How to Schedule and Cancel an ESL Tutoring Appointment Note: TutorTrac works best in the Firefox browser. 1. To access TutorTrac directly, click here: https://tutortrac.as.emory.edu:325/TracWeb40/default.html 2. To access TutorTrac through the Academic Advising and Support Services website: a. Go to www.epass.emory.edu and select Peer Tutoring from the left menu. b. Click on the “ESL” button. Fall 2013 c. Click on the Schedule an Appointment on TutorTrac link. 3. The TutorTrac home screen will display. Use your Emory network ID and password to log in. Fall 2013 4. Click the Search Availability… button to begin searching for available appointments. 5. Select ESL as the Center. 6. Select the date range, day, and time options, and click the Search button to view all available appointments. (It is not necessary to select a Consultant or Location, unless you want to specify these.) Hover your mouse over the green box to see the location for each appointment. The available appointments will display shortly. Note: ESL Lab hours display in blue because they are available on a drop-in basis only. You cannot schedule an appointment for the lab. Fall 2013 7. Once you click on the appointment you would like to take, the Appointments Entry window displays. Select the assignment you are seeking help with in the Subject field. Note: ESL Tutoring is ONLY available for help with assignments in Emory College courses. If you selected Other Emory College Class Writing Assignment, it’s a good idea to enter some information about your assignment to make sure it is something the tutor can help you with. You may also enter additional information on this screen, such as your phone number. Fall 2013 Remember that ESL tutors can ONLY help you with work for an Emory College class; they CANNOT help you with other writing such as Business School class assignments, job or internship applications, or applications to other schools. Please use other campus resources such as the Business School Writing Center or the Career Center for work that is not directly related to your Emory College classes. 8. Once you click the Save button, you will see this message: 9. After your request is processed, you will be returned to the Available Time Slots page, if you would like to schedule additional appointments. Fall 2013 10. If you are finished, click the Main Menu button to return to the home page, or just log off. Fall 2013 11. The Main Menu will now display your scheduled appointments. To cancel an appointment, simply click on the “x” at the end of the appointment information. Please note that you are unable to cancel an appointment in TutorTrac less than 24 hours before the appointment time. If you need to do this, you must click on the tutor’s email address and contact him/her directly. 12. You will also receive a confirmation message in your Emory email that looks like this: PLEASE REMEMBER TO CANCEL APPOINTMENTS YOU KNOW YOU WILL NOT ATTEND BY 10PM THE NIGHT BEFORE OR AT LEAST 4 HOURS IN ADVANCE ON THE SAME DAY, TO AVOID LATE CANCELLATION PENALTIES AND POSSIBLE TUTORTRAC DEACTIVATION. Fall 2013