REGULAR COUNCIL MEETING
AGENDA
June 8, 2009 - 7:30 P.M. - Council Chambers - City Hall - City of Dover
OPEN FORUM - 15 MINUTES PRIOR TO OFFICIAL MEETING (7:15 P.M.)
INVOCATION BY CHAPLAIN WALLACE DIXON
PLEDGE OF ALLEGIANCE LED BY COUNCILMAN HOGAN
AGENDA ADDITIONS/DELETIONS
*
CONSENT AGENDA
Those items on the Council Agenda which are considered routine and non-controversial shall be marked
with an asterisk (*) and will be acted upon by a single roll call vote of the Council. There will be no
separate discussion of these items unless a member of Council so requests, in which event the matter shall
be removed from the Consent Agenda and considered a separate item.
*
1. Adoption of Minutes - Special Council Meeting of May 4, 2009
- Regular Council Meeting of May 26, 2009
2. Proclamation - Flag Day
3. Public Hearing/Final Reading - Rezoning
Property located at 171 North Edgehill Avenue, consisting of 22,914+/- square feet and
property located at 705 Maple Parkway, consisting of 65,764+/- square feet, owned by
Suzanne Noll. These properties are currently zoned R-7 (One Family Residence Zone) and the
proposed zoning is RM-2 (Medium Density Residential Zone) The First Reading of the
proposed ordinance was accomplished during the Council Meeting of March 23, 2009. On
April 27, 2009, the Public Hearing was rescheduled for this evening due to the lack of public
notice.)
4. Public Hearing - Electric Revenue Fund Budget
*
5. Utility Committee Report - May 26, 2009
A. Annexation Request - 924 Artis Drive, consisting of 39.1193+/- acres, owned by
J. Richard Jones and Joan Mead Jones
(Committee Recommended Adoption of Resolution #2009-14 Setting Annexation
Referendum for July 16, 2009)
B. Annual Engineering Consultant's Report on the Operation and Maintenance of the
Electric System - Fiscal Year 2008
(Committee Recommended Acceptance of the Report)
C. Proposed HS1 for HB 70 - An Act to Amend Title 29 of the Delaware Code Relating
to Wind Energy Systems
(Committee Action not Required)
D. Update - Green Energy Funding and Programming
(Committee Action not Required)
*
6. Legislative, Finance, and Administration Committee Report - May 26, 2009
A. Downtown Dover BID - Assessment (Tax) Rate for Fiscal Year 2009-2010
(Committee Recommended Approval of the Downtown Dover Business
Improvement District (BID) - Assessment (Tax) Rate for FY 2009-2010 and
Adoption of the Proposed Budget Ordinance #2009-14) (See Item #10-B)
Council Agenda
June 8, 2009
*
Page 2
7. Monthly Reports - April 2009
A.
B.
C.
D.
E.
F.
Budget Report
Chief of Police Report
City Assessor Report
City Manager’s Report
Dover Fire Department Report
CIP Report
8. Planned Neighborhood Design: Senior Citizen Housing Option - Maple Dale Country Club
*
9. Reappointments - Recommended by Mayor Carey
A.
B.
Planning Commission - Three (3) Year Terms to Expire June 1, 2012
a-1. William J. DiMondi - Second District
a-2. Thomas Holt - Second District
a-3. John Friedman - Third District
Dover Public Library Commission - Beth Petit de Mange - Five (5) Year Term to Expire
June 16, 2014
10. First Reading - Proposed Ordinances
The First Reading is offered on the following proposed ordinances. Final action by Council will take
place during the Second Reading of the ordinances on June 22, 2009. Copies of all proposed ordinances
are available at the entrance of the Council Chambers or can be obtained from the City Clerk's Office.
A.
Budget Ordinances - 2009/2010 City of Dover Budget
a-1.
a-2.
a-3.
a-4.
a-5.
a-6.
a-7.
a-8.
a-9.
a-10.
a-11.
a-12.
a-13.
a-14.
a-15.
a-16.
a-17.
a-18.
a-19.
a-20.
a-21.
a-22.
General Fund - Cash Receipts and Budget
Governmental Capital Projects Fund - Cash Receipts/Revenue and Budget
General Fund Contingency - Cash Receipts/Revenue and Budget
General Capital Asset Replacement Fund - Cash Receipts/Revenue and Budget
Municipal Street Aid Fund - Cash Receipts/Revenue and Budget
W ater/W astewater Fund - Revenue and Budget
Water/Wastewater Improvement and Extension Fund - Cash Receipts/Revenue and Budget
W ater/W astewater Capital Asset Reserve - Cash Receipts/Revenue and Budget
W ater/W astewater Contingency Reserve - Cash Receipts/Revenue and Budget
Electric Revenue Fund - Revenue and Budget
Electric Utility Improvement and Extension Fund - Cash Receipts/Revenue and Budget
Electric Utility Contingency Reserve - Cash Receipts/Revenue and Budget
Electric Utility Depreciation Reserve - Sources and Uses of Funds
Electric Utility Future Capacity Reserve - Sources and Uses of Funds
Electric Utility Insurance Stabilization Reserve - Sources and Uses of Funds
Electric Utility Rate Stabilization Reserve - Sources and Uses of Funds
W orkers Compensation Fund - Cash Receipts/Revenue and Budget
Community Transportation Improvement Fund - Cash Receipts/Revenue and Budget
OPEB (Other Post-Employment Benefits) Reserve Fund - Cash Receipts/Revenue and Budget
Parkland/Recreation Reserve - Cash Receipts/Revenue and Budget
Library Reserve - Cash Receipts/Revenue and Budget
Library Grant Fund - Cash Receipts/Revenue and Budget
B. Downtown Dover Business Improvement District - Cash Receipts/Budget FY 2009-2010
11. Council Members Announcements
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THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. THIS AGENDA IS SUBJECT TO CHANGE TO
INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS.
SPECIAL COUNCIL MEETING
A Special Council Meeting was held on May 4, 2009 at 5:30 p.m. with Council President Hogan
presiding. Council members present were Mr. Leary, Mr. McGlumphy, Mr. McGiffin, Mr. Ruane,
Mrs. Russell, Mr. Slavin (arrived at 5:34 p.m.), Mrs. Williams, and Mr. Salters.
Council staff members present were Mr. DePrima, Mrs. McDowell, and Mayor Carey
5:34 p.m.) .
(arrived at
AGENDA ADDITIONS/DELETIONS
Mr. McGlumphy moved for approval of the agenda as presented, seconded by Mrs. Russell
and unanimously carried.
DOVER ANCHOR LIBRARY STATUS REPORT
Mr. Zach Carter, Parks and Recreation Director, advised members that since August 2008 the City
has been working with the firm Holzman Moss Architecture on the development of plans for the new
library for the City of Dover. Mr. Carter introduced Mr. Doug Moss of Holzman Moss Architecture
and Mr. Gregg Moore with Becker Morgan Group.
Mr. Moss advised members that Becker Morgan Group has assisted his firm with the landscape
architecture, civil engineering, and as the local architectural representative in the Dover area.
Mr. Moss introduced additional members as follows: Ms. Arden Bardol with Becker Morgan Group,
Mr. Frank Young of Baker Ingram, whose firm has assisted with the structural engineering design,
and Mr. David VanKaverlaar of Hillis-Carnes who performed the Geotechnical Report.
Mr. Moss and Mr. Moore reviewed the Executive Summary Report Exhibit #1). Mr. Moss stated
that, during the Steering Committee’s first meeting, they indicated the importance of being very
inclusive with the community and ensuring that they have a prominent role in the program
development. During the Community Workshops, Mr. Moss indicated that citizens expressed an
interest in making sure that the building was sustainable and “green”. Mr. Moss noted that the
current library has a number of inadequacies and that the proposed library would address them by
adding technology substations, increasing user and reader seating, and providing a series of meeting
rooms which would be available beyond the hours of the operation of the Library.
Mr. Moore advised members that, during the public meetings, residents expressed concerns with
insufficient parking. He stated that peak hours for the library would begin at approximately
5:00 p.m., when most businesses are closed, which would allow for adequate parking. Mr. Moore
noted that during peak hours there would be over 2,000 parking spaces available, not including
on-street parking, which would provide an additional sixty to seventy (60-70) parking spaces on
Loockerman Street and twenty-two (22) on Innovation Way.
Mr. Moss stated that the public and the Steering Committee discussed and set priorities for the
proposed library, as follows:
SPECIAL CITY COUNCIL MEETING OF MAY 4, 2009
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•
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PAGE 2
Active, vibrant, customer-based 21st century library
Community Center that provides both information and cultural enrichment for Dover
and surrounding regions
Provide job training/programming, including technology and English as a Second
Language
Provide programming and support for the large home-schooled youth population in
the City of Dover and region
Provide research and technology support for small businesses in the region
Provide a gathering space for all students
Catalyst for Downtown Economic Development
Responding to Mr. Ruane, Mr. David VanKaverlaar with Hillis-Carnes explained that the
Geotechnical Report consists of an analysis of a series of drill borings that are performed at the
footprint of the foundation. He stated that two (2) foot samples are obtained every five (5) feet for
thirty (30) feet and that the results are used to provide information to the designer regarding the
allowable bearing capacity, which aids in the sizing of the footings.
Mr. Moss stated there were many questions raised regarding the history of the future library site and
it was important to have an accurate number of boring’s directly below the location of the future
library. He indicated that five borings have been completed, thus far, with very positive results. This
information will allow them to fully understand what is below the site and to take the most
economical approach in the design of the footings, as well as the foundation. He noted that the test
results at this point reveal mainly granular material and a small amount of clay.
Responding to Mr. DePrima, Mr. VanKaverlaar stated that, based on their investigation, the future
library site was not a landfill.
In response to Mrs. Williams, Mr. Moore explained that a new entrance would be added behind the
Post Office and the main entrance would be located on Loockerman Street. He also noted that they
are proposing an additional entrance and exit off of Kings Highway. He stated that his firm has been
in contact with both PNC Bank and Wilmington Trust Bank and that they will be maintaining the
drive-thru for PNC Bank and co-joining with Wilmington Trust drive-thru. He stated that the four
(4) canopy bay for the Wilmington Trust drive-thru will remain, in addition to their twenty-six (26)
parking spaces, which have been requested to be designated for their use with signage.
Mr. Moss reinforced what an extraordinary opportunity this is for the City of Dover and stated that
he was delighted to be a part of this effort.
PRESENTATION ON COLLABORATION ON REGIONAL LIBRARY DISTRICT
Mr. Anthony DePrima, City Manager, reviewed a presentation entitled “Library Services for Dover
and Kent County - Options for the Future” (Exhibit #2). He advised members that the presentation
was prepared by both himself and the County Administrator, Mr. Petit de Mange.
Mr. DePrima stated that if the County decides not to participate in the funding of the library, the City
may need to explore other options such as increasing the library tax for residents outside the
corporate limits of the City of Dover.
SPECIAL CITY COUNCIL MEETING OF MAY 4, 2009
PAGE 3
Mr. Ruane referred to page 2 of a letter addressed to Kent County Levy Court dated April 29, 2009
(Exhibit #3).
Mr. Ruane moved to recommend that City Council endorse a conceptual framework for a
unified/consolidated County Library System and to authorize the City Manager to continue
discussion with the Kent County Administrator, Mr. Mike Petit DeMange, and other municipalities
of the County, provided that the Levy Court endorses the anchor library in Dover and designates
$1 million dollars already reserved for libraries or to a specific library reserve, and provided that the
County resolves to work toward finding funds or financing an additional $2.7 million over the next
two to three years for the anchor library. The motion was seconded by Mr. Slavin.
After much discussion, it was the consensus of members that the motion may cause increased
pressure on the Kent County Levy Court Commissioners.
Mr. Brad Eaby, Kent County Levy Court Commissioner, advised members that the Levy Court will
be holding a Committee meeting on May 5, 2009 to discuss the new Anchor Library. It was his
feeling that the motion may not assist and may be perceived as pressure, especially from members
who reside outside City limits.
Responding to Mr. McGlumphy, Mr. Eaby agreed that the County needs to come to a consensus, as
the City is working on a time line.
Mr. Ruane explained that the intention of his motion was to advise the Levy Court of the City of
Dover’s position. He stated that he did not wish to send the wrong message and requested that the
motion be withdrawn.
Mr. Salters moved to authorize the City Manager, Mr. DePrima, to continue discussions with
Mr. Petit de Mange, Kent County Administrator, for regionalization of the anchor library.
The motion was seconded by Mr. Leary and carried with Mr. Ruane voting no.
Mr. Leary moved to recess. The motion was seconded by Mrs. Williams and unanimously
carried.
The meeting was recessed at 7:01 p.m. and reconvened at 7:08 p.m. with Mr. Salters presiding.
OPENING STATEMENTS BY CANDIDATES FOR COUNCIL PRESIDENT
In accordance with the City Charter, each year, members of Council select a Council President
during their Annual Meeting. Since the Annual Meeting will be held on May 11, 2009, members
requested that those candidates wishing to serve as Council President be given the opportunity to
present their position, as well as time for questions and answers.
Candidate - Mr. Hogan (Incumbent)
As Council President for the past year, Mr. Hogan stated that his goal was to provide uniformity
during Council meetings and to ensure that everyone had an opportunity to speak. He also stated
that he has tried to keep open communication with Council members by informing them of his
meetings with the City Manager.
SPECIAL CITY COUNCIL MEETING OF MAY 4, 2009
PAGE 4
If re-elected as Council President, Mr. Hogan advised members that he would like to have a session
on Robert’s Rules of Order and begin working with the City Clerk to have all procedures and rules
accessible in one location. He also advised members that Council input would be requested and
accepted in making all appointments.
Mr. Hogan stated that he has enjoyed serving as Council President and looks forward to the
opportunity to serve again.
Candidate - Mrs. Williams
When considering whether to run for Council President, Mrs. Williams explained that she had to
revert back to the reasons she ran for Office originally, which were to represent the residents of the
First District and to serve all citizens to the best of her ability by understanding, carefully
considering, and then deciding the best course of action for the City.
If elected as Council President, her goal would be to shorten the length of the agendas, meetings, and
packets. As a psychologist, she stated that the average person has an approximate attention span of
twenty (20) minutes and, as a result, would recommend the creation of “task forces”, consisting of
Council Members, to address important issues that may involve more time. She also explained that
if additional assistance is needed on a “task force”, then membership could be offered to the
Community.
Due to the size of the packets, Mrs. Williams felt that the information was difficult to comprehend
and absorb and would recommend that the packets be presented more concisely, allowing members
an opportunity to better understand the material. It was also her belief that Budget discussions
should only occur during the Budget Hearings and not at the Committee level.
Mrs. Williams felt that the practice of meetings between the City Manager and the Council President
should be discouraged, as they could result in misunderstandings and do not allow deliberation
between members of Council.
Mrs. Williams also expressed the importance of team work and that Council would be the primary
focus of her energy.
It was Mr. Ruane’s feeling that the Council President has no more power than any other member of
Council and requested each candidate to explain what their role as Council President would be.
In response to Mr. Ruane, Mrs. Williams stated that in her previous tenure as Council President, she
remained in close contact with the City Clerk to ensure that her actions remained within the bounds
of her position. In addition, she reassured Council that any opinions she expressed were her own and
that she did not speak for Council.
Responding to Councilman Ruane, Mr. Hogan explained that as Council President he has met with
the City Clerk, Controller/Treasurer, and City Manager following each agenda meeting for briefings
and stated that Council members are notified and invited to attend. Mr. Hogan also explained that,
in an effort to keep members of Council informed of these meetings, he has tried to provide them
with updates; however, he expressed his apologies for not distributing them consistently and stated
that he will work to achieve this goal.
SPECIAL CITY COUNCIL MEETING OF MAY 4, 2009
PAGE 5
Mrs. Williams explained that when she served as Council President the purpose of the agenda
meeting was to control the number of items on the agenda to ensure that the meeting was more
concise.
In response to Mr. Leary, Mrs. Williams felt that items addressed by a “task force” would be
deliberated in a timely way.
It was Mr. Leary’s feeling that creating “task forces” would create additional meetings. In response,
it was the hope of Mrs. Williams that Council members would be assigned to a task force with items
that are of interest to that individual member; therefore, it was her feeling that members would be
able to process the information more quickly.
In response to Mr. Ruane, Mr. Hogan stated that the budget, library, and energy for the future would
be his top priorities if elected as Council President.
Responding to Mr. Ruane, Mrs. Williams advised members that, as a fiscal conservative, her top
priority are the finances and a Council-City Manager form of government.
It was Mr. Slavin’s opinion that the size of the packets are not the dilemma and that the nature of the
job has changed over time and is something that needs to be explored.
Mr. McGlumphy thanked both members for their interest in running for Council President.
Mr. Slavin moved to adjourn, seconded by Leary and unanimously carried.
Meeting adjourned at 7:30 p.m.
AMBER L. CLENDANIEL
ASSISTANT CITY CLERK
CARLETON E. CAREY, SR.
MAYOR
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Exhibits Attached to Original Minutes and File Copy
Exhibit #1 - Executive Summary
Exhibit #2 - Library Services for Dover and Kent County
Exhibit #3 - Correspondence Regarding Future Library Services
REGULAR COUNCIL MEETING
The Regular Council Meeting was held on May 26, 2009 at 7:30 p.m. with Council President
Williams presiding. Council members present were Mr. Leary, Mrs. Russell, Mr. McGlumphy,
Mr. Slavin, Mr. McGiffin, Mr. Hogan, Mr. Salters, and Mr. Ruane.
Council staff members present were Police Chief Horvath, Ms. Russell, Mrs. Teal, Mrs. Townshend,
Fire Chief Strochine, Mr. DePrima, City Solicitor Rodriguez, Mrs. McDowell, and Mayor Carey.
OPEN FORUM
The Open Forum was held at 7:15 p.m., prior to commencement of the Official Council Meeting.
Council President Williams declared the Open Forum in session and reminded those present that
Council is not in official session and cannot take formal action.
There was no one present wishing to speak during the Open Forum.
The invocation was given by Chaplain Dixon, followed by the Pledge of Allegiance.
AGENDA ADDITIONS/DELETIONS
Mr. Hogan moved for approval of the agenda, seconded by Mrs. Russell and unanimously
carried.
Mrs. Russell moved for approval of the Consent Agenda, seconded by Mr. Leary and carried
by a unanimous roll call vote.
ADOPTION OF MINUTES - SPECIAL COUNCIL MEETING OF APRIL 6, 2009
The Minutes of the Special Council Meeting of April 6, 2009 were unanimously approved by
motion of Mrs. Russell, seconded by Mr. Leary and bore the written approval of Mayor Carey.
ADOPTION OF MINUTES - ANNUAL COUNCIL MEETING OF MAY 11, 2009
The Minutes of the Annual Council Meeting of May 11, 2009 were unanimously approved by
motion of Mrs. Russell, seconded by Mr. Leary and bore the written approval of Mayor Carey.
CERTIFICATE OF CONGRATULATIONS - ODYSSEY OF THE MIND
The City Clerk read the following certificate into the record:
WHEREAS, Odyssey of the Mind is an international educational program which enables students
to learn creative problem-solving methods by providing open-ended problems that appeal to a wide
range of interests. Students learn how to identify challenges and to think “outside the box” to solve
those problems while being free to express their ideas and suggestions without fear of criticism; and
WHEREAS, with over 200 teams competing in the State’s annual Odyssey of the Mind tournament,
twelve (12) teams from the Dover area placed in the top three winning spots in their respective
categories; and
WHEREAS; special commendation is due all team members, coaches, parents, and administrators
for their hard work and dedication; and
CITY COUNCIL MEETING OF MAY 26, 2009
PAGE 2
E AST D OVER E LEMENTARY S CHOOL - D IVISION I-A T EAM
D ARRIEN A SHE
J ASMEN B RAY
G ERALDINA B ROWN
J EANETTE M ILLER
J USTIN V ITANZA
TANNER PETERSON
JUSTIN DAVIS
TEAM COACHES
PAMELA ALBANESE
JASON ROBINSON
SECOND PLACE - TEACH YER CREATURE
2009 ODYSSEY OF THE MIND COMPETITION
Congratulations from the City of Dover
April 2009
Mayor Carey congratulated each team member and presented them with their certificates.
PROCLAMATION - OZONE SEASON AND AIR QUALITY AWARENESS WEEK IN
DOVER
The City Clerk read the following Proclamation into the record:
WHEREAS, poor outdoor air quality can threaten the health of our citizens and it is estimated that
one out of every three people in the United States is at a higher risk of experiencing problems from
ground-level ozone, a contributor to poor air quality; and
WHEREAS, children, people with lung disease, older adults, and people with heart disease who tend
to be more vulnerable to outdoor pollution would benefit from learning about the effects air quality
may have on their health; and
WHEREAS, utilizing the Air Quality Index is simple and free and the knowledge of the Air Quality
Index can help protect the health of our community; and
WHEREAS, there are 10 simple steps all can take to improve air quality and the City of Dover
encourages our community to learn and utilize these steps; and
WHEREAS, Ozone Season runs from May 1st to September 30th; and
WHEREAS, the City of Dover supports efforts to encourage Americans to understand what causes
poor air quality and to make strides to improve the overall outdoor air quality.
NOW, THEREFORE, I, Carleton E. Carey Sr., Mayor of the City of Dover, Delaware do hereby
proclaim May as the beginning of Ozone season and May 25-31, 2009 as Air Quality Awareness
Week in the City of Dover.
CITY COUNCIL MEETING OF MAY 26, 2009
PAGE 3
NOW, THEREFORE, I, Carleton E. Carey Sr., Mayor of the City of Dover, Delaware do hereby
proclaim May as the beginning of Ozone season and May 25-31, 2009 as Air Quality Awareness
Week in the City of Dover.
Mayor Carey presented the Proclamation to Mr. Jim Galvin of the Dover/Kent Metropolitan
Planning Organization (MPO).
LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE REPORT MAY 26, 2009
The Legislative, Finance, and Administration Committee met on May 26, 2009 with Chairman
Slavin presiding. City Clerk’s Office Note: With the exception of the following time sensitive issues, the
LF&A Committee Report from the May 26, 2009 Meeting will be presented to Council during their Regular
Meeting of June 8, 2009 for Council’s review and consideration.
Review and Recommendation - Filling Critical Positions - Payroll Specialist
During their meeting of February 23, 2009, members recommended approval of the Hiring Freeze
for Fiscal Year 2008-2009, but to allow the hiring of critical positions through the review and
approval of the Legislative, Finance, and Administration Committee and City Council. It was
suggested that there be a “standing” agenda item to consider the filling of critical positions and, if
there are no positions to consider, the item could be removed.
Mrs. Peggy Teal, Assistant Finance Director, reviewed the permission to recruit and the hiring
justification outline to fill the Payroll Specialist position in the Finance Department. She requested
that the previous Payroll Specialist, Mr. Turhan Jordan, who resigned from the City of Dover to
fulfill commitments to the Army National Guard, be re-hired. She stated that Mr. Jordan has
completed his commitment to the Guard and is available for employment.
In response to Dr. Jones, Mrs. Teal explained that, due to the amount of detail and training involved,
she felt it was more beneficial for the City and the Finance Department to hire an employee who has
already been trained than to recruit a current employee.
The committee recommended approval of staff’s recommendation to hire Mr. Turhan Jordan for the
position of Payroll Specialist.
Mr. Slavin moved for approval of the committee’s recommendation, seconded by Mr. Hogan
and carried by a unanimous roll call vote.
Mr. Slavin moved for acceptance of the Legislative, Finance, and Administration Committee
Report, seconded by Mr. Hogan and unanimously carried.
CITY COUNCIL MEETING OF MAY 26, 2009
PAGE 4
MONTHLY REPORTS - MARCH 2009
By motion of Mrs. Russell, seconded by Mr. Leary, the following monthly reports were
accepted by consent agenda:
Budget Report
Chief of Police Report
City Assessor Report
City Manager's Report
Planning Director’s Report
Dover Fire Department Report
CIP Report
PROPOSED COUNCIL RESOLUTION NO. 2009-15 - AN AMENDMENT TO A
RESOLUTION AUTHORIZING THE SALE OF UP TO $22,200,000 ELECTRIC REVENUE
BONDS OF THE CITY OF DOVER
Members were provided a Resolution amending Resolution No. 2008-05.1, which was adopted on
March 10, 2008 and authorized the sale of up to $22,200,000 Electric Revenue Bonds of the City
of Dover. Mrs. Peggy Teal, Assistant Finance Director, advised members that the amendment would
authorize the use of excess proceeds from the sale of the City's 2008 Bonds to add six (6) projects.
Mr. Ruane advised members that the Utility Committee has reviewed the list and it is in accordance
with the current priorities.
Mr. Hogan moved for approval of the Resolution amending Resolution No. 2008-05.1, as
presented. The motion was seconded by Mr. Leary and by a unanimous roll call vote, Council
adopted Resolution No. 2009-15, as follows:
AN AMENDMENT TO A RESOLUTION AUTHORIZING THE SALE OF UP TO
$22,200,000 ELECTRIC REVENUE BONDS OF THE CITY OF DOVER
WHEREAS, pursuant to Chapter 158, Volume 36, Laws of Delaware, as amended (the "City
Charter") and Chapter 111, Volume 52, Laws of Delaware, as amended (collectively, the Enabling
Acts"), the City of Dover (the "City") is authorized to issue revenue bonds for the purpose of
financing and refinancing improvements to its electric system;
WHEREAS, pursuant to the Enabling Acts, the City adopted a Resolution on December 23, 1985,
as subsequently supplemented (the "Original Bond Resolution") in order to issue various series of
electric revenue bonds;
WHEREAS, the Original Bond Resolution was amended and restated by a Resolution adopted on
August 23, 2004 (the "Bond Resolution") pursuant to which the City issued The City of Dover,
Delaware $22,535,000 Electric Revenue Refunding Bonds (Taxable Series 2004);
CITY COUNCIL MEETING OF MAY 26, 2009
PAGE 5
WHEREAS, pursuant to the Bond Resolution and a Resolution adopted on March 10, 2008 (the
"Authorizing Resolution"), City Council authorized the Mayor and Treasurer to cause the issuance
of up to $22,200,000 of Electric Bonds (the "2008 Bonds") to finance or reimburse the City for
improvements made to the City's Electric System;
WHEREAS, the Authorizing Resolution sets forth specific projects for which the Bond proceeds
would be used; and
WHEREAS, those projects set forth in the Authorizing Resolution have been completed and there
are excess proceeds from the sale of the 2008 Bonds;
WHEREAS, the City wishes to use the excess proceeds from the sale of the 2008 Bonds for other
electric projects as set forth herein;
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Dover, Delaware as follows
(a majority of all members thereof concurring therein):
1. The Council amends Paragraph 1 of the Authorizing Resolution to authorize the use of
excess proceeds from the sale of the City's 2008 Bonds to add the following projects:
Use of Funds
Mid City Substation
VanSant Combustion Turbine Mark IV Upgrades
McKee Run Driveway Repaving
Distribution Upgrades:
Buchanan Acres
Crossgates
Total
Estimated Costs
$1,593,461
700,000
240,000
406,000
396,904
$3,336,365
2. All other provisions of the Authorizing Resolution remain unchanged.
3. This resolution shall take effect immediately upon its passage and approval by the Mayor.
ADOPTED:
MAY 26, 2009
REVISION TO 2008 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ACTION
PLAN
On February 25, 2009, HUD announced the list of Community Development Block Grant Recovery
Program (CDBG-R) allocations, and the City of Dover was awarded $73,123 to be invested in
infrastructure projects that will further job creation or retention. HUD did not release the regulations
for these funds until May 6, 2009 which states funding being utilized for infrastructure projects be
awarded within 120 calendar days from the date the funds are made available to the recipients. The
submission deadline for the amendment to the Action Plan is June 5, 2009 to the HUD field office.
To expedite the process, HUD has waived the 30 day comment period for citizen participation to
seven (7) days. The Public Services Department is requesting to utilize these funds for street
improvements in income qualifying areas throughout the city. A portion of the funds, not to exceed
CITY COUNCIL MEETING OF MAY 26, 2009
PAGE 6
10%, will be used for administrative expenses incurred by the Community Development Office.
This will include advertising required to amend the 2008 Action Plan and staff time of the
Community Development Manager associated with administering these funds.
Staff recommended approval of the amendment to the 2008 Action Plan to utilize the additional
funds for street and sidewalk improvements in qualifying areas.
Responding to Mr. Ruane, Mrs. Townshend stated that census tracts are used to determine the areas
that are comprised of at least 51% low to moderate income households.
Responding to Mr. Salters, Mrs. Townshend stated that jobs would be provided by utilizing
contractors to complete the work.
Mr. Hogan moved for approval of staff’s recommendation to amend the 2008 Action Plan to
utilize the additional funds for street and sidewalk improvements in qualifying areas. The
motion was seconded by Mr. Salters and carried by a unanimous roll call vote.
