sections
(cap and enrollment will match)
My Class Roster: Results Window Opens
Click: Print Results
(bottom of screen)
Click: Return to List
(for next section)
3
Match eConnect & eCampus Rosters
(after course certification date)
b. Match students with enrollment roster in eCampus http://ecampus.dcccd.edu
 Remove students from eCampus course who are not on official eConnect roster
 Enroll students into eCampus course who are missing from official eConnect roster
Use your printed eConnect rosters to reconcile with the users enrolled in your eCampus course site.
From eCampus Control Panel
First: Select: Users and Groups
Second: Click: Users
(Users window opens)
From Users Window
First: Identify Students in eCampus not on eConnect Roster
 Students removed from the course by the Registrar prior to certification
o eCampus does not remove these students automatically!
Select: Username Checkbox
Click: Remove Users from Course
Be Cautious!!!
Students inactive in the course will be
marked as No under Available. This
will include both students who were
removed prior to cert date and those
who Withdrew after cert date.
DO NOT REMOVE STUDENTS STILL
ON eCONNECT ROSTER!!!
From Users Window
Second: Identify Students on eConnect Rosters but not in eCampus

Students may not be enrolled automatically into eCampus
On Top of Users Window, Click: Find Users to Enroll
(Add Enrollments window opens)
1. Enroll Users:
 Username: Enter lower-case e plus 7
digit Student ID “e1234567”
 Role: Student
 Availability: Yes
DO NOT CLICK BROWSE!!
2. Submit: Click Submit
 Status tag appears at top of screen
Information:
New students may not have an eCampus ID. These students may be recorded as “Not Found” in the status
tag. You will need to contact helpdesk@dcccd.edu and have an eCampus account created then return to enroll.
You can enroll a series of students at one time by separating the IDs by a comma; e1234567,e1234568, etc… Be
careful not to string too many. If there is a problem with one, none of them will complete.
4
Enter Grades in eCampus
a. Assignment grades will be entered into each grade column promptly throughout the semester
b. Final course grades will be calculated according to grading legend posted in course syllabus
 Numerical course average 0 – 100% of total course points
 Letter Grade (A, B, C, D, E, F, or N; I for incomplete; W for Withdrawal)
Enter Grade-Column Grades (Scores) Manually
Assignment scores/grades should be entered in a timely manner to keep students informed of current
standing in the course.
Information:
Manual grading scenarios are varied in eCampus. You may have graded Discussion Board postings, File Submission assignments or any
number of methods of conducting your personal learning environment. The important factor is that each item represented on your course syllabus
has a corresponding grade-column element in eCampus.
Assignments created in eCampus, such as graded quizzes and exams will be automatically posted to their grade-column element.
Calculate & Enter Final Letter and Numeric Course Grade
At the end of the semester all grade elements should have a grade representing the student’s performance
for that activity. Enter a Zero (0) in all empty fields to recognize missed assignments.
Student grades will be stored in eCampus as the official record of the course. This record will be the
reference point for any and all grade disputes presented by the student. Therefore, it is imperative that all
records be accurate and complete, including the following elements: (referenced from example above)
Total Points Earned in the Course: 1872 (sum of all grading elements)
Numerical Grade:
93.6 (percentage of points earned/points available 1872/2000*100)
Letter Grade:
A (stated grade range in syllabus: 90% - 100% = A)
Remember:
The grade column for final Letter grade must be formatted as “Text” to accommodate “W”, “N”, and “I”!
5
Submit Final Letter Grades in eConnect
(end of semester)
After Final Course Grades are calculated and entered in eCampus, Submit final grades in
eConnect.
eConnect Log-In Window
eConnect Faculty Menu:
First: My Class Information
Click: Grade My Classes
Second: Grade My Classes: Term Selection
Information:
Letter Grades can only be entered into eConnect within a range of 3 business days before or after the official end date of
the course. Be sure you are aware of all course dates including Full Semester and Flex Terms. Be prompt in the Grade
My Classes process!
6
Submit “Grade Center Verification Record” Form
(end of semester)
Download document from RLC-Faculty Training and Support site / Faculty Resources Tab
(Enter eCampus; click on Community Tab; click on RLC-Faculty Training and Support Site)
Grade Center Verification Record
Richland College
Final grade rolls are legal documents subject to audit by local and state agencies as well as the Southern Association
of Colleges and Schools. The Electronic Grade-roll saved and stored in the instructor’s eCampus Grade-Center is the
permanent grade-roll record of the college and may be used by college personnel to resolve grade disputes and could
be subpoenaed in the event of legal action.
As a stipulation of employment agreements with Richland College all employees who teach must prepare and
maintain this grade-roll record for student view throughout each semester.
INSTRUCTIONS: After completing this form electronically, select “save as” from the file menu to save the document to a
new file. Click on the e-mail address for the ACCESS Office or your school/division, attach your saved document to the
GroupWise e-mail message and send the message to the appropriate address below:
Adjunct Faculty
E-mail the completed form through your DCCCD mail account to this e-mail address: adjgraderoll-rlc@dcccd.edu in the
ACCESS Center by the third day after the end of your course. (Sunday is not included in the calculation.)
