Application for Emerging Opportunity Program – 2013
Submit application to EOPapplications@cityofmadison.com
Deadline: 12:00 pm (noon) on Friday, September 6, 2013
LATE APPLICATIONS WILL NOT BE ACCEPTED.
Please limit your application and responses to the form and space provided. Any materials submitted in addition to this
application form will not be considered in the evaluation of the proposal.
If you need assistance with this application or are unclear about how to respond to any questions please contact
Nancy Saiz at (608) 266-6433, email Nsaiz@cityofmadison.com.
Title of Proposal:
MSCR Junior Leader
Amount Requested:
Is this program still viable if awarded less than requested?
Contact Person
Diana Miller, MSCR Supervisor of Secondary Programs
Agency or Group:
Madison School & Community Recreation (MSCR)
Address:
3802 Regent Street
E-Mail:
dlmiller@madison.k12.wi.us
Is this Group a 501 (C) (3)?
Yes or No
No, government agency
Aldermanic District
Shiva Bidar-Sielaff
Yes
Telephone:
Incorporated under Chapter
181 Wis. Stats?
$32985
No
608-204-3018
Yes or No
No, government agency
Name of Fiscal Agent
(if Applicable )
Fiscal Agent Contact
Person:
Mark Anderson, MSCR Accountant
1. Emerging Need or Opportunity: (5000 characters) Please describe a) The specific problem or issue the proposal
intends to address, b) how it intends to address the issue or problem and c) why it is important to address it now?
We would like to increase the number of positions available in the MSCR Junion Leader program. The current
program provides job training and summer employment opportunities for 40 high school students. Over 140 students
applied for the program in spring of 2013. Due to budget restrictions, only 30% are able to participate. We would like
to provide school year support for these students, helping keep them on track at school with mentoring and coaching
by seasoned MSCR staff. Upon completion of the Junior Leader program, students are eligible for employment as
regular MSCR Program Leaders.
It is important to expand the Junior Leader Program to serve an additional 20 students because of the high number of
applicants unable to participate. This program provides youth with important job readiness skills, training and work
experience. Over 80% of Jr. Leaders return for a second summer with MSCR elevating to a group or program leader.
2. Intended Service Population: (2500 characters) Please describe the intended service population (e.g., where they are
located, ages, ethnicities, income ranges, English language proficiency etc.).
The intended service population is 20 racially diverse students aged 15-18 attending Madison Metropolitan School
District (MMSD) high schools. Over 3,300 (45%) of the 7,505 MMSD high school students are low income and qualify
for free or reduced price meals. Racial demographics of the students are: 19% African American, 15% Hispanic, 9%
Asian, 49% Caucasian, 7.4% two or more races, .45 Native American, and .1% Pacific Islander. 11% or 816 students
are English Language Learners.
1
3. Project Goals: (2500 characters) Please describe the specific goals, objectives and intended impacts of this project.
Please indicate how you intend to measure the proposal’s outcomes, effectiveness or specific benefits.
MSCR Junior Leader Program Goals:
1) Provide a job training program for an addiitonal 20-30 high school age youth
2) Train and develop young staff through mentor relationships
3) Support students through the school year following their Junion Leader experience, through regular check ins,
monitoring school performance and monitoring work load (if working a MSCR school year position).
Each collaborative agency works with MSCR on Junior Leader training to provide one day of training according to their
specialty. Topics consist of team building, diversity and personality styles, group dynamics, youth development, behavior
management and work expectations. Participants must complete all five weeks of training to be considered for summer
employment. A recognition ceremony is held and lunch is provided upon conclusion of training. Family and friends are
welcome to attend and celebrate with participants. Participants are then offered a position as a Junior Leader in a
program that closely matches their interests and availability. Junior Leaders continue their training with regular summer
staff the week prior to the start of summer programs. By the time the Junior Leader first works with the children in their
programs they have had over 70 hours of training!
We would like to expand support of Junior Leaders throughout the school year as follows:
1) If interested in working for MSCR during the school year, we will check on their attendance, behavior and review their
quarterly grades. The priority for Junior Leaders is school and a job is secondary. If a Junior Leader begins to have
attendance issues and they are working for MSCR, we will cut back their work hours/days, making sure that school comes
first. If attendance improves, work hours can be increased.
2) If they are not working for MSCR, we will continue to contact and monitor Junior Leaders every two weeks and provide
support as needed to keep them in school and on track for graduation and college or career readiness.
3) We will work with MSCR high school staff to match up students with MSCR or other MMSD high school activities that
may be help students remain connected to and successful in school.