EVALUATION OF BIDS - SOLE SOURCE VENDOR - FIBER MANAGER SOFTWARE
Currently, the city uses paper maps and Autocad for the purpose of operating and managing the
existing fiber optic system. This purchase will migrate the existing fiber optic maps and data into
a GIS format which can be used by multiple city departments for managing both city uses and leased
fiber lines. The purchase will include custom software which is based on ESRI. The City has
standardized on the ESRI GIS program and is currently using this system for all GIS applications.
The Fiber Manager Software will allow city staff to restore broken communication lines faster by
finding alternative routes and get maximum usage of the fiber recourses currently in use. The City
currently has fibers lines with up to 144 strands of fiber. With Fiber Manager, each fiber can be
dedicated and managed as to usage and availability. As the City's fiber network expands due to the
fiber leasing contracts, the city will be able to better manage the system.
The recommended contractor, Telvent Miner & Miner (TM&M), is the only ESRI partner who
imbeds ArcGIS to develop an electric utility (and telcom) asset management and design system in
the ESRI platform, which is a requirement to maintain the current city standard of using a city wide
GIS. Upon completion TM&M will provide Dover with a configured Geodatabase built from
scratch and usable in the ESRI program.
Staff recommended issuing a sole vendor contract to Telvent Miner & Miner in the amount of
$36,037 (Services - $18,605/Software Licensing and Maintenance - $17,432).
Mr. Leary moved for approval of staff’s recommendation, seconded by Mr. Hogan and carried
by a unanimous roll call vote.
SETTING OF PUBLIC HEARING - ELECTRIC FUND BUDGET
A public hearing on the Electric Revenue Fund Budget is required for compliance with the 1985
Electric Revenue (Refunding) Bonds Resolution - Annual Budget Section (as amended by 1990
Bond Resolution) prior to adoption of the budget. Staff recommended that the public hearing be set
for June 8, 2009 at 7:30 p.m.
CITY COUNCIL MEETING OF MAY 26, 2009
PAGE 7
Mr. Salters moved to set a public hearing for June 8, 2009 at 7:30 p.m. for the 2009/2010 City
of Dover Electric Fund Budget, seconded by Mr. Hogan and unanimously carried.
RECOMMENDATION OF HAGGERTY & HAGGERTY AD-HOC REVIEW COMMITTEE
During the Regular Legislative, Finance, and Administration Committee meeting of
February 25, 2008, members were provided the Independent Accountant's Report on Applying
Agreed Upon Procedures pertaining to the Dover Fire Department prepared by Haggerty & Haggerty,
Certified Public Accountants and Management Consultants. Members accepted the Report, with the
understanding that the Fire Chief and Finance Director would report back to the Committee within
two (2) to four (4) weeks with a set of procedures that would be beneficial to all parties involved.
During the Regular Council Meeting of September 8, 2008, members approved the Legislative,
Finance, and Administration Committee's recommendations (from their meeting of August 25,
2008), as follows:
1) That negotiations continue between the Fire Department, including the Controller/Treasurer
and Council, and that those members of Council participating be appointed by Council at their
next meeting and be given authority to represent Council for a report back at a future meeting
of the Committee for a final resolution of this matter.
2) That the negotiating principles are the eight (8) points found on the action form submitted
by the Controller/Treasurer.
3) That Option #1, to provide monthly payments to the Fire Department, be added as another
point that can be considered during the negotiations.
The Ad-Hoc Haggerty and Haggerty Review Committee held four (4) meetings to discuss the
negotiating principles and developed a recommendation for Council’s consideration, as follows:
The firm of Haggerty & Haggerty, Public Accountants and Management Consultants, was
commissioned by City Council to review funding provided to the Dover Fire Department from the
City of Dover. Upon completion of the review, both members of City Council and the Fire
Department raised concerns about funding allocated to the Fire Department and current procedures.
A joint committee of council members and Fire Department personnel was created to review and
recommend policies, procedures, and standards dealing with City of Dover financial contributions
to the Dover Fire Department. These recommended policies, procedures, and standards will allow
for improved Fire Department operation, and provide a transparent monitoring of allocated funding.
After numerous meetings, the committee has developed the following proposed agreement. The
committee firmly stands behind this agreement as a means to improve the working relationship
between the City Council and the Fire Department.
CITY COUNCIL MEETING OF MAY 26, 2009
PAGE 8
1. City of Dover Employees:
a. All current and future City of Dover employees assigned to the Dover Fire Department will
remain City of Dover employees assigned to the Dover Fire Department.
b. All items pertaining to City of Dover employees will remain under the City budget, and will
follow the current budgeting and financial procedures. These items are listed under
110-100-514.10 and include, but are not limited to, salaries, overtime, temporary help, FICA
taxes, health insurance, LID insurance, workers compensation, educational assistance, and
pension.
c. The City of Dover will cover all upgrades, maintenance, and repairs needed to the Dover Fire
Department communications center. This includes any upgrades needed to allow City of
Dover employees to effectively complete their duties.
d. All City of Dover employees assigned to the Dover Fire Department will remain under the
authority of the company-elected volunteer Fire Chief. With the approval of City Council,
a Supervisor/Administrative Assistant position will be created to fill the vacancy of the
current Fire Department Administrative Assistant. If approved by City Council, this position
will be tasked with the supervision of the fire dispatchers, and will act as the Fire Chief's
administrative assistant. The company-elected volunteer Fire Chief will supervise the new
position.
e. The company elected volunteer Fire Chief, while reporting directly to the City Council
President, will consult with the City Manager in an advisory role on matters of personnel
policy as set forth in the Employee Handbook, labor contracts, and other adopted personnel
policies of the City of Dover.
2. The Dover Fire Department will follow the City of Dover budgeting process. After completion
of the fiscal year budget and adoption by City Council, the Dover Fire Department budget will
be allocated to the Department in equal quarterly financial contributions on or before July 31st,
October 31st, January 31st, and April 30th. All personnel costs as outlined in Item 1 of this
agreement are not included in the quarterly allotment.
3. The company-elected volunteer Fire Chief will report to Council President and will act as the
liaison to the City of Dover from the Dover Fire Department.
4. All City of Dover financial contributions to the Dover Fire Department will be placed in a
financial account maintained by the Dover Fire Department. This account will be for the sole
purpose of managing City of Dover financial contributions.
5. Monthly financial reports from the Dover Fire Department will be provided to City Council and
the Mayor. The report will cover all incoming/outgoing monies from the aforementioned account
for the calendar month prior. Each report will be included with the monthly Fire Chief's report.
The report format shall be approved by City Council and the Fire Chief.
CITY COUNCIL MEETING OF MAY 26, 2009
PAGE 9
6. The annual financial review, prepared for the State of Delaware, shall be provided to City
Council. If requested by City Council, the Dover Fire Department will have an opinion audit
conducted at the end of the fiscal year. The audit will be completed through an accounting firm
of City Council's choice. All associated costs of an audit will be paid for by the Dover Fire
Department.
7. The Dover Fire Department will follow State of Delaware purchasing policies and procedures
which all fire departments in the State of Delaware are required to follow.
8. Any capital needs beyond the City of Dover's yearly financial contributions that may arise will
be brought to City Council for approval through a Committee Action Form (CAF). The Fire
Chief will submit an updated 10 year Capital Investment Plan (CIP) in the January Fire Chief's
report. All CIP allocations will be paid directly by the City of Dover to the financial institutions.
9. The Dover Fire Department will continue to utilize the City of Dover for tax exempt rates.
The Ad-Hoc Haggerty & Haggerty Review Committee recommended approval of the
Recommendations.
Council President Williams reminded members that this item was tabled during the Regular Council
Meeting of March 23, 2009.
Mr. Hogan moved to lift the Recommendation of the Ad-Hoc Haggerty & Haggerty Review
Committee from the table, seconded by Mr. McGiffin and carried with Mr. Leary voting no.
Councilman Slavin reminded members that there was a motion on the floor to accept the
recommendations of the Ad-Hoc Committee when the matter was tabled on March 23, 2009 (moved
by Mr. Slavin, seconded by Mrs. Williams).
Mr. Leary stated that he had read through the proposal very carefully and he found it to be very
confusing. He noted that the proposal turns over taxpayer money to an organization that has shown
that fiscal management is not their strong suit. Mr. Leary stated that he needs to be able to assure
his constituents that their tax dollars are being administered in the best possible way and he did not
feel that this proposal accomplished this.
Responding to Mr. McGlumphy, Mr. Hogan stated that the eight (8) principles were used as a
negotiating tool and were not necessarily contained in the proposal.
Mr. McGlumphy expressed concern with statements included in the October 30, 2008 minutes which
indicated that employees had been threatened by the Fire Department, and threats were made that
the Fire Department would not respond to fires involving members of City Council. Mr. Slavin
advised members that it was determined that these were unsubstantiated rumors that were addressed
and put to rest.
Mr. Ruane asked if the principle that the Fire Department use the online vehicle and equipment sales
process used by the City and that the proceeds from the sale of the apparatus which was fully funded
CITY COUNCIL MEETING OF MAY 26, 2009
PAGE 10
by the City be returned to the City for purchasing other equipment was rejected. Mr. Slavin stated
that it was agreed upon and the proceeds would be used to outfit the trucks.
Mr. McGlumphy stated that the Fire Department should be held to the same accountability and
responsibilities as the other City departments, noting that the Fire Department has been over budget
three (3) of the last (6) years. He noted that he stands behind the Controller/Treasurer and her
recommendations.
The motion to accept the recommendations of the Ad-Hoc Haggerty & Haggerty Review
Committee was carried by a roll call vote of six (6) yes, three (3) no (Mr. Leary,
Mr. McGlumphy, and Mr. Ruane).
Mr. Slavin moved to discharge the Ad-Hoc Haggerty & Haggerty Review Committee, seconded
by Mr. Leary and unanimously carried.
COMMITTEE APPOINTMENTS - COUNCIL PRESIDENT
Council President Williams requested approval of the committee appointments, as follows:
Legislative, Finance, and Administration Committee
William P. McGlumphy, Chairman
Thomas J. Leary
Reuben Salters
Daniel Shevock (civilian member)
Bobby Jones (civilian member appointed by
Committee Chair)
Utility Committee
Eugene B. Ruane, Chairman
Kenneth L. Hogan
James G. McGiffin, Jr.
Richard Snaman (civilian member)
Richard Kosior (civilian member appointed
by Committee Chair)
Parks, Recreation, and Community Enhancement
Committee
Sophia R. Russell, Chairman
Eugene B. Ruane
Kenneth L. Hogan
Ann Horsey (civilian member)
David A. Lewis, Jr. (civilian member appointed by
Committee Chair)
Civilian Pension Board
Thomas J. Leary
William P. McGlumphy
Safety Advisory and Transportation Committee
Timothy A. Slavin, Chairman
Kenneth L. Hogan
Sophia R. Russell
Mark D. Harmon (civilian member)
John J. Davis (civilian member appointed by
Committee Chair)
Construction Code Board of Appeals
James G. McGiffin, Jr., Chairman
Timothy A. Slavin
Police Pension Board
Thomas J. Leary
William P. McGlumphy
Mr. Salters moved for approval of the Committee Appointments for 2009/2010, as
recommended by the Council President, seconded by Mr. Leary and carried with
Mr. McGiffin voting no.
CITY COUNCIL MEETING OF MAY 26, 2009
PAGE 11
MISCELLANEOUS APPOINTMENTS - COUNCIL PRESIDENT
Council President Williams requested approval of the committee appointments, as follows:
Liaison to Chamber of Commerce
and Greater Dover Committee
Carleton E. Carey, Sr., Mayor
Beverly C. Williams, Council President
Kent County Tourism
Beverly C. Williams
Liaison to Kent County
(City/County Committee)
Carleton E. Carey, Sr., Mayor
Beverly C. Williams, Council President
Thomas J. Leary
William P. McGlumphy
Reuben Salters
Anthony J. DePrima, City Manager
Mr. Salters moved for approval of the Miscellaneous Appointments for 2009/2010, as
recommended by the Council President, seconded by Mr. Leary and carried with
Mr. McGiffin voting no.
Mr. McGiffin stated that he did not object to the appointments, only the process, noting that he
discovered that he had been removed from three (3) committees when he reviewed the packet for the
meeting.
REAPPOINTMENT RECOMMENDED BY COUNCIL PRESIDENT WILLIAMS
Council President Williams requested approval of the reappointment of Chaplain Wallace Dixon,
City Chaplain, for a term to expire June 2010.
By consent agenda, Mrs. Russell moved for approval of the reappointment, as recommended
by the Council President, seconded by Mr. Leary and carried by a unanimous roll call vote.
By consent agenda, Mr. Leary moved for approval of the reappointments as recommended by
Mayor Carey, seconded by Mr. Slavin and carried by a unanimous roll call vote.
COUNCIL MEMBERS ANNOUNCEMENTS
Mr. McGiffin announced that the African American Festival would be held on Saturday,
June 27, 2009.
Mr. Ruane announced that Zach Carter, Parks and Recreation Director, was being installed in the
Baseball Hall of Fame.
Mr. Leary moved for adjournment, seconded by Mrs. Russell and unanimously carried.
CITY COUNCIL MEETING OF MAY 26, 2009
PAGE 12
Meeting Adjourned at 8:13 P.M.
TRACI A. McDOWELL
CITY CLERK
All orders, ordinances, and resolutions adopted by City Council during their Regular Meeting of May
26, 2009, are hereby approved.
CARLETON E. CAREY, SR.
MAYOR
/TM
S:\ClerksOffice\Agendas&Minutes\Council-Minutes\2005\08-22-2005 Council.wpd
PETITION TO AMEND AND ZONING DISTRICT
Public Hearing before the
Dover City Council
June 8, 2009
Applicants/Owners:
Suzanne Noll
Location:
171 North Edgehill Avenue & 705 Maple Parkway
Tax Parcel ID #:
ED05-068.18-01-42.00-000 and ED05-068.18-01-43.00-000
Size:
1.945 acres
Present Use:
Residential Mobile Homes
Proposed Use:
Medium Density Residential
Comprehensive
Plan Designation:
Residential Medium Density
Present Zoning:
R-7 (One Family Residence Zone)
Proposed Zoning:
RM-2 (Medium Density Residence Zone)
Recommendation of
Planning Commission:
File Number:
Following a public hearing on May 18, 2009, where 4 members of
the public spoke regarding the rezoning application, the Planning
Commission unanimously recommended in favor of the request to
change the zoning from R-7 to RM-2.
Z-09-03
Z-09-03 Lands of Noll
Report to City Council –June 8, 2009
Page 2
Existing Property
The property is currently zoned R-7 (One Family Residence Zone). Several single family homes
are located on the properties. The applicant is proposing to rezone both properties to RM-2
(Medium Density Residence Zone).
Surrounding Land Uses:
The property is surrounded by other residential properties as well as commercial properties that
abut Route 13 (North DuPont Highway). The adjacent residential properties to the north, east
and to the south are zoned R-7 (One Family Residence Zone). The land immediately west is
zoned C-4 (Highway Commercial Zone).
Comprehensive Plan:
The 2008 Comprehensive Plan depicts the subject area in question as Medium Density
Residential land use on the Land Development Plan Map. The RM-2 zoning classification is
consistent with the Residential Medium Density land use classification.
Request for RM-2 (Medium Density Residence Zoning)
The following description of the RM-2 zoning district is provided from Article 3 §7 of the
Zoning Ordinance.
Section 7. [Medium density residence] RM-2 zone.
7.1 Uses permitted. In an RM-2 zone, no building or premises shall be used, and no building or
part of a building shall be erected, which is arranged, intended or designed to be used, in whole
or in part, for any purposes, except the following:
(a) Any use permitted in one-family residence zones;
(b) One-family lot-line dwellings, not to exceed one such dwelling per lot;
(c) Duplex dwellings;
(d) Multiplex dwellings;
(e) Townhouses;
(f) Roominghouses accommodating not more than five roomers.
(g) Garden apartments.
In addition, the RM-2 zoning district includes a density cap of eight (8) dwelling units per acre.
The primary differences between the current zone and the requested zone are the housing styles
permitted, density, and other bulk standards. The RM-2 district permits a higher density and a
wider range of housing styles than the R-7 district.
Recommendation of the Planning Staff & Planning Commission:
Staff supports the rezoning request from R-7 to RM-2. The request is consistent with the
Comprehensive Plan and the long-term redevelopment of the area.
Following a public hearing on May 18, 2009, where four members of the public spoke, asking
questions and expressing concerns regarding the rezoning, Planning Commission unanimously
passed a motion recommending in favor of rezoning the subject property from R-7 (One Family
Residence Zone) to RM-2 (Medium Density Residence Zone). Below is an excerpt from the
draft minutes of May 18, 2009, regarding the rezoning application.
Mrs. Aida Harrington – 172 North Edgehill Avenue – Stated that she owns
a small home and would like to know if this would affect her home with higher
Z-09-03 Lands of Noll
Report to City Council –June 8, 2009
Page 3
taxes. She is not sure what they want to do with the trailers that are there, will
it be for commercial. What will they do with the trailer park?
Responding to Mrs. Harrington, Mrs. Townshend stated that the rezoning
application that is before us this evening would not permit commercial
development. It would permit different housing styles than what is there now
including duplexes, townhouses, rooming houses, and garden apartments. If
the applicant were to develop the property in the future, that would be another
application that would come before this commission and a public hearing
would be held at that time for which you would receive another mailed notice.
Mrs. Joyce Hall – 636 Maple Parkway – Stated that what she would like to
know is if the property is sold to a developer or rezoned what would be here
and whether or not they would have a say as far as what goes there such as
duplexes, townhouses, or low income houses that may bring down their
property value in this area? There are all single family dwellings in this area
for now. She is looking to find out what the future is for this property.
Responding to Mrs. Hall, Mrs. Townshend stated that again, currently they
have not discussed a development application; however, there are a range of
housing types such as garden apartments, townhouses, duplexes, and single
family homes. It is a small and awkward shaped parcel so for any
development that would happen, off street parking would need to be provided
as well as a stormwater management area.
Mrs. Hall further questioned if there is no plan to develop this, then why
rezone the property? Responding to Mrs. Hall, Mrs. Noll stated that she was
only starting the process as she did not know what she could or should do.
These trailers date back to 1963 and she is beating herself up trying to keep
them up and keep decent people in them. There is no washer or dryer hookups in them which limits her and she is really trying to keep this area up. This
is where she is right now and does not know where to go from here.
Mr. Albert stated that there are ten units currently on this parcel and under the
RM-2 zoning classification, the maximum allowable units would be fifteen (15);
however, it would be very difficult to fit this many on this property that would
meet code requirements.
May Salevan – 18 Upland Avenue – Stated that she has lived in this
neighborhood for fifty-eight (58) years. Her question is how many homes, how
many duplexes, and how many townhouses are you planning on putting on
such a small lot? Responding to Mrs. Salevan, Mrs. Noll stated that she does
not have any plans; she is just seeing what she can do.
Mrs. Salevan further stated that the Edgehill Civic Association fought against
all of the houses that are now lined along the first row of houses in this area.
This was turned down time after time. The City was only going to put in two or
three and now they are lined up. She thinks this is the way any small
development might look close together. The farmhouse you have looks so
nice with all of the land around it. She is against anything being built; some
things just need cleaning up.
Z-09-03 Lands of Noll
Report to City Council –June 8, 2009
Page 4
Tyrone Crittenden – 79 Upland Avenue – Stated that he has not been a
resident long in the neighborhood, only about three and half years. In the
short time that he has been there, he has noticed that the neighborhood is
beginning to change. This is a small neighborhood that would be known for
tipping. It could tip for the best, the better, or for the worst. What he has
seen is more private homes being turned into rental units and the folks and
the changes that he sees in this neighborhood because of these rental units
have been anything but positive. We have an opportunity to improve the City
as a whole and the neighborhood one by one. He does not know this woman;
however, he has seen her house and knows that it is an odd shaped piece of
property and has seen the trailers.
He has to say that they have done a
good job in keeping the neighborhood safe and keeping the trailers, given
their age, in pretty good shape. What he is concerned about is what was
mentioned regarding rooming houses occupying this new structure that goes
up there. Most of us know that generally the kinds of people or the caliber of
people who rent rooming houses are not always the kinds of people who help
stabilize a neighborhood. We have to be careful what is being done here in
rezoning this property. Careful consideration needs to go into this rezoning
request as this neighborhood has a lot of elderly tenants and a lot of houses
that are becoming vacant as those tenants move into nursing homes or move
in with their children or whatever. We need to look at what we do with these
houses and what we do with an unknown element to a neighborhood that has
the possibility of improving better than what it currently is.
Mr. Friedman closed the public hearing after seeing on one else wishing to
speak.
Mr. von Reider questioned if there was any intention upon the applicant to
combine these two parcels into one parcel of land? Responding to Mr. von
Reider, Mrs. Townshend stated that no not as a part of the rezoning
application. Generally this would be a recommendation that would take place
during the time of development application.
Mr. Tolbert stated that currently, this is a trailer park and there are people
renting trailers at this point and there are ten (10) of them that are all rented.
Responding to Mr. Tolbert, Mrs. Noll stated that these are rented to low
income and there are no washer and dryer hook ups. There is a small
bedroom that will fit a double bed and they are 1963 trailers. The units are
10x50 and she has one that she has not rented for four (4) months because
she is having trouble renting it to someone she would want in her backyard as
well as the neighbors backyards.
Mr. Tolbert further questioned if this rezoning is approved and subsequent
housing development was proposed, would these people have to move?
Responding to Mr. Tolbert, Ms. Noll stated that yes the people would have to
leave.
Mr. von Reider questioned Staff; mentioned earlier there could be up to fifteen
(15) dwelling units on this piece of property and there are currently ten (10).
Given the configuration and setbacks, have you actually looked at different
Z-09-03 Lands of Noll
Report to City Council –June 8, 2009
Page 5
possibilities that could go there or how many you actually think would go there
that would legally fit? Responding to Mr. von Reider, Mrs. Townshend stated
that Staff has not looked at alternative possibilities; however, Staff has looked
at it and determined that it would be less than eight (8) per acre. Staff feels
that she would be pushing to place ten (10) in there to meet the lot size
requirements for off street parking, stormwater management and any other
requirements.
Mr. von Reider stated that based on testimony this evening, there are ten units
there currently and they would not be looking at more than what is currently
there now should it get rezoned because of restrictions on setbacks and
sidewalks. Tearing out all of these old units will improve it instead of making it
worse.
Mr. DiMondi stated that to understand the Comprehensive Plan and judging
from his calculations, nineteen (19) out of the twenty-three (23) lots that ring
this property are zoned R-7 and only four (4) that are sporadic at best are in
the commercial zoning category. How did we on the Comprehensive Plan end
up with medium residential density as being recommended? Is R-7 a medium
density so the range from medium density is inclusive of R-7 in the sought
after zoning here this evening? Responding to Mr. DiMondi, Mrs. Townshend
stated that yes it is.
Mr. DiMondi further questioned if there were any non conforming placement
issues with regard to these trailers at the present time? Responding to Mr.
DiMondi, Mrs. Townshend stated that trailers are a legal non-conforming use
and if anything is built here it would have to adhere to current setbacks.
Mr. von Reider moved to forward to City Council approval of Z-09-03 Lands of
Noll located at 171 North Edgehill Avenue & 705 Maple Parkway from R-7 to
RM-2 medium density residential zoning with the consideration that any
further application or development of the property be brought back to the
Planning Commission for review as is standard procedure, seconded by
Colonel Welsh and the motion was unanimously carried.
City of Dover
Application No.: Z-09-03
Department of Planning & Inspections
L
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Site
C-4
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PL
MA
Plan Title: Lands of Noll
Location: 171 North Edgehill Avenue and 705 Maple Parkway
Plan Type: Rezoning
Tax Parcel: ED-05-068.18-01-42.00-000
ED-05-068.18-01-43.00-000
Current Zoning: R-7
Proposed Zoning: RM-2
Owner: Suzanne Noll
Date: 3-10-09
0
65
130
260 Feet
NE
LA
Legend
Dover Parcels
Zoning
Historic District
Corridor Overlay Zone
FINAL READING
CITY OF DOVER
PROPOSED ORDINANCE #2009-06
1
2
3
4
5
6
7
8
9
AN ORDINANCE AMENDING THE ZONING ORDINANCE AND ZONING MAP OF THE
CITY OF DOVER BY CHANGING THE ZONING DESIGNATION OF A PROPERTY
LOCATED AT 171 NORTH EDGEHILL AVENUE AND A PROPERTY LOCATED AT 705
MAPLE PARKWAY.
WHEREAS, the City of Dover has enacted a zoning ordinance regulating the use of property within
the limits of the City of Dover; and
WHEREAS, it is deemed in the best interest of zoning and planning to change the permitted use of
property described below from R-7 (One Family Residence Zone) to RM-2 (Medium Density
Residence Zone).
11
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF
DOVER, IN COUNCIL MET:
12
1.
10
13
14
15
16
17
That from and after the passage and approval of this ordinance the Zoning Map and Zoning
Ordinance of the City of Dover have been amended by changing the zoning designation from
R-7 (One Family Residence Zone) to RM-2 (Medium Density Residence Zone) on that
property located at 171 North Edgehill Avenue, consisting of 22, 914+/- square feet and that
property located at 705 Maple Parkway, consisting of 65,764+/- square feet, owned by
Suzanne Noll.
18
19
ADOPTED:
*
20
21
22
23
24
Actions History
June 8, 2009 - Final Reading/Public Hearing - Council
May 18, 2009 - Planning Commission
April 27, 2009 - Final Reading/Public Hearing Rescheduled - Council
March 23, 2009 - 1 st Reading - Council
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Page 1 of 2
NOTICE OF PUBLIC HEARING
The City of Dover Council will hold a public hearing on Monday, June 8, 2009 at 7:30 PM in the
Council Chambers of Dover City Hall to consider adoption of the following proposed Electric Fund
budgets for the fiscal year beginning July 1, 2009 to June 30, 2010. The following budgets have been
submitted to the Mayor and Council for their review and consideration and the amounts are subject to
change. Reference copies of the proposed budget are available at the Dover Public Library, Weyandt
Hall (5 East Reed Street), and the City Clerk’s Office.
ELECTRIC REVENUE FUND
REVENUES
Beginning Balance
Direct Sales to Customers
Utility Tax
Green Energy
Miscellaneous Revenue
Rent Revenue
Emission Credit Sales
Intrafund Service Receipts Water/Wastewater
Interest Earnings
TOTAL REVENUES
EXPENSES
Power Supply
Power Supply Management
PJM Charges – Load
Capacity Charges
Rate Stabilization Credit
Plant Operations
Generations Fuels
PJM Credits
Capacity Credits
Transmission/Distribution
Electrical Engineering
Administration
Meter Reading
System Operations
Utility Tax
Direct Expenses Subtotal
$
$
$
$
8,219,350
99,533,042
1,781,500
137,600
1,051,184
186,816
274,000
270,626
158,500
111,612,618
55,619,481
3,000,000
13,943,413
13,469,528
(3,000,000)
5,798,710
1,275,251
(1,701,066)
(12,133,285)
3,318,622
1,500,012
640,535
289,103
624,520
1,781,500
84,426,324
Page 2 of 2
Other Expenses:
Allow for Uncollectibles
Retirees Healthcare
Intrafund Service Fees
Debt Service
Green Energy
Interest on Deposits
Inventory Write Offs
Power Supply Study
Other Expenses Subtotal
$
Transfer to:
Improvement & Extension
General Fund
Transfer to Contingency
Transfer To Subtotal
TOTAL EXPENSES
CARRIED FORWARD BALANCE
TOTAL BUDGET
$
135,000
567,430
3,483,884
3,956,600
137,600
54,500
175,000
497,250
9,007,264
$
2,500,000
6,758,100
83,500
9,341,600
$
$
102,775,188
8,837,430
111,612,618
ELECTRIC CAPITAL PROJECTS FUND
CASH RECEIPTS
Prior Year Balance
Prior Year Balance Bond
Interest Earnings
Bond Issue 2008
Transfer from Electric
TOTAL RECEIPTS
EXPENSE SUMMARY
Electric Generation
Transmission and Distribution
Electrical Engineering
Current Year Balance
TOTAL EXPENSES
$
$
1,461,548
1,378,258
33,700
1,958,107
2,500,000
7,331,613
$
1,254,000
1,127,147
3,525,536
1,424,930
7,331,613
$
UTILITY COMMITTEE
The Utility Committee meeting was held on May 26, 2009 at 5:00 p.m. with Chairman Ruane
presiding. Members present were Council President Williams (arrived at 5:09 p.m.), Mr. McGiffin,
and Mr. Snaman. Members of Council present were Mr. Leary, Mr. Hogan, and Mayor Carey.
AGENDA ADDITIONS/DELETIONS
At the request of Mrs. Townshend, Item #3 - Proposed HS1 for HB 70 - An Act to Amend Title
29 of the Delaware Code Relating to Wind Energy Systems, was moved to the second Agenda
item. Mr. Snaman moved for approval of the agenda as amended, seconded by Mr. McGiffin
and unanimously carried.
