HELPFUL WEBSITES
UNIVERSITY OF GEORGIA HOMEPAGE
http://www.uga.edu/
UNIVERSITY OF GEORGIA PROCUREMENT
http://www.busfin.uga.edu/
procurement/
DOING BUSINESS
AT UGA
UNIVERSITY OF GEORGIA ACCOUNTS
PAYABLE
http://www.busfin.uga.edu/
accounts_payable/
UNIVERSITY OF GEORGIA CREDIT
INFORMATION
http://www.busfin.uga.edu/
accounts_payable/creditinfo.html
UNIVERSITY OF GEORGIA CENTRAL
RECEIVING
http://www.busfin.uga.edu/
central_receiving/
UNIVERSITY OF GEORGIA VENDOR
REGISTRATION WEBSITE:
https://webapps.ais.uga.edu/UVDBVP
UNIVERSITY OF GEORGIA PRINTABLE
VENDOR PROFILE FORM
(to be utilized only if electronic
submission is unavailable)
http://www.busfin.uga.edu/forms/
vendor_profile.pdf
THE UNIVERSITY OF GEORGIA
ACCOUNTS PAYABLE
DEPARTMENT
424 East Broad Street
Athens, GA 30602
Phone: 706-542-2786
Fax: 706-542-6767
E-mail: vendor@uga.edu
The University of Georgia is
the first state chartered university.
Seventeen
colleges
and schools, with auxiliary
divisions, carry on the university’s programs of teaching, research, and service.
Within the University, the responsibility for procurement
of supplies, materials, equipment, and contractual services
is placed in the University
Procurement Office.
The University Procurement Office has
sole responsibility for negotiating, preparing, executing,
or
recommending
execution,
awarding
and
administering
contracts,
purchase
orders,
and rental agreements which
involve expenditures for supplies, materials, equipment,
and contractual services.
The Procurement Office encourages departments to seek out
and utilize minority and small
businesses whenever possible.
This is particularly important
in the area of purchases under
$10,000 and p-card purchases
as Procurement does not seek
competitive bids for these
type purchases.
The Accounts Payable Department
is responsible for examining all
accounts, claims, and demands
against the University of Georgia, and for making payment of
all the University’s legally incurred obligations for materials
and services other than payrolls.
The University of Georgia is mandated by Executive Order of the
Governor of the State of Georgia
to pay invoices within 30 days
from the latter of invoice date,
date the invoice is received by
the University of Georgia, or
date the goods and/or services
are received by the University of
Georgia.
Accounts Payable will only process payments from an invoice.
Statements,
receipts,
packing
slips, or quotes cannot be submitted in lieu of an invoice.
In order to comply with various
Federal and State reporting requirements, individuals, companies, and organizations that anticipate receipt of a purchase
order or payment from the University are required to submit a
vendor profile form.
A vendor
profile form is needed only one
time for each vendor paid by the
University.
The University must report certain
payments to the Internal Revenue
Service each year and include the
tax identification number of the
payees.
The vendor profile form
provides the University with the
information that is required by
the IRS on the report, i.e. the
payee’s correct name and the tax
identification number. The University is assessed financial penalties for reporting incorrect
payee information to the IRS. In
order to ensure accuracy and avoid
fines, the Accounts Payable staff
verifies each name and number provided on vendor profile forms with
information found on the IRS website prior to issuing payment.
Other information on the form is
needed in order to meet additional
reporting requirements and to ensure accuracy in the payment process.
The preferred method for submission of the vendor profile form is
electronically.
The form can be
located online at:
https://webapps.ais.uga.edu/UVDBVP
If electronic submission is not
available, a printable form can be
located at:
http://www.busfin.uga.edu/forms/
vendor_profile.pdf