4) If a Junior Leader wants to return as a regular MSCR summer staff, we will review school year attendance, behavior
and grades around February. If all is well, and they had a positive employment review, they will be considered for a
second year of summer employment.
4. Proposed Timeline for Implementation:
Activity
Estimated Date of Completion
Junior Leader applications out to all MMSD high schools
January 2014
Junior Leader interviews
February 2014
Junior Leader training
March through May 2014
Junior Leader summer employee training
June 2014
Junior Leader job placement
Mid June through August 2014
Junior Leaders back to school
September 2014
5. Coordination: (2500 characters) Please describe the level of involvement between your organization and residents,
potential participants, service providers, funders, government bodies, or other public or private stakeholders in the
development of this proposal and its expected implementation.
The Junior Leader program is a great example of coordination and collaboration between various agencies. UWExtenion, UW School of Education and Commonwealth Development are all partners integral to provision of the Junior
Leader training. Each collaborative agency provides one day of training according to their specialty. Topics consist of
team building, diversity and personality styles(Colors), group dynamics, youth development, behavior management
and work expectations. Various MSCR full time staff and programs host Junior Leaders, providing supervison and
mentoring as they complete there summer work assignment.
2
If this project is focused on a particular geographic area:
Have you discussed your application with the Alderperson(s) for the district(s) that will be most directly affected by
your proposal?
Yes
No
6. Funding: (500 characters each)
a) What other funding have you sought and/or received to support this project?
We have previously submitted grants to the Madison Community Foundation but were not successful in attaining
funding. We have relied upon the tax levy for funding.
b) Do you anticipate future funding needs from City sources associated with this proposal? Please describe.
Jr. Leaders are taken on an annual basis. This proposal would fund a portion of one year of the program.
7. Budget:
Summarize your project budget by estimated costs, revenue, and fund source.
BUDGET EXPENDITURES
TOTAL
PROJECT
COSTS
SOURCE OF
NON-City
FUNDED
PORTION
AMOUNT OF
CITY $
REQUESTED
AMOUNT OF
NON-CITY
REVENUES
100050
7004
30450
2335
69600
4669
MSCR
MSCR
0
0
0
600
0
0
0
200
400
MSCR
A. Personnel Costs
1.
2.
Salaries/Wages (show detail below)
Fringe Benefits and Payroll Taxes
B. Program Costs
1.
Program supplies and equipment
2.
Office Supplies
3.
Transportation
4.
Other (explain)
C. Space Costs
5.
Rent/Utilities/Telephone
0
0
6.
Other (explain):
0
0
107654
32985
D. TOTAL (A + B + C)
74669
Explanation of “Other” expenses: (500 characters)
2 Staff shirts per Jr Leader
8. Personnel Chart:
Title of Staff Position
F.T.E.*
Jr. Leader - 20 staff at 210 hours each
.1
Proposed Hourly Wage*
$7.25
$
$
$
$
TOTAL
3
2
*FTE = Full Time Equivalent (1.00, .75, .50, etc.) 2080 hours = 1.00 FTE
*Note: All employees involved in programs receiving City of Madison funds must be paid the
established Living Wage as required under City of Madison Ordinance 4.20. The Madison
Living Wage for 2013 is $12.19 per hour. Effective January 1, 2014 – December 31, 2014, the Living
Wage will rise to $12.45 per hour.
4
-SIGNATURE
PAGE-
1. Affirmative Action:
If funded, applicant hereby agrees to comply with City of Madison Ordinance 39.02 and file either an exemption or an
Affirmative Action Plan with the Department of Civil Rights. A model Affirmative Action Plan and instructions are
available at http://www.cityofmadison.com/dcr/aaplans.cfm.
2. Living Wage Ordinance:
All
employees
involved
in
programs
supported
by
City
of
Madison
funds
must be paid the established Living Wage as required under City of Madison Ordinance 4.20. The Madison Living
Wage for 2013 is $12.19 per hour. Effective January 1, 2014 through December 31, 2014, the Living Wage will rise to
$12.45
per
hour.
For
more
information
on
Living
Wage
requirements,
go
to
http://www.cityofmadison.com/finance/wage/.
3. City of Madison Contracts:
If funded, applicant agrees to comply with all applicable local, State and Federal provisions. A sample contract that
includes standard provisions may be obtained by contacting the Community Development Division at (608)-266-6520.
If funded, the City of Madison reserves the right to negotiate the final terms of a contract with the selected agency.
4. Signature:
Enter Name:
Diana Miller
By entering your initials in
the box,
Date:
9/5/13
5
DM
You are electronically signing your name
and agreeing to the terms above.