Annexation Request - 924 Artis Drive, Consisting of 39.1193+/- Acres, Owned by
J. Richard Jones and Joan Mead Jones
Members were provided with the Petition to Annex and Zone Property located at 924 Artis Drive,
owned by J. Richard Jones and Joan Mead Jones. The property is currently used as a golf course and
driving range.
Mrs. Townsend, Director of Planning, Inspections and Community Development, reminded the
Committee that the annexation of this area was originally considered in conjunction with a proposed
amendment to the City’s Comprehensive Plan during the City Council meeting of March 24, 2008.
At that time, Council discussed a letter received from State Planning Coordination, Office of
Management and Budget for the State of Delaware, dated March 17, 2008, in which the State
requested that the City delay consideration of the annexation plan amendment until the regularly
scheduled plan update (due September 2008). The State expressed concern regarding a piecemeal
approach to annexation plan amendments and stated they preferred to review such amendments by
considering the entirety of the area in the Comprehensive Plan. It was City Council’s decision at that
time to defer the amendment until the completion of the Comprehensive Plan.
Mrs. Townshend explained that since the Comprehensive Plan has now been finalized, the
application to rezone the property is being presented to the Committee. The request is to rezone
39.1193+/- acres from AC (Agricultural Conservation District) to R-8 (One Family Residence Zone),
which would allow for one-family, detached houses. She indicated that water service currently
extends to the Calvary Baptist Church property that is adjacent to the proposed annexation. The
applicant would be responsible for the cost of extending the connection to their property. Electric
services are currently provided by Delmarva Power, and the appropriate documentation must be
provided to switch the property to City of Dover Electric Services once a new service or customer
is present. Sanitary Sewer services are not currently available to the property. The cost to extend those
services along Route 8 to the property would be the responsibility of the property owner. The property
is contiguous to the Calvary Baptist Church.
Mrs. Townshend stated that the standard protocol is to notify other property owners in the area that
annexation is pending and to allow them the opportunity to annex as well. However, she explained
that when the Comprehensive Plan was being developed, it was very clear that Artis Drive property
owners did not wish to be annexed into the City. For this reason she did not send out a letter to avoid
causing property owners concern that they would be annexed against their wishes.
UTILITY COMMITTEE MEETING OF MAY 26, 2009
PAGE 2
Mrs. Townsend indicated that the cost revenue model which has been used to evaluate annexations
was not used in this instance. She stated that Mrs. Mitchell, Controller/Treasurer, had requested
suspending use of the model until she could better evaluate its effectiveness. She explained that
Mrs. Mitchell expressed concerns about the validity of the model due to its use of assumptions that
are more related to development applications than annexation.
Mr. Ruane reminded members that the Committee’s purview regarding annexation is essentially
related to concerns regarding utilities.
Mr. DePrima cautioned that the clubhouse on the property to be annexed is currently receiving
electric service from Delmarva Power & Light (DP&L) and that it would be necessary to resolve
issues regarding the provision of electric service in advance of final annexation in order to avoid
franchise issues with DP&L. He felt that this issue should be brought to the attention of the
Development Advisory Committee. It was his opinion that the DP&L lines might have to be
abandoned and the property revert to the unserved farm category before the City could provide
service.
Responding to Mr. DePrima, Mr. Paul Jones, the owner’s brother and representative, stated that it
is the owners’ plan to continue to operate the property as a golf course. At some point, they plan to
pursue development; however, there are no immediate plans in that regard.
In response to Mr. Ruane, Mrs. Townshend explained that the property shares a common boundary
line with Calvary Baptist Church which is in city limits. She stated that the annexation will leave a
rather large enclave area along Artis Drive; however, she felt comfortable that the property meets
the requirements of Delaware Law with regard to sufficient adjacency for annexation.
Mr. McGiffin moved to recommend the adoption of Resolution No. 2009-14 (Attachment #1)
setting the date of the annexation referendum to be held on July 16, 2009 for property located
at 924 Artis Drive consisting of 39.1193 +/- acres, owned by J. Richard Jones and Joan Mead
Jones, to Council with the proviso that City staff resolve the question about the proper
documentation required to switch the property from Delmarva Power to City of Dover electric
services once a new service or customer is present and provide this information to Council. The
motion was seconded by Mr. Snaman and carried, with Mr. Ruane voting no.
It was Mr. Ruane’s feeling that there was no guaranteed benefit to the City from the annexation as
provision of City water and electric services are not assured at this time.
Proposed HS1 for HB 70 - An Act to Amend Title 29 of the Delaware Code Relating to Wind
Energy Systems
Mrs. Townshend provided the Committee with an update on the status of HS 1 for HB 70 - An Act
to Amend Title 29 of the Delaware Code Relating to Wind Energy Systems, which legislates
placement of windmills on residential property. She noted that the bill had moved out of the House
Energy Committee on May 13, 2009, and is moving forward to the full body and presumably to the
Senate. She explained that the Act stipulates that windmills would require a property setback at least
one (1) time the height of the unit and also contains a noise restriction. After reviewing the
legislation with Deputy City Solicitor Pepper, Mrs. Townsend stated that the proposed bill would
UTILITY COMMITTEE MEETING OF MAY 26, 2009
PAGE 3
likely not cause problems related to intrusiveness. She felt, however, that the Act did raise
philosophical issues in that municipalities and counties have been granted authority to determine
land use regulations, and passage of this bill by the State General Assembly would be eclipsing this
authority. It was her belief that this legislation would eliminate the ability of municipalities or
homeowners’ associations to restrict placement of windmills on residential properties and would
inhibit the authority of municipalities to address potential problems that could emerge.
Though supportive of the principles of green energy, Mr. Ruane objected to the proposed Act, stating
that it was not comprehensive enough and failed to address many important considerations, including
decommissioning of windmills, noise levels, design safety certification, and uniform construction.
He requested staff to dialog with sponsors of the bill, especially Representative Brad Bennett who
is a local sponsor, and encourage the State to form a consensus among jurisdictions to develop a
more comprehensive ordinance. He requested staff to research models in other states, encourage the
idea of a model ordinance, and report back to the Committee.
Mr. Leary felt that this was an issue that should also be brought to the attention of
Mr. George Wright, Executive Director of the Delaware League of Local Governments.
Annual Engineering Consultant’s Report on the Operation and Maintenance of the Electric
System - Fiscal Year 2008
Mrs. Teal, Assistant Finance Director, presented the Annual Engineering Consultant Report.
Mrs. Teal stated that the City of Dover Electric Bond Resolution requires that the City retain an
independent engineering consultant to assess the City’s electric system and to review the electric
budgets and insurance programs. She noted that, in compliance with the requirements of Section 705
and Section 504 of the City of Dover, Delaware Resolution Authorizing and Securing Electric
Revenue Bonds, adopted December 23, 1985, Burns & McDonnell submitted an Annual Engineering
Consultant’s Report for the fiscal year ended June 30, 2008. This report summarizes their review and
assessment of the City of Dover’s Electric System, its existing retail electric rates, its insurance
coverage in effect, and its reserve funds. Financial, statistical, and operational data used in preparing
the report were taken from the City’s annual financial statements and accounting records, as well as
additional information furnished by City staff.
In response to Mr. Ruane, Mrs. Teal explained that the City of Dover must maintain a debt service
coverage ratio of at least 1.25, and she indicated that the debt service coverage ratios for FY 2006,
FY 2007, and FY 2008 were 5.50, 1.74, and 3.96 respectively.
Responding to Mr. Ruane, Mr. Lunt indicated that the report reflects performance during the
previous fiscal year and that projects for the current fiscal year have not been reviewed or reported.
He expressed concurrence with the findings of the report, stating that he believed that all systems
were operating in accordance with prudent utility practice.
Mrs. Williams moved to recommend acceptance of the Annual Engineering Consultant’s
Report on the Operation and Maintenance of the Electric System - Fiscal Year 2008. The
motion was seconded by Mr. Snaman and unanimously carried.
UTILITY COMMITTEE MEETING OF MAY 26, 2009
PAGE 4
Update - Green Energy Funding and Programming
During the Utility Committee meeting of April 27, 2009, Mr. Ruane requested that there be a
standing agenda item for “Green Energy Funding and Programming” and that staff provide a
monthly report in an effort to keep the committee abreast of these issues.
In accordance with this request, Mr. DePrima presented an update on the City’s application for the
“green energy stimulus money” under the Energy Efficiency and Conservation Block Grant Program.
He stated that during their Regular Meeting of May 11, 2009, City Council accepted the
recommendation of the Committee to apply for Energy Efficiency and Conservation Block Grant
funds, with an application deadline of June 25, 2009. He indicated that the application is being
prepared and should be completed for submission to the federal government within the next two (2)
weeks.
Mr. DePrima also provided an explanation of the City’s Green Energy Fund, which is financed
through a very small fee (usually a few cents) attached to electric bills issued by municipalities, the
Delaware Electric Cooperative, and DP&L. To date, the City has raised approximately $350,000 and
$215,000 has been expended on green energy projects, including four (4) residential and one (1)
commercial geothermal projects; four (4) solar residential and five (5) solar commercial photovoltaic
(PV) commercial projects; and one (1) solar hot water project, for a total of fifteen (15) projects
totaling $215, 582. He explained that all projects are partially funded, with the applicant providing
a 50% match. The applicant applies for the project and, if approved, the project is reserved. The
applicant must front the cost of the project, and when the project is certified as complete and all
criteria are met, the money is issued. He stated there are currently three (3) geothermal projects
reserved, two (2) PV projects, and one (1) commercial geothermal project (a $60,000 geothermal
project reserved for the proposed Dover Public Library), and these projects total $134,795.
Mr. DePrima indicated that if all current reserve projects are funded and combined with projects that
have been funded, a small deficit of $6,000 would remain. This creates a waiting list for payouts to
applicants until money accrues in the account. Applicants are aware of this waiting period for
reimbursement. Mr. DePrima explained that the entire process is managed through the Delaware
Municipal Electric Corporation (DEMEC) through the State Energy Office, and the State has
considered changing the funding ratio. DEMEC handles grant applications and funds on the City’s
behalf and all DEMEC members try to keep programs consistent to aid in administration.
Mr. DePrima indicated that the City of Dover pays approximately $1700 each month out of this fund
for the Energy Depot service on the City of Dover website where residents can perform a home
energy audit to realize cost savings. The Energy Depot software used on the website is also used by
auditors who are performing onsite home energy audits. In addition, a thermal gun was purchased
for $5,000 out of this fund for use during the audits.
Mr. DePrima stated that he plans to provide a quarterly report to update the Committee on projects
funded to date and an overall balance of the Green Energy Fund. Mr. Ruane requested that this
information be presented to the full Council in writing (Attachment #2).
In response to Mr. Snaman, Mr. DePrima explained that the City of Dover collects the fees for the
Green Energy Fund and they are held in a dedicated City of Dover account by DEMEC.
UTILITY COMMITTEE MEETING OF MAY 26, 2009
PAGE 5
Mr. Ruane encouraged Committee and Council members to attend several upcoming meetings
related to utilities, as follows:
•
A Special Utility Committee Meeting scheduled for June 1, 2009, at 5:00 p.m. including a
presentation by Mrs. Mitchell, Controller/Treasurer, on future financial projections for
electric and water/wastewater funds.
•
A Public Hearing to discuss the electric revenue fund budget at the City Council Meeting
scheduled for June 8, 2009 at 7:30 p.m.
•
A presentation by the 2030 Committee to update Committee and Council members on the
status of solar and other energy projects at the Utility Meeting scheduled for June 22, 2009
at 5:00 p.m.
Mr. Ruane moved for adjournment, seconded by Mrs. Williams and unanimously carried.
Meeting Adjourned at 5:53 P.M.
Respectfully submitted,
Eugene B. Ruane
Chairman
EBR/TM/jjs
S:\ClerksOffice\Agendas&Minutes\Committee-Minutes\2009\05-26-2009 UTILITY.wpd
Attachments
Attachment #1 - Resolution No. 2009-14 for Annexation of 924 Artis Drive
Attachment #2 - Green Energy Fund Status Report
ATTACHMENT #1
Utility Committee Meeting of May 26, 2009
CITY OF DOVER PROPOSED RESOLUTION NO. 2009-14
1 A RESOLUTION PROPOSING THE INCLUSION OF AN AREA WITHIN THE LIMITS OF THE CITY
2 OF DOVER AND CALLING FOR A SPECIAL ELECTION TO BE HELD IN THE SAID AREA.
3 WHEREAS, the Charter of the City of Dover authorizes Council to extend the boundaries of the said City
4 after a special election of the qualified voters and real estate owners of the territory proposed to be annexed,
5 and
6
7
8
9
WHEREAS, the Mayor and Council of the City of Dover deem it in the best interest of the City of Dover
to include an area located at 924 Artis Drive, which is contiguous to the present City limits, into the limits
of the City of Dover and within a zoning classification as recommended by the City of Dover Planning
Commission.
10 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER,
11 IN COUNCIL MET:
12 1.
13
That a special election be held for an area located at 924 Artis Drive situated in East Dover Hundred,
Kent County, State of Delaware.
14 2.
15
16
That the election be held on the 16th day of July, 2009 commencing at the hours of 11:00 a.m. in the
City Hall Annex, 15 E. Loockerman Street, Dover, Delaware, for the purpose of submitting the
question of annexation of the above area to those persons entitled to vote thereon.
17 3.
18
That the election be held and conducted pursuant to the provisions of the Charter of the City of
Dover as amended.
19 4.
That this resolution be published in accordance with the City of Dover Charter.
20 ADOPTED: *
21 S:\ClerksOffice\Attachments and Exhibits\Committee Attachments\2009\05-26-2009 UTILITY\05-26-2009 - Attachment #1 - 924 Artis Drive Referendum Resolution.wpd
ATTACHMENT #2
Utility Committee Meeting of May 26, 2009
Memorandum
Office of the City Manager
PO Box 475
Dover, DE 19903
Phone: (302) 736-7005
FAX: (302) 736-7002
E-mail tdeprima@dover.de.us
To:
Mayor and City Council
From:
Anthony J. DePrima, AICP, ICMA-CM,
City Manager
Date:
May 26, 2009
Subject:
Oral Report on Status of Green Energy Fund
The following is a written version of the oral report that I presented during the Utility Committee
Meeting on May 26, 2009. I am providing this at the request of Chairman Ruane.
The Green Energy Fund is financed by a small Green Energy Rate charged on everyone’s
electric bill since June 2006. Dover receives between $10,000 and $14,000 per month
depending on the time of year. It is a 50-50 matching program, and the owner must expand the
monies before being compensated.
To date the following types of projects have been funded: Geothermal–Commercial (1),
Geothermal Residential (4); Photovoltaic Solar Commercial (5); Photovoltaic Solar–Residential
(4); Solar Hot Water Heating (1). So far, $215,582 has been expended.
The following projects have been approved for grants, and funds are being held in reserve until
completion: Geothermal–Commercial (1); Geothermal Residential (3); Photovoltaic Solar
Commercial (2). Up till now, $134,795 is being held in reserve.
In addition, $5,581 was used on our thermal imaging equipment for our Home Energy Audit
Program and $5,012 for our CFL Campaign and Education Kit. Also, $1,692 is expended
monthly for the Energy Depot Website which is also a part of our Home Energy Audit Program.
At the end of March the funds were -$6,174. When running in a negative, it means that the grants
are paid out when funds are available. In other words, newer projects may have to wait for their
reimbursement.
LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE
The Legislative, Finance, and Administration Committee meeting was held on May 26, 2009 at
6:01 p.m. with Chairman Slavin presiding. Members present were Mr. Salters, Mr. McGlumphy,
Dr. Jones, and Mr. Shevock. Members of Council present were Mr. McGiffin, Mr. Hogan,
Mr. Leary, Council President Williams, and Mayor Carey.
AGENDA ADDITIONS/DELETIONS
Mr. Slavin requested that item #3, Recommendations - Phase II of the MAG Study, be deferred until
June 8, 2009.
Mr. Salters moved for approval of the agenda, as amended, seconded by Mr. Shevock and
unanimously carried.
Review and Recommendation - Filling Critical Positions - Payroll Specialist
During their meeting of February 23, 2009, members recommended approval of the Hiring Freeze
for Fiscal Year 2008-2009, but to allow the hiring of critical positions through the review and
approval of the Legislative, Finance, and Administration Committee and City Council. It was
suggested that there be a “standing” agenda item to consider the filling of critical positions and, if
there are no positions to consider, the item could be removed.
Mrs. Peggy Teal, Assistant Finance Director, reviewed the permission to recruit and the hiring
justification outline to fill the Payroll Specialist position in the Finance Department. She requested
that the previous Payroll Specialist, Mr. Turhan Jordan, who resigned from the City of Dover to
fulfill commitments to the Army National Guard, be re-hired. She stated that Mr. Jordan has
completed his commitment to the Guard and is available for employment.
In response to Dr. Jones, Mrs. Teal explained that, due to the amount of detail and training involved,
she felt it was more beneficial for the City and the Finance Department to hire an employee who has
already been trained than to recruit a current employee.
Mr. Salters
moved to recommend approval of staff’s recommendation to hire
Mr. Turhan Jordan for the position of Payroll Specialist. The motion was seconded by
Mr. Shevock and unanimously carried. Due to time constraints, it was noted that this matter has
been placed on the Council agenda for the meeting being held later in the evening.
Downtown Dover BID - Assessment (Tax) Rate for Fiscal Year 2009-2010
In accordance with Appendix D, Article III, Section 9(f) of the Dover Code, City Council must adopt
a Business Improvement District (BID) budget and assessment every year. Members were provided
the FY 2009-2010 budget showing BID tax revenue and the expenses charged against that revenue,
as well as the following tax calculation worksheet with recommended rates:
LEGISLATIVE, FINANCE, AND ADMINISTRATION
COMMITTEE MEETING OF MAY 26, 2009
PAGE 2
JULY 1, 2009 TO JUNE 30, 2010
ZONE 1
ZONE 2
ZONE 3
TOTAL
$31,920,900
$58,906,700
$29,939,400
$120,767,700
Assessment Tax Rate
Per $100 Assessment
0.0822
0.0362
0.0180
---
Revenue Raised
$26,239
$21,324
$5,389
$52,952
Aggregate
Assessments
% Revenue Raised
50%
40%
10%
100%
Number of Parcels
123
115
49
287
Average Assessment
$213
$185
$110
$185
It was noted that the revenue percentages by zone have been calculated in accordance with Section
9(e) of Appendix D, Article III of the Dover Code and that the amounts were estimated per the
reassessed values
Mr. Salters moved to recommend approval of the Downtown Dover Business Improvement
District (BID) - Assessment (Tax) Rate for FY 2009-2010 and adoption of proposed Budget
Ordinance #2009-14 (Attachment #1). The motion was seconded by Mr. McGlumphy and
unanimously carried.
Mr. Slavin expressed his concern with applying a BID tax at a time when the City is trying to
revitalize the downtown area.
Mr. Salters moved for adjournment, seconded by Mr. McGlumphy and unanimously carried
Meeting Adjourned at 6:09 P.M.
Respectfully submitted,
Timothy A. Slavin
Chairman
TAS/AC
S:\ClerksOffice\Agendas&Minutes\Committee-Minutes\2009\05-26-2009 LF&A.wpd
Attachments
Attachment #1 - Proposed Ordinance #2009-14 - BID Tax
CITY OF DOVER
FINANCE DEPARTMENT
MONTHLY BUDGET REPORT
APRIL 2009
PREPARED BY: FINANCE DEPARTMENT
PLEASE NOTE – THIS REPORT PROVIDES TOP LINE INFORMATION ON THE THREE MAJOR
OPERATING FUNDS. IF YOU WOULD LIKE ADDITIONAL INFORMATION, PLEASE FEEL
FREE TO CONTACT THE FINANCE DEPARTMENT.
2 of 7
City of Dover
Finance Department
Monthly Budget Report
April 2009
S
Strategic Objectives for Fiscal Year 2008 – 2009
1.
Coordinate audit program with the Legislative, Finance & Administrative Committee. Meet all
deadlines as established in the audit program.
2.
Test of internal controls by the auditor. Not to exceed the tolerable rate established by the
auditor’s by more than five (5) percent.
3.
Utilizing Fortis, scan 10% of files/documents into an electronic database.
ACTIVITY LEVELS
FY08 – YTD
Bank Trends
Total Amount of All Deposits
Number of Bank Accounts
Payroll:
Number of Pay Periods
Number of Payroll Checks
Number of Pension Checks
Total Gross Payroll
Total Pension Payments
Total Overtime
Accounts Payable:
Number of Check Vouchers (1)
Check Voucher Dollar Amount Disbursed
Number of EFT Vouchers
EFT Voucher Dollar Amount Disbursed
Wire Transfers (2)
$
$
$
$
$
$
$
115,295,010
29
22
9,508
2,222
16,548,236
3,399,619
629,317
7,456
29,392,339
210
17,211,193
74,033,928
FY09 – YTD
$
$
$
$
$
$
$
113,792,965
28
22
9,673
2,234
17,664,389
3,458,994
663,888
6,765
25,502,017
1,412
66,879,300
9,414,450
(1) FY09-YTD includes Retiree's Stipend
(2) Wire transfers are down compared to FY08 as the Finance Department
is now using EFT (Electronic Fund Transfer) to pay vendors.
3 of 7
City of Dover
Finance Department
Monthly Report – April 2009
General Fund Summary
Revised
Budget
Budget
Receipts
Beginning Balance
Court of Chancery Fees
Fines & Police Revenues
Franchise Fees
Grants
Intrafund Services
Library & Recreation Revenues
Licenses & Permits
Property Taxes
BID Revenue
Sanitation Revenues
Other Miscellaneous Revenues
Transfers-In from Other Accounts & Utilities
Civil Traffic Penalties
Municipal Street Aid Fund
Transfer Taxes
Workers Comp
Water/Wastewater Fund
Electric Fund
Total
Expenditures
City Clerk & Council
Mayor, City Manager & Human Resources
Police & Police Extra Duty
Public Services
Central Services
Planning & Inspections
Finance, Info Tech & Customer Services
Library & Recreation
Fire Department
Assessor
Debt Service
Insurance
Retirees' Health Care
Street Lights
Transfer to CDBG
Provision for Uncollectibles
Transfers Out
Capital Asset Reserve
Capital Projects Fund
Budget Bal-Working Capital
Total
Reserve Balances
Contingency
$
$
$
3,910,144
815,860
1,128,169
426,220
102,440
4,761,722
705,873
2,570,000
10,042,473
53,264
1,416,411
329,785
500,000
710,346
2,650,222
100,000
564,810
6,758,100
37,545,839
449,398
1,114,559
12,934,263
4,572,479
2,591,102
2,056,196
2,678,375
2,038,715
722,865
680,736
442,319
500,000
953,987
985,000
11,000
10,000
$
200,000
1,884,497
2,720,348
37,545,839
$
679,754
$
$
$
4,227,059
650,000
1,022,579
426,220
102,440
4,683,433
668,873
2,489,500
10,000,464
52,692
1,418,796
329,785
500,000
790,264
1,400,000
564,810
6,758,100
36,085,015
437,860
1,118,585
12,765,597
4,434,605
2,541,698
1,909,680
2,629,840
1,977,958
710,814
611,925
442,319
515,000
906,187
985,000
11,000
10,000
YTD
$
$
$
4,227,059
483,400
745,926
243,695
90,121
3,575,786
512,442
2,496,915
10,011,699
53,113
1,195,409
329,505
466,733
647,206
982,597
564,810
6,758,100
33,384,516
301,262
870,125
10,235,722
3,472,257
2,043,469
1,391,432
2,104,082
1,514,698
586,348
404,720
442,319
429,546
764,716
803,023
10,000
$
200,000
1,044,184
2,832,762
36,085,015
$
200,000
690,000
26,263,719
$
717,211
$
740,248
Balance
$
$
$
$
83% of
Budget
166,600
276,653
182,525
12,319
1,107,647
156,431
(7,415)
(11,235)
(421)
223,387
280
100.0%
74.4%
72.9%
57.2%
88.0%
76.3%
76.6%
100.3%
100.1%
100.8%
84.3%
99.9%
33,267
143,058
417,403
2,700,499
93.3%
81.9%
70.2%
0.0%
100.0%
100.0%
92.5%
136,598
248,460
2,529,875
962,348
498,229
518,248
525,758
463,260
124,466
207,205
85,454
141,471
181,977
11,000
-
68.8%
77.8%
80.2%
78.3%
80.4%
72.9%
80.0%
76.6%
82.5%
66.1%
100.0%
83.4%
84.4%
81.5%
0.0%
100.0%
354,184
2,832,762
9,821,296
100.0%
66.1%
0.0%
72.8%
4 of 7
City of Dover
Finance Department
Monthly Report – April 2009
Water/Wastewater Fund Summary
Revised
Budget
Budget
Revenue
Beginning Bal-Water
Beginning Bal-Wastewater
Beginning Bal-Kent Co Sewer Adj.
Water Fees
Water Tank Leases
Wastewater Fees
Impact Fees - Water
Impact Fees - Wastewater
Transfer from Capital Asset Reserve Wastewater
Kent County Treatment Fees
Miscellaneous
Total
Expenses
Engineering & Inspection
Water
Water Treatment Plant
Wastewater
Water Meter Reading
Construction & Inspection
Kent County Treatment Fees
Retiree’s Health Care
Debt Service - Arbitrage Payment
Debt Service
Intrafund Services
Transfers Out
General Fund
Water/Wastewater I & E Fund
Impact Fee Reserve
Budget Bal-Working Capital - Water
Budget Bal-Working Capital - WW
Budget Bal-Working Capital - KSA
Total
Reserve Balances
Contingency-Water
Contingency-Wastewater
Impact Fee Reserve - Sewer
Bond Coverage Ratio (Covenant 1.20)
$
$
$
$
$
$
449,977 $
643,949
(364,750)
4,386,862
250,275
2,533,686
196,000
712,500
200,000
4,307,001
165,000
13,480,500 $
705,585
496,569
1,377,268
1,222,541
73,577
516,094
3,644,430
128,515
835,600
1,320,565
564,810
700,000
378,260
638,998
579,867
297,821
13,480,500
115,541
130,291
NO BUDGET
2.99
$
$
$
$
YTD
782,546
613,583
(545,326)
4,299,000
250,275
2,495,000
125,000
630,000
3,910,369
146,000
12,706,447
$
700,372
473,292
1,347,238
1,105,809
72,816
510,343
3,435,430
119,455
71,436
835,600
1,302,782
$
564,810
700,000
264,260
867,310
405,881
(70,387)
12,706,447
118,545
132,026
NO BUDGET
2.61
$
Balance
782,546
613,583
(545,326)
3,407,275
291,388
1,952,441
93,800
565,324
3,101,632
120,239
10,382,902
$
566,393
347,473
1,202,466
872,268
56,988
357,693
2,913,393
100,058
71,436
710,590
944,456
$
$
564,810
700,000
9,408,024
$
$
$
118,046
131,994
3,415,579
2.47
$
$
83% of
Budget
891,725
(41,113)
542,559
31,200
64,676
808,737
25,761
2,323,545
100.0%
100.0%
100.0%
79.3%
116.4%
78.3%
75.0%
89.7%
0.0%
79.3%
82.4%
81.7%
133,979
125,819
144,772
233,541
15,828
152,650
522,037
19,397
125,010
358,326
80.9%
73.4%
89.3%
78.9%
78.3%
70.1%
84.8%
83.8%
100.0%
85.0%
72.5%
264,260
867,310
405,881
(70,387)
3,298,423
100.0%
100.0%
0.0%
0.0%
0.0%
0.0%
74.0%
5 of 7
City of Dover
Finance Department
Monthly Report – April 2009
Electric Revenue Fund Summary
Revised
Budget
Budget
Revenue
Beginning Balance
Sales to Customers
Utility Tax
Weyandt Hall Rents
Miscellaneous Revenues
Reimbursement of Bond Issuance Costs
Intrafund Service Receipts Water/Wastewater
Total
Expenses
Power Supply & Generation
Power Supply
Power Supply Management/Incentive
Capacity Charges
PJM Charges - Load
Total Power Supply
$
6,816,609
98,527,100
1,763,500
186,816
3,228,600
263,353
$ 110,785,978
10,680,522
98,527,100
1,763,500
186,816
1,777,867
222,690
263,898
$ 113,422,393
$
$
$
$
63,410,077
2,788,808
10,692,738
3,510,195
80,401,818
$
YTD
63,410,077
2,788,808
10,692,738
3,510,195
80,401,818
$
Balance
10,680,522
83,002,229
1,465,119
197,945
1,511,711
158,162
97,015,688
$
47,233,612
2,483,446
8,767,017
5,802,436
64,286,511
$
$
83% of
Budget
15,524,871
298,381
(11,129)
266,156
222,690
105,736
16,406,705
100.0%
84.2%
83.1%
106.0%
85.0%
0.0%
59.9%
85.5%
16,176,465
305,362
1,925,721
(2,292,241)
16,115,307
74.5%
89.1%
82.0%
165.3%
80.0%
Plant Operations
Generation Fuels
Capacity Credits
PJM Credits
Total Generation
5,921,646
2,382,179
(9,265,997)
(2,552,753)
(3,514,925)
5,921,646
2,382,179
(9,265,997)
(2,552,753)
(3,514,925)
4,282,158
1,432,774
(7,538,997)
(1,517,700)
(3,341,765)
1,639,488
949,405
(1,727,000)
(1,035,053)
(173,160)
72.3%
60.1%
81.4%
59.5%
95.1%
Total Power Supply & Plant
76,886,893
76,886,893
60,944,746
15,942,147
79.3%
Electric Operating Divisions
Transmission/Distribution
Electrical Engineering
Administration
Meter Reading
Systems Operations
Contractual Services 2030 Committee
Utility Tax
Interest on Deposits
Retirees Health Care
Accounts Receivable Write-Offs
Green Energy Payment to DEMEC
Debt Service
Bond Issuance Costs
Intrafund Services
Inventory write-offs
Transfers Out
Electric Improvement & Extension Fund
General Fund
Budget Bal. - Work. Capital
Total
3,680,134
1,668,347
662,515
293,494
553,954
300,000
1,763,500
42,000
557,727
135,000
137,600
3,431,323
3,704,510
175,000
3,631,559
1,634,201
649,062
290,176
575,443
300,000
1,763,500
54,500
519,999
135,000
137,600
4,055,023
222,690
3,644,549
175,000
2,850,354
1,100,041
490,573
230,165
473,825
252,599
1,465,119
46,093
405,670
135,000
113,131
3,328,700
222,690
2,789,492
175,000
781,205
534,160
158,489
60,011
101,618
47,401
298,381
8,407
114,329
24,469
726,323
855,057
-
78.5%
67.3%
75.6%
79.3%
82.3%
84.2%
83.1%
84.6%
78.0%
100.0%
82.2%
82.1%
100.0%
76.5%
100.0%
1,684,000
6,758,100
8,351,881
$ 110,785,978
1,684,000
6,758,100
10,305,098
$ 113,422,393
$
1,684,000
6,758,100
83,465,298
10,305,098
29,957,095
100.0%
100.0%
0.0%
73.6%
Reserve Balances
Contingency Reserve
Insurance Reserve
Rate Stabilization Reserve
$
$
$
$
$
$
$
$
$
922,890
382,713
2,550,848
Bond Coverage Ratio (Covenant 1.25)
907,332
376,255
2,508,562
1.51
924,869
383,502
2,556,265
1.63
1.94
Megawatt Hours Sold & Purchased
Sales to Customers MWh (excluding Street Lights)
Sales per MWh
$
747,193
134.223 $
744,932
134.631
$
611,297
138.177
Purchased/Generated MWh
All In MWh Supply & Generation
$
788,808
97.472 $
782,081
98.311
$
629,065
96.881
$
6 of 7
City of Dover
Finance Department
Monthly Report – April 2009
General Capital Project Fund Summary
Revised
Budget
Budget
Revenue
Beginning Balance - Projects
Transfer from General Fund for Projects
Recreation Grant
State Grant
(1)
Gifts/Donations
Transfer from Library Reserve
Transfer from Parkland Reserve
Interest Earnings
Income from Sale of Assets
Total
Expenditures
Fire
Grounds Maintenance
Library
Recreation
Life Safety
Police
Streets
Sanitation
Information Technology
Public Services - Administration
Facilities Management
Central Services
(1)
Transfer to Library Reserve
Budget Balance - Projects
Total
Reserve Balances
Capital Asset Replacement Reserve
Library Reserve
Parkland/Recreation
(1) Donations for the library.
