Vacancy Announcement: Secretarial Administrative Assistant (20 hours per week)
The Secretarial Administrative Assistant will be part of an administrative secretarial pool of the Embassy of the
Kingdom of the Netherlands in Kigali. The pool assists the policy staff in secretarial, organisational and
administrative tasks. The embassy is looking for an enthusiastic and flexible candidate to increase the team,
who is used to solve difficult situations and is not afraid to take initiative.
Duties and Responsibilities
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Secretarial support for the benefit of the management and policy staff taking into account priorities set (calendar and
mail management, taking care of incoming and outgoing correspondence and telephone communication);
Handling diverse and varied questions and requests;
Act as a front office;
Estimate importance and urgency, monitor progress and handling, signaling and reminders;
Supplying information of a general nature about procedural, administrative and organizational processes;
Reporting and making minutes;
Elaborating and drafting documents and correspondence;
Administrative, logistical and organizational support of a general nature (e.g. on official visits, missions and working
visits);
Receiving and speaking to visitors;
Generating (management) information.
Qualification Requirements
a) Education
b) Experience
c) Other requirements
- Vocational secretarial training
- 4-5 years work experience in (a) relevant position(s)
- Excellent command of written and spoken English, Kinyarwanda and French
- Knowledge of standard filing and (digital) archiving techniques
- Good knowledge of Windows-based MS Office programme (Word, Excel, Powerpoint and Outlook)
- Show initiative and flexibility
- Interest and ability to work in a team in a different cultural environment
- Able to work with a fair degree of autonomy
Conditions
Starting date and salary according to agreement. One-year contract offered, with possibility of extension.
Application procedure:
1. Cover letter marked “Secretarial Administrative Assistant”;
2. Updated Curriculum Vitae;
3. Names and contact details of at least two references;
4. Diplomas and transcripts of records are not to be included in the application at this stage;
5. Candidates selected on a short list will be informed within two weeks after the submission deadline. If you have not
received any information from the Embassy, you are NOT selected for an interview. There is no need to call the
embassy for additional information.
The application shall be submitted to the Embassy of the Kingdom of the Netherlands in Kigali.
Visitor’s address
Boulevard de l’Umuganda, KG692St, Kacyiru
Postal address
P.O. Box 6613
Kigali, Rwanda
Submission deadline: January 29, 2016
Preselected candidates will be contacted before February 13, 2016.