Staff Meeting
January 9, 2013
Telenet
Present: Gretchen Bartelson, John Cavanah, Kathy Cornwall, Rebecca Hannum, Ann
Jenkins, Jean Kelly, Marni Kelso, Tracy Sleep, Theresa Zeigler, Zach Walker
Proceedings
Information and Discussion Items
Preparations for the start of Spring term are going well. Marni Kelso is monitoring section
size, updating enrollments frequently and sending emails when max enrollment nears. New
sections are opened as needed. Ann Jenkins reported an increase in questions from
instructors, which are being forwarded to the appropriate Mentor/Trainer. Tracy sleep
described things as “busy but normal”. Kathy Cornwall said all is quiet among the
bookstores.
Upcoming Conferences
 League of Innovations conference will be March 10-13 in Dallas, TX. Tracy Sleep
will attend and is presenting with former ICCOC Director, Steve Rheinschmidt.
 ICCOC Spring Conference is scheduled for March 24-26 at a new venue; Sheraton
Hotel in West Des Moines. Speakers and sessions are being arranged. Tracy Sleep
asked that Student Services employees be encouraged to attend and/or present.
John Cavanah has invited 4-year colleges who have partnered with ICCOC to
participate. Current registration is around 70, with 200 expected.
 Cite 2013 will be in Chicago April 2-4. Interested staff or faculty should inform Jean
Kelly so group registration can be made for discount savings.
 Gretchen Bartelson will attend the Higher Learning Commission meeting April 5-9
in Chicago following Cite.
Updates concerning the ICCOC Director hiring search remain elusive. Emails sent to
SECC Human Resource personnel have not been returned. Interviews are to be held in less
than a month. Those on the hiring committee have asked that if applications are not yet
ready to review, instructions as to the process expected would be appreciated while they
wait. Continued efforts to move the process forward will be made.
Courses are being chosen for the Spring 2013 pilot comparing Completion and/or
Retention rates of students in classes using the NGLC or PRD Dashboard, or using none at
all. Ann Jenkins is preparing a video for instructor training. Webinars are set with Pearson
for Jan. 22/23 and Jan. 29/30.
Iowa Lakes has experienced issues pulling Grade Reports. Theresa Zeigler, Rebecca
Hannum and Zach Walker are working together to resolve.
To increase user security, Pearson has released a Password Reset enhancement. Users
will no longer have to request a password reset through technical support. An email with a
time sensitive link allowing the user to create a new password will be sent when the “Forgot
your Password” link is clicked. . This will free up Technical Support personnel to help with
other issues. Availability of the feature will be delayed until the Spring term is underway.
Tracy Sleep will work with Zach Walker to prepare instructions to send out to all users to
fully prepare them for the change.
eTexts/eMaterials pilots are ready for Spring term. Course Connect, MyMathLab and
CourseSmart are being utilized. There has been a mix of Content Managed and non–Content
Managed course material. While this will not be a problem for Spring, Pearson will work to
convert all to Content Managed by the May 27th start of Summer term.
Testing of the EBSCO Library link was successful. It will be activated soon. The link will
push out to all current and future duped courses which contain that content item. The
process is made easier since it is updating an already existing link and not adding one.
Zach Walker will demo the Faculty Admin Dashboard during a 9 am telenet tomorrow.
Walker will also be present at the face-to-face Oversight Committee meeting on February
7th for a long-distance demo to show how all campuses will be affected.
Staff was asked to come up with ideas for discussion at the Winter Workshop.
Round Table
Ann Jensen – asked that Zach Walker look into an issue concerning setting testing time.
Marni Kelso – had questions for Zach Walker concerning duping Course Connect courses.
She also said she will wait until more schools are enrolling for Summer before monitoring
sections. At the moment, only Eastern Iowa is enrolling. Most schools will begin in late
February or March. The Go/No Go information will be made available on Google Docs.
Tracy Sleep – will email all instructors of eCompanion and Restricted courses on January
28th to let them know they have students enrolled. There are already over 600. Courses not
yet having an instructor name associated with it will be sent to the school’s Dean or Director
of Distance Learning. She will also be familiarizing instructors on the use of Writing
Practice a tool provided by Smarthinking which “provides students with an immediate
overall evaluation as well as feedback on specific traits, spelling, and grammar errors”.
Smarthinking’s Implementation Services Team will host free webinars to share additional
information about this service.
John Cavanah and Tracy Sleep are hoping to interest advisors or anyone working with
online components in hosting a session at Spring Conference.
Kathy Cornwall requested a meeting time for Bookstores be set for Spring Conference.
Theresa Zeigler thanked everyone for their efforts in getting the term ready.
Upcoming
January 16 – ICCOC Oversight Telenet
January 22 – Online 16wk and 1st 8wk term starts
January 23 – Last day to enroll in 1st 8wk term classes
January 25 – Last day to enroll in 16 wk term classes
February 6 - 8:00 am – 5:00 pm – ICCOC Staff Workshop in Ankeny Fairfield Inn
February 7-8 - ICCOC Oversight Meeting– IACCT Building, Des Moines
February 8 – ICCOC Director Interviews – IACCT Building, Des Moines
March 10-13 – League of Innovations – Dallas, TX
March 24-26 – ICCOC Spring Conference, Sheraton Hotel, West Des Moines
April 2-4 – Pearson eCollege Cite Conference – Chicago
April 5-9 – Higher Learning Commission Conference - Chicago
Adjourn
Submitted by Jean Kelly
1-11-13