$
$
$
185,000
1,884,497
440,000
1,200,000
65,000
3,774,497
$
296,210
109,500
1,200,000
500,000
4,200
346,126
704,170
315,000
110,915
38,380
140,000
9,996
3,774,497
$
$
NO BUDGET
2,691,250
113,162
$
$
$
811,017
1,044,184
468,500
600,000
600,000
40,000
65,000
3,628,701
YTD
$
$
$
811,017
690,000
67,262
167,914
1,770
238,693
7,037
50,668
2,034,361
$
312,533
210,413
1,200,000
595,704
4,200
127,628
295,922
315,000
87,704
38,193
75,000
25,996
340,408
3,628,701
$
288,201
200,205
476,450
141,174
4,042
96,282
95,221
324,978
3,110
27,950
34,866
25,110
1,770
1,719,359
$
$
NO BUDGET
2,709,400
192,735
$
$
$
240,463
3,661,618
234,185
Balance
$
$
$
$
83% of
Budget
354,184
401,238
432,086
(1,770)
361,307
40,000
57,963
(50,668)
1,594,340
100.0%
66.1%
14.4%
28.0%
0.0%
39.8%
0.0%
10.8%
0.0%
56.1%
24,332
10,208
723,550
454,530
158
31,346
200,701
(9,978)
84,594
10,243
40,134
886
(1,770)
92.2%
95.1%
39.7%
23.7%
96.2%
75.4%
32.2%
103.2%
3.5%
73.2%
46.5%
96.6%
0.0%
0.0%
47.4%
340,408
1,909,342
7 of 7
City of Dover
Finance Department
Monthly Report – April 2009
Water/Wastewater Improvement & Extension Fund Summary
Revised
Budget
Budget
Revenue
Beginning Balance-Water
Beginning Balance-Wastewater
Beginning Balance-Bond Proceeds-Wastewater
State Grant (Homeland Security) & Other
Income from Sale of Assets
Interest Earned
Transfer from Water Operating Fund for Water
Transfer from Wastewater Operating Fund for Wastewater
Transfer from Capital Asset Reserve Water
Transfer from Capital Asset Reserve Wastewater
Transfer from Impact Fee Reserve
Total
Expenses
Engineering & Inspection
Water
Wastewater
Water Construction
Budget Bal-Working Capital - Water
Budget Bal-Working Capital - WasteWater
Total
Reserve Balances
Capital Asset Replacement - Water
Capital Asset Replacement - Wastewater
$
$
$
912,621
915,232
11,260,300
36,000
500,000
200,000
13,824,153
$
15,445
3,058,450
4,632,150
29,000
4,661,248
1,427,860
13,824,153
$
$
1,043,553
493,571
$
$
$
1,446,695
713,799
140,000
36,000
500,000
200,000
1,000,000
500,000
644,217
5,180,711
YTD
$
$
$
Balance
1,446,695
713,799
17,090
90,682
500,000
200,000
500,000
500,000
3,968,266
$
$
$
15,445
2,636,572
1,451,053
29,000
431,400
617,241
5,180,711
$
16,247
913,561
505,348
26,666
1,461,822
$
$
198,742
64,113
$
$
703,196
64,159
$
$
83% of
Budget
140,000
(17,090)
(54,682)
500,000
644,217
1,212,445
100.0%
100.0%
0.0%
0.0%
0.0%
251.9%
100.0%
100.0%
50.0%
100.0%
0.0%
76.6%
(802)
1,723,011
945,705
2,334
431,400
617,241
3,718,889
105.2%
34.6%
34.8%
92.0%
0.0%
0.0%
28.2%
City of Dover
Finance Department
Monthly Report – April 2009
Electric Improvement & Extension Fund Summary
Revised
Budget
Budget
Revenue
Beginning Balance
Beginning Balance Bond Proceeds
Bond Proceeds
Interest Earnings
Transfer from Electric Revenue Fund
Transfer from Depreciation Fund
Transfer from Future Capacity Reserve
State Reimbursement for Projects
Income from Sale of Assets
DEMA Grant for Security System
Green Energy Grant for Photovoltaic System
Total
Expenses
Power Plant
Transmission/Distribution
Electrical Engineering
Budget Bal. - Work. Capital
Budget Bal. Bond - Work. Capital
Total
Reserve Balances
Depreciation Reserve
Future Capacity Reserve
$
$
$
10,923,712
113,037
1,684,000
2,000,000
3,000,000
805,558
50,000
18,576,307
$
$
$
$
2,690,000
933,500
9,556,887
5,395,920
18,576,307
$
$
7,394,904
5,420,692
1,870,644
302,327
15,293,600
113,037
1,684,000
2,000,000
805,738
50,000
65,820
22,185,166
YTD
$
$
Balance
1,870,644
302,327
20,068,735
35,764
1,684,000
107,754
24,069,224
$
$
$
$
3,370,555
932,698
15,042,107
1,461,548
1,378,258
22,185,166
$
2,264,734
773,570
8,781,534
11,819,838
$
$
7,701,763
8,640,651
$
$
9,737,082
8,709,469
$
$
83% of
Budget
(4,775,135)
77,273
2,000,000
805,738
(107,754)
50,000
65,820
(1,884,058)
100.0%
100.0%
131.2%
31.6%
100.0%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
108.5%
1,105,821
159,128
6,260,573
1,461,548
1,378,258
10,365,328
67.2%
82.9%
58.4%
0.0%
0.0%
53.3%
Dover Police Department
Monthly Report
To
Mayor & City Council
“To Protect and Serve”
April 2009
May 13, 2009
Honorable Carleton E. Carey, Sr., Mayor
Members of Dover City Council
City Hall
Dover, DE 19901
Mayor Carey and Council Members:
The following is the report on Police Department activities for the month of April 2009:
COMPLAINTS
Total complaints received through April 30th,
numbered 8,516. This is a decrease of 1,092
complaints over the same time period for last year.
12,000
9,377
9,655
9,333
9,608
8,516
8,000
4,000
0
2005
2006
2007
2008
2009
CRIMINAL INVESTIGATIONS
20
18
Cases Reported in
April
13
10
9
9
Cases Cleared in April
7
5
6
5
Cases Cleared from
Previous Months
0
0
Burglary
Robbery
Rape
Report to Mayor and Council
April 2009
Page 2
QUALITY OF LIFE TASK SECTION
ENFORCEMENT ACTION
ABANDONED VEHICLES
ALCOHOL VIOLATIONS
ASSIST OTHER
WARRANTS ON FILE
BIKE ON SIDEWALK
CITY PARK VIOLATIONS
CRIMINAL ARRESTS
DRUG RELATED ARRESTS
LOUD MUSIC
MISCELLANEOUS VIOLATIONS
PARKING VIOLATIONS
COLLECTION OF DELINQUENT DCO’S
PEDDLER
PROSTITUTION
WANTED CHECKS/CPC’S
WARNINGS/TRAFFIC ARRESTS
FUGITIVE
TOTAL ARRESTS
ARRESTS
0
9
70
0
1
7
23
25
7
8
12
0
0
0
20
108
28
318
TRAFFIC ARRESTS
10,000
The department issued 7,199 traffic citations through this
reporting period. This is an increase of 1,108 citations over
the number issued during the same period last year.
7,199
8,000
6,139
6,259
5,624
6,091
6,000
4,000
2,000
0
2005
2006
2007
2008
2009
TRAFFIC CRASHES
1,200
739
800
736
669
629
636
400
0
2005
2006
2007
2008
2009
Through April 30th, Dover Police investigated 451 traffic
crashes. This is an increase of 7 traffic crashes investigated
during the same period last year.
Report to Mayor and Council
April 2009
Page 3
911 CENTER
During the month of April, our 911 Center handled a
total of 10,805 calls averaging 361 calls per day.
Dispatchers handled 3,012 calls on the 911 lines, an
average of 101 calls per day.
28%
911 Calls
Administrative
Calls
72%
CITY ORDINANCE SUMMONS
th
Through April 30 , we issued 2,596 city ordinance
summons, a decrease of 579 summons over April of last
year. *Note: of those summonses issued in April, 28
were issued for handicapped parking violations, 5 for fire
lane parking violations, 23 for false alarms (22 for 3-5
alarms, 1 for 6-9 alarms, 0 for 10-15 alarms, and 0 for 16
or more alarms) and 20 for noise violations (15 for vehicle
violations and 5 for residence violations).
4,000
3,159
3,000
2,180
3,395
3,130
3,175
2,610
2,596
2,430
2,377
1,862
2,000
1,000
0
2005
2006
2007
ISSUED
2008
2009
PAID
Listed below are the major crimes and activities that occurred during the month of April:

On Friday, April 3, 2009, Dover Officers responded to a loud party in the 100 block of N. Governors Avenue. While
breaking up the party two officers were assaulted and as a result two subjects were arrested for multiple charges,
including Offensive Touching, Resisting Arrest, Hindering Prosecution and Underage Consumption.

On Tuesday, April 7, 2009, a Dover Officer was traveling southbound on Route 13 responding to a complaint in progress
at Dover East Estates. As he passed by the entrance to Lake Club Apartments, a vehicle (1995 Ford Explorer) failed to
remain stopped at a flashing red light and crossed the highway in front of the responding officer. The officer took evasive
action to miss the Ford Explorer, but struck a parked vehicle in the parking lot of the Super 8 Motel. The officer was
treated for minor injuries at Kent General Hospital and released. The driver of the Ford Explorer was arrested on multiple
charges, including Driving Under the Influence of Alcohol.

The Criminal Investigations Unit continues to investigate the rape of a woman, which occurred at her residence in the 200
block of N. State Street. The woman was confronted in her bedroom by a man armed with a knife. Following the rape
the man left the residence after removing money and other property from the home.

The Criminal Investigations Unit also continues to investigate the murder of a man in the 100 block of South Governors
Avenue. The murder occurred during the early morning hours of April 18, 2009, when the victim was shot once in the
head. The investigation continues as Detectives have developed significant leads into the circumstances surrounding this
crime.
Report to Mayor and Council
April 2009
Page 4
Major crimes and activities that occurred during the month of April continued:

On April 18, 2009, Officers responded to Dover Downs Hotel & Casino for a report of a disorderly customer. The
customer entered a restricted area of the casino and when asked to leave he became disorderly striking a Dover Downs
employee repeatedly in the face. The disorderly subject continued to assault security personnel until police arrived.
During the incident he also caused approximately $3,000.00 in damage to office furniture. The man, a Maryland resident,
was arrested for Assault 1st, Criminal Mischief and Disorderly Conduct.

The Dover Police Fatal Crash Team investigated the death of a Florida woman on Wednesday, April 22, 2009. The
woman was operating a 2000 Ford Taurus and failed to remain stopped at the intersection of Wyoming and New Burton
Roads. She pulled into the path of a 2004 Dodge Ram which was traveling north on New Burton Road. The victim was
flown to Baltimore Shock Trauma in Maryland where she later died from injuries sustained in the crash.

The Drugs, Vice, & Organized Crime Section arrested two subjects in a parking lot on McDaniel Drive after they were
found to be in possession of 44 grams of Cocaine and a small amount of Marijuana. The two subjects were committed on
secured bond pending a preliminary hearing in the Court of Common Pleas.

On Thursday, April 30, 2009, officers assigned to the Youth Section arrested three Central Middle School students after
they planned to shoot the School Resource Officer (SRO) the same day. The day prior, the SRO found a letter detailing a
plan where a female student, her sister and a friend would bring guns to school and shoot the officer. Surveillance was
established at the subject’s house and when she left that morning to go to school, she was detained and arrested without
incident, also arrested was the sister and her friend.

Also during the month of April 2009, the Dover Police Department investigated 7 robberies and 19 burglaries. As a result
of ongoing investigations officers have cleared, through arrest, 6 of the 7 robberies and 7 of the 19 burglaries.
Respectfully Submitted,
Jeffrey Horvath
Chief of Police
Monthly Report
April 2009
Office of City Assessor
Assessor’s Office Major Updates Feb‐09 $2,961,300 Assessment Change Mar‐09 $7,852,280 Apr‐09 $0 Residential Sales Ratio Report Sales in Study Total Assessed Value
Total Sale Price
Ratio
PRD
14 $1,931,300 $2,293,390
84.24
1.01
Ratio – Assessed Value divided by Sale Price. PRD – Mean – A PRD above 1.03 tends to indicate assessment regressivity – high valued properties are under appraised relative to low valued properties. A PRD below .98 tends to indicate assessment progressivity – high valued properties are relatively over appraised. Assessor’s Office Points of Interest Scanning & Filing ‐ All new deeds are being scanned and attached to the CAMA software for easy retrieval. ‐ All appeal documents and correspondence are being scanned and attached to the CAMA software for easy retrieval. ‐ All deeds from 2006 through current day are scanned and attached to our software. City Wide Revaluation ‐ Data collectors are visiting neighborhoods verifying existing information and acquiring new data. (Please see attached Project Status report form Tyler Technologies) Assessment Registers ‐ Registers were displayed on the City of Dover web‐site, at City Hall, in the Library and at the Assessor’s Office from April 01, 2009 – April 30, 2009. ‐ 25 Appeals were filed with the Assessor’s Office at that time. Supplemental Billing ‐ Supplemental bills for the month of April went out. Total increase in Assessment was $7, 915, 60, which came to a billing amount of $6,530.37. PARID
CA324
SALES RATIO REPORT
08:26 AM
NBHD
52
1992
1339
GRISTMILL
1
C+
PL
349
783
1968
1187
MILLER
1
.5
.826
GOVERNORS
DR
AVE
10
R20
1930
06-APR-09
FR
8
129
1179
GREENHILL
GD
RD
27
504
R10
1722
GREENBERRY
VG
3AB
LN
16
12
RI0
1993
2287
HEATHERFIELD
WAY
30-APR-09
335
321
1120
23-APR-09
.792
2
2
1500
1989
1816
FAWN
ST
27
1064
EVERGREEN
17-APR-09
GO
CDR
34
19
1900
1706
S2008
01-APR-09
GOVERNORS
15-APR-09
EX
AVE
22
23
E005-057.17-01-19.00
30-APR-09
1947
2044
.725
C+
.679
317
3247
N
BRADFORD
D SPRING
ST
.873
1950
1.
368
1.008
13-APR-09
29-APR-09
.847
308
1984
1985
1040
COLD
AV
C
PL
.814
.739
1953
14-APR-09
.787
2005
1994
CRICKLE
CREEK
LN
1.061
168,500
147,900
122,300
151,400
173,400
112,200
8
2,000
167,300
165,990
173,700
.738
94,400
1
28,000
99,800
127,800
154,300
196,000
101,500
.655
155,000
265,200
78,400
249,900
204,000
180,000
126,000
205,000
96,300
LUC
ADDRES~
UNITS STYLE
3
14
1 1
13
6
8
YRBW
STORIES
SFLA GRADE CDU
TOTAL APPR
SALE DT
PRICE
AS
tyler
TECHNOLOGIES
Tyler Technologies,
Inc.
12 Goose lane
Tolland, Connecticut
ClT Appraisal
06084
(p) 800.273.8605
(I) 860.872.9526
& Tax Solutions
www.tylertech.com
MEMO
PROJECT STATUS
DOVER, DE
To: Cheryl Russell, Assessor
From: Steve Beccio - Project Supervisor
Date: 4/1 012009
Staff currently assigned:
Project Supervisor: Steve Beccio
Crew Chief: David Stevens
Clerical Support: Lisa Jennie; Nicole Colbert
Data Collectors: Andre Coleman, Diane Edwards, Thomas Horn, Clyde McIntyre, John Mereider, John Wilson.
PROJECT START UP
. Refer to Status Rpts 1/16/09 and 1/30/09.
Office space
The Assessor has provided Tyler/CLT office space within the Assessor's office.
Address: Tyler Techno10gies/CL T
C/O City of Dover Assessor's Office
P.O. Box 457
Dover, DE 19903
Phone: 302-760-4927 Fax: 302-736-4450
Photography
Facet Technologies has reported completing image gathering. They will be sending a hard drive with all
images to the Dover office.
Routing
All maps have been routed and routing numbers have been entered into an Excel spreadsheet
for importing into IAS Total: (11,753). Planned units to date: (11,757).
t y Ie r '{{J 0 r k' s.
Public Information
All pre list infonnation mailers have been printed; (8,647) have been mailed as indicated in the chart below.
77.18
OUT
STATE
04I197
0410
08375297
219
200
12
22
11
381972
13
29
2612
18
32
15
016
237
268
208
214
10
207
172
166
197
127
170
102
190
144
457116
19
83
63
61
03
40
595
34
291
21
13
64
020
85
10
76.10
76.07
76.12
58.17
67.00
85.08
68.19
68.00
68.05
77.17
77.11
76.20
76.05
67.18
76.11
77.13
85.12
68.20
77.07
77.09
MAP
99.99
2691OUT
66
2929
102
198
156
224
12
126
128
I074932683
STATE
198
62E813TOTAL
2422
67.13
76.09
67.14
STATE
4197
1169
02
31STATE
540
256
171
13
.•
68
76
198
36
59
86
1719
37
77.10
57.17
57.00
57.01
TOTAL
77.14
67.07
76.06
789
35
112
150
263
2638097'
76.03
76.13
67.17,
;;;
44
14
IN'56.20
STAT
"
76.08
IN
IN
I
I
r
tyler 'Zuorks.
Residential
Data Collection: As of 4/1 0/09; (6,685) first calls had been made.
Planned units to date: (3450).
Total Refusals:
Interior Refusals(Interior Information & Exterior):
Interior Refusals(No Interior Information & Exterior):
Interior Inspections:
Estimated:
Vacant Bldg.: (179 unoccupied;13 abandoned)
No One at Home:
Contact:
Commercial
and Exempt Data Collection:
131
1029
51
922
654
192
3706
2133
6%
48%
2%
43%
10%
3%
55%
32%
of Contact
of Contact
of Contact
of Contact
of the time
of the time
of the time.
of the time.
20
Planned units to date: 305
Data Entry: As of 4/1 0/09; (3,697) properties had been entered into the IAS W orId 2009 file.
Planned units to date: (3,325).
Action Items
•
•
•
Complete pre-list mailing.
Continue Residential Data Collection.
Continue Commercial data collection.
•
•
Begin sales verification.
Plan Data Mailer format.
Sincerely,
Steve Beccio, Project Supervisor
CC:
PMF
EHF
PM
TLP
tyler
TECHNOLOGIES
Tyler Technologies,
Inc.
12 Goose Lane
Tolland, Connecticut
CLT Appraisal
06084
(p) 800.273.8605
(f) 860.872.9526
& Tax Solutions
www.tylertech.com
MEMO
PROJECT STATUS
DOVER, DE
To: Cheryl Russell, Assessor
From: Steve Beccio - Project Supervisor
Date: 4/24/2009
Staff currently assigned:
Project Supervisor: Steve Beccio
Crew Chief: David Stevens
Clerical Support: Lisa Jennie; Nicole Colbert
Data Collectors: Residential: Andre Coleman; Diane Edwards; Clyde McIntyre; John Wilson.
Commercial: John Mereider; Tom Horn.
PROJECT START UP
. Refer to Status Rpts 1/16/09 and 1/30/09.
Office space
The Assessor has provided Tyler/CLT office space within the Assessor's office.
Address: Tyler Technologies/CL T
C/O City of Dover Assessor's Office
P.O. Box 457
Dover, DE 19903
Phone: 302-760-4927 Fax: 302-736-4450
Photoe:raphv
Facet Technologies has delivered photos on a hard drive. They need to be associated with the parcels to which
they belong.
Routine:
All maps have been routed and routing numbers have been entered into an Excel spreadsheet
for importing into IAS Total: (11,753). Planned units to date: (11,757).
r
ty
Ie r
uJorks.
Public Information
All pre list infonnation mailers have been printed and mailed; (9,820) have been mailed as indicated in the chart
below.
MAP
OUT
197
STATE
197
STATE
197
STATE
TATE
IN
IN
LC58.18
TOTAL
LC58.14
LC68.00
TOTAL
085.08
099.99
056.20
2069110
12
87.06
200
76.00
77.18
76.12
76.10
66.12
66.16
8668.19
57.00
003
27
212
56
05
13
11
077.16
6777.12
22
256
67.17
3167
2144
237
141
172
4107
116
09127
7.10
6118
61
6.09
13
0785.12
21
95
36
18
59
25
91
7.09
7.00
8.00
7.18
374296198
3273
108
42
2732
2183
1 57.01
076.07
468.05
219
263
169
76.08
319
4103
283
176
157.17
5OUT
67.13
67.14
67.00
1430
89
19
3716
76.11
76.05
77.17
29
13
77.13
77.11
540
76.20
171
207
268
150
102
190
112
224
208
214
170
68
8.20
8.00
8.17
10
77.14
34
686
840
585
419
23198
6.03
20
212
7.07
6.05
10
737
13
6.06
MAP
198
71
3785.00
297
5158
76.04
67.05
67.01
67.07
8263
6.13
64
52
154
44
10
24
11
12
5011
145
6.15
8.08
1149
5.06
08695STATE
18S3118
85
77.09
166
12
15
IN
The list above represents neither the count of pieces mailed which did not include properties owned by the City of Dover nor the count
of additional parcels under the same ownership to be mailed to the same address. Multiple parcels under the same ownership were
Consolidated and mailed as one piece.
t Y I e r u)()r k J.
Residential
Data Collection: As of 4/24/09;
(7,429) first calls had been made.
Planned units to date: (4350).
Total Refusals:
Interior Refusals(Interior Information & Exterior):
Interior Refusals(No Interior Information & Exterior):
Interior Inspections:
Estimated:
Vacant Bldg.: (201 unoccupied;13 abandoned)
No One at Home:
Contact:
Commercial
Residential
147
1166
52
987
684
214
4179
2352
6%
50%
2%
42%
9%
3%
56%
32%
of Contact
of Contact
of Contact
of Contact
of the time
of the time
of the time.
of the time.
and Exempt Data Collection: As of 4/24/09: 60 unit to date.
Planned units to date: (305).
Pre-Review:
As of 4/24/09: 5,807 units completed. Planned units to date: (3,200).
Data Entry: As of 4/24/09: 6,107 properties had been entered into the IAS World 2009 file.
Planned units to date: (4,200).
Action Items
•
•
•
•
Continue Residential Data Collection.
Continue Commercial data collection.
Begin sales verification.
Plan Data Mailer format.