Full-time Faculty
E-mail the completed form through your DCCCD mail account to the representative listed below for your school/division
by the third day after the end of your course. (Sunday is not included in the calculation.)
Engineering, Business and Technology
Humanities, Fine and Performing Arts
Learning Enrichment and Academic Development
Mathematics, Science and Health Professions
World Languages, Cultures and Communications
Sandy Groom
Catrina Tobias
Debbie Nowakowski
sgroom@dcccd.edu
CTobias@dcccd.edu
DNowakowski@dcccd.edu
Laura Reeves
LReeves@dcccd.edu
Susan Barkley
SBarkley@dcccd.edu
I confirm the following to be true in each class I have taught this term and authorize my school Dean or designee to
view the eCampus Grade-Center and Syllabi to ensure inclusion of all required elements or to assist with inquiries
where I may be unavailable.
 Syllabus with grading legend is posted
 eCampus Grade Center aligns with syllabus grading legend
 Final Letter Grades and Percentage Grades are posted in the eCampus Grade-Center
 Final Letter Grades are posted in eConnect
 All Official Documents have been submitted
Name of Instructor:
Daytime Phone Number:
Semester and Year:
DATE:
CLASSES I HAVE TAUGHT THIS TERM (include cross-linked sections from DL & CE)
1. GOVT 2301 8401: (EXAMPLE)
7
Submit “Incomplete Grade Contracts” and “Grade Change” Forms
(as needed)
Download documents from RLC-Faculty Training and Support site / Faculty Resources Tab
(Enter eCampus; click on Community Tab; click on RLC-Faculty Training and Support Site)
Richland College
INCOMPLETE CONTRACT
Date: ____________________
Name of Student: __________________________
ID #: ___________________
_______________________________
Common Course # (EX: ENGL 1301)
________________________
Semester/Year
_____________
Section
The following conditions must be met before the student may receive a grade in the course listed.
(Indicate specific term papers, assignments, and/or exams to be completed.)
All conditions for the removal of the Incomplete “I” and the assigning of a course grade must be met
by ____/____/____. (Incomplete grades must be converted to performance grades within 90 days after
first day of classes in the subsequent semester. After 90 days, if the work has not been completed, the
Incomplete “I” will be converted to a performance grade.) Incomplete Contracts should be turned in to
the Student Records Office.
Indicate the performance grade (EX: A, B, C, D, or F) _____ and the numerical grade (EX: 79) _____
that should be assigned to the student if the conditions of this contract are not met. The instructor must
file a “Change of Grade” form with the Student Records Office upon completion of work.
(Signatures Required)
(Printed Names Required)
____________________________________
*Student Signature/ Date
___________________________________
Print Student Name
____________________________________
Instructor Signature/ Date
__________________________________
Print Instructor Name
____________________________________
School Dean Signature/ Date
__________________________________
Print School Dean Name
(*Note: If the student is unavailable for signature, the instructor will mail to the student his/her copy of
the Incomplete Contract. Student will not receive a transcript when contract expires.)
FOR STUDENT RECORDS USE ONLY
Distribution:
Original to Student Records; Instructor Retains a copy and
mails a copy to the student
Recorded by: __________________________
Richland College of the Dallas County Community College District
Teaching, Learning, Community Building
Vice President for Teaching and Learning, Administration, Alamito Building
12-4-09
7
Submit “Incomplete Grade Contracts” and “Grade Change” Forms
(as needed)
Download documents from RLC-Faculty Training and Support site / Faculty Resources Tab
(Enter eCampus; click on Community Tab; click on RLC-Faculty Training and Support Site)
RICHLAND COLLEGE
CHANGE OF GRADE AUTHORIZATION
Name: ____________________________________________________
Last
First
Middle
ID#: _____________________________ RCHS Student? ___Yes ___ No
_________________
Semester / Year
____________________ ________________
Common Course #
Section #
(EX: ENGL 1301)
CHANGE NUMERICAL GRADE FROM _____ TO _____ FOR THE FOLLOWING REASON:
CHANGE LETTER GRADE FROM
_____ TO _____ FOR THE FOLLOWING REASON:
_____ Work now completed
_____ Error in grade computation
_____ Error in grade reporting
_____ Other (Explanation required): ____________________________
____________________________________________________
(Signatures Required)
(Printed Names Required)
_______________________________
Instructor Signature/ Date
____________________________
Print Instructor Name
_______________________________
School Dean Signature/ Date
____________________________
Print School Dean Name
_______________________________
Processed by Student Records / Date
(Distribution: Original to Student Records Office; Academic School may retain a hard copy)
Richland College of the Dallas County Community College District
Teaching, Learning, Community Building
Vice President for Teaching and Learning, Administration, Alamito Building
5-7-10
eCampusEBT-RLC@dcccd.edu – eCampusLEAD-RLC@dcccd.edu – eCampusHFPA-RLC@dcccd.edu
eCampusMSHP-RLC@dcccd.edu – eCampusWLCC-RLC@dcccd.edu
Richland College Office of Technology Enhanced Learning
Alamito Hall A-105 – TEL-RLC@dcccd.edu – 972-238-6981
Thank you for allowing us to be of service!