How to Schedule and Cancel an ESL Tutoring Appointment
Note: TutorTrac works best in the Firefox browser.
1. To access TutorTrac directly, click here:
https://tutortrac.as.emory.edu:325/TracWeb40/default.html
2. To access TutorTrac through the Academic Advising and Support Services website:
a. Go to www.epass.emory.edu and select Peer Tutoring from the left menu.
b. Click on the “ESL” button.
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c. Click on the Schedule an Appointment on TutorTrac link.
3. The TutorTrac home screen will display. Use your Emory network ID and password to log in.
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4. Click the Search Availability… button to begin searching for available appointments.
5. Select ESL as the Center.
6. Select the date range, day, and time options, and click the Search button to view all available
appointments. (It is not necessary to select a Consultant or Location, unless you want to specify
these.) Hover your mouse over the green box to see the location for each appointment.
The available appointments will display shortly.
Note: ESL Lab hours display in blue because they are available on a drop-in basis only. You
cannot schedule an appointment for the lab.
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7. Once you click on the appointment you would like to take, the Appointments Entry window
displays. Select the assignment you are seeking help with in the Subject field.
Note: ESL Tutoring is ONLY available for help with assignments in Emory College courses.
If you selected Other Emory College Class Writing Assignment, it’s a good idea to enter some
information about your assignment to make sure it is something the tutor can help you with. You
may also enter additional information on this screen, such as your phone number.
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Remember that ESL tutors can ONLY help you with work for an Emory College class; they CANNOT
help you with other writing such as Business School class assignments, job or internship
applications, or applications to other schools. Please use other campus resources such as the
Business School Writing Center or the Career Center for work that is not directly related to your
Emory College classes.
8. Once you click the Save button, you will see this message:
9. After your request is processed, you will be returned to the Available Time Slots page, if you would
like to schedule additional appointments.
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10. If you are finished, click the Main Menu button to return to the home page, or just log off.
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11. The Main Menu will now display your scheduled appointments.
To cancel an appointment, simply click on the “x” at the end of the appointment information.
Please note that you are unable to cancel an appointment in TutorTrac less than 24 hours before the
appointment time. If you need to do this, you must click on the tutor’s email address and contact
him/her directly.
12. You will also receive a confirmation message in your Emory email that looks like this:
PLEASE REMEMBER TO CANCEL APPOINTMENTS YOU KNOW YOU WILL NOT ATTEND BY 10PM THE
NIGHT BEFORE OR AT LEAST 4 HOURS IN ADVANCE ON THE SAME DAY, TO AVOID LATE
CANCELLATION PENALTIES AND POSSIBLE TUTORTRAC DEACTIVATION.
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