Sincerely,
Steve Beccio, Project Supervisor
CC:
PMF
EHF
PM
TLP
CITY MANAGER’S
MONTHLY REPORT
April 2009
City Manager’s Monthly Report, April 2009 Customer Services 1,132 payments were processed online or by telephone as of April 30, 2009. Budget and Program Development Continued preparation of the fiscal 2009‐2010 draft budget. Human Resources Annual Employee Appreciation Day was held on April 17, with gifts distributed to all employees. Information Technology New & improved intranet site on‐line for employee use. Parks, Recreation, & Library The 6th Annual Sportstown Classic Men’s Softball Tournament was held at Schutte Park with 16 teams participating. “In Harmony” concert recorded 75 citizens in attendance. The Library recorded 770 people attending 23 children’s programs. Public Services  “Soft” roll‐out of curbside recycling program continues. There are 5,516 active accounts as of April 30, 2009. Public Utilities Utility audits began with three in‐home audits completed in April. Thirty‐eights requests were made with 10 questionnaires returned. City Manager’s Monthly Report, April 2009 2 CENTRAL SERVICES
Items on Hand with no Usage over 36 Months
Fleet Operations & Maintenance Costs
$90,000
120
$80,000
$70,000
$60,000
100
80
$50,000
60
$40,000
$30,000
40
$20,000
$800,000
Total Work Orders
$600,000
$400,000
20
$10,000
$0
$200,000
0
Apr -
Apr M ay Jun Jul Aug Sep Oct Nov Dec Jan Feb M ar Apr
08 08 08 08 08 08 08 08 08 09 09 09 09
Total Dollars
08
May- Jun08
08
Jul-
Aug- Sep-
08
Tot al Work Orders
08
08
Electric
Work Orders: 93 Fleet Maintenance: $8,185.30 (excludes Melvin’s Sunoco) Fuel: $29,976.79 Electric: Water: General: Stock Purchases by Fund
Oct - Nov- Dec08
08
Jan-
08
Water
09
Feb- Mar 09
09
09
General
$610,063.11 $ 24,513.42 $ 46,614.28 Warehouse Stock
2,700
$4,500,000
2,600
$425,000
2,500
$4,000,000
2,400
Total Dollars
$325,000
2,300
$3,500,000
$225,000
2,200
2,100
$3,000,000
2,000
1,900
$2,500,000
$125,000
1,800
$2,000,000
$25,000
Apr- M ay- Jun08
08
08
Apr-
Electric: Water: General: 1,700
Apr M ay Jun Jul Aug Sep Oct Nov Dec Jan Feb M ar Apr
08 08 08 08 08 08 08 08 08 09 09 09 09
Jul- Aug- Sep- Oct- Nov- Dec- Jan- Feb- M ar- Apr08
08
08
08
08
08
09
09
09
09
Electric
Water
General
$86,417.03 $ 9,223.37 $17,273.38 Total Line Items
Total Dollars
$1,000,000
140
$100,000
Tot al Dollar Value
Tot al Line Items
Total Dollar Value: $3,563,129.21 Total Line Items: 1,892 Major Program Updates MEASURE FYTD ‐ APRIL 2009 FYTD ‐ APRIL 2008 DIFFERENCE 99.81% 99.86% ‐.05% 1 every 20.89 years 1 every 14.3 years +6.59 years 26of 29 Bids 93.7% 37 Bids 94% ‐4.3% 41 of 43 Bids 95.3% 51 Bids 61% 34.3% 33 of 33 100% 12 of 22 50% 50% 33,252 pieces 98% 12,021 pieces 95.8% 2.2% Routine work orders completed within 5 days (Quantity and Percentage) 37 92.5% 40 88.9% 2.0% Emergency work orders completed within 2 days (Quantity and Percentage) 7 work orders completed 100% 3 work order completed 100% ‐ Issue Effectiveness (>90%) How often the warehouse has what cus‐
tomers need when it’s needed. [issues / (issues + back orders)] * 100 Turn Over Rate (4‐5 per yr.) Indicates that the material stocked is the material being used. Bids for non‐inventory items converted to purchase orders within timeframe (Quantity and Percentage) Sealed bids prepared, received & distrib‐
uted within 7 working days of receipt (Quantity and Percentage) Scheduled Preventative Maintenance appointments being kept. (Quantity and Percentage) Mail receiving lowest discounted rate (Quantity and Percentage) 3 City Manager’s Monthly Report, April 2009 CUSTOMER SERVICES
WORK ORDERS PROCESSED
1,500
1,000
500
CUSTOMER PAYMENT USAGE
352
657
708
535
632
CUTS FOR NON PAYMENT
$1,800,000 129,352 138,623
720
893
Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr 2008 2008 2008 2008 2008 2008 2008 2008 2008 2009 2009 2009 2009
Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr 2008 2008 2008 2008 2008 2008 2008 2008 2008 2009 2009 2009 2009
$1,600,000 $1,531,871 $1,506,172 FYTD09
FYTD08
73,582 Dollars
19,674 20,389
11,174
25,848 $1,200,000 20,563 58,982
$1,400,000 26,586
160,000
140,000
120,000
100,000
80,000
60,000
40,000
20,000
0
649
685
567
356
1,487
1,784
1,581
1,519
1,382
1,608
1,827
2,018
1,795
1,759
2,000
1,582
2,500
1,878
3,000
1000
900
800
700
600
500
400
300
200
100
665
3,500
682
3,164
EXTENSIONS OF CREDIT
$1,000,000 $800,000 $600,000 $400,000 $200,000 Drive‐Thru Window
Over the Counter
2009 YTD
Mail, Drop Credit Cards Bank Drafts
Box
$146,477 $147,040 April 2009
April 2008
$‐
2008 YTD
Major Program Updates
Number of Customers Served
Final Bills
Estimated Bills
Penalties Posted
Extensions of Credit ‐ Amount Extended
Balance Transfers
Utility Collections
Special Assessments
Miscellaneous Billings
CNP through Disconnect Collars
Court Cases
Tamperings
Taxes Levied
Billing Adjustments
Total Taxes Collected
Taxes Outstanding
Payments in Lieu
Billing Accuracy (on schedule billings)
Bills Published on Schedule
Meters Read on Schedule
Customer Satisfaction Rating
Deliquent Accounts Collected
Apr 2009
Apr 2008
Difference
23,299
584
135
$ 18,912
$ 204,024
$ 4,742
$ 18,544
$ 189
$ 150,362
17
‐
3
$ ‐
$ 421
$ 44,736
$ 306,937
$ 1,500
99.0%
99.9%
99.9%
99.7%
99.7%
25,643
626
141
$ 15,018
$ 167,506
$ 27,931
$ 26,736
$ ‐
$ ‐
49
‐
‐
N/A
N/A
N/A
N/A
N/A
99.0%
99.7%
99.9%
99.8%
99.7%
(2,344)
(42)
(6)
$ 3,895
$ 36,518
$ (23,189)
$ (8,191)
$ 189
$ 150,362
(32)
‐
3
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
FY2009
Year‐to‐Date
256,363
7,081
1,564
$ 178,430
$ 1,722,697
$ 129,636
$ 465,301
$ 2,801
$ 693,556
261
‐
38
$ 195,564
$ 26
$ 1,439,692
$ 4,124,909
$ 59,802
99.0%
99.9%
99.9%
99.7%
99.8%
FY2008
Year‐to‐Date
25,643 *
6,714
1,486
$ 155,730
$ 1,430,757
$ 72,972
$ 289,089
$ 1,647
$ 96,466
6,805
‐
4
N/A
N/A
N/A
N/A
N/A
99.0%
99.7%
99.9%
99.8%
99.7%
* Measure began April 2008
City Manager’s Monthly Report, April 2009 4 HUMAN RESOURCES
Customer Service Contacts
800
Payroll Hours
9,000
700
8,000
600
7,000
500
6,000
400
5,000
300
4,000
200
3,000
100
2,000
0
1,000
0
Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr 08 08 08 08 08 08 08 08 08 09 09 09 09
Citizens Assisted
116 97 130 114 79 173 112 43
30
25
20
25
68
Employees Assisted
82 201 60
79
65
75
37
70
97
1
0
0
35
0
2
56
43
39
52
Applications Processed 239 408 269 364 122 373 174
Category Apr 08 May 08 Jun 08 Jul 08 Aug 08 Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr 08 08 08 08 08 08 08 08 08 09 09 09 09
Overtime 1,088 1 ,283 1,680 1 ,656 1 ,906 1,785 1 ,463 1 ,808 1 ,564 3,293 1 ,556 1 ,412 1,602
Sick
Sep 08 1,693 1 ,354 1,019 1 ,343 2 ,639 1,482 1 ,508 1 ,903 2 ,018 4,832 2 ,173 3 ,320 1,969
Oct 08 Nov 08 Dec 08 Jan 09 Feb 09 Mar 09 Apr 09 Total Caucasian 336 331* 334 334 338 338 338 342 343 345 344 343 342 N/A Minorities 66 61* 62 62 63 65 64 64 64 61 60 59 59 N/A Hired 4 4 6 2 5 3 1 5 1 2 1 ‐ ‐ 34 Terminated/Resigned/
Retired 2 1 2 2 ‐ 1 2 1 ‐ 2 3 2 1 20 Promoted ‐ 2 2 5 2 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 11 Jobs Posted 6 2 4 5 3 2 1 1 ‐ ‐ 1 ‐ 1 26 Workers Comp. Inju‐
ries 2 4 3 2 2 1 6 13 4 2 3 6 3 51 198 178 37 8 79 ‐ 2 67 553 385 64 17 126 1,714 ‐ ‐ ‐ ‐ 5 3 10 7 2 1 6 2 6 42 Workers Comp. Hours Insurance Claims *A review has been completed to ensure the accuracy of the Caucasian and Minority employees. The figures for May 2008 reflect the revised and updated numbers. Workers’ Comp. hours may not be the result of injuries that occurred during the current month. Full‐time Employees: 382 Part‐time Employees: 19 Numbers do not reflect, temporary, seasonal, relief fire dispatchers, committee or council members. Jobs Posted: Systems Operator I (In‐House) Employee (s) Hired: No new hires 5 City Manager’s Monthly Report, April 2009 HUMAN RESOURCES
continued
Bonus Program Category Feb 09 Mar 09 Apr 09 Total Stop Program‐Sensibly Taking Off Pounds(weigh‐ins) 8 11 12 31 Pays‐Program Awarding Your Suggestions (submissions) ‐ ‐ ‐ ‐ On the Case‐Cost And Savings Excavation (submissions) ‐ ‐ ‐ ‐ Caught Doing it Right‐Promotes employees productivity & creativity (submissions) 1 ‐ 6 7 Breathe Program‐Rewards for ending tobacco use (submissions) ‐ ‐ ‐ ‐ Ducs in a Row‐Doing Useful Community Service (submissions) ‐ ‐ ‐ ‐ Workers Comp Injuries
14
12
10
8
6
4
2
0
Apr‐ Ma y‐ Jun‐ Jul ‐ Aug‐ Sep‐ Oct‐ Nov‐ Dec‐ Ja n‐ Feb‐ Ma r‐ Apr‐
08 08 08
08 08 08
08 08 08 09 09
09 09
Public Ut ilities
Public Services
Police
Ot hers
Public Utilities: 0 Public Services: 2 Police: 1 Others: 0 Workers Comp Hours
600
500
400
300
200
100
0
Apr‐ M Jun‐ Jul ‐ Aug‐ Sep‐ Oct‐ Nov‐ Dec‐ Ja n‐ Feb‐ M Apr‐
08 a y‐ 08 08 08 08 08 08 08 09 09 a r‐ 09
08
09
Public Ut ilities
Public Services
Police
Ot hers
Public Utilities: 0 Public Services: 62 Police: 64 Others: 0 City Manager’s Monthly Report, April 2009 6 INFORMATION TECHNOLOGY
Service Requests Resolved
139
Citizen Action Center
150
500
62
30
28
40
36
43
43
36
36
53
51
57
57
21
32
9
9
25
100
31
72
77
92
36
50
61
203
75
44
200
190
212
224
219
223
258
261
231
259
245
259
256
100
300
93
125
400
0
Apr‐ May‐ Jun‐
08
08
08
0
Apr‐ May‐ Jun‐
08
08
08
Jul‐
08
Aug‐ Sep‐ Oct‐ Nov‐ Dec‐ Jan‐ Feb‐ Mar‐ Apr‐
08
08
08
08
08
09 09
09
09
Jul‐
08
Aug‐ Sep‐
08 08
New Issues
Supported PCs
Oct‐ Nov‐ Dec‐
08
08
08
Jan‐ Feb‐ Mar‐ Apr‐
09 09
09
09
Customers w/ New Issues
www.dover.de.us
100,000
400
45,054
47,278
44,905
47,989
45,740
44,310
50,000
150
52,585
52,585
63,860
54,169
200
52,968
250
59,231
75,000
70,974
295
295
294
291
287
283
283
285
284
283
279
278
300
254
350
100
50
25,000
Apr‐ May‐ Jun‐
08
08 08
Jul‐
08
Aug‐ Sep‐
08 08
Oct‐ Nov‐ Dec‐
08
08
08
Performance Indicators
Jan‐ Feb‐ Mar‐ Apr‐
09 09
09
09
‐Apr ‐May ‐Jun
08
08
08
‐Jul ‐Aug ‐Sep
08
08 08
‐Oct ‐Nov ‐Dec ‐Jan ‐Feb ‐Mar ‐Apr
08
08
08
09 09
09
09
Current Month
Last Month
iSeries Availability 100%
100%
100%
Server Availability
100%
100%
100%
18
9
1
35%
35%
39%
295
295
254
‐
‐
N/A
Servers Supported
16
16
17
People Trained
12
24
N/A
Programming Rqsts Completed
AS/400 connections
Same Month last Year
concurrent/authorized users
PCs Supported
Scheduled PCs Replaced
(Availability statistics based on 7:00 a.m. to 5:00 p.m. M‐F)
7 City Manager’s Monthly Report, April 2009 PARKS, RECREATION & LIBRARY
Library
Adult Services
2500
Children Services
1400
1200
2000
1000
1500
800
600
1000
400
500
200
0
0
A pr08
Reference
M
ay08
A pr08
Jul- A ug- Sep- Oct- N Dec- Jan- Feb- M ar- A pr09
09
09
09
08 08
08
08 o v- 08
08
Reader's A dviso ry
Outreach
Electro nic A ssistance
Jun08
Reference: 285 Outreach: 293 Reader’s Advisory: 106 Electronic Assistance: 1,620 CIRCULATION Dover residents Kent residents* Non‐county residents REGISTRATIONS Dover residents Kent residents* Non‐county residents OTHER Visiting patrons Meeting room usage Photocopier usage Holds Dial‐a‐Story Computer (Internet) usage APRIL09 17,402 17,391 1,082 189 140 9 31,352 180 1,439 5,849 1,306 4,996 Jun08
Reference
M
ay08
Reader's A dviso ry
Reference: 101 Outreach: 20 FYTD 09 173,294
170,854 13,073 2,669 1,425 145 328,053 1,680 12,463 52,409 14,649 48,540 Jul- A ug- Sep- Oct08 08
08
08
N Dec- Jan- Feb- M ar- A pro v- 08
09
09
09
09
08
Outreach
Electro nic A ssistance
Reader’s Advisory: 144 Electronic Assistance: 80 APRIL08 15,945 16,340 1,179 171 148 9 31,866 260 1,856 4,811 1,500 4,825 FYTD 08 159,878
169,565 12,834 2,187 1,784 153 331,150 1,740 13,313 47,295 13,546 50,845 *Breakout of Kent County Residential Statistics
Circulation Harrington: 206 Smyrna: 1,027 Milford: 305 Outside City Limits: 15,853 Registrations Harrington : 3 Smyrna: 6
Milford: 2 Outside City Limits: 129 Total Registered Users: (Card Holders) City: 18,920 County: 17,798 Non‐County: 1,661 Other Points of Interest: Interlibrary: 3,312 items loaned out Technical services: 1,769 items added 2,761 items borrowed 1,313 items deleted Volunteers: 47.5 hours of service completed City Manager’s Monthly Report, April 2009 8 Parks and Recreation
Recreation Revenue
Recreation Revenue Breakdown
$ 5,000
$ 20,000
$ 15,000
$ 10,000
$7,447 $9,160 $6,287 $5,663 $4,771
$ 10,000
$7,048 $ 15,000
$ 25,000
$15,970 $12,109 $18,095 $ 20,000
$17,767 $18,544 $ 25,000
$20,131 $21,393 $ 30,000
$ 5,000
$0
Apr‐ May‐ Jun‐
08
08 08
$0
Apr- M ay- Jun08
08
08
Jul- Aug- Sep- Oct - Nov- Dec- Jan08
08
08
08
08
08
09
Feb- M ar- Apr09
09
09
General
Jul‐
08
Aug‐ Sep‐ Oct‐ Nov‐ Dec‐ Jan‐ Feb‐ Mar‐ Apr‐
08 08
08
08
08
09 09 09
09
Rental Payments
Sport s
Leagues
PAL & Spec. Events
Trips
General: $885 Rental Payments: $2,203 Sports: $570 Leagues: $11,865 Trips: $447 RENTALS APRIL 09 FYTD 09 APRIL 08 Baseball/Softball Field Rentals* 46 233 56 Dover Park Pavilions (2) ‐ 24 ‐ Multipurpose/Field Hockey Field Rentals* ‐ 28 ‐ Recreation Center – Dover Park 15 125 18 Silver Lake Pavilions (2) / Schutte (1) 9
38
4 Soccer Field Rentals* 5 23 5 Stage 2
17
2 *These numbers reflect groups that utilized our facilities during APRIL. PROGRAM ATTENDANCE* APRIL 09 FYTD 09 APRIL 08 FYTD 08 236 25 30 189 33
19 19
FYTD 08 235
New York City – Bus Trip 45 44 187 30
Soul Line Dancing 15 Not Offered *These numbers reflect activities that ended or took place in APRIL (not included on the JWP report). 10,000
3,335
4352
5,935
2,925
2,763
4,749
1,926
2,000
1,341
4,000
4,349
3,084
6,000
412
# of people
8,000
8,000
8,873
Pitts Center ‐ Total Program Attendence
FREE Open Gym Registration Cards* ‐ through 3/31/2009 Total Cards Issued: 2,417 City Residents: 1,164 ‐ (48%) Non‐City Residents: 1,252 ‐ (52%) ‐ Kent County: 969 ‐ (40%) ‐ Sussex County: 79 ‐ (3%) ‐ New Castle County: 66 ‐ (3%) ‐ Out of State: 138 ‐ (6%) *The cards permit entrance to the facility during sched‐
uled Public Gym Periods at no charge. 0
Apr‐ May‐ Jun‐
08
08
08
9 Jul‐
08
Aug‐ Sep‐
08
08
Oct‐ Nov‐ Dec‐
08
08
08
Jan‐
09
Feb‐ Mar‐ Apr‐
09
09
09
City Manager’s Monthly Report, April 2009 PUBLIC SERVICES
Administration Administrative review and inspection services continued on all residential and commercial developments. The following residential subdivisions are in various phases of construction: Oak Shadows Village of Westover (Phase VI) Stoney Creek (Phase II) Somerset Park Emerald Pointe Seskinore Clearview Meadows Patriot Village Lexington Glenn Nottingham Meadows Village of Cannon Mill Eden Hill Sanitation Sanitation Hours
1116
644
602
750
739
1000
673
April May June July Aug Sept Oct Nov Dec Jan Feb Mar April 08 08 08 08 08 08 08 08 08 09 09 09 09
Bulk
Bulk Collection
Mechanized Collection
Hand Trash Collection
April 09
APRIL 09 171.00 $3,334.50 272 1,517.79 41 5 55 CURBSIDE TOTAL # OF HOUSEHOLDS RECYCLING STATS HOUSEHOLDS PICKED UP March 2009* 8,959 5,039 *Numbers are reported one month behind 0
Automated
Tons Dry Waste Collected Tipping Fee Savings Realized Trips to DSWA Sandtown Landfill Total Tonnage to DSWA 90‐Gallon Containers Delivered 300‐Gallon Containers Delivered Total Man Hours‐Containers Delivered 15
55
145
250
0
8
500
43
1043.51
892.77
474.28
411.93
223.9
240.31
358.24
384.4
315.2
400
776.9
830.98
1106.09
1250
796.4
1029.7
1046.29
997.21
405.71
1077.91
1141.15
442.76
494.14
542.42
800
563.09
1200
722.04
1128.51
1600
1195.24
Monthly Total Refuse Collection (Tons)
FYTD09 1,413.94 $27,571.83 2,621.00 13,411.91 363 74 615 Electronic Goods Pickup
April 08
APRIL 08 179.71 $3,504.35 321.00 1,691.60 25 4 43 WEIGHT/LBS. FYTD 08 1,601.92
$31,237.47
2,985.00
14,689.58
384
30
455
% PICKED UP 159,840 City Manager’s Monthly Report, April 2009 Container Repair/Delivery
56% 10 STREETS Signed Installed Signs Repaired Curbs Painted Yellow (feet) New Post Installed Storm Catch Basins Cleaned Storm Catch Basin Cleaning (Hrs.) Hot Mix Patching (Tons) Cold Mix Patching (Hrs.) Concrete Work (Hrs) Concrete Patching (Cubic Yards) Street and Alley Maintenance (Hrs) Street Sweeping (Miles) Street Sweeping (Cubic Yards) Leaves Collected (Cubic Yards) Leaf Collection (Miles) APRIL 09 8
41
24,250
4
50
34
‐
60
30
5
168
1,456
228
200
237
FYTD09 277
175
26,972
46
2,296
791
283
351
492
39
1,536
10,750
1,884
9,865
6,188
APRIL 08 42 12 26,314 4 ‐ ‐ ‐ 44 233 21 181 1,494 246 150 250 Grounds Arborist Crew APRIL 09 Trees Trimmed 64 Trees Removed 5 Beautification Crew – Dug up tulips at Myers Park, tilled, planted with pansies. – Weeded and edging around tulip beds. – Completed planting of seedlings and plugs. – Began marking up hanging baskets for Loockerman Street. Landscape Repair/Special Projects Crew – Planted 11 trees at different locations around the City. – Applied 21 gallons of roundup to sidewalks, curbs and mulched areas. – Assisted mowing crew as needed. Grounds Maintenance/Mowing Crews – Removed leaves at Mayfair/Crossgates Park. – Assisted tree crew with low limbing and chipping of street trees. – Mowed all acreage around City grass routes. 11 City Manager’s Monthly Report, April 2009 FYTD 08 330
130
29,244
85
2,565
585
167
285
1,234
126
1,467
9,546
1,899
9,320
9,257
APRIL 08 77 19 LIFE SAFETY Inspections Fire and Safety Inspections Fire Code Inspections Certificate of Occupancy Office Meetings Plan Review Training Fire Education Fire Investigations Fire Losses Accidental Incendiary Undetermined PERMITTING AND LICENSING Permits Issued Building Addition/Renovation Permits Building Permits Demolition Permits Fence Permits Mechanical Permits Plumbing Permits Sign Permits Swimming Pool Permits Business Licenses Merchant Licenses Contractor Licenses Lodging House Licenses Mobile Homes Public Occupancy Rental Dwelling Vacant Buildings BUILDING INSPECTIONS Permits Issued Building Plumbing/Mechanical Certificate of Occupancy APRIL 09 37 64 8 FYTD09 295 316 119 142 37 66 58
12.5 28.5 1,217 518 517 201 83 400 $2,000 ‐ $13,000 $178,600 $171,000 $1,038,000 APRIL 09 48
6
3
13
36
50
17 1
FYTD09 439 391 34 94 420 564 192 12 29
1 1
‐ 12
4
70
5
1,706 347 927 48 383 307 2,627 77 APRIL 09 441
207 28
FYTD09 3,370 2,320 257 City Manager’s Monthly Report, April 2009 12 PUBLIC UTILITIES
ELECTRIC 53,597
57,892
55,311
64,790
60,634
56,118
72,902
73,365
40,000
50.0
20,000
0.0
Apr
08
May June July
08
08
08
July
08
Aug
08
Sep
08
Oct
08
Nov
08
Dec
08
Jan
09
Feb
09
Mar
09
Apr May June July Aug Sept Oct Nov Dec Jan
08
08
08
08
08
08
08
08
08
09
Apr
09
Outages
30,000
25
25,000
20
20,000
15
15,000
10
10,000
5
5,000
0
Apr
09
150
100
77
51
50
Apr May Jun July Aug Sept Oct Nov Dec Jan Feb Mar Apr
08 08 08 08 08 08 08 08 08 09 09 09 09
Outages
33
22
0
Outages: 8 Feb Mar
09
09
Number of Customers Gained/Lost
30
Customers
Outages
57,979
60,000
65,310
53,774
80,000
56,422
122.0
106.0
109.4
111.5
107.5
101.9
112.5
144.7
147.6
156.6
156.6
131.3
100,000
MWH
100.0
94.0
MW
150.0
111.8
200.0
80,778
Total System Load
System Peak
‐9 29
10
19
10
6
4
15
7
0
Apr May June July Aug Sep Oct Nov Dec Jan Feb Mar Apr
08 08 08 08 08 08 08 08 08 09 09 09 09
Customers
Customers: 1,366 ELECTRIC OUTAGE REPORT OUTAGE # 13 DATE TIME OUT TIME IN LOCATION DEVICE # OF
CUST ACTION 1 04/16 08:13 PM
08:34 PM 611 William Street Blown Fuse 46 Replaced Fuse 2 04/18 11:20 AM
02:49 PM 698 Buckson Drive Bad Cable 1 Repaired 3 04/21 07:08 PM
09:53 PM 21 Murfield Court Bad Cable 1 Repaired 4 04/25 02:34 PM
07:46 PM 5 Meadow Glen Drive Blown Fuse/Transf 25 Replaced Both City Manager’s Monthly Report, April 2009 ENGINEERING SERVICES Completed Projects Active Projects / % Completed Projects in Design / % Completed

Twin Oaks 
Grandview Mobile Home Park ‐ 80% 
Fiber Map ‐ 50% 
College Business Park Officers Association 
Lexington Glenn ‐ 80% 
Wawa Bay Court Plaza Redesign ‐ 90% 

Clearview Phase 1, 2, 3 ‐ 50% 
Cahne Medical Building ‐ 0% McKee Road, State Generator 
Tall Pines, Dover Kenton Road ‐ 10% 
North Street Improvements ‐ 50% 
Nottingham Meadows ‐ 50% 
Cannon Mill, Phase III ‐ 100% 
Cannon Mill, Phase II ‐ 90% 
Dover Saturn ‐ 100% 
Kent Acres Rehab ‐ 85% 
Wawa Court Street ‐ 100% 
SR1/SR9 Rebuild ‐ 1% 
Kesselring Farm ‐ 100% 
Stover Professinal Center 508 ‐ 90% 
Culligan Complex, Saulsbury Road ‐ 40% 
Dove View Development ‐ 30% 
Dover Transit ‐ 0% 
Governors Avenue ‐ 30% 
1600 N. Little Creek Road ‐ 0% 
College Road Distribution ‐ 90% 
Spence’s Bazzar ‐ 0% 
Patriot Village ‐ 20% 
Brentwood ‐ 100% 
South Dover Elementary ‐ 90% 
Kent General Hospital ‐ 90% 
State of Delaware I/T ‐ 99% 
Kent 8 Building ‐ 100% 
O’Brien Building ‐ 50% 
Walgreens Dupont Highway ‐ 0% 
DAFB Feeder ‐ 40% 
Silver Lake Blvd Townhouses ‐ 100% 
Schoolview Development ‐ 50% 
Motel 6 ‐ 0% 
Feeders 3 & 4, Phase II ‐ 90% 
Governors Lighting Fulton‐State St ‐ 100% 
Eden Hill Residential ‐ 15% 
Dover Crossroads ‐ 100% 
St. Jones Distribution ‐ 50% 
CVS Forrest Street ‐ 100% 
CVS East Division Street ‐ 90% 
Fairfield Farms Lighting ‐ 100% 
Royal Farms ‐ 45% 
S. Shore Lighting ‐ 100% 
Gateway West Parcel 2 ‐ 50% 
Candlewicke Lighting ‐ 100% 
12707‐12206 Tie ‐ 50% 
Dover Public Library ‐ 0% 
Mid Coast Community Bank ‐ 75% 
Vernon Woods ‐ 40% 
The Arbors Senior Center 0% TRANSMISSION AND DISTRIBUTION Underground Work % Completed
Overhead Work % Completed
 Clearview Meadows Ongoing 
Overhead maintenance Ongoing  Lexington Glenn Ongoing 
Maintenance of City lighting Ongoing  Nottingham Meadows Ongoing  Capitol Park upgrade to underground 85%  Seskinore Development 95%  Ridgley Street Storage 60%  Stover Professional Center 90%  Kent Acres 90%  Bush Farm College Road Feeder 90% City Manager’s Monthly Report, April 2009 14 MAJOR PROGRAM UPDATES Tree Trimming APRIL 09 APRIL 08 DIFFERENCE FY09 YTD FY08 YTD 210 206 188 2335 2415 5‐Yr Pole Testing & Repair Program Program Not Active Annual Infra‐Red Testing Program Not Active Annual Substation Oil Testing Program Not Active Track the amount of spills, clean‐ups, equip. sales, & environmental disposals. 1 Disposal 3 Disposals ‐2 5 Disposals 19 Disposals New Professional Work Practices & Procedures; Implemented Fire Extinguisher Training ‐ ‐ ‐ ‐ Universal safety/security training, as mandated by federal, state, & local regulations, completed ‐ ‐ ‐ ‐ ‐ Apr 08 May 08 June 08
July 08
Aug 08
Sept 08 Radio Read Meter Installations 1105 605 341 103 115 Meters Tested 2,266 852 706 195 METER STATS Oct 08
Nov 08
Dec 08 Jan 09 74
79 103 24
195 Feb 09
Mar 09
Apr 09
63 36 20 43 42 38 6 39 1 107 50 59 Meters Junked 877 347 200 98 15 ‐
67 ‐ ‐ ‐ 59 ‐ ‐ Meters Removed 16 10 86 19 10 13
17 21 15 2 22 9 11 1,036 568 256 66 14 17
28 21 10 2 24 13 20 Meter Changes New Services 49 27 70 16 87 44
30 21 11 11 8 15 10 Services Retired 2 3 4 6 14 10
2 ‐ 1 ‐ ‐ 2 ‐ Switching schedules 20 22 25 22 21 4
13 8 14 9 10 10 14 Work orders 789 335 389 345 320 324
301 230 289 289 263 263 277 Miss Utility tickets called back Tickets located 2,130 3,039 2,682 3,498 2,247 2,607 2,478 1,533 1,884 1,788 1,713 1,713 2,283
3,297 6,273 2,883 3,498 2,247 2,607 2,260 1,708 285 1,774 1,701 1,911 2,256
SUBSTATION RELAY Substation 

15 St Jones All Stations Status New Construction
Spring Cleanup
City Manager’s Monthly Report, April 2009 WATER/WASTEWATER Water Production/Billed Consumption/Flow to Kent County
200
Million Gallons
150
100
50
0
Apr 08
May 08
Jun 08
Jul 08
Aug 08
Total Water Production
Sep 08
Billed Consumption
Oct 08
Nov 08
Dec 08
Jan 09
Feb 09
Total Flow to Kent County
Mar 09
Apr 09
City Readings
,Water Production: 117,145,000 Total Flow to Kent County: 138,948,000 * *Billing behind one month Billed Consumption: 112,058,000 City Readings: 130,531,830 Water Production – Daily Average
Fire Hydrants – Flushed Fire Hydrants – Tested Final Readings Cutoffs Turn‐ons New Inspections Curb Boxes Located Curb Boxes Adjusted Water Service Lines Repaired Water Meters Repaired Radio Technology Installations New Meters Added Total Water Meters in City Distribution System
L.F. Sewer Lines Flushed Sewer Lines Inspected Feet Sewer Mains Videotaped Manholes Inspected Manholes Cleaned APRIL 09
3,094,833
‐
‐
730
6
2
14
41
4
3
27
334
5
13,641
APRIL 08 4,375,300 ‐ ‐ 832 5 11 19 29 1 1 66 335 16 13,446 APRIL 09
70,828
‐
232
432
378
APRIL 08 99,513 ‐ 978 533 517 City Manager’s Monthly Report, April 2009 16 Major Program Updates APR 09 APR 08 DIFF FY09 YTD FY08 YTD 0 violations 0 violations ‐ ‐ ‐ 5 4 1 190 187 Infrastructure Repairs (Water Distribution) 2 repairs reported 2 repairs reported ‐ 62 repairs reported 21 repairs reported Infrastructure Repairs (Wastewater Transmission) 2 repairs reported 3 repair reported ‐1 34 repairs reported 17 repairs reported ‐ ‐ ‐ 100% 100% Percentage of Flow Sent to Kent County vs. Gallons Billed (inflow/Infiltration monitoring) 133% 116% 17% 96% 95% Plan Review Completed within 30 days of Submission 12 plans 100% 22 plans 100% ‐10 plans 95% 77% Inspection Response within 48 hours of Request 100% ‐ ‐ 100% ‐ State and Federal Violations Water Quality Complaints Water System Flushing Completed (on schedule) 17 City Manager’s Monthly Report, April 2009 May 27, 2009
Mayor and Council
City of Dover
P.O. Box 475
Dover DE 19903
Dear Mayor and Council,
The Dover Fire Department (DFD) responded to a total of 75 calls for service in April.
Below you will find incidents of interest:
Mobile Home Fire / 3957 Hazletville Rd.
On April 5th, the DFD along with the Camden-Wyoming Fire Department responded to
3957 Hazletville Rd. for a reported mobile home on fire. Due to conflicting reports of the
incident location the Camden-Wyoming Fire Department was initially dispatched as a
single department response. Upon receiving additional information it was determined that
the incident was located within the DFD’s district. With the additional information the
DFD was added to the incident. The first engine arrived on location to find smoke evident
from a single wide mobile home. Crews placed in service a single 1.75” hand line and
performed an interior attack extinguishing the fire. Simultaneously, crews performed
ventilation and conducted a search which proved negative. DFD and Camden-Wyoming
crews worked well together to effectively mitigate the incident. The scene was turned
over to the Delaware State Fire Marshal’s office for investigation.
Carbon Monoxide Incident/ 418 N. Governors Ave. / Governors Square Apartments
On April 5th, the DFD responded to 418 N. Governors Ave; The Governors Square Apts.
for a reported CO alarm activation. Crews investigated using a multiple gas detector, and
found a high level of CO within a residence. Chesapeake Utilities was notified of the
incident, and responded to the scene. Crews from the DFD ventilated the structure, and
improved atmospheric conditions within the residence.
103 South Governors Avenue ● Dover, Delaware 19904
Headquarters: (302)736-7168 ● Fire Chief’s Office: (302)736-7167 ● FAX: (302)736-7166
Motor Vehicle Collision (MVC) / 21 Wayne Dr. / Kent Acres
On April 7th, the DFD responded to 21 Wayne Dr. in the Kent Acres development for a
reported motor home into a residence with subjects trapped. Upon arrival, crews found a
single story residence with a motor home through the front of the structure. Upon
investigating it was determined that the motor home had come to a stop in the front living
room causing significant structural damage to the residence. DFD crews located 2
residents who were confined to a bedroom as the result of a significant amount of debris
blocking their exit. Crews removed a large amount of debris in order to safely remove the
residents from the structure. After securing the utilities, the scene was turned over to the
Delaware State Police and the Kent County department of inspections.
Hotel Fire / 605 Bay Rd. / Milford
On April 13th, the DFD responded to 605 Bay Rd. to assist the Carlisle Fire Company of
Milford with a working building fire in a hotel under construction. DFD crews assisted
with fire suppression at the incident, while simultaneously providing a ladder cover
assignment to southern Kent County and northern Sussex County.
Motor Vehicle Collision (MVC) / 200 Banning St.
On April 13th, the DFD responded to the area of 200 Banning St. for a reported MVC
with entrapment. Upon arrival, crews found a two vehicle MVC with a single subject
trapped in the driver’s seat of one the vehicles. Crews utilized the Holmatro Rescue
Equipment to remove the driver’s door of the vehicle. Upon completing the extrication
the patient was transported by EMS to Kent General Hospital (KGH). Upon clearing the
incident the scene was turned over to Dover Police for investigation.
Cooking Fire / 908 Woodcrest Dr. / Woodcrest Apts.
On April 19th, the DFD responded to 908 Woodcrest Dr; The Woodcrest Apartments for
the report of smoke in the building. Upon arrival, crews found a significant smoke
condition in the common area hallway. Upon investigating crews found that a small fire
had occurred on the stove in one of the apartments. This fire was extinguished by civilian
personnel prior to the DFD’s arrival. Damage to the cabinets and ceiling had occurred as
the result of the fire. Upon clearing the incident the scene was turned over to the City of
Dover Fire Marshal’s Office for further investigation.
Motor Vehicle Collision (MVC) / 1290 Bay Rd.
On April 21st, the DFD responded to the area of 1290 Bay Rd. for a reported MVC with
entrapment. Upon arrival, crews found a two vehicle MVC with a single subject trapped
in the driver’s seat of one of the vehicles. Crews utilized the Holmatro Rescue Equipment
to remove the driver’s door of the vehicle. Upon completing the extrication the patient
was transported by EMS to Kent General Hospital (KGH). Upon clearing the incident
the scene was turned over to Dover Police for investigation.
103 South Governors Avenue ● Dover, Delaware 19904
Headquarters: (302)736-7168 ● Fire Chief’s Office: (302)736-7167 ● FAX: (302)736-7166
Multiple Trash Fires Against Buildings / Downtown Area of Dover
On April 24th, the DFD responded to several small outside fires in the downtown area of
Dover. The first fire was a trash fire in front of 126 N. Kirkwood St. Crews arrived on
location and extinguished the small fire. The second fire was found to be multiple trash
cans against the building at 32 W. Loockerman St; Loockerman Square. Crews arrived on
location and extinguished the fires which caused minor damage to the side of the
building. The final fire which appeared to be set while crews were operating at
Loockerman Square was found to be a trash can against the building at 118 Bank Lane.
Crews extinguished the fire which caused significant damage to the outside of the
building. Crews forced entry into the structure and found no extension into the building
as a result of the fire. All three incidents are being investigated by the City of Dover Fire
Marshal’s office.
In other business:
I would like to thank the members of the City of Dover Finance office who assisted
Dispatcher Osika and I with training using the HTE system. This training has helped us
gain a better knowledge of the system for accounting and payroll purposes.
I would like to thank everyone who attended the firefighter’s night out. This was an event
held for members of city council and department heads to give them a firsthand
experience for what the volunteers of the DFD do on a routine basis. Attendees were
given a tour of fire station 1, and then outfitted in turnout gear. Attendees were then
relocated to the Delaware State Fire School where they participated in hands-on
evolutions to include vehicle rescue, structural, and hazardous materials events. The
evening was ended with a “firehouse” dinner at fire station 1. It is my belief that this
event was an overwhelming success. It is my intention to host a second firefighter’s
night out this fall.
DFD staff is currently working with the City of Dover Fire Marshal’s office and Mark
Nowak to design a new fire alarm activation report. The new activation report will be
completed via the City’s intranet. Furthermore, the new design will allow the City of
Dover Fire Marshal’s office to mitigate and better track activations.
I met with the City Manager, Tony DePrima on April 28th for the semiannual inspection
of the department. During our meeting Mr. DePrima and I discussed several items
including the DFD’s upcoming budget. The DFD will suffer from significant decreases in
Grant-and-Aid at both the State and County levels during the upcoming fiscal year.
103 South Governors Avenue ● Dover, Delaware 19904
Headquarters: (302)736-7168 ● Fire Chief’s Office: (302)736-7167 ● FAX: (302)736-7166
If you should have any questions or concerns please feel free to contact me at any time.
Respectfully Submitted,
Paul W. Strochine
Chief of Department
103 South Governors Avenue ● Dover, Delaware 19904
Headquarters: (302)736-7168 ● Fire Chief’s Office: (302)736-7167 ● FAX: (302)736-7166
City of Dover
General Fund - Major CIP Projects
April, 2009
Type
TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS
Original
Revised
Project
Project
Project
Project
To Date
Budget
% Budget
Budget
Budget
Expenses
Balance
Spent
Description
FY 2008
Red Alert Dispatching System
Upgrade
$
Millcreek Playground Equipment
M
JWP Center office equipment &
furniture
Upgrade/replacement of inner city
fiber optic loop
Totals
$
FY2009
New Library Project
Mirror Lake Dredging
Playground Equip. Purchase
Prog.
$
Skate Park
30,000
$
29,125
$
16,326
$
12,800
Current
Fiscal Yr.
Budget
CURRENT FISCAL YEAR (Including Encumbrances)
Revised
Fiscal
Fiscal Yr.
YTD
% Budget
Budget
Expenses
Spent
56.1% $
-
$
16,323
$
3,520
Comments
Status
21.6% Completed In use.
40,000
40,000
37,525
2,475
93.8%
-
40,000
37,525
93.8% Completed Installed, kids using it.
70,000
70,000
48,384
21,616
69.1%
-
37,204
15,587
41.9% Completed Completed.
50,196
70.5%
86,000
25,841
34.0% Completed In service.
262,000
122,000
$
308,993
169,868
$
221,906
119,672
$
87,087
71.8% $
86,000
$
169,564
76,037
$
82,473
48.6%
1,200,000
400,000
$
1,200,000
400,000
$
541,409
-
$
658,591
400,000
45.1% $
0.0%
1,200,000
400,000
$
1,200,000
400,000
$
541,409
-
45.1%
0.0%
80,000
80,000
80,000
-
100.0%
80,000
80,000
80,000
10,000
-
-
-
0.0%
10,000
-
-
Started
Deleted
Architect started.
Advised by State that will not fund grant.
100.0% Completed Installed, kids using it.
Committee working on location\design, funds
removed but work continues.
Rec Director obtain designs at no cost, funds
0.0% Completed
deleted due to budget cuts.
98.9% Completed Done.
0.0%
Started
Splash Pad @ Schutte Park
10,000
-
-
-
0.0%
10,000
-
-
FY2009 Concrete Program
Silver Lake Parking Lot
Reconstruction/Design
GIS Infrastructure - Mobile
Solutions
65,000
65,000
64,300
700
98.9%
65,000
65,000
64,300
50,000
-
-
-
0.0%
50,000
-
-
0.0%
Deleted
Due to budget cuts.
38,380
38,193
27,622
10,571
72.3%
38,380
38,193
27,622
72.3%
Started
Project 90% done and in use.
115,000
50,000
34,866
15,134
69.7%
115,000
50,000
34,866
69.7% Completed
25,000
25,000
-
25,000
0.0%
25,000
25,000
-
Space Needs - Council
Chambers/Parks & Rec
Meeting Room function, funds deleted for the
rest of the program due to budget cuts.
Totals
$
1,993,380
$
1,858,193
$
748,196
$
1,109,997
40.3% $
1,993,380
$
1,858,193
$
748,196
Alternate funds found, work completed on City
0.0% Completed Hall bathroom and Pitts Center Door, GF
funds cut due to budget.
40.3%
Grand Totals
$
2,255,380
$
2,167,186
$
970,102
$
1,197,084
44.8% $
2,079,380
$
2,027,757
$
830,670
41.0%
Handicapped Access
Legend
M = Multi-year project - a project with a specific schedule to occur over multiple years.
R = Recurring project - a project that begins and ends each fiscal year and is rebudgeted to start over each fiscal year.
City of Dover
Streets Funds - Major CIP Projects
April, 2009
Type
TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS
Original
Revised
Project
Project
Project
Project
To Date
Budget
% Budget
Budget
Budget
Expenses
Balance
Spent
Description
CURRENT FISCAL YEAR (Including Encumbrances)
Current
Revised
Fiscal
Fiscal Yr.
Fiscal Yr.
YTD
% Budget
Budget
Budget
Expenses
Spent
Status
Comments
FY 2002
North Street Sidewalk
Clara Street Turn Lane
Totals
FY 2005
Dover Little League Parking Lot
Phase II
Totals
M
FY 2006
Lincoln Park Center (317)
Totals
$
80,416
$
80,416
$
-
$
80,416
0.0% $
80,416
$
80,416
$
-
0.0% Not started
Work on hold pending Collegiate decision.
$
-
$
4,121
84,537
0.0%
0.0% $
4,121
84,537
$
4,121
84,537
$
-
0.0%
0.0%
(1) See below.
$
4,121
84,537
Done
$
4,121
84,537
$
14,906
$
14,906
$
3,332
$
11,574
22.4% $
14,906
$
14,906
$
3,332
22.4%
Done
$
14,906
$
14,906
$
3,332
$
11,574
22.4% $
14,906
$
14,906
$
3,332
22.4%
-
$
$
400,000
400,000
$
$
400,000
400,000
$
$
244,182
244,182
$
$
155,818
155,818
61.0% $
61.0% $
155,818
155,818
$
$
155,818
155,818
$
$
-
0.0%
0.0%
Started
-
$
65,000
$
65,000
$
$
65,000
0.0% $
65,000
$
65,000
$
-
Awaiting staff decision on re-appropriation
of available funds.
Ongoing.
-
FY 2007
E. Water Street Brick Sidewalk
Stoney Drive
90,998
90,998
87,277
3,721
95.9%
90,998
90,998
87,277
Penn. Avenue/West Street Alleys
36,900
36,900
11,776
25,124
31.9%
25,124
25,124
-
51
51.3%
3% $
181
181,122
122
$
181
181,122
122
$
0.0% $
153,900
$
153,900
$
FY 2008
Meadows Drive
$
192 898
192,898
$
192
192,898
898
$
$
153,900
$
153,900
$
Persimmon Park Place
20,150
Oakridge Alley
$
R
-
FY 2009
Budgeted Approp FY09
Sub Total GF Approp
$
Spruance Road - White Oak to
$
Maple Parkway
Spruance Road - Maple Parkway
to East Division
Various FY09 Streets
Lighting Projects
Schutte Park
Woodsedge Road
Totals
$
Grand Totals
$
35,000
209,050
20,150
$
400,000
400,000
$
141,000
35,000
209,050
99
99,053
053
$
93
93,845
845
-
$
153,900
17,923
$
554,598
554,598
$
$
141,000
$
125,400
125,400
225,000
79,800
21,950
75,000
1,068,150
1,969,541
$
$
225,000
79,800
21,950
75,000
1,222,748
2,124,139
17,923
2,227
$
$
$
17,923
$
554,598
554,598
$
$
12,328
12,328
3.1% Not Started
3.1%
Scheduled FY 2009.
$
141,000
$
-
0.0% Not Started
Scheduled FY 2009.
125,400
125,400
-
0.0% Not Started
225,000
79,800
21,950
75,000
1,068,150
1,713,583
$
$
225,000
79,800
21,950
75,000
1,222,748
1,868,181
$
$
47,045
43,818
103,190
211,722
20.9%
Started
54.9%
Started
0.0% Not Started
0.0% Not Started
9.7%
12.4%
542,271
542,271
$
2.2%
400,000
400,000
0.0% $
141,000
$
141,000
$
$
177,955
35,982
21,950
75,000
1,119,558
1,656,459
-
$
35,000
209,050
-
125,400
Legend
M = Multi-year project - a project with a specific schedule to occur over multiple years.
R = Recurring project - a project that begins and ends each fiscal year and is rebudgeted to start over each fiscal year.
CC = Construction complete.
(1) Administrative Amendment has been done 8/7/08 to revise all streets to actual which leaves $4,121.02.
The City has requested this amount to be transferred to the Dover Little League Parking Lot Monument Sign.
0.0%
20.9%
54.9%
0.0%
0.0%
8.4% $
22.0% $
0.0% Not Started
35,000
209,050
0.0%
8.6% $
$
-
Scheduled FY 2009.
Community Transportation Agreement
complete.
0.0% Not Started Scheduled FY 2009.
8.6%
20,150
35,000
191,127
12,328
12,328
47,045
43,818
103,190
467,680
88.9%
87
87,277
277
10% received from State not part of street
0.0% Not started program; separate contract due to nature of
work.
Agreement has been amended. Stoney
95.9%
Started
Drive is on FY09 Program.
10% received from State; remainder of
0.0% Not started West St. East Alley is part of the FY09
Street Program.
48
48.2%
2%
20,150
$
17,923
88.9%
Done
Scheduled FY 2009.
Independence & Greenway started
Scheduled FY 2009.
Scheduled FY 2009.
Scheduled FY 2009.
City of Dover
Water/Wastewater Improvement & Extension Fund - Major CIP Projects
April, 2009
Type
TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS
Original
Revised
Project
Project
%
Project
Project
To Date
Budget
Budget
Budget
Budget
Expenses
Balance
Spent
Description
CURRENT FISCAL YEAR (Including Encumbrances)
Original
Revised
Fiscal
%
Fiscal Yr.
Fiscal Yr.
YTD
Budget
Budget
Budget
Expenses
Spent
Status
Comments
FY 2006
M
M
M
M
M
Scarborough Road Interconnection Phase II
Totals
$
$
122,500
122,500
$
$
123,659
123,659
$
$
113,010
113,010
$
$
10,649
10,649
91.4% $
91.4% $
-
$
$
50,446
50,446
$
$
39,797
39,797
78.9%
78.9%
Complete
Completed.
FY 2007
Cheswold Well (#8) Replacement
Totals
$
$
175,000
175,000
$
$
192,100
192,100
$
$
200,110
200,110
$
$
(8,010)
(8,010)
104.2% $
104.2% $
-
$
$
64,689
64,689
$
$
72,700
72,700
112.4%
112.4%
Complete
Completed and In service.
FY 2008
Wellhead Redevelopment
$
45,000
$
45,000
$
49,430
$
(4,430)
109.8% $
-
$
23,016
$
Complete.
27,446
119.2%
Complete
Remote Control & Monitor Wells
139,700
139,700
113,554
26,146
81.3%
-
88,565
62,419
70.5%
Started
RTU installation ongoing.
Wellhead VFD Upgrades
126,000
81,000
49,732
31,268
61.4%
-
73,485
42,217
57.4%
Started
Well #3 complete, waiting on contractor.
South Governors Ave. Water Main Upgrade
200,000
200,000
-
200,000
0.0%
200,000
200,000
-
0.0%
Started
Construction south of Wyoming Ave.
3,340,000
3,340,000
3,745
3,336,255
0.1%
695,000
-
-
0.0%
Started
Waiting for test drilling for Piney Point Well.
114,935
44.2%
Easements signed, test drilling for 3 sties.
1.0 MG Elevated Water Storage Tower
Piney Point Well
South Governors Ave. Sewer Main
Lafferty Lane Package P/S Replacement
White Oak Farms PS VFD's
US 13 East Sanitary Sewer Interceptor
Totals
398,800
205,845
90,910
$
300,000
230,000
66,000
85,000
4,930,500
$
291,000
415,530
66,000
3,509,260
8,293,335
9,087
416,674
58,904
590,938
$ 1,382,974
$
$
294,500
$
250,000
$
$
195,000
195,000
80,065
41.1%
Started
3.1%
100.3%
89.2%
16.8%
16.7% $
300,000
3,065,000
4,455,000
$
9,087
371,713
48,941
125,281
767,169
3.1%
100.3%
87.3%
77.6%
52.6%
Started
Started
Complete
Started
$
291,000
370,569
56,037
161,351
1,459,023
37,816
84.9% $
294,500
$
250,000
$
212,184
84.9%
Started
Down to 1700 installs left, doing about 75 each
week.
Well #3 complete, waiting on parts for Well #9.
281,913
(1,144)
7,096
2,918,323
6,910,361
Construction south of Wyoming.
Construction started.
Complete.
Securing easements, preparing bids.
FY2009
Meter Reading Tech Upgrade
Wellhead VFD Upgrades
Wellhead Redevelopment Program
Water Quality Improvements
Water Quality Improvements Contact Chambers
212,184
124,200
124,200
35,965
88,235
29.0%
124,200
124,200
35,965
29.0%
Started
50,000
50,000
50
49,950
0.1%
50,000
50,000
50
0.1%
Started
Wells 6a, 9 done, working on 13 &15.
1,487,000
1,306,160
530,162
775,998
40.6%
1,487,000
1,306,160
530,162
40.6%
Started
Starting Pear Street this month.
100,000
113,761
91,530
22,231
80.5%
100,000
113,761
91,530
80.5%
Started
Working on Well #8-Last Chamber.
Misc. Distribution System Improvements
60,000
60,000
20,206
39,794
33.7%
60,000
60,000
20,206
33.7%
Started
On-going as needed.
SCADA Equip Technology Upgrade
76,600
70,600
66,454
4,146
94.1%
76,600
70,600
66,454
94.1%
Started
3 of 6 complete.
DE State University Pumping Station Replace.
50,000
26,000
24,750
1,250
95.2%
50,000
26,000
24,750
95.2%
Done
Design completed.
Inflow/Infiltration Removal
275,000
-
1,351
(1,351)
0.0%
275,000
-
1,351
0.0%
Started
Weaver St. Pack Pump Station Repl
400,900
65,000
62,470
2,530
96.1%
400,900
65,000
62,470
96.1%
Done
Installed and Complete.
25,900
32,000
22,643
9,357
70.8%
25,900
32,000
22,643
70.8%
Done
Design completed.
Fox Hall/Retreat Force Main Rerouting
Misc Sewer System Improvements
31,500
-
-
-
0.0%
31,500
-
-
0.0%
Started
Acorn Lane Pump Station Replace.
50,000
27,000
24,540
2,460
90.9%
50,000
27,000
24,540
90.9%
Done
Totals
$
3,025,600
$
2,124,721
$ 1,092,305
$
1,032,416
51.4% $
3,025,600
$
2,124,721
$
1,092,305
51.4%
Grand Totals
$
8,253,600
$
10,733,815
$ 2,788,399
$
7,945,416
26.0% $
7,480,600
$
3,698,879
$
1,971,971
53.3%
Legend
M = Multi-year project - a project with a specific schedule to occur over multiple years.
R = Recurring project - a project that begins and ends each fiscal year and is rebudgeted to start over each fiscal year.
Contractor selected, work pending financing.
On-going as needed.
Design completed.
City of Dover
Electric Improvement & Extension Fund - Major CIP Projects
April, 2009
Type
TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS
Original
Revised
Project
Project
%
Project
Project
To Date
Budget
Budget
Budget
Budget
Expenses
Balance
Spent
Description
CURRENT FISCAL YEAR (Including Encumbrances)
Current
Revised
Fiscal
%
Fiscal Yr.
Fiscal Yr.
YTD
Budget
Budget
Budget
Expenses
Spent
Comments
Status
FY 2006
M
69 KV feeders 3 and 4
$
11,060,000 $
1,268,450
2,068,260
Totals
$
12,328,450
FY 2007
College Road Substation
Totals
$
$
Unit 3 Turb Bearing Fire Protect Deluge $
Governor's Avenue Rebuild
M
9,775,969
$
8,220,294
$
1,555,675
$ 11,844,229
$
8,399,273
$
3,444,956
70.9% $
3,956,820
$
2,960,000
2,960,000
$
$
2,960,000
2,960,000
$
$
2,928,467
2,928,467
$
$
31,533
31,533
98.9% $
98.9% $
-
50,000
$
100,000
$
-
$
100,000
0.0% $
-
178,979
1,889,281
84.1% $
8.7%
3,956,820 $
$
3,560,506
7,070,364
$
$
$
876,287
876,287
$
$
844,754
844,754
$
100,000
$
-
0.0%
-
5,116,182
1,954,182
69.6%
Started
64,901
3.3%
Started
3,625,407
51.3%
Phase I -complete; Phase 2
New lines up, tearing down old
ones.
Overall Construction Started,
But Not Electric Portion.
96.4% Completed In use.
96.4%
FY 2008
M
R
M
M
Delayed
Re-evaluated\Reschedule to
June 09.
McKee Run Pollution Remed-Fuel
Switching
Horsepond Transformer
Distribution Capacitors OH/UG
Transmission Relay Upgrade FY 08
-
3,390,000
2,344,297
1,045,703
69.2%
2,600,000
3,190,555
2,144,852
67.2%
Complete Final testing in June.
1,020,000
225,000
520,000
1,099,000
343,925
867,265
1,034,680
341,175
835,241
64,320
2,750
32,024
94.1%
99.2%
96.3%
695,000
-
429,830
71,244
220,113
365,508
68,494
188,089
85.0%
96.1%
85.5%
St Jones Substation Transformer
2,166,039
6,208,777
5,653,355
555,422
91.1%
SR1/SR9 Pole Relocation
Totals
$
43,000
4,024,039
95,420
$ 12,104,387
$
106,437
10,315,185
$
(11,017)
1,789,202
Complete DONE.
Complete DONE.
Started
90% done - May completion.
Construction started & on
Started
schedule.
Complete Installed.
McKee Run Unit 3 CEMS S/ware&Com $
30,000
$
$
48,970
$
Van Sant Unit 11 CEMS S/ware&Com
30,000
50,000
42,675
7,325
85.4%
30,000
50,000
42,675
85.4%
Complete DONE.
McKee Run Unit 3 COMS replace
McKee & VanSant Arc Flash Analysis
30,000
-
30,000
50,000
28,236
-
1,764
50,000
94.1%
0.0%
30,000
-
30,000
50,000
28,236
-
94.1%
0.0%
Complete DONE.
Project Scoping.
Started
Lighting Project & Rehab
50,000
50,000
46,897
3,103
93.8%
50,000
50,000
46,897
93.8%
Complete
45,000
815,000
45,000
815,000
18,327
696,338
26,673
118,662
40.7%
85.4%
45,000
815,000
45,000
815,000
18,327
696,338
40.7%
85.4%
Started
Started
Started
4,028,122
5,401,104
4,845,682
89.7%
111.5%
85.2% $
7,323,122
$
95,420
9,508,266
$
106,437
7,719,062
111.5%
81.2%
97.9% $
30,000
$
50,000
$
48,970
97.9%
FY2009
Danner Farm Transformer
New Developments
Distribution Upgrades
500,000
Totals
$
1,500,000
Grand Totals
$
20,812,489
50,000
500,000
159,248
68.2%
340,752
68.2%
1,590,000
$
1,222,196
$
367,804
76.9% $
1,500,000
$
1,590,000
$
1,222,196
76.9%
$ 28,498,616
$
22,865,120
$
5,633,496
80.2% $
12,779,942
$
19,044,917
$
13,411,418
70.4%
$
340,752
1,030
Legend
M = Multi-year project - a project with a specific schedule to occur over multiple years.
R = Recurring project - a project that begins and ends each fiscal year and is rebudgeted to start over each fiscal year.
500,000
500,000
Complete DONE.
Done with EF fund portion, CTF
funds -Sherwood, Edgehill.
Equipment Order.
On-going.
Kent acres near done,
Schoolview started.
PLANNED NEIGHBORHOOD DESIGN APPLICATION
Before the Dover City Council
June 8, 2009
Project Name:
Residences at Maple Dale Country Club
Applicants/Owners:
Maple Dale Country Club, LLC
39 Maple Dale Road
Dover, DE 19904
Location:
Maple Dale Country Club, east of Kenton Road
Property Addresses:
39 Maple Dale Drive
Dover, DE 19904
Tax Parcel ID #:
ED-05-067.00-04-01.00-000
Size:
10.59 ± acres (of 152.45± acre site)
Proposed Use:
Planned Neighborhood Design – Senior Citizen Housing Option
Present Zoning:
RC (Recreational and Commercial)
File Number:
MI-09-06
MI-09-06 Maple Dale Country Club – Planned Neighborhood Design – Senior Citizen Housing Option
General Sketch Plan Review by City Council – June 8, 2009
Page 2
The applicant is requesting to utilize the Planned Neighborhood Design (PND) Senior Housing
Option as specified in the Zoning Ordinance, Article 3, Section 24, to construct approximately
90 residential units on a portion of the Maple Dale Country Club golf course. One hole on the
course would be relocated as a part of this proposal.
Planned Neighborhood Design – Review Process
The Zoning Ordinance prescribes a 2-step review process for PND development projects. The
first of steps is a review of a general sketch plan and statement of consistency with the
Comprehensive Plan by City Council to “determine whether the proposed project is of such a
design and type that it warrants further review by the planning commission. If the city council
determines that further review is warranted.” The second step is a Conditional Use Site Plan
review and public hearing before the Planning Commission.
For the City Council’s review of the application, the applicant must present a general sketch plan
and a statement documenting the project's compliance with the goals of the comprehensive plan
for review. These items are included as attachments.
Planned Neighborhood Design – Senior Citizen Housing Option
According to Article 3, Section 24.1(b) of the Zoning Ordinance,
In order to encourage the development of high quality housing
opportunities designed to accommodate the particular needs of senior
citizens, the senior citizen housing option shall be permitted in all zones as
a conditional use, except in the M, IPM and C-4 zones within which this
option shall not be applicable. Preference shall be given to those projects
which are within close proximity to public transit services and which are
situated within one-quarter mile of a grocery store, pharmacy, restaurant,
physician office, senior center or similar convenience service
establishment.
In regards to housing types, Article 3, Section 24.3(e) allows the following:
Under the senior citizen housing option, all housing types, and including
congregate housing structures and uses, assisted living residences, and
nursing homes. All such housing units and/or property shall be deed
restricted to require that the head of household for each housing unit be
at least 55 years of age or older.
Within a Planned Neighborhood Design, the Zoning Ordinance allows flexibility of the
requirements of the underlying zoning districts as it relates to bulk standards, specifically
residential density. According to Section 24.4 Maximum Density:
24.47Senior housing option. Project density shall be generally compatible
with the development pattern and existing or potential zone densities of the
surrounding area. The applicant shall demonstrate to the satisfaction of the
MI-09-06 Maple Dale Country Club – Planned Neighborhood Design – Senior Citizen Housing Option
General Sketch Plan Review by City Council – June 8, 2009
Page 3
planning commission that the project density proposed is compatible with
the development pattern and density potential of the surrounding area in
general, and with that of adjoining properties in particular.
Project Description:
The proposal is to develop approximately 90 residential units (36 townhouse units and 3
apartment buildings with 18 units each) on a portion of the Maple Dale Country Club golf course
land. The applicant would relocate the one golf hole as a part of this proposal.
Surrounding Land Uses:
The proposed project is surrounded primarily by the Maple Dale Country Club golf course.
Lands surrounding the golf course are low and medium density residential developments.
Turnberry is located between the site and Kenton Road and is zoned RM-1 (Medium Density
Residence). Maple Dale Village, the Retreat, Fox Meadows, the Meadows, and Fox Hall are
also adjacent to the golf course. The zoning districts vary, but include, R-10 (One Family
Residence), R-8 (One Family Residence), RM-2 (Medium Density Residence), and RG-3 (Group
Housing Residential).
Planned Neighborhood Design – Design Requirements
The Zoning Ordinance prescribes certain design requirements for projects developed under the
Planned Neighborhood Design within Article 3, Section 24.6.
The Zoning Ordinance requires that for the PND Senior Housing Option, common open space be
provided in accordance with the area requirements of Article 5, Section 10.16. This requires that
275 square feet of active recreation area be provided per dwelling unit, or a minimum of one-half
acre. Based on this requirement, the applicant would be required to provide 24,750 square feet of
common open space, or approximately .57 acre, for the proposed 90 units. An Active Recreation
Plan must be submitted for review by the Parks, Recreation and Community Enhancement
Committee before the project is reviewed by the Planning Commission.
The Zoning Ordinance requires that a 40-foot buffer be provided around the perimeter of a PND
development. This will need to be identified on the plan prior to final approval.
The Zoning Ordinance requires that the project be designed to minimize disruption of the natural
environment and to provide privacy for residents of the development and maintain privacy for
adjacent residences.
Comprehensive Plan:
In the 2008 Comprehensive Plan, the Land Development Plan designates this site as Open Space.
The applicant’s proposal relates to the following goals from the 2008 Comprehensive Plan:
o Encourage balanced housing opportunities for all income levels and phases in life;
o To develop and maintain an adequate supply of housing of varying type, size, and
densities that are aesthetically pleasing and located within neighborhoods designed or
redesigned to promote convenience, conservation, and access to the greater
MI-09-06 Maple Dale Country Club – Planned Neighborhood Design – Senior Citizen Housing Option
General Sketch Plan Review by City Council – June 8, 2009
Page 4
community, but which are properly buffered through distance and landscaping from
incompatible uses.
Action Required by City Council
City Council must determine if the project proposal is of a design and type that warrants further
review by the Planning Commission. If City Council believes that the proposal warrants review
by the Planning Commission, a motion should be passed to refer the application to the Planning
Commission.
Advisory Comments to the Applicant
1. The City Council may choose not to forward a proposal to the Planning Commission. In
such instances, the proposal would be considered denied.
2. The act of forwarding the proposal to the Planning Commission for further review does not
represent, nor shall it be construed to mean that the project is approved, nor is it intended to
represent that any variances necessary to construct the project are approved or supported by
City Council.
3. Under the Planned Neighborhood Design – Senior Citizen Housing Option, the property shall
be deed restricted to require that the head of household for each unit be at least 55 years of
age or older.
Attachments:
cc:
Maps and Concept Plan of the Site Submitted by Applicant (5)
Letter from Applicant Explaining Proposal
Project File MI-09-06
Michael Henry, Becker Morgan Group
Memorandum
Office of the Senior City Administrator P.O. Box 475 Dover, DE 19903 Phone: (302) 736‐7164 FAX: (302) 736‐7002 E‐mail: ttieman@dover.de.us To: Mayor and Council From: Teresa Tieman, Senior City Administrator Date: June 8, 2009 Subject: Changes to Draft Budget and Revised Budget This memo summarizes the changes between the Fiscal 2009‐2010 Draft Budget to the proposed Fiscal 2009‐2010 Budget Ordinances and describes changes to Fiscal 2009 Revised Budgets. These changes are for the most part the result of changes to non‐bargaining employees’, who were given a 3.5% salary increase and 12 days of leave without pay versus receiving no pay increase. General Fund Interfund service receipts in the General Fund have been decreased by $16,194. This decrease is a result of the decreased expenses in the allocated divisions. You will notice corresponding decreases in interfund service expenses in the Water/Wastewater Fund and the Electric Revenue Fund. $620,000 appears in the ordinance under Grants. This figure was included in the total for grants in the original draft budget; however the line was accidentally hidden and not printed. Therefore, there is no change in the Grants Subtotal line. Expense summary changes to departmental budgets are the result of the change related to non‐bargaining employees. Fund Balances are adjusted upward to reflect the reduction in expenses. Water/Wastewater Fund Direct department expenses are related to the adjustment for non‐bargaining employees. The interfund service expenses are decreased to reflect decreases in the General Fund allocated divisions and the Electric Fund allocated divisions. Fund Balances are adjusted upward to reflect the reduction in expenses. Electric Revenue Fund Decreased intrafund service receipts reflect decreased expenses in the System Operations division. There is an increase to the Electric Administration budget. The amount for the Electric Administration budget was incorrectly stated in the summary as $624,250 and should have been $643,099. When you apply the adjustment for non‐
bargaining employees of ‐ $2,564, the corrected revised amount equals $640,535. The decrease in the Systems Operation budget is the result of corrections to Workers Compensation. When the salary budgets were prepared the workers compensation was incorrectly calculated. The correction results in a decrease of $59,041. All other department reductions are a result of the non‐bargaining adjustments. Reduction to intrafund service fees are the result of decrease expenses to the General Fund allocated divisions. Fund Balances are adjusted upward to reflect the reduction in expenses. Community Transportation Improvement Fund The fund balance for the Community Transportation Improvement fund was incorrectly stated as $71,903. It should have been $108,812 per the revised budget ordinances of March 23, 2009. Fiscal 2008‐2009 Revised Budgets Ordinances Revised Budget Ordinances are included for the following funds: Governmental Capital Projects Fund – $35,000 is included for income from the sale of assets. This reflects actual revenue received. Water/Wastewater Fund – Adjustments were made to lower revenue for Water, Wastewater and Wastewater Adjustments from originally presented revenue in March. – Interdepartmental adjustments were made between Engineering, Water Construction, Water Department, Water Treatment Plant, and Wastewater Department. There was no net effect of these changes. – Fund balances were adjusted to reflect the decreased revenue projections. Water/Wastewater Improvement & Extension Fund – Transfer from the Impact Fee Reserve was adjusted down to reflect the actual transfer for the project. – Fund Balances were adjusted to reflect the adjusted revenue and to correct rounding. Electric Revenue Fund – The transfer to the Electric Rate Stabilization Fund was increased as per Council action. – Fund Balances were adjusted to reflect the transfer to rate stabilization. Electric Improvement & Extension – Interdepartmental adjustments were made between Engineering and T & D. There was no net effect of these changes. Electric Rate Stabilization Fund – Receipt from Electric Revenue Fund was increased to reflect transfer of excess fund balance as per Council request. FIRST READING
CITY OF DOVER ORDINANCE # 2009-13
2009-2010 BUDGET ORDINANCES
1
2
GENERAL FUND - CASH RECEIPTS AND BUDGET FOR 2009-2010
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BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET:
The amount hereinafter named aggregating Thirty Five Million Four Hundred Twelve Thousand Five Hundred Twenty Eight
dollars ($35,412,528)or so much thereof as may be necessary are hereby appropriated from current revenues and
other funds for the use by several departments of the Municipal Government for the fiscal year beginning July 1, 2009
and ending June 30, 2010:
RECEIPTS
PRIOR YEAR BALANCE
FINES AND POLICE REVENUE
911 FEE
INVESTMENT INCOME
LIBRARY REVENUES
KENT COUNTY BOOK REIMBURSEMENT
BUSINESS LICENSES
PERMITS AND OTHER LICENSES
DEMOLITION REVENUE
MISCELLANEOUS CHARGES
POLICE EXTRA DUTY
PROPERTY TAXES
BID REVENUE
RECREATION REVENUE
FRANCHISE FEE
TRASH FEES
DSWA TRASH FEE REBATE
RENT REVENUE - GARRISON FARM
COURT OF CHANCERY FEES
INTERNET REVENUE
CURBSIDE RECYCLING
RECEIPTS SUBTOTAL
INTERFUND SERVICE RECEIPTS
INTRAFUND SERVICE RECEIPTS WATER/WASTEWATER
INTRAFUND SERVICE RECEIPTS ELECTRIC
INTERFUND SERVICE RECEIPTS SUBTOTAL
GRANTS:
POLICE RELATED
STATE GRANT - TRAIL MAINTENANCE
CAPITAL SCHOOL DISTRICT REVENUE
POLICE PENSION GRANT
RECREATION GRANTS
INSURANCE AGENCY FIRE SAFETY GRANT
MISC GRANT REVENUE
HOMELAND SECURITY GRANT
SALE OF ASSETS
GRANTS SUBTOTAL
TRANSFERS FROM:
TRANSFER TAX
MUNICIPAL STREET AID
CIVIL TRAFFIC PENALTIES
WATER/WASTEWATER
ELECTRIC
PARKLAND RESERVE
LIBRARY RESERVE
CAPITAL ASSET RESERVE
WORKER'S COMP FUND
DELAWARE PREVENTION NETWORK
TRANSFERS FROM SUBTOTAL
TOTALS
$
2009/10
BUDGET
2,816,763
620,000
45,000
253,000
66,508
460,000
1,430,000
904,000
54,250
300,000
10,185,246
52,692
141,500
486,000
1,260,000
160,000
41,535
745,000
20,021,494
991,830
3,483,884
4,475,714
40,000
74,000
620,000
734,000
1,400,000
775,200
700,000
548,020
6,758,100
10,181,320
$
35,412,528
64
65
66
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68
69
70
71
72
73
74
75
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77
78
79
80
81
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89
90
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100
101
102
103
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106
107
108
110
111
112
113
114
115
116
117
118
119
120
121
122
123
124
126
127
128
129
130
131
132
GENERAL FUND CONTINUED - CASH RECEIPTS AND BUDGET FOR 2009-2010
DEPARTMENT EXPENSES:
CITY CLERK
COUNCIL
TAX ASSESSOR
FIRE
GROUNDS MAINTENANCE
LIBRARY
RECREATION
LIFE SAFETY
CODE INFORCEMENT
PLANNING
INSPECTIONS
ECONOMIC DEVELOPMENT
POLICE
POLICE EXTRA DUTY
STREETS
SANITATION
CITY MANAGER
INFORMATION TECHNOLOGY
FINANCE
PUBLIC SERVICES - ADMINISTRATION
FACILITIES MANAGEMENT
CENTRAL SERVICES
FLEET MAINTENANCE
CUSTOMER SERVICES
HUMAN RESOURCES
MAYOR
$
DEPARTMENT SUBTOTALS
OTHER EXPENSES:
DEBT SERVICE
TRANSFER TO CONTINGENCY
DSWA RECYCLING PROGRAM
INSURANCE
RETIREES HEALTH CARE
RETIREES PAYMENTS
UNCOLLECTIBLES - TRASH AND OTHER
STREET LIGHTS
OTHER EXPENSE SUBTOTAL
GRANTS
IT EMERGENCY PREPAREDNESS PLAN
GRANTS SUBTOTAL
TRANSFERS
TRANSFER TO OPEB
TRANSFER TO PENSION UNFUNDED LIABILITY
TRANSFER TO PENSION COLA
TRANSFER TO POLICE PENSION FUND
TRANSFER TO CAPITAL ASSET RESERVE
TRANSFER TO CAPITAL FUND - PROJECTS
TRANSFER TO CAPITAL FUND - RESERVE
TRANSFER TO STREET PROGRAM
TRANSFER TO PARKLAND/RECREATION RESERVE
TRANSFER TO LIBRARY RESERVE
TRANSFER TO CDBG FUND
TRANSFER TO VERIZON RESERVE
INVENTORY WRITE OFFS
TRANSFERS SUBTOTAL
CURRENT YEAR BALANCE
TOTALS
2009/10
BUDGET
290,580
112,684
572,526
750,445
1,119,611
1,148,716
757,467
422,029
378,092
409,335
517,316
243,854
11,739,470
449,516
857,422
2,200,285
553,130
883,075
781,791
355,159
1,042,498
778,095
699,676
893,054
451,960
69,899
28,477,685
328,410
600,000
1,014,820
10,000
985,000
2,938,230
620,000
344,802
11,000
975,802
3,020,811
$
35,412,528
The City Manager is hereby authorized, without further approval of the City Council, to make inter-departmental transfers
of up to five percent of the amount hereinafter appropriated to any department except that the City Manager shall
not make any transfers prohibited by City Procedure #F306 and/or #F306ADD.
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147
148
149
150
151
152
153
154
155
156
157
158
159
160
161
162
163
2009-2010 BUDGET ORDINANCES - CONTINUED
GOVERNMENTAL CAPITAL PROJECTS FUND
CASH RECEIPTS/REVENUES AND BUDGET FOR 2009-2010
BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET:
The amount hereinafter named aggregating Nine Million Six Hundred Thirty Five Thousand Three
Hundred Forty Three dollars ($9,635,343) or so much thereof as may be necessary are hereby
appropriated from current revenues and other funds for the use by several departments of the
Municipal Government for the fiscal year beginning July 1, 2009 and ending June 30, 2010:
CASH RECEIPTS
BEGINNING BALANCE - PROJECTS
STATE GRANTS
INTEREST EARNINGS
INCOME FROM SALE OF ASSETS
RECREATION GRANTS
HOMELAND SECURITY GRANTS
LIBRARY BOND ISSUE/CONTRIBUTIONS
TRANSFER FROM GENERAL FUND FOR PROJECTS
TRANSFER FROM PARKLAND RESERVE (JWP CNTR)
TRANSFER FROM LIBRARY RESERVE
GIFTS/DONATIONS (JWP CNTR)
PARKLAND RESERVE RECEIPT
TRANSFER FROM CAPITAL ASSET RESERVE
$
TOTALS
$
2008/09
REVISED
811,017 $
600,000
65,000
35,000
468,500
1,044,184
40,000
600,000
2009/10
BUDGET
375,408
4,000,000
2,700
1,912,433
344,802
3,000,000
-
3,663,701 $
9,635,343
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190
191
192
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194
195
196
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198
199
200
201
202
203
204
205
206
207
208
209
210
GOVERNMENTAL CAPITAL PROJECTS FUND - CONTINUED
CASH RECEIPTS/REVENUES AND BUDGET FOR 2009-2010
EXPENSE SUMMARY
DEPARTMENT EXPENSES:
CITY CLERK
COUNCIL
TAX ASSESSOR
FIRE
GROUNDS MAINTENANCE
LIBRARY
RECREATION
LIFE SAFETY
PLANNING
INSPECTIONS
ECONOMIC DEVELOPMENT
POLICE
STREETS
SANITATION
CITY MANAGER
INFORMATION TECHNOLOGY
FINANCE
PUBLIC SERVICES - ADMINISTRATION
FACILITIES MANAGEMENT
CENTRAL SERVICES
FLEET MAINTENANCE
CUSTOMER SERVICES
HUMAN RESOURCES
MAYOR
DEPARTMENT SUBTOTAL
TRANSFERS
TRANSFER TO CAPITAL ASSET RESERVE
TRANSFER TO PARKLAND RESERVE
TRANSFER TO LIBRARY RESERVE
TRANSFER TO GENERAL FUND
TRANSFER SUBTOTAL
CURRENT YEAR BALANCE
TOTALS
2008/09
REVISED
$
- $
312,533
210,413
1,200,000
595,704
4,200
127,628
295,922
315,000
87,704
38,193
75,000
25,996
3,288,293
2009/10
BUDGET
292,210
8,912,433
73,700
350,000
7,000
9,635,343
375,408
$
3,663,701 $
9,635,343
The City Manager is hereby authorized, without further approval of the City Council, to make
inter-departmental transfers of up to five percent of the amount hereinafter appropriated to any
department except that the City Manager shall not make any transfers prohibited by City
Procedure #F306 and/or #F306ADD.
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224
225
226
227
228
229
230
231
232
233
234
235
236
237
238
239
240
241
242
243
244
2009-2010 BUDGET ORDINANCES - CONTINUED
GENERAL FUND CONTINGENCY
CASH RECEIPTS/REVENUES AND BUDGET FOR 2009-2010
The amount hereinafter named aggregating Six Hundred Forty Five Thousand Two Hundred Fifty Four
dollars ($645,254) or so much thereof as may be necessary are hereby appropriated from current
revenues and other funds for the use by several departments of the Municipal Government
for the fiscal year beginning July 1, 2009 and ending June 30, 2010:
CASH RECEIPTS
BEGINNING BALANCE
INTEREST EARNINGS
TRANSFER FROM GENERAL FUND
$
2009/10
BUDGET
645,254
-
TOTALS
$
645,254
EXPENSE SUMMARY
2009/10
BUDGET
TRANSFER TO GENERAL FUND
TRANSFER TO OPEB
TRANSFER TO LIBRARY FUND
CARRY FORWARD TO NEXT YEAR
$
645,254
TOTALS
$
645,254
The City Manager is hereby authorized, without further approval of the City Council, to make
inter-departmental transfers of up to five percent of the amount hereinafter appropriated to any
department except that the City Manager shall not make any transfers prohibited by City
Procedure #F306 and/or #F306ADD.
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246
247
248
249
250
251
252
253
254
255
256
257
258
259
260
261
262
263
264
265
266
267
268
269
270
271
272
273
274
275
276
277
278
279
280
281
2009-2010 BUDGET ORDINANCES - CONTINUED
GENERAL CAPITAL ASSET REPLACEMENT FUND
CASH RECEIPTS/REVENUES AND BUDGET FOR 2009-2010
BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET:
The amount hereinafter named aggregating Two Hundred Forty Two Thousand Seventy Four
dollars ($242,074) or so much thereof as may be necessary are hereby appropriated from current
revenues and other funds for the use by several departments of the Municipal Government
for the fiscal year beginning July 1, 2009 and ending June 30, 2010:
CASH RECEIPTS
BEGINNING BALANCE
INTEREST EARNINGS
TRANSFER FROM GOVERNMENTAL CAPITAL FUND
TRANSFER FROM GENERAL FUND
$
TOTALS
$
2009/10
BUDGET
235,074
7,000
242,074
EXPENSE SUMMARY
2009/10
BUDGET
TRANSFER TO GENERAL FUND
FOR CAPITAL ITEMS
TRANSFER TO GOVERNMENTAL CAPITAL FUND
CARRY FORWARD TO NEXT YEAR
$
TOTALS
$
242,074
242,074
The City Manager is hereby authorized, without further approval of the City Council, to make
inter-departmental transfers of up to five percent of the amount hereinafter appropriated to any
department except that the City Manager shall not make any transfers prohibited by City
Procedure #F306 and/or #F306ADD.
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283
284
285
286
287
288
289
290
291
292
293
294
295
296
297
298
299
300
301
302
303
304
305
306
307
308
309
310
311
312
313
314
315
316
2009-2010 BUDGET ORDINANCES - CONTINUED
MUNICIPAL STREET AID FUND
CASH RECEIPTS/REVENUES AND BUDGET FOR 2009-2010
BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET:
The amount hereinafter named aggregating Seven Hundred Seventy Five Thousand Three Hundred Seven
dollars ($775,307) or so much thereof as may be necessary are hereby appropriated from current
revenues and other funds for the use by several departments of the Municipal Government for the
fiscal year beginning July 1, 2009 and ending June 30, 2010:
CASH RECEIPTS
2009/10
BUDGET
BEGINNING BALANCE
STATE GRANT
INTEREST EARNED
$
107
775,000
200
TOTALS
$
775,307
BUDGET SUMMARY
TRANSFER TO GENERAL FUND
CURRENT YEAR BALANCE
$
TOTALS
$
2009/10
BUDGET
775,200
107
775,307
The City Manager is hereby authorized, without further approval of the City Council, to make
inter-departmental transfers of up to five percent of the amount hereinafter appropriated to any
department except that the City Manager shall not make any transfers prohibited by City
Procedure #F306 and/or #F306ADD.
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320
321
322
323
324
325
326
327
328
329
330
331
332
333
334
335
336
337
338
339
340
341
342
343
344
345
346
347
348
349
350
351
352
353
354
355
356
2009-2010 BUDGET ORDINANCES - CONTINUED
WATER/WASTEWATER FUND
REVENUES AND BUDGET FOR 2009-2010
BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET:
The amount hereinafter named aggregating Thirteen Million Two Hundred Forty Seven Thousand Six Hundred
Four dollars ($13,247,604) or so much thereof as may be necessary are hereby appropriated from current
revenues and other funds for the use by several departments of the Municipal Government for the
fiscal year beginning July 1, 2009 and ending June 30, 2010:
BASE REVENUE:
PRIOR YEAR BALANCE - WATER
PRIOR YEAR BALANCE - WASTEWATER
PRIOR YEAR BALANCE - KCSA
WATER FEES
WASTEWATER FEES
WASTEWATER ADJUSTMENT FEES
WATER TANK SPACE LEASING
SEWER IMPACT FEES
WATER IMPACT FEES
INTEREST - WATER
INTEREST - WASTEWATER
MISCELLANEOUS SERVICE FEE
REVENUE SUBTOTAL
$
2008/09
REVISED
782,546 $
613,583
(545,326)
4,090,000
2,400,000
4,080,950
250,275
630,000
125,000
75,000
71,000
12,573,028
2009/10
BUDGET
662,079
307,112
100,194
4,499,000
3,045,560
3,435,390
293,669
475,000
280,000
35,370
43,230
71,000
13,247,604
GRANTS AND REIMBURSEMENTS:
STATE REIMBURSEMENT
GRANT REVENUE
GRANTS AND REIMBURSEMENTS SUBTOTAL
-
-
-
-
TRANSFERS FROM:
TRANSFER FROM CAPITAL ASSET RESERVE
TRANSFER FROM CONTINGENCY
TRANSFERS FROM SUBTOTAL
-
-
TOTALS
$
12,573,028 $
13,247,604
357
358
359
360
361
362
363
364
365
366
367
368
369
370
371
372
373
374
375
376
377
378
379
380
381
382
383
384
385
386
387
388
389
390
391
392
393
394
395
396
397
398
399
400
401
402
403
404
405
WATER/WASTEWATER FUND - CONTINUED
REVENUES AND BUDGET FOR 2009-2010
DIRECT EXPENSES:
ENGINEERING & INSPECTIONS
WATER CONSTRUCTION
WATER DEPARTMENT
WATER TREATMENT PLANT
WASTEWATER DEPARTMENT
METER READING
KENT COUNTY TREATMENT CHARGE
DIRECT EXPENDITURE SUBTOTAL
$
2008/09
REVISED
708,070 $
513,843
469,872
1,339,540
1,105,729
72,816
3,435,430
7,645,300
2009/10
BUDGET
697,783
410,338
458,333
1,517,663
988,455
72,533
3,435,430
7,580,535
OTHER EXPENSES:
DEBT SERVICE - WATER
DEBT SERVICE - WASTEWATER
RETIREES HEALTH CARE
INTRAFUND SERVICE FEES
ARBITRAGE PAYMENT 60/40 Water
OTHER EXPENSES SUBTOTAL
469,860
365,740
119,455
1,302,782
71,436
2,329,273
468,013
364,938
134,680
1,262,456
2,230,087
TRANSFER TO:
GENERAL FUND FROM WATER
GENERAL FUND FROM WASTEWATER
WATER IMP AND EXT
WASTEWATER IMP AND EXT
TRANSFER TO OPEB
TRANSFER TO PENSION UNFUNDED LIABILITY
TRANSFER TO PENSION COLA
SEWER IMPACT FEE RESERVE
WATER IMPACT FEE RESERVE
CAPITAL ASSET RESERVE WATER
CAPITAL ASSET RESERVE WASTEWATER
TRANSFER TO SUBTOTAL
221,204
343,606
500,000
200,000
264,260
1,529,070
231,459
316,561
500,000
200,000
110,062
1,358,082
CURRENT YEAR BALANCES
CURRENT YEAR BALANCE WATER
CURRENT YEAR BALANCE WASTEWATER
CURRENT YEAR BALANCE KCSA
CURRENT YEAR BALANCE SUBTOTALS
662,079
307,112
100,194
1,069,385
1,136,086
842,660
100,154
2,078,900
TOTALS
$
12,573,028 $
13,247,604
The City Manager is hereby authorized, without further approval of the City Council, to make
inter-departmental transfers of up to five percent of the amount hereinafter appropriated to any
department except that the City Manager shall not make any transfers prohibited by City
Procedure #F306 and/or #F306ADD.
406
407
408
409
410
411
412
413
414
415
416
417
418
419
420
421
422
423
424
425
426
427
428
429
430
431
432
433
434
435
436
437
438
439
440
2009-2010 BUDGET ORDINANCES - CONTINUED
WATER/WASTEWATER IMPROVEMENT & EXTENSION FUND
CASH RECEIPTS/REVENUES AND BUDGET FOR 2009-2010
BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET:
The amount hereinafter named aggregating Ten Million Two Hundred Fifteen Thousand Five Hundred Three
dollars ($10,215,503) or so much thereof as may be necessary are hereby appropriated from current revenues
and other funds for the use by several departments of the Municipal Government for the fiscal year beginning
July 1, 2009 and ending June 30, 2010:
CASH RECEIPTS
PRIOR YEAR BALANCE - WATER
PRIOR YEAR BALANCE - WASTEWATER
PRIOR YEAR BOND PROCEED BALANCE SERIES 2009
PRIOR YEAR BOND PROCEEDS - WASTEWATER
BOND PROCEEDS - WATER
BOND PROCEEDS - WASTEWATER
STATE LOAN FUND - WATER
STATE LOAN FUND - WASTEWATER
TRANS FR WATER/WASTEWATER FOR WATER
TRANS FR WATER/WASTEWATER FOR WASTEWATER
TRANSFER FROM IMPACT FEE RESERVE
TRANSFER FROM CAPITAL ASSET RESERVE -WATER
TRANSFER FROM CAPITAL ASSET RESERVE -WASTEWATER
MISCELLANEOUS RECEIPTS
DEVELOPER CONTRIBUTIONS
STATE GRANTS/REIMBURSEMENTS
INTEREST INCOME
$
TOTALS
$
2008/09
REVISED
1,446,695 $
713,799
-
500,000
200,000
246,351
1,000,000
500,000
140,000
36,000
4,782,845 $
2009/10
BUDGET
431,400
219,375
2,404,017
5,942,481
500,000
200,000
518,230
10,215,503
441
442
443
444
445
446
447
448
449
450
451
452
453
454
455
456
457
458
459
460
461
462
463
464
465
WATER/WASTEWATER IMPROVEMENT & EXTENSION FUND - CONTINUED
CASH RECEIPTS/REVENUES AND BUDGET FOR 2009-2010
EXPENSE SUMMARY
WATER
WASTEWATER
WATER METER READING
WATER TREATMENT PLANT
WATER CONSTRUCTION
ENGINEERING & INSPECTION
TRANSFER TO IMPACT FEE RESERVE
CURRENT YEAR BALANCE - WATER BOND
CURRENT YEAR BALANCE - WASTEWATER BOND
CURRENT YEAR BALANCE - WATER
CURRENT YEAR BALANCE - WASTEWATER
$
TOTALS
$
2008/09
REVISED
2,636,572 $
1,451,053
29,000
15,445
431,400
219,375
2009/10
BUDGET
2,987,317
6,539,110
39,000
309,100
340,976
4,782,845 $
10,215,503
The City Manager is hereby authorized, without further approval of the City Council, to make
inter-departmental transfers of up to five percent of the amount hereinafter appropriated to any
department except that the City Manager shall not make any transfers prohibited by City
Procedure #F306 and/or #F306ADD.
467
468
469
470
471
472
473
474
475
476
477
478
479
480
481
482
483
484
485
486
487
488
489
490
491
492
493
494
495
496
497
498
499
500
501
502
2009-2010 BUDGET ORDINANCES - CONTINUED
WATER/WASTEWATER CAPITAL ASSET RESERVE
CASH RECEIPTS/REVENUES AND BUDGET FOR 2009-2010
BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET:
The amount hereinafter named aggregating Two Hundred Seventy Two Thousand Fifty Five dollars
($272,055) or so much thereof as may be necessary are hereby appropriated from current revenues
and other funds for the use by several departments of the Municipal Government for the fiscal year
beginning July 1, 2009 and ending June 30, 2010:
CASH RECEIPTS
BEGINNING BALANCE
INTEREST EARNINGS
TRANSFER FROM WATER/WASTEWATER FUND
TRANSFER FROM WATER/WASTEWATER CONTINGENCY
$
TOTALS
$
2009/10
BUDGET
262,855
9,200
272,055
EXPENSE SUMMARY
2009/10
BUDGET
TRANSFER TO WATER/WASTEWATER I &E FUND
TRANSFER TO WATER/WASTEWATER
CARRY FORWARD TO NEXT YEAR
$
272,055
TOTALS
$
272,055
The City Manager is hereby authorized, without further approval of the City Council, to make
inter-departmental transfers of up to five percent of the amount hereinafter appropriated to any
department except that the City Manager shall not make any transfers prohibited by City
Procedure #F306 and/or #F306ADD.
503
504
505
506
507
508
509
510
511
512
513
514
515
516
517
518
519
520
521
522
523
524
525
526
527
528
529
530
531
532
533
534
535
536
537
538
2009-2010 BUDGET ORDINANCES - CONTINUED
WATER/WASTEWATER CONTINGENCY RESERVE
CASH RECEIPTS/REVENUES AND BUDGET FOR 2009-2010
BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET:
The amount hereinafter named aggregating Two Hundred Fifty Nine Thousand Three Hundred Fourty One
dollars ($259,341) or so much thereof as may be necessary are hereby appropriated from current revenues
and other funds for the use by several departments of the Municipal Government for the fiscal year
beginning July 1, 2009 and ending June 30, 2010:
CASH RECEIPTS
PRIOR YEAR BALANCE
INTEREST EARNINGS
TRANSFER FROM WATER/WASTEWATER
2009/10
BUDGET
$ 250,571
8,770
-
TOTALS
$ 259,341
BUDGET SUMMARY
2009/10
BUDGET
TRANSFER TO WATER
TRANSFER TO WASTEWATER
TRANSFER TO CAPITAL ASSET RESERVE
CURRENT YEAR BALANCE
$
259,341
TOTALS
$ 259,341
The City Manager is hereby authorized, without further approval of the City Council, to make
inter-departmental transfers of up to five percent of the amount hereinafter appropriated to any
department except that the City Manager shall not make any transfers prohibited by City
Procedure #F306 and/or #F306ADD.
539
540
541
542
543
544
545
546
547
548
549
550
551
552
553
554
555
556
557
558
559
560
561
562
563
564
565
566
567
568
569
2009-2010 BUDGET ORDINANCES - CONTINUED
ELECTRIC REVENUE FUND
REVENUES AND BUDGET FOR 2009-2010
BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET:
The amount hereinafter named aggregating One Hundred Eleven Million Six Hundred Twelve Thousand
Six Hundred Eighteen dollars ($111,612,618) or so much thereof as may be necessary are hereby
appropriated from current revenues and other funds for the use by several departments of the
Municipal Government for the fiscal year beginning July 1, 2009 and ending June 30, 2010:
2008/09
REVISED
BASE REVENUE:
PRIOR YEAR BALANCE
DIRECT SALES TO CUSTOMER
PURCHASE POWER ADJUSTMENT
UTILITY TAX
GREEN ENERGY
MISCELLANEOUS REVENUE
RENT REVENUE
DUKE CONTRACT REVENUE
EMISSION CREDIT SALES
TRANSFER FROM RATE STABILIZATION
INTRAFUND SERVICE RECEIPTS WATER/WASTEWATER
REIMBURSEMENT OF BOND ISSUANCE COST
INTEREST EARNINGS
TOTALS
2009/10
BUDGET
$
10,680,522 $
98,527,100
1,763,500
137,600
1,041,000
186,816
274,267
263,898
222,690
325,000
8,219,350
99,533,042
1,781,500
137,600
1,051,184
186,816
274,000
270,626
158,500
$
113,422,393 $
111,612,618
570
571
572
573
574
575
576
577
578
579
580
581
582
583
584
585
586
587
588
589
590
591
592
593
594
595
596
597
598
599
600
601
602
603
604
605
606
607
608
609
610
611
612
613
614
615
616
617
618
619
620
621
ELECTRIC REVENUE FUND - CONTINUED
REVENUES AND BUDGET FOR 2009-2010
EXPENSES:
POWER SUPPLY
POWER SUPPLY MANAGEMENT
PJM CHARGES - LOAD
CAPACITY CHARGES
RATE STABILIZATION CREDIT
SUB-TOTAL POWER SUPPLY
PLANT OPERATIONS
GENERATIONS FUELS
PJM CREDITS
CAPACITY CREDITS
GENERATION SUBTOTAL
POWER SUPPLY & GENERATION SUBTOTAL
DIRECT EXPENDITURES
TRANSMISSION/DISTRIBUTION
ELECTRICAL ENGINEERING
$
2008/09
2009/10
REVISED
63,410,077 $
3,088,808
3,510,195
10,692,738
80,701,818
5,921,646
2,382,179
(2,552,753)
(9,265,997)
(3,514,925)
77,186,893
BUDGET
55,619,481
3,000,000
13,943,413
13,469,528
(3,000,000)
83,032,422
5,798,710
1,275,251
(1,701,066)
(12,133,285)
(6,760,390)
76,272,032
3,631,559
1,634,201
3,318,622
1,500,012
ADMINISTRATION
649,062
640,535
METER READING
290,176
289,103
SYSTEMS OPERATIONS
575,443
624,520
UTILITY TAX
1,763,500
1,781,500
DIRECT EXPENDITURE SUBTOTALS
8,543,941
8,154,292
ALLOW FOR UNCOLLECTIBLES
135,000
135,000
RETIREES HEALTH CARE
519,999
567,430
OTHER EXPENSES:
GREEN ENERGY PAYMENT TO DEMEC
137,600
137,600
3,644,549
3,483,884
INTEREST ON DEPOSITS
54,500
54,500
INVENTORY WRITE OFFS
175,000
175,000
BOND ISSUANCE COSTS
222,690
-
POWER SUPPLY STUDY
-
497,250
DEBT SERVICE
4,055,023
3,956,600
OTHER EXPENSES SUBTOTAL
8,944,361
9,007,264
IMPROVEMENT & EXTENSION
1,684,000
2,500,000
GENERAL FUND
6,758,100
6,758,100
TRANSFER TO CONTINGENCY
-
83,500
TRANSFER TO PENSION UNFUNDED LIABILITY
-
-
TRANSFER TO PENSION COLA
-
-
INTRAFUND SERVICE FEES
TRANSFER TO:
RATE STABILIZATION RESERVE
2,085,748
-
TRANSFER TO SUBTOTAL
10,527,848
9,341,600
CURRENT YEAR BALANCE
8,219,350
8,837,430
TOTALS
$
113,422,393 $
111,612,618
The City Manager is hereby authorized, without further approval of the City Council, to make inter-departmental
transfers of up to five percent of the amount hereinafter appropriated to any department except that the City Manager
shall not make any transfers prohibited by City Procedure #F306 and/or #F306ADD.
622
623
624
625
626
627
628
629
630
631
632
633
634
635
636
637
638
639
640
641
642
643
644
645
646
647
648
649
650
651
652
653
654
655
656
657
658
659
660
661
662
663
664
665
666
667
668
669
670
671
672
2009-2010 BUDGET ORDINANCES - CONTINUED
ELECTRIC UTILITY IMPROVEMENT AND EXTENSION FUND
CASH RECEIPTS/REVENUES AND BUDGET FOR 2009-2010
BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET:
The amount hereinafter named aggregating Seven Million Three Hundred Thirty One Thousand Six Hundred
Eleven dollars ($7,331,611) or so much thereof as may be necessary are hereby appropriated from current
revenues and other funds for the use by several departments of the Municipal Government for the fiscal
year beginning July 1, 2009 and ending June 30, 2010:
CASH RECEIPTS
2008/09
2009/10
REVISED
BUDGET
$ 1,870,644 $ 1,461,547
302,327
1,378,257
113,037
33,700
-
PRIOR YEAR BALANCE
PRIOR YEAR BALANCE BOND
INTEREST EARNINGS
INTEREST TRUSTEE
INCOME FROM SALE OF ASSETS
ELECTRIC NEW SERVICE FEES
RECEIPT FROM DEPRECIATION RESERVE
RECEIPT FROM FUTURE CAPACITY RESERVE
DEMA GRANT
STATE REIMBURSEMENT FOR SR1 &SR9
STATE REIMBURSEMENT FOR GOVS AVE
GREEN ENERGY GRANT
BOND ISSUE 2008
TRANSFER FROM ELECTRIC
TOTALS
2,000,000
50,000
95,420
710,318
65,820
15,293,600
1,958,107
1,684,000
2,500,000
$ 22,185,166
$ 7,331,611
2008/09
REVISED
3,370,555
932,698
15,042,109
1,461,547
1,378,257
2009/10
BUDGET
1,254,000
1,127,147
3,525,536
1,424,928
-
$ 22,185,166
$ 7,331,611
EXPENSE SUMMARY
ELECTRIC GENERATION
TRANSMISSION AND DISTRIBUTION
ELECTRICAL ENGINEERING
ADMINISTRATION
METER READING
SYSTEMS OPERATIONS
CURRENT YEAR BALANCE
CURRENT YEAR BALANCE -BOND
TOTALS
The City Manager is hereby authorized, without further approval of the City Council, to make inter-departmental
transfers of up to five percent of the amount hereinafter appropriated to any department except that the City
Manager shall not make any transfers prohibited by City Procedure #F306 and/or #F306ADD.
673
674
675
676
677
678
679
680
681
682
683
684
685
686
687
688
689
690
691
692
693
694
695
696
697
698
699
700
701
702
703
704
705
706
707
2009-2010 BUDGET ORDINANCES - CONTINUED
ELECTRIC UTILITY CONTINGENCY RESERVE
CASH RECEIPTS/REVENUES AND BUDGET FOR 2009-2010
BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET:
The amount hereinafter named aggregating One Million Thirty Six Thousand Sixty Nine dollars
($1,036,069) or so much thereof as may be necessary are hereby appropriated from current revenues
and other funds for the use by several departments of the Municipal Government for the fiscal year
beginning July 1, 2009 and ending June 30, 2010:
CASH RECEIPTS
BEGINNING BALANCE
INTEREST EARNINGS
TRANSFER FROM INSURANCE STABILIZATION
TRANSFER FROM ELECTRIC REVENUE
2009/10
BUDGET
$ 924,869
27,700
83,500
TOTALS
$ 1,036,069
EXPENSE SUMMARY
2009/10
BUDGET
TRANSFER TO ELECTRIC FUND
TRANSFER TO RATE STABILIZATION FUND
CARRY FORWARD TO NEXT YEAR
$
1,036,069
TOTALS
$ 1,036,069
The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department
except that the City Manager shall not make any transfers prohibited by City Procedure #F306 and/or #F306ADD.
708
709
710
711
712
713
714
715
716
717
718
719
720
721
722
723
724
725
726
727
728
729
730
731
732
733
734
735
736
737
738
739
740
741
742
2009-2010 BUDGET ORDINANCES - CONTINUED
ELECTRIC UTILITY DEPRECIATION RESERVE
SOURCES AND USE OF FUNDS FOR 2009-2010
BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET:
The amount hereinafter named aggregating Seven Million Nine Hundred Ninety One Thousand
Seven Hundred Sixty Three dollars ($7,991,763) or so much thereof as may be necessary are hereby
appropriated from current revenues and other funds for the use by several departments of the
Municipal Government for the fiscal year beginning July 1, 2009 and ending June 30, 2010:
CASH RECEIPTS
PRIOR YEAR BALANCE
RECEIPT FROM ELECTRIC REVENUE FUND
INTEREST EARNINGS
$
2009/10
BUDGET
7,701,763
290,000
TOTALS
$
7,991,763
BUDGET SUMMARY
2009/10
BUDGET
TRANSFER TO IMPROVEMENT AND EXTENSION
TRANSFER TO INSURANCE STABILIZATION
FOR CAPITAL ITEMS
CURRENT YEAR BALANCE
$
7,991,763
TOTALS
$
7,991,763
The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department
except that the City Manager shall not make any transfers prohibited by City Procedure #F306 and/or #F306ADD.
743
744
745
746
747
748
749
750
751
752
753
754
755
756
757
758
759
760
761
762
763
764
765
766
767
768
769
770
771
772
773
774
775
2009-2010 BUDGET ORDINANCES - CONTINUED
ELECTRIC UTILITY FUTURE CAPACITY RESERVE
SOURCES AND USE OF FUNDS FOR 2009-2010
BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET:
The amount hereinafter named aggregating Eight Million Nine Hundred Thousand Six Hundred Fifty One
dollars ($8,900,651) or so much thereof as may be necessary are hereby appropriated from current revenues
and other funds for the use by several departments of the Municipal Government for the fiscal year
beginning July 1, 2009 and ending June 30, 2010:
CASH RECEIPTS
PRIOR YEAR BALANCE
RECEIPT FROM ELECTRIC REVENUE FUND
INTEREST EARNINGS
$
2009/10
BUDGET
8,640,651
260,000
TOTALS
$
8,900,651
BUDGET SUMMARY
2009/10
BUDGET
TRANSFER TO IMPROVEMENT AND EXTENSION
CURRENT YEAR BALANCE
$
8,900,651
TOTALS
$
8,900,651
The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department
except that the City Manager shall not make any transfers prohibited by City Procedure #F306 and/or #F306ADD.
776
777
778
779
780
781
782
783
784
785
786
787
788
789
790
791
792
793
794
795
796
797
798
799
800
801
802
803
804
805
806
807
808
809
2009-2010 BUDGET ORDINANCES - CONTINUED
ELECTRIC UTILITY INSURANCE STABLIZATION RESERVE
SOURCES AND USE OF FUNDS FOR 2009-2010
BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET:
The amount hereinafter named aggregating Three Hundred Ninety Five Thousand Two dollars
($395,002) or so much thereof as may be necessary are hereby appropriated from current revenues
and other funds for the use by several departments of the Municipal Government for the fiscal year
beginning July 1, 2009 and ending June 30, 2010:
CASH RECEIPTS
PRIOR YEAR BALANCE
RECEIPT FROM ELECTRIC REVENUE FUND
RECEIPT FROM ELECTRIC DEPRECIATION RESERVE FUND
INTEREST EARNINGS
2009/10
BUDGET
$ 383,502
11,500
TOTALS
$ 395,002
BUDGET SUMMARY
2009/10
BUDGET
TRANSFER TO ELECTRIC REVENUE CONTINGENCY
CURRENT YEAR BALANCE
$
395,002
TOTALS
$ 395,002
The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department
except that the City Manager shall not make any transfers prohibited by City Procedure #F306 and/or #F306ADD
810
811
812
813
814
815
816
817
818
819
820
821
822
823
824
825
826
827
828
829
830
831
832
833
834
835
836
837
838
839
840
841
842
843
844
2009-2010 BUDGET ORDINANCES - CONTINUED
ELECTRIC UTILITY RATE STABLIZATION RESERVE
SOURCES AND USE OF FUNDS FOR 2009-2010
BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET:
The amount hereinafter named aggregating Four Million Seven Hundred Eighteen Thousand Six Hundred Thirteen
dollars ($4,718,613) or so much thereof as may be necessary are hereby appropriated from current revenues
and other funds for the use by several departments of the Municipal Government for the fiscal year
beginning July 1, 2009 and ending June 30, 2010:
CASH RECEIPTS
PRIOR YEAR BALANCE
RECEIPT FROM ELECTRIC REVENUE FUND
RECEIPT FROM ELECTRIC CONTINGENCY
INTEREST EARNINGS
2009/10
BUDGET
$ 4,642,013
76,600
TOTALS
$ 4,718,613
BUDGET SUMMARY
TRANSFER TO ELECTRIC
CURRENT YEAR BALANCE
TOTALS
2009/10
BUDGET
$ 3,000,000
1,718,613
$ 4,718,613
The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department
except that the City Manager shall not make any transfers prohibited by City Procedure #F306 and/or #F306ADD.
845
846
847
848
849
850
851
852
853
854
855
856
857
858
859
860
861
862
863
864
865
866
867
868
869
870
871
872
873
874
875
876
877
878
879
880
881
882
883
884
885
886
887
888
889
890
2009-2010 BUDGET ORDINANCES - CONTINUED
WORKERS COMPENSATION FUND
CASH RECEIPTS/REVENUES AND BUDGET FOR 2009-2010
BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET:
The amount hereinafter named aggregating Two Million Two Hundred Five Thousand Seventy Eight dollars
($2,205,078) or so much thereof as may be necessary are hereby appropriated from current revenues
and other funds for the use by several departments of the Municipal Government for the fiscal year
beginning July 1, 2009 and ending June 30, 2010:
OPERATING REVENUES
PRIOR YEAR BALANCE
INTEREST INCOME
PREMIUM FROM CITY
INSURANCE REFUND
TRANSFER FROM GENERAL
TRANSFER FROM WATER/WASTEWATER
TRANSFER FROM ELECTRIC
2009/10
BUDGET
$ 1,404,956
46,300
753,822
-
TOTALS
$ 2,205,078
OPERATING EXPENSES
PROGRAM EXPENSES/SUPPLIES - CLAIMS
INSURANCE
BANK FEES
STATE OF DEL - SELF INSURANCE TAX
CONTRACTUAL SERVICES
TRANSFER TO PENSION FUND
TRANSFER TO GENERAL FUND FOR RETIREES
TOTAL EXPENSES
CURRENT YEAR BALANCE
TOTALS
2009/10
BUDGET
$ 450,000
93,400
1,300
50,000
37,000
631,700
1,573,378
$ 2,205,078
The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department
except that the City Manager shall not make any transfers prohibited by City Procedure #F306 and/or #F306ADD.
891
892
893
894
895
896
897
898
899
900
901
902
903
904
905
906
907
908
909
910
911
912
913
914
915
916
917
918
919
920
921
922
923
924
925
926
2009-2010 BUDGET ORDINANCES - CONTINUED
COMMUNITY TRANSPORTATION IMPROVEMENT FUND
CASH RECEIPTS/REVENUES AND BUDGET FOR 2009-2010
BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET:
The amount hereinafter named aggregating One Million Four Hundred Sixty One Thousand Six Hundred
Twelve dollars ($1,461,612) or so much thereof as may be necessary are hereby appropriated from current revenues
and other funds for the use by several departments of the Municipal Government for the
fiscal year beginning July 1, 2009 and ending June 30, 2010:
OPERATING REVENUES
PRIOR YEAR BALANCE
GRANTS REVENUE
TRANSFER FROM GENERAL
INTEREST INCOME
2009/10
BUDGET
$
108,812
1,000,000
350,000
2,800
TOTALS
$
1,461,612
OPERATING EXPENSES
PROGRAM EXPENSES
OPERATING TRANSFERS OUT
2009/10
BUDGET
$
1,350,000
-
CURRENT YEAR BALANCE
TOTALS
111,612
$
1,461,612
The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department
except that the City Manager shall not make any transfers prohibited by City Procedure #F306 and/or #F306ADD.
927
928
929
930
931
932
933
934
935
936
937
938
939
940
941
942
943
944
945
946
947
948
949
950
951
952
953
954
955
956
957
958
959
960
961
962
963
2009-2010 BUDGET ORDINANCES - CONTINUED
PARKLAND/RECREATION RESERVE
CASH RECEIPTS/REVENUES AND BUDGET FOR 2009-2010
BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET:
The amount hereinafter named aggregating One Hundred Ninety Two Thousand Seven Hundred Thirty Five
dollars ($192,735) or so much thereof as may be necessary are hereby appropriated from current
revenues and other funds for the use by several departments of the Municipal Government for the
fiscal year beginning July 1, 2009 and ending June 30, 2010:
OPERATING REVENUES
PRIOR YEAR BALANCE
GENERAL FUND APPROPRIATION
PAYMENT IN LIEU OF PARKLAND
TRANSFER FROM LIBRARY RESERVE
TRANSFER FROM CTF
INTEREST INCOME
2009/10
BUDGET
$ 192,735
-
TOTALS
$ 192,735
OPERATING EXPENSES
2009/10
BUDGET
TRANSFER TO GENERAL CAPITAL PROJECTS FUND
CURRENT YEAR BALANCE
TOTALS
$
192,735
$ 192,735
The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department
except that the City Manager shall not make any transfers prohibited by City Procedure #F306 and/or #F306ADD.
964
965
966
967
968
969
970
971
972
973
974
975
976
977
978
979
980
981
982
983
984
985
986
987
988
989
990
991
992
993
994
995
996
997
998
2009-2010 BUDGET ORDINANCES - CONTINUED
OPEB (OTHER POST-EMPLOYEMENT BENEFITS) RESERVE
CASH RECEIPTS/REVENUES AND BUDGET FOR 2009-2010
BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET:
The amount hereinafter named aggregating Four Million Eight Hundred Eighty Seven Thousand Five Hundred
Fifty Two dollars ($4,887,552) or so much thereof as may be necessary are hereby appropriated from current
revenues and other funds for the use by several departments of the Municipal Government for the fiscal
year beginning July 1, 2009 and ending June 30, 2010:
OPERATING REVENUES
PRIOR YEAR BALANCE
INTEREST INCOME
TRANSFER FROM GENERAL
TRANSFER FROM GENERAL CONTINGENCY
TRANSFER FROM WATER/WASTEWATER
TRANSFER FROM ELECTRIC
$
TOTALS
$
2009/10
BUDGET
4,752,552
135,000
4,887,552
OPERATING EXPENSES
CURRENT YEAR BALANCE
$
2009/10
BUDGET
4,887,552
TOTALS
$
4,887,552
The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department
except that the City Manager shall not make any transfers prohibited by City Procedure #F306 and/or #F306ADD.
999
1000
1001
1002
1003
1004
1005
1006
1007
1008
1009
1010
1011
1012
1013
1014
1015
1016
1017
1018
1019
1020
1021
1022
1023
1024
1025
1026
1027
1028
1029
1030
1031
1032
1033
1034
1035
2009-2010 BUDGET ORDINANCES - CONTINUED
LIBRARY RESERVE
CASH RECEIPTS/REVENUES AND BUDGET FOR 2009-2010
BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET:
The amount hereinafter named aggregating Three Million Four Hundred Twenty Six Thousand Four Hundred
dollars ($3,426,400) or so much thereof as may be necessary are hereby appropriated from current revenues
and other funds for the use by several departments of the Municipal Government for the fiscal year
beginning July 1, 2009 and ending June 30, 2010:
OPERATING REVENUES
PRIOR YEAR BALANCE
GENERAL FUND APPROPRIATION
TRANSFER FROM GENERAL CONTINGENCY
INTEREST INCOME
2009/10
BUDGET
$ 3,309,400
117,000
TOTALS
$
3,426,400
OPERATING EXPENSES
2009/10
BUDGET
TRANSFER TO PARKLAND RESERVE
TRANSFER TO CAPITAL PROJECT FUND
TRANSFER TO GENERAL FUND
$
CURRENT YEAR BALANCE
TOTALS
3,000,000
426,400
$
3,426,400
The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department
except that the City Manager shall not make any transfers prohibited by City Procedure #F306 and/or #F306ADD.
1036
1037
1038
1039
1040
1041
1042
1043
1044
1045
1046
1047
1048
1049
1050
1051
1052
1053
1054
1055
1056
1057
1058
1059
1060
1061
1062
1063
1064
1065
1066
1067
1068
1069
1070
1071
1072
1073
1074
1075
1076
1077
1078
1079
1080
1081
1082
1083
1084
1085
1086
1087
1088
1089
1090
1091
1092
1093
2009-2010 BUDGET ORDINANCES - CONTINUED
LIBRARY GRANTS
CASH RECEIPTS/REVENUES AND BUDGET FOR 2009-2010
BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET:
The amount hereinafter named aggregating Two Hundred Forty Seven Thousand Nine Hundred Thirty Four
dollars ($247,934) or so much thereof as may be necessary are hereby appropriated from current revenues
and other funds for the use by several departments of the Municipal Government for the fiscal year
beginning July 1, 2009 and ending June 30, 2010:
OPERATING REVENUES
PRIOR YEAR BALANCE
STATE GRANT
FEDERAL GRANT
INTEREST INCOME
2009/10
BUDGET
$
133
247,801
-
TOTALS
$
247,934
OPERATING EXPENSES
2009/10
BUDGET
STATE GRANTS
FURNITURE/FIXTURES
PROGRAM EXPENSES/SUPPLIES
BOOKS
COMPUTER SOFTWARE
COMPUTER HARDWARE
AUDIO VISUAL SUPPLIES
ADVERTISEMENT
TRAINING/CONF/FOOD/TRAV
CONSULTING FEES
CONTRACTUAL SERVICES
OFF EQP/REPAIRS & MAINT
OTHER EQUIP - PURCHASE
COMPUTER SOFTWARE
COMPUTER HARDWARE
SUBTOTAL EXPENSES STATE GRANTS
FEDERAL GRANTS
PROGRAM EXPENSES/SUPPLIES
BOOKS
TELEPHONE/FAX
ADVERTISEMENT
TRAINING/CONF/FOOD/TRAV
SUBTOTAL EXPENSES FEDERAL GRANTS
CURRENT YEAR BALANCE
TOTALS
$
41,935
107,216
55,000
5,000
18,650
20,000
247,801
133
$ 247,934
The City Manager is hereby authorized, without further approval of the City Council, to make interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any department
except that the City Manager shall not make any transfers prohibited by City Procedure #F306 and/or #F306ADD.
Adopted: *
FIRST READING
CITY OF DOVER ORDINANCE #2009-14
BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN
COUNCIL MET:
The amount hereinafter named aggregating Fifty-two thousand, nine hundred and fifty-two dollars
($52,952) or so much thereof as may be necessary are hereby appropriated from current revenues
and other funds for the use by the City of Dover Economic Development for the fiscal year
beginning July 1, 2009, and ending June 30, 2010:
BUSINESS IMPROVEMENT DISTRICT
CASH RECEIPTS BUDGET FOR 2009-10
BID TAX REVENUE AND EXPENSES CHARGED AGAINST THIS REVENUE
ADMINISTERED THROUGH CITY OF DOVER ECONOMIC DEVELOPMENT
REVENUE
Tax Revenue
PROPOSED
$52,952
EXPENSES
Personnel & Administration Expenses
ADOPTED:
$52,952
*
Actions History:
June 8, 2009 - First Reading
May 26, 2009 - Introduced at Legislative, Finance and Administration Committee
BUSINESS IMPROVEMENT DISTRICT
TAX CALCULATION WORKSHEET
JULY 1, 2009 TO JUNE 30, 2010
ZONE 1
ZONE 2
ZONE 3
TOTAL
$31,920,900
$58,906,700
$29,939,400
$120,767,000
Assessment Tax Rate
Per $100 Assessment
0.0822
0.0362
0.0180
---
Revenue Raised
$26,239
$21,324
$5,389
$52,952
Aggregate Assessments
% Revenue Raised
50%
40%
10%
100%
Number of Parcels
123
115
49
287
Average Assessment
$213
$185
$110
$185
NOTE: These figures were estimated per the reassessed values. The revenue percentages by Zone
are per the City of Dover Code Appendix D - Article II, Section 9(e).
JULY 1, 2008 TO JUNE 30, 2009
ZONE 1
ZONE 2
ZONE 3
TOTAL
$32,361,100
$58,864,900
$29,621,700
$120,847,700
Assessment Tax Rate
Per $100 Assessment
0.0822
0.0362
0.0180
---
Revenue Raised
$26,601
$21,309
$5,332
$53,242
Aggregate
Assessments
% Revenue Raised
50%
40%
10%
100%
Number of Parcels
122
113
49
284
Average Assessment
$218
$189
$109
$187
NOTE: These figures were estimated per the reassessed values. The revenue percentages by Zone
are per the City of Dover Code Appendix D - Article II, Section 